59332955 CO Fi Integration
Transcript of 59332955 CO Fi Integration
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India SAP CoE, Slide 1
CO0004: CO Integration with FI Version 1.0
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CO Integration with FI
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CO Integration with FI
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Prepare Me
Purpose
Use
Challenge
Agenda
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PurposeAll functional processes finally end in accounting entries with various costobjects assignments in FI/CO. Being a CO consultant, it is expected to knowthe FI-CO Integration points. This courseware will contain integration
overview between FI-CO Components
UseOn successful completion of this training, Associate will have fair idea on..
- The Integration points between FI & CO.
Purpose and Use
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Internal Vs. external reporting:
Challenge to use different sub-modules in either finance orcontrolling according to the reporting requirements (whether externalor internal)
To align the organization structures in Finance and Controlling
Few examples:Whether all company codes should be tagged to one controllingarea or individual 1 company code :1 controlling area
Whether profit center accounting in controlling should be choseninstead of business area in financial accounting.
Determining functional area from either in cost center or GL
accounts posses an integration challenge
To make sure that only relevant general ledger accounts arecreated as cost elements to align finance and controlling reporting.
Challenges
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CO Integration with FI
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COA
Co.Code
GL Accounts
Primary Cost.Elmnt
Thru Sec.Cost.Elemnt
CO Objects
CO Objects
Controlling
Co.Area
Co.Code Co.Code
FI-CO Flow Org. Elements
IntegrationPoint
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Sales & Distribution:
Sales Order
- Delivery
- Billing
Accounting Entry for goods movement
-Accounting Entry for Revenue & Accounts
Receivable
Accounting entries getting registered in
-PCA
-COPA getting updated for Revenues andCOGS and PCA ->getting updated forrevenues
Basic Flow And Integration Source Model (1/2)
Finance:
- AP / AR /GL
- Asset Accounting
Funds Management
Respective FI Entries
- Revenue & Cost posting in Cost center,Profit Center and CO-PA.
-Asset Creation internally is via InternalsOrder or Project systems which are
Controlling entities- Cost center and Profit center asorganization entities linked to FundCenter
Basic Modules Links to ControllingAccounting in FI
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Production Planning:
- Production Order
- Goods Issue andreceipts
- Activity Confirmation
-Accounts for stocks, consumption andcost of goods manufactured
-Activity Confirmation is not consideredas it happens only in CO Module
Production order is a Cost Object incontrolling module
-PCA updated with consumption andstock entries and WIP during periodend processing
-COPA / any other cost object is updatedwith variance on period end processing
-Activity confirmation transfers the costfrom cost center to production order.This entries are recognized in profitcenter accounting
Materials Management:
Other Goods Issue likeissues to cost center orscrapping
Normal consumption entries posted withthe probability the GL accounts foraccounting could be different
-Receiver objects are normally cost centeror internal order & these entries arerecognized in Profit center accounting.
Basic Flow And Integration Source Model (2/2)
Basic Modules Links to ControllingAccounting in FI
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CO Integration With FI
In respect of General Ledger Accounts in Finance which are P & L inNature, a Cost Element is created in Controlling.
At the time of Document Entry in Finance, along with the GeneralLedger Account, a Controlling Object like Cost Centre / Internal Order..etcis being entered.
Thereby, data flows from Finance to Controlling Module.Following slides shows the five basic integration points between
Finance - Controlling
They are.. - Default Account Assignments
- Additional Balance Sheet / P&L Accounts
- Open / Close Posting Periods
- Maintain Exchange Rates
- Maintain Field Status
- Fund Center Accounting
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Automatic assignment occurs during postings in externalaccounting (within the FI, MM, or SD components) if we do not enter aCO account assignment objects like cost center order or project for
a cost accounting relevant posting.
Below are the few examples where automatic postings are defined and
used..- Discounts, exchange rate differences, and banking fees in FI
- Price differences and minor differences in MM
Following are the CO Assignments which are assigned to Primary costelements.
- Cost Center- Order
- Profit Center
Default Account Assignments(OKB9)
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Dummy Profit Center
If No profit center is specified in posting, then Dummy Profit center is used.
Profit Center Determination
In this section, Accounts or Range of accounts are assigned to a profitcenter for the flow of values.
Balance Sheet / P&L Accounts
Profit Center Derivation
This is in addition to the above, we can derive profit center based onCo.Code, Account No, Business Areaetc.,
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Open/Close Posting Periods
Assets (A)
Vendors (K)
Materials (M)
GL Accounts (S) Contracts (C)
Customers (D)
- Consultant can specify which periods to be open / close for posting ofdocuments in Finance (Internally Controls' the Controlling postings aswell)
- It is mandatory to maintain header entry (+) as a basic to make anypostings.
- However standard SAP System provides 6 types of accounts if consultantwants to maintain them individually
- Consultant can specify Period Lower Limit, Upper Limit & FiscalYear for the period in question. Following are the type of accounts.
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Basically, maintaining exchange rates are mandatory for plan andactual postings: Besides this, following are the few more situations
Finance
o Translate foreign currency amounts on posting or clearing
o Determine the profit/loss on exchange rate differences
o Value open items in foreign currency
o Value foreign currency account balances
Controlling
o Determine the controlling area currency equivalents of amounts
posted in different company code currencies
o Allow project settlement to take account of different controllingarea, sender and receiver currencies.
Maintain Exchange Rates
The currency translation rates are time-dependent and can bemaintained either manually or through program
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Maintain Field Status (Field Status Group)
FSV
Co.Code
Field Status
TransactionalFSG @ MD A/c Group
Field Status Group is the one which controls the document entry fields,whether they are allowed for entry or not.
If FSG is not maintained properly in customizing, some important CO
Objects may be missed from being postedwhich might cause seriousaccounting imbalances (SDRO)
S-Suppress D-Display R-Required O-Optional
Field Status Variant
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Account Assignments(Asset Accounting-ACSET)
Cost center specified forAPC Values &
Depreciation Run
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CO Integration with FI
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Default Account AssignmentsOKB9IMG Path: Controlling Cost Center Accounting-Actual Posting-Manual Actual Postings-EditAutomatic Account Assignment
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Balance Sheet / P&L Accounts(1/3)IMG Path: Controlling-Profit Center Accounting-Actual Posting-Choose Additional BS & P&LAccounts-Choose Accounts
If default Profit Centernot specified, Dummy
PC is considered
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Balance Sheet / P&L AccountsContd(2/3)
VAT Derivation BS Derivation
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Balance Sheet / P&L AccountsContd(3/3)
Derivation for VATaccounts thru Plant
Derivation for BSaccounts thru
Co.Code
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Open/Close Posting PeriodsIMG Path: Financial Accounting Global Setting-Document-Posting Periods- Open/ClosePosting Periods
Minimal Requirement forposting -+ Header
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Maintain Exchange RatesIMG Path: Enterprise Controlling-Consolidation-Data-Automatic Posting-CurrencyTranslation-Exchange Rates-Maintain Exchange Rates
User can maintainboth DirectIndirect
Quotation
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Maintain Field Status (Field Status Group)IMG Path: Financial Accounting Global SettingsDocumentLine ItemControls DefineFSVariant
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CO integration with FI
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Document Entry in FinanceDoc. Entry
Enter Order / Cost centre or any specified CO Assignment Object & POST.
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Document Entry in Finance.. Doc. No.
Posted documentnumber is displayed
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Document Entry in FinanceDisplayEnter the Document number,
Company Code, Fiscal Year in T-Code FB03 & Press ENTER.
Once we display the
document, Click onAccounting Doc. toview the relatedControlling Data
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Document Entry in Controlling..
Order Number to which theCost is booked is displayed
For every Finance Document posted, a correspondingControlling Document is generated, as displayed above.
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CO Integration with FI
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Points To Remember
- Only General Ledger Accounts of Profit/Loss in nature are createdas a Cost Element. (Exception to this rule is Balance sheet AssetsGL accounts can be created as statistical Cost elements forbudgetary control purposes)
- Validation & Substitution features used in finance will have effect inCO Objects derivation & Postings.
- It is important to know the objective behind reporting either infinance or controlling In two comparative reports, all figures from
finance may not tally with controlling. If this is by design then wehave an answer and if not then this should have been highlighted inthe integration testing between these two modules
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Points To Remember..Contd
- In New GL Accounting (Flexi Ledger), Profit center accounting ispart of Finance rather Internal Accounting (Controlling)
- Funds Management / Functional Areas
- Field Status Group is another check point for any missing
Postings to CO Objects.
- OB52 Open / Close posting periods.
- OB08Maintain Exchange Rates for foreign Currency Postings