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Transcript of 6a Project Managem2584
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Project Management (Part 1)
By
Bob Larson
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Overview
Project management:
Critical support discipline
Prominent in inception phase
Include monitoring and controlling projects
Projects constrained by:
Schedule
Resources
Project risks
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What is Project Management?
Project management involves the defining,planning and executing of the tasks that mustbe completed to reach your goal
The Project Management Institute (PMI)defines project management as:
". . .The art of directing and coordinating humanand material resources throughout the life of a
project by using modern management techniquesto achieve predetermined objectives of scope,cost, time, quality, and participant satisfaction."
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What is a Project?
A one-time set of non-routine tasksperformed in a specific sequence leading to adesired outcome
It has a distinct start and finish date It uses a limited set of resources
It involves the time of one or many people to
manage and accomplish the objectives Often includes various phase completion
checkpoints and milestone dates prior toproject closure
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Why Project Management Needed
Project management is a total quality method thatenables a project team to do the right things theright way at the right time to achieve full customersatisfaction in your projects
Customers expectations: Successful results On time completion Finished within budget A product quality that meets their needs
Management expectations: Consistent performance Repeatable results Measurable activities Customer satisfaction
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Project Intensity
Project management intensity has to fit the project
This intensity varies by the project variables of: Sizelarge dollars/hours vs. limited
Time to accomplishmonths/years vs. days/weeks
Complexity of effortmany activities/tasks vs. a few Technology complexitynew development vs. off-the-shelf
Risk of failurenew technology vs. like-replacement
Visibility of resultsstrategic project vs. improvementproject, etc.
Involvement across organizational or functional structureacross units/groups/businesses vs. within a unit
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Project Tools
Project management software
Like Microsoft Project
Speeds up the process and accuracy
Only as good as the effort you put into it
Templates for project forms
Available on the Internet
Project notebooks Goal is to keep all project info handy in one place
3-ring binder(s) with tab dividers
Can be put on the computer
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Microsoft Project
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How Does MS Project Add Value?
Requiring a disciplined approach
Determining a realistic schedule
Improving communications Performing a "what if" analysis
Maintaining the data
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Project Management and UP
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Project Life Cycle
Initiation phase
Planning phase
Executing phase Controlling phase
Closing phase
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Initiation Phase
Defining the major project goals
Determine project selection criteria
Assigning the project manager Write the project charter
Obtain sign-off of the project charter
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Planning Phase
Determine project deliverables
Write and publish the scope statement
Establish a project budget Define project activities and estimates
Develop a schedule
Determine any special skills required
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Executing Phase
Develop and forming the project team
Direct the project team
Secure other project resources Conduct status review meetings
Communicate project information
Manage project progress Implement quality assurance
procedures
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Controlling Phase
Measure performance against the plan
Taking corrective action when tasks slip
Evaluate corrective actions Ensure the project progress continues
according to the plan
Review and implement change requests
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System Scope vs. Project Scope
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Project Success Factors
Projects tend to be wide ranging
Simple Web sites
Implementation of real-time business applications
Issues complicating project management Sophisticated business needs
Changing technology
Integrating OS, support programs, and newsystems
Project success rate very low
28 percent as of 2000
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Project Elements
Project manager
Project team
Project stakeholders Project charter
Project Work breakdown structure
Project Schedule
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Role of the Project Manager
Coordinates project development
Develops detailed plan at project inception
Activities that must take place
The deliverables that must be produced Resources needed
Accountable for success or failure
Has both internal and external responsibilities Many career paths lead to project
management
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Project Manager Required Skills
Strong written and oral communication skills
Organizational skills
General management skills
Budgeting skills
Team building skills
Negotiation skills
Problem resolution skills
People skills
Skills mile wide and an inch deep
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Project Management Knowledge
Project Management Institute (PMI)
Promotes project management
Provides extensive support material and training
Defines specialists body of knowledge (BOK) Organized into nine knowledge areas
http://www.pmi.org
Industry Certifications
Project Management Professional (PMP)
Certified Associate in Project Management (CAPM)
CompTIAs Project+
http://www.pmi.org/http://www.pmi.org/ -
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Project Mgmt at the Inception Phase
Inception phase five objectives
Identify the business need for the project
Establish the vision for the solution
Identify scope of the new system and theproject
Develop preliminary schedules and cost
estimates Develop the business case for the project
Select and develop project team
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Effective Project Team Attributes
Good conflict resolution
Enthusiastic commitment to the project
Dedicated to project and team members
Creative problem solving
High job satisfaction
Members have a sense of belonging
Effective communication
Decisions made jointly after open discussion
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Team Warning Signs
Status meetings evolve into gripe sessions
Members lack motivation (apathetic)
Members find the project non-satisfying
Poor communications
Lack of respect for one another
Lack of respect for the project manager
Note: Poor attitude is like a cold, it tends to spread.You will want to address it before everyonesuccumbs.
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Project Stakeholders
People with vested interest in the project Project manager
Customer
Project team
Project sponsor
Suppliers and/or contractors
Balancing act
Often competition for resources Not all stakeholders may support the project
Requires open communications
Try to minimize negative impact on project
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Sample Stakeholder Analysis
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Project Charter
Official kickoff document
Gives the PM authority to proceed
Acknowledges the project should proceed
Commits resources to the project
Ensures everyone is on the same page
Provides overview of the project and its goals
Typically a document from project sponsor Project manager may have to produce
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Project Charter Elements
Project description
Strategic plan
Project overview
Project objectives
Business justification
Resource and cost estimates
Roles and responsibilities
Sign-offs
Attachments
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Fin