5S (Practice of Good Housekeepin)

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DEPARTMENT OF TRADE AND INDUSTRY

CENTER FOR

INDUSTRIAL COMPETITIVENESS

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HISTORY of 5S□ 1980s Japan – 5S been practiced as a common sense

activity for many years

□ 1986 – First publication on 5S ‘kicking off” more organized 5S

□ 1987 Singapore – First project in a model company

Outstanding results

□ Spread quickly to other Asian countries

□ Today – lot of publications and videos

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5S Philosophy5S Philosophy5S Philosophy5S Philosophy Customer satisfaction is the ultimate goal of

world class management.

Goal of the 5S program is to make the work area the most efficient and productive possible.

Productivity is the elimination of waste.

There is cost associated with waste.

5S is neither for the workers nor for a special area of the company, it is a contribution to effective, productive work for everyone, everywhere.

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What is 5S?What is 5S? 5S is a systematized approach to

organize work areas

keep rules and standards

maintain the discipline needed to do a good job

??

?

5S utilizes workplace organization and work simplification techniques for easier, faster, cheaper, safer and more effective workplace.

It develops positive attitude among workers and cultivates an environment of efficiency, effectiveness and economy.

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Dito ba… Dito baaaaa… ang dapat kong kalagyan… hhhmmmm

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Kailangan kita…? Kung kailan ay di ko alam… Kailangan kita…? Kung kailan ay di ko alam…

Saan ba kita dapat ilagay, kuya? Saan ba kita dapat ilagay, kuya?

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5S

Japanese English Filipino

SEIRI SORT SURIIN

SEITON SYSTEMATIZE/ SINUPIN

SET IN ORDER

SEISO SWEEP/SHINE SIMUTIN

SEIKETSU STANDARDIZE SIGURUHIN ANG

KALINISAN

SHITSUKE SUSTAIN/

SELF-DISCIPLINE SARILING KUSA

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What are the benefits of a 5S Program?

Develop positive attitude among workers.

Cultivates an environment of efficiency, effectiveness, and economy.

A safer work environment.

Less waste, maximize resources and time.

Better services, quality outputs, faster lead times.

Creates positive impressions on clients.

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HARD 5SHARD 5SRefers to all facets of the work environment

Individual Workstation

Furniture - tables, shelves, drawers, files

Equipment - computers, typewriter, fax, copier

Layout of desk and equipment

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SOFT 5SSOFT 5S

Office policies and procedures

Dress code

Sharing of responsibilities

Telephone etiquette

Music, voice volume

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Take out (sort) unnecessary items and dispose

SystematizeSystematize Shine / Shine / SweepSweep StandardizeStandardize SustainSustain

HOW

Seiri/ SortSeiri/ Sort

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How to “SORT” Your Workplace

Which

???

Items NotNecessary

SEIRISEIRI

ItemsNecessary

ForSEITON

Stratification

Items having no value and easy to dispose

Items having some value for sale

Items having no value but disposal is costly

Required Action

Throw away immediately

Look for a buyer who offers the best price

Work out a less costly and safe way for disposal

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Before AfterAfter

SortSort and Recycleand Recycle

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SPARE MOTORS ARE PLACED ANYWHERE IN THE FLOOR.

SPARE MOTORS WERE SORTED AND ARRANGED IN RACKS WITH LABELS

BEFOREBEFORE AFTERAFTER

SORTSORT and ORGANIZEand ORGANIZE

Identify which is USEABLE and DISPOSABLE

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make the work easy by eliminating obstacles.

no need to take care of unnecessary items.

no need to be disturbed with unnecessary items.

no faulty operation caused by unnecessary items.

SystematizeSystematize Shine / Shine / SweepSweep StandardizeStandardize SustainSustainSystematizeSystematize Shine / Shine /

SweepSweep StandardizeStandardize SustainSustain

BENEFITS


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Disposal Procedure Disposal Procedure

• Establish Disposal Standards for

unnecessary items

• Apply “Disposal Notices” to all

questionable items

• Carefully examine contents of

responses to Disposal Notices

• Dispose unnecessary items

according to Disposal Standards

• An OFFICE-wide Seiri should be

planned and practiced annually

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Take out (sort) unnecessary items and dispose


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Arrange necessary items in good order

Seiton/ Set In Seiton/ Set In OrderOrder

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Shine / Shine / SweepSweep StandardizeStandardize SustainSustain

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SweepSweep StandardizeStandardize SustainSustain


HOW

Seiton/ Seiton/ Set In Order/ Set In Order/ SystematizeSystematize

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How to Systematize/ Set in Order Your Workplace

ItemsNecessary

SORTSORT

Stratification Required Action

Items frequently used

Must be placed near the point of use

Items sometimes used

Can be placed farther away

Items not used at all must be kept

Must be stored separately with clear identification

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2. ‘SET IN ORDER’

What do I need to do my job? What do I need to do my job?

Where is this item found? Where is this item found?

BeforeBefore

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Ano ba yan, di numero nga,hahanapin ko pa ring isa-isa ang laman ng lahat ng kahon. hayyyy

Ano nga ba ito?

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2) ‘SET IN ORDER’(Simplify/ Systematize)

Neatly arranging and Neatly arranging and

identifying parts and identifying parts and

tools needed for the job. tools needed for the job.

So that they are easy to So that they are easy to

find and accessible.find and accessible.

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2) ‘SET IN ORDER’(Simplify/ Systematize)

Arrange machines and tools in Arrange machines and tools in

such a way that you could easily such a way that you could easily

reach for them whenever you reach for them whenever you

need them.need them.

Mapicture sana ni tita Bless habang ayos pa workplace ko

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“EVERYTHING HAS A PLACE AND EVERYTHING IS IN ITS PLACE”

SEITON SEITON Systematize/ Systematize/ Set In OrderSet In Order

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1. Follow the first-in-first-out (FIFO) method for storing items

2. Assign each item a dedicated location.

3. All items and their locations should be

indicated by a systematic labeling.

4. Place items so that they are visible to

minimize search time.

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5. Place items so they can be reached or handled easily.

6. Separate exclusive tools from

common ones.

7. Place frequently used tools near the

user.

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SYSTEMATIZE (SEITON)SYSTEMATIZE (SEITON)

prevent loss and waste of time

find out and pick-up necessary items

ensure the first-come-first-served

basis

make production flow smooth

and work easy

BENEFITS

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Take out clearly unnecessary items and dispose


1


Seiton/ Set In Seiton/ Set In OrderOrder

2

StandardizeStandardize SustainSustain

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Clean your workplace

keep environmental condition as clean as the level necessary for the products

prevent deterioration of machinery and equipment and make checking of abnormalities easy

keep workplace safe and work easy

SWEEP (SEISO)

3

Shine / Shine / SweepSweep

StandardizeStandardize SustainSustain

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As a work area is cleaned (sort, set in order and sweep), maintenance As a work area is cleaned (sort, set in order and sweep), maintenance problems can be identified and addressed before causing more problems can be identified and addressed before causing more serious problems or accidents.serious problems or accidents.

Potential Accident : Electrocution

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BIG CLEAN-UP DAYBIG CLEAN-UP DAY

• Organize “A Big Clean-up Day” after 5S

implementation announcement by CEO

• Divide company premises into small

areas and assign a small group of

people for each area

• Provide enough cleaning tools and

materials

• This big cleaning must include public

areas such as gardens, canteen and

car park

• Everybody must participate in this Big

Cleaning Day

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Sweep

KICK

OFF

COMPANY

WIDE

Good Good Housekeeping Housekeeping

start on start on “ “ BIG CLEANING BIG CLEANING

DAY “ DAY “

5S

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BEFORE

Sweep and place Line Parameters To determined area of process

AFTER

Bolting Area

Process Owners are encouraged to take

responsibility in maintaining good housekeeping in his area

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5S 5S GOOD HOUSEKEEPING PRACTICESGOOD HOUSEKEEPING PRACTICES

How Do We Practice SEIKETSU?

After disposing away all unnecessary items and properly arranging them,

maintain the good work done.

Create a maintenance system for housekeeping.

Hold interdepartmental competitions in housekeeping

SEIKETSUStandardizing(Pagpapanatili)

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OFFICE 5S GUIDELINESOFFICE 5S GUIDELINES

Do not place anything under your desk (Seiton)

Dispose of unnecessary items in your desk drawers (Seiri)

Arrange items in your desk drawers neatly for easy

retrieval (Seiton) Do not pile up documents on your desk top (Seiton)

Desks

Wipe your desk top every morning (Seiso)

Do not leave unnecessary things on your desk top

when you go home (Seiton)

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Each cabinet must be properly labeled

indicating it’s contents (Seiton)

Provide partitions in cabinet

drawers for small items (Seiton)

Do not place anything other than

specified items on top of cabinets

(Seiketsu)

Cabinets

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Clean your computer, your computer table, copiers regularly with soft detergent (Seiso)

Set electric cables neatly for safety and good appearance (Seiton)

Reset office machines for common use ready for use by next person (Shitsuke)

Office Machines

Inspect machines regularly and take action for required servicing (Shitsuke)

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OFFICE 5S GUIDELINESOFFICE 5S GUIDELINESHallways

Do not place anything in hallways without prior

permission (Seiri/Seiton/Shitsuke)

Pick-up and dispose any waste in hallway

(Seiketsu/Shitsuke)

Avoid talking loudly along hallways (Shitsuke)

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Ensure that outdated notices are removed (Seiketsu)

Ensure that all information are updated regularly (Seiri)

Notice Boards

Items should be neatly aligned

and properly secured (Seiton)

Pins must be readily available

(Seiton)

Check that the location of notice

board is appropriate (Seiton)

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5S CORE GROUP5S CORE GROUPROLES AND RESPONSIBILITIESROLES AND RESPONSIBILITIES

1. PLANAppraise Situation

Set Targets/ Benchmarks

Make Organization Chart

Implement plan

2. DOAnnouncements

Education

Big Seiso

Seiso Inspection

Seiton Campaign

Special 5S Projects

3. CHECK5S Audit

Documentation of Targets

Review Targets

4. ACTCorrective Measures

Revise Plans

Difficulties Encountered

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Even if you set a standard, the need for training and educating every member of the

organization must continue.

It is necessary to upgrade the skills and techniques of all the members of the

workforce so that improvement and higher productivity can be constantly sought after.

Top and middle management need to take extra care in discipline to set a good example, before you expect your subordinates to follow

standards.

SHITSUKESelf-Discipline

(Pagdisiplina sa Sarili)

How Do We Practice SHITSUKE?

5S 5S GOOD HOUSEKEEPING PRACTICESGOOD HOUSEKEEPING PRACTICES

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Key Points in the Implementation of 5SKey Points in the Implementation of 5S

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Start small easy, proceed slowly but steadily.

Start with the most suitable “S”.

Only one or two “S” are enough for the initial practice, not all 5S’s.

Set simple, easily achievable and step-by-step targets.

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Key Points in the Implementation of 5SKey Points in the Implementation of 5S

Everyone’s participation is important.

Management should take leadership of 5S

movement.

Record improvements for comparison.

Devise schemes to stimulate awareness and

sustain enthusiasm.

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Workplace becomes cleaner and better organized

Work becomes easier and safer

Results become visible to everyone

Visible results trigger generation of more and new ideas

People become proud of a well-organized workplace

People become disciplined

Having a good company image generates more business

Why 5S?Why 5S?

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PROMOTIONPROMOTION

EDUCATIONEDUCATION

EVALUATIONEVALUATION

5S5S IMPLEMENTATIONIMPLEMENTATION FRAMEWORKFRAMEWORK

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1. Management Commitment

Should be keen and committed in the program

Make an official announcement of the decision to implement the 5S program to the employee

Support to implement the off- and on-the-job 5S training plan


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2. Organize 5S Committee

STEERING COMMITTEE

EDUCATIONCOMMITTEE

EVALUATIONCOMMITTEE

PROMOTIONCOMMITTEE


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STEERING COMMITTEE

1. Set policies, goals and strategies.

2. Assignment of tasks.

3. Keep everyone informed of the current progress of 5S implementation.

4. Encourage and guide people for improvement in 5S implementation.

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WORKING COMMITTEES

PROMOTIONPROMOTION

1. Make employees aware of the benefits of productivity2. Generate continuing interest and consciousness on

productivity through contests or other forms of information drive.

Functions: Formulate work program Evaluate effectiveness of activities and formulate

corresponding actions Coordinate and work with Steering Committee and other

support groups Submit monthly status report to steering committee

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5S SLOGAN

5S BULLETIN BOARD

5S CAMPAIGN

(Clean-Up Day)

PROMOTIONPROMOTION

5S POSTER

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Provide a continuing educational program on productivity and other related activities

Functions: Formulate work program Identify training needs

Evaluate effectiveness of training programs and formulate actions

Coordinate with Steering Committee and other support groups in implementing its activities

Submit monthly status report to Steering Committee

EDUCATION AND TRAININGEDUCATION AND TRAINING

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COMPANY VISITS

(Benchmarking)

CONFERENCES

EMPLOYEE ORIENTATIONON 5S


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5S GUIDELINES

OFFICESOFFICES

1.1. Observe 5Observe 5--minute 5S before and after work and minute 5S before and after work and wear a smile at all times.wear a smile at all times.

2.2. Organize things on top of the office tables when Organize things on top of the office tables when going home. going home.

3.3. Organize personal items on top of the office table.Organize personal items on top of the office table.

4.4. Organize office or personal items under the office Organize office or personal items under the office table.table.

5.5. Arrange items in table drawers systematically for Arrange items in table drawers systematically for easy retrieval.easy retrieval.

6.6. Arrange tables and chairs and other office furniture Arrange tables and chairs and other office furniture in proper order.in proper order.

7.7. Organize office and personal items on top of the Organize office and personal items on top of the filing cabinets.filing cabinets.

8.8. Keep all office documents and manuals neatly at Keep all office documents and manuals neatly at designated locations.designated locations.

9.9. Ensure all files are properly labeled.Ensure all files are properly labeled.

10.10. Keep office equipment clean at all times.Keep office equipment clean at all times.

SIGNBOARD STRATEGY

5S CHIME

Daily Cleaning

Procedures

5S PHOTODISPLAY

INTEGRATEDMICROELECTRONICS,INC. 5SIMPROVEMENT

EVIDENCE5S ACTION PLANNO.

Responsible Verification doneDept./Section by:

PROBLEM DESCRIPTION

___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

COUNTERMEASURES FOR IMPROVEMENT___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

STANDARDIZATION___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

CONGRATULATIONS TO THE TEAM!

____________________ ____________________________________ ____________________________________ ____________________________________ ____________________________________ ________________

GANITO

KAMI

NOON

ETO

NA

KAMI

NGAYON

BEFORE

AFTER

5S VISUALCONTROLS


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Continuously facilitate the overall assessment of the program

Functions: Study feasibility or proposed projects Recommends the implementation of these projects Establish criteria for projects Monitor the use of resources Develop an incentive scheme Coordinate with the steering committee and other

support groups

EVALUATION / MONITORINGEVALUATION / MONITORING

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REWARDS AND

RECOGNITION

5S SELF-CHECK

MANAGEMENT REVIEW

CORRECTIVE /PREVENTIVE

ACTION VERIFICATION

Contributing Contributing FactorsFactors

5S AUDIT

EVALUATION / MONITORINGEVALUATION / MONITORING

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5S CHECKING ITEMS (Office Set-up) 5 4 3 2 1

CHAIRS

1. Place your chair under the desk every time you leave your table.

2. Do not place your coats on your chair.

3. Clean your chair using a brush or towel regularly.

4. Call for maintenance when your chair is unstable or noisy.

DESK

5. Do not place anything under your desk.

6. Dispose unnecessary items in your desk drawers.

7. Arrange items in your desk drawers neatly for easy retrieval.

8. Do not pile up documents on your desk top.

9. Wipe your desk top every morning.

10. Do not leave unnecessary things on your desk top when you go home.

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OFFICE MACHINES & TOOLS

14. Clean typewriters, computers, copying machines, etc. regularly with soft detergent.

15. Set electric writings neatly for safety and good appearance.

16. Reset office machines for ready use be next person.

17. Place expendable papers neatly at designated location by type and size.

18. Inspect machines regularly and take actions for required servicing.

CABINETS

19. Label contents of each cabinet.

20. Divide cabinet drawers by partitions for smaller items.

21. Label each file for easy retrieval.

22. Do not place anything other than specified items on top of cabinets for good

appearance

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5S CHECKING ITEMS (Production Set-up)

5 4

3 2 1

FLOOR 1. Clear demarcation line for passage, working area, racks and equipment.

2. No direct placement of materials, parts, tools on floor.

3. No defective items left on the floor.

4. No peeling of paint.

5. No oils, dust, dirt scattered around the floor.

RACKS 6. Racks are placed in fixed position.

7. No dirt and dust on racks.

8. Clear indication of names of items stored.

9. All items are correctly placed on racks.

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EQUIPMENTS/MACHINESFIXTURES

14. Equipments are properly painted.

15. Equipments bear identification.

16. Equipments are free from oil, dust and unnecessary parts.

17. Nothing is placed on equipments.

18. Caution is indicated for dangerous parts of equipments/machines.

19. Equipments are properly colored.

20. Maintenance rules are established for equipments and machines.

21. The place where the equipment is being used is clearly indicated.

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1. Improves quality

2. Improves productivity

3. Reduces cost

4. Makes delivery

on time

5. Improves safety

6. Improves morale

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NOBODY CAN GO BACK

AND START NEW

BEGINNING BUT

EVERYONE CAN START AT

THIS MOMENT AND MAKE

NEW ENDING62

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TOGETHER WE CAN ACHIEVE ALL THE THINGS

WE HAVE JUST DISCUSSED.NOBODY IS

PERFECT BUT WE HAVE ALL THE CHANCES TO PERFECT OUR INPERFECTION,JUST OPEN OUR HEARTS AND

MINDS TO CHANGES. 63

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THANK YOU!!!

AND GOD BLESS

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5S (Practice of Good Housekeepin)

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