BANKING OPERATIONS DAY 3 SESSION -1

2

GOVERNMENT RECEIPTSUnder Section 21 (1) of State Bank of Pakistan Act. 1956 the Bank is obliged to accept monies for account of the Central and Provincial Government.

The Bank has entered into Agreement with the Central and Provincial Government to which the necessary banking services are provided to them.

All the Offices of the SBP BSC carry on money and banking transactions of Central and Provincial Government without limit of amounts.

At the places where no offices of SBP BSC, Government work is conducted by a branch of National Bank, who is the agent of SBP BSC.

VARIOUS TYPES OF GOVT RECEIPTS

Income Tax (Including all direct taxes) Customs Duty. Excise Duty. (Central / Provincial) Railways Receipt. Food Account Receipt. National Savings and Post Office Receipts. Zakat Receipts. Stamp Duty. Misc. Receipts (Education, Health etc.)

DEATAIL OF FBR RECEIPTS

DIRECT TAXES Income Tax: IT, CVT, WHT, WWF INDIRECT TAXES   Sales Tax Federal Excise Duty Customs

PUBLIC ACCOUNTS -RECEIPTS UNIT

This Unit is responsible for keeping account of all monies paid into the SBP BSC (Bank) for credit to Government Accounts (Federal and Provincial).

All monies that are tendered at the Bank for credit to Government Account should be accompanied by Treasury Chalans in the form prescribed by the Government concerned.

Where required Chalans are countersigned by the Treasury Officer or the head of the Government Department on whose account the amount is paid.

GOVT. RECEIPTS-CHALANS

PARA-364 BD Manual In all cases, the Chalans are to be

submitted at least in triplicate (manual Chalans are not required where receipts are collected through (CAP-II) and should contain the following particulars: -

(1) Name and address of the person depositing the money.

(2) Name of the Government office/Department on whose account the payment is made.

(3) Nature of payment. (4) The relevant head of Government account

to which the amount is creditable.

GOVT. RECEIPTS-CHALLANS

5) The marking ‘Federal’ or ‘Provincial’ to indicate whether the deposit pertains to Federal or Provincial Government.

(6) The depositor’s signature at the proper place(7) The Treasury Officer or the Government Department

concerned has enfaced on the Chalans an order to the Bank to receive the money (This is however, not required in the case of Chalans which are directly receivable at the Bank.)

(8) Civil Chalans have been filled in respect of civil deposits and military Chalans in respect of deposits on military accounts.

(9) The amounts stated in words and figures agree. (10) Stale Chalans require revalidation by the Treasury

Officer or the Government Department concerned before they can be accepted at the counter of the Bank.

MODES/FORMS OF RECEIPT

Deposits for credit to Government Accounts are received in any one of the following forms: (i) In cash.

(ii) By cheques drawn on banks through clearing

(iii) By cheques drawn on Government Account or current account maintained with the Bank. (Through transfer)

CASH RECEIPTSParties bringing cash for credit to Government Accounts will present challans at the receipt counters of the Treasury Cash Division directly without the intervention of the Public Accounts Unit. The Counter Incharge accepting the cash and Chalans

will ensure that each Chalan is complete in all respects as enumerated in paragraph 364 of BD Manual and cash is as per chalan.

Thereafter, he will pass on the Chalans with cash to his Assistant Treasury Officer.

On receipt of Challan and cash the Assistant Treasury Officer will check the cash with amount indicating in the Challan.

He will affix the stamps “Federal” or “Provincial” as the case may to indicate it is a Central or a Provincial receipts and Original, Duplicate, Triplicate, Quadruplicate as well as the cash receipt stamps on the Challan.

CASH RECEIPTS Thereafter he will enter the amount within the Bank’s

“Receipt Stamp” on the Challan both in words & figure. ATO will, thereafter, make an entry in Globus and record the Globus Transaction serial number on all copies of Challan.

The Asstt. Treasury Officer will sign original copy of Challan and initial the remaining copies of Challan and pass on the Challans to his Treasury Officer for passing the Challan and authorizing the transaction on Globus system.

If the Challan is in order, TO will authorize each transaction, sign the original copy of the Challan and initial the remaining copies. He will also inscribe PIN number on all copies of chalan. The original copy of the Challan will thereafter be handed over to the tenderer.

COLLECTION AUTOMATION PROJECT

Where Collection Automation Project (CAP-II) is operational for receipt of Income Tax, tax depositor will approach bank counter along with PSID (Payment System Identification Number. In case depositor did not obtain PSID Number he will approach help desk of FBR housed in office premises for obtaining PSID.

On getting PSID depositor will approach receipt counter. TO will access FBR site and check the PSID in pending PSIDs. ATO will collect money from depositor and after tallying it with the amount shown in PSID, enter the same in Globus.

TO will authorize the transaction and print CPR. TO and ATO concerned will inscribe full signature along with PIN on original CPR and initials on remaining copies and will also affix round stamp of receipt cash instead of affixing Receipt Stamp described in Para 368 of BD manual. Globus transaction serial number would also be written on CPR, one copy of which will be handed over to the depositor and remaining one sent to PAU for onward submission to Income Tax Treasury.

CASH DEPOSITS ...... The duplicate, triplicate etc., copies of each

challans will be passed on to the Public Accounts Unit

On receipt of challans in PAU, the challans will be sorted out Departmental-wise and Scrutiny of challans is carried out to check:

Seal and Signature of the T.O with stamps. The officer(s)concerned who accept the

chalan over the counter will also record PIN under his full signature on challan

Amount of Challan in words & figure Globus Transaction Number.

CASH DEPOSITS ......

Balance of Challans physically. Correct head of Account. Checking of challans with system generated

scroll report for cash Receipts. On agreeing the figures the Officials of both the departments will sign on the report jointly.

Specimen signatures of TO/ATO authorized to sign challans are also submitted by Cash Division to

CHEQUE DEPOSITThe counter official manning the Cheque receiving section will receive the Government challans accompanied by cheques. He will scrutinize the challans carefully to ensure that they are properly filled in. The scrutiny of the challans and cheques will be made with special reference to the following points:(i) That proper challan form in duplicate, triplicate etc., as

the case may be, has been used and it bears the word ‘Federal’ or ‘Provincial’ written clearly on its face.

(ii) That all the columns of the Original/duplicate/triplicate challans required to be completed by the tenderer have been filled in and that the remitter’s signature with his full address and the date of tender of the Cheque have been furnished thereon. All entries should be made in ink/ball point pen.

CHEQUE DEPOSIT

(iii) That the particulars of the cheques have been entered in the space provided for the purpose. Where a large number of cheques are tendered with a Challan, a signed list giving particulars of individual cheques such as number of the Cheque, name of the drawee bank, name of the place of payment and amount will be attached to the Challan.

(iv) Different set of Challans will be used for depositing amount in different heads of accounts

(v) That where so required, the challans are countersigned by an authorized official of the Government Department for whose account the amount is being tendered

CHEQUE DEPOSIT(vi) That the challans have been duly passed by the

Treasury where it is so required. (vii) That the Cheque tendered with the Challan is

prima facie in order and it has been drawn either in favour of the Government or the SBP BSC (Bank).

(viii) The amount of Cheque(s) agrees with the amount shown in the Challan.

After ensuring that the challans and cheques are in order in all respects, the counter official will issue an acknowledgement paper token in form No. Bkg.186 to the tenderer with instructions to take back the receipted copies of the challans on the 3rd day of deposit. The number of the acknowledgement so issued will be indicated by the counter official under his initials on all the copies of the challans.

CHEQUE DEPOSITS

After ensuring that the challans and cheques are in order in all respects, the counter official will issue Issue an acknowledgement paper token in form No. Bkg.186.

The amounts and particulars of the challans and the cheques will, thereafter, be entered and authorized in the Globus system. Bank’s Clearing stamp/ Crossing stamp will be affixed on all cheques drawn on banks. Thereafter, the challans will be sorted out into Federal and Provincial groups. Bank’s Clearing stamp/ Crossing stamp will be affixed on all cheques drawn on banks.

CHEQUE DEPOSIT List containing details of cheques with amount in form

Bkg.57 and list containing the particulars of challans in form Bkg.185 will also be taken out from the system

A copy of the list containing the detail of cheques along with cheques will be passed on to the NIFT

Entries for cheques presented through Intercity clearing will not be made in Globus and entries of these cheques will only be made after knowing the fate of the cheque

All income tax receipts will be inputted in FBR system in addition to Globus and balances of FBR postings of Income tax receipts will be matched with Globus (ADVANCE CLEARING)

PROCESSING AT NIFT On receiving the cheques the clearing

House/NIFT will sort out cheques bank wise/branch wise and prepared a schedule of

Next day, the cheques in question along with above said schedule will be presented to the drawee banks/branches by the NIFT.

In case of any Cheque is returned by any drawee bank under objection to Public Accounts Unit through NIFT, the entry in respect of this Cheque in Public Accounts Unit will be reversed in Globus and CAP-II where applicable.

PROCESSING AT NIFT The remaining entries in respect of realized

cheques will be automatically accounted for on the day.

However, cheques presented through Intercity Clearing are returned back physically on 3rd day and only their fate is obtained next day therefore entries of these cheques may not be made through Globus like cheques presented through normal clearing and only after knowing fate of the cheque it will be inputted in Globus

RECEIPT-POSTING AND SIGNING OF CHALANS

The Inputter (not below the rank of OG-1) will examine the challans to see that all copies viz., original/duplicate/triplicate etc. have been properly filled in, signed and passed by the Treasury Officer or an Officer of the Government Department concerned.

After ensuring this he will input the particulars of cheques and challans in Globus by separate Clearing/Transfer Challan Menu as the case may be. These challans will have Transfer/Clearing Stamp affixed on them with initials of the passing officer concerned. The challans with cheques will be passed on to the Authorizer concerned who will check the entries in Globus system and authorize all the entries.

He will satisfy himself that challans have been properly filled in and receipt legend has been correctly recorded. He will sign the original challans in full and initial the duplicate/triplicate/quadruplicate copies at the appropriate places.

A report in form Bkg.185 in respect of Transfer and Clearing challans of Federal and Provincial Government receipts will be taken out from the system. There after the in putter will detach the Transfer/ Clearing cheques and he will retain the challans with him until the result of the clearing is known.

RECEIPT-POSTING AND SIGNING OF CHALANS

In case any Cheque has been returned unpaid by the drawee bank, the relative challans will be taken out and its entry on Globus will be reversed.

The signatures and initials of the Assistant Accounts Officer/Accounts Officer on the original and duplicate/triplicate copies of the Challans will be cancelled.

The stamps will also be cancelled by drawing two parallel lines in red ink under the authentication of the Assistant Accounts Officer/Accounts Officer.

A remark to the effect cheques returned unpaid by the drawee bank for reasons……………… should also be stated. The challans will in no circumstances be delivered to the tenderer.

It will be retained in the Bank and destroyed after six months. The unpaid cheques will be entered in returned cheques received register in form No. Bkg.187. Particulars of the Challan will be recorded in remarks column of the register for facility of reference.

RECEIPT-POSTING AND SIGNING OF CHALANS

Remaining entries in respect of realized cheques will be generated in the system for posting into ledger through “posting of outward clearing menu”

Computerized Payment Receipts (CPR) will be delivered to the parties

DELIVERY OF CHALLANS

Receipted challans in respect of accounts tendered by cheques at the Bank’s counter for credit to Government Account will ordinarily be delivered to the depositors on the 3rd day of the date of tender. The depositor will be asked to surrender the paper token issued by the Bank and the token number appearing on the challans will be compared with the printed number on the acknowledgement to ensure that only that challans is delivered against which the acknowledgment was issued.

In case a token is reported to have been lost, a proper letter reporting the loss of acknowledgment and giving full particulars of the challans will require to be given by the party. If the particulars given are found correct and his identity is established to the satisfaction of the Bank, the challans will be delivered after recovering penalty of Rs.50/- from the party for the loss of acknowledgment.

MISC-CHARGES

Penalty for late delivery Parties making deposits of Government dues by cheques

at the counter of the Bank are expected to collect the original copies of the receipted challans within a week’s time. In case delivery is not taken within the stipulated time, a search fee of Rs.15/- will be charged from all parties other than Government Departments.

Certificate of credit When a depositor reports in writing, loss of a receipted

challans and requests the issue of a duplicate of Challan/deposit certificate, he will be issued a certificate of Deposit in form No. Bkg. 202 on payment of a fee of Rs.50/- for each deposit.

CHEQUES DRAWN ON BANKS WHERE THERE IS NO OFFICE OF SBP BSC/NIFT

Receive Cheques/Challans at counter and issue tokens . No entry in our system, kept pending till realization of

proceeds A forwarding letter/advice is to be prepared and sent

with cheque to the National Bank of Pakistan to collect the proceeds of the cheques(Short credit).

NBP will collect the proceeds through its branches in those cities

National Bank of Pakistan will send to BSC office an authority/cheque to debit its account on account of that collection.

Same would be Input/authorised in Globus in Receipt Unit

TRANSFER DEPOSIT Chalan alongwith cheque deposited at counter Scrutiny of chalan as per instructions. The cheques are got passed from concerned units

(DAD,PAD) Receipts are normal issued next day received. This receipt is almost like cash and receipt can be

issued same day if needed. Cheques so collected are delivered to the concerned

unit where same were drawn on. In case any irregularity is noticed in such cheques by

the paying Unit, they should be returned by it with objection memos attached thereto, to the dealing official at Public Accounts Unit who will return the cheques together with the challans to the Government Department concerned against surrender of the paper token issued or proper acknowledgement for the same.