4-H Blue Ribbon Youth Enrollment Software Training

January 2004 on v2.4Tape 3

Nancy Johnson

Florida 4-H

http://4h.ifas.ufl.edu/4hbr/

4hrept@ifas.ufl.edu

2004 Youth Enrollment Training Tape 3 of 3

• BDE Administrator settings for Excel to open Youth Enrollment dBase exports.

• YE can export to Ascii text or dBase format from various Queries

• Create & View examples – use File|Create & View – don’t run under Help|Troubleshooting|SQL

2004 Youth Enrollment Training Tape 3 of 3

– Member/Leader by Club List Report– Mailing Labels

• Special|Mailing Labels| -one per family/parent addr

• Member Query|Action|Mailing Labels -primary club

– Group Youth Enrollment– Case Examples- How do you enter these?

Query for General Volunteers over 19 yrs

Select *

From Youth2a

Where Category=‘G’ and Age>19

Leaders’ Date of Birth needed to get Age

Export to Dbase gave error msg

Export to Ascii worked but no headings ->Excel

Group Youth

• Youth Group Summary Report –by location

• Youth Group Enrollment Form –on disk

• Youth Group Detail Report -lengthy

• Group Custom Reports need to be recreated with new Report Builder in v2.4

Youth Group Enrollment

• ES237 menu| Group Youth Enrollments

Youth Group Enrollment

• Projects only, >=6 hrs learning experience

• Use Club code (not a youth group unit)• Delivery Modes - no Club or Independent 4-H

– Special Interest/Short Term– Day Camp– Overnight Camp– School Enrichment– After School Child Care SACC

Typical Enrollment Cases on p.5-7

Group Youth Print screens show 1 class w/Duplicate youth

Group Youth Enrollment forms to enter

Installation CD Menu