2nd Board of Governors Meeting of IET Dr. Rammanohar Lohia...

Proceedings of

2nd

Board of Governors Meeting of

IET Dr. Rammanohar Lohia Avadh University Ayodhya

Date: Wednesday, November 28, 2018

Venue: Mechanical Auditorium, IET Dr. Rammanohar Lohia Avadh University Ayodhya

Proceedings of Second Board of Governors Meeting

of


CONTENTS Sr. No. Agenda of Discussion Page No.

1 Information of the Meeting 1

2 Welcome address by Director 2

3 Approval of Institutional TEQIP Unit 3

4 Approval of Institutional Purchase Committee 3

5 Autonomy to IET Dr. Rammanohar Lohia Avadh University Ayodhya 4

6 Modification in Procurement of Goods 4

7 Vision and Mission 5

8 Approval of Faculty Position as per NBA Norms 6

9 Approval of TEQIP Faculty Joining to the Post of Assistant Professor 7

10 Approval for Salary Payment to the TEQIP Cell Staff and NPIU Faculty 7

11 Approval for Acceptance of Deficient Professor/Associate Professor

from TEQIP to fulfill NBA needs

8

12 Approval of TEQIP-III Cell Office Expenses 8

13 Approval of Faculty Travel by Air 8

14 Salary Revision of TEQIP III Professionals 9

15 Temporary Payment of Wi-Fi (Internet) Bill 9

16 Decision-Making & Financial Powers to Senior Institutional

Functionaries

9

17 To Issue the Certificate of Appreciation 10

18 To Consider the Contributory Provident Fund Facility for Newly

Appointed Employees

10

19 Approval of MoU between IET Dr. Rammanohar Lohia Avadh

University Faizabad &Tagerine Suppliers Pvt. Ltd.

11

20 Approval for Leased Line Internet Connection (Jio) 11

21 Signing of agreement for Wi-Fi Services 11

22 Discrepancy in Salary of Assistant Professors in IET 12

23 Soft skill development for 1st, 2nd, and 3rd year students as per

direction of BoG

12

24 Any other items as per direction of BoG 13

Second BoG Proceedings: TEQIP III

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Date: 14 /11 /2018 Information of the Meeting

The meeting of Board of Governors (BoG) by Chairman BoG is to be held on 28.11.2018 at

09.00 AM in the Mechanical Auditorium of IET Dr. Rammanohar Lohia Avadh University,

Ayodhya.

All Honorable Members are requested to participate in the meeting of the BoG at the

prescribed date and time. Agenda for consideration in the meeting will be forwarded.

Sr.

No

Name Address Designation

1 Prof. Manoj Dixit Vice Chancellor, Dr.Rammanohar Lohia Avadh

University Ayodhya

Special

Invitee

2 Prof. Pritam Babu

Sharma

Vice Chancellor, Amity University Haryana Chairman

3 Shri Ved Krishna Director, Yash Papers Limited Ayodhya Member

4 Shri Ajay Kr

Singh

Head Zonal Operations, TATA Consultancy Services

Lucknow

Member

5 Dr. Priyanka

Srivastava

Assistant Professor, Applied Science & Humanities

Department,

IET Dr. Rammanohar Lohia Avadh University Ayodhya (Nominated member of IET Dr. RLAU Ayodhya)

Member

6 Dr.Sudhir

Prakash

Srivastava

Assistant Professor, Applied Science & Humanities

Department,

IET Dr. Rammanohar Lohia Avadh University Ayodhya (Nominated member of IET Dr. RLAU Ayodhya)

Member

7 State Nominee Awaited (Nominated member of Government of Uttar Pradesh)

Member

8 Prof. Jaswant

Singh

Professor, Head of Department, Environmental Sciences

Department,

Dr. RammanoharLohiaAvadh University Ayodhya (Nominated member of Dr. RLAU Ayodhya)

Member

9 Prof. Onkar Singh Professor, Mechanical Engineering Department,

HBTU Kanpur (UGC Nominee)

UGC

Nominee

10 Prof. Ramapati

Mishra

Director,


Ex-Officio

Member

11 Dr. Mahalinga V.

Mandi

Professor, Electronics and Communication Engineering

Department,

Dr. AIT Bangalore

Mentor

Institute

Invitee

12 Dr. Anil Kumar State Project Administrator Invitee

The State nominee could not attend the meeting as State has not yet intimated the name of

State nominee.

(Prof. Ramapati Mishra)

Director, I.E.T.


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Proceedings of Second Board of Governors Meeting

Welcome address by Director

At the outset, Director welcomed Hon’ble Chairman and the members present to the 2nd

BoG

meeting of the TEQIP-III and appraised about Technical Education Quality Improvement

Programme (TEQIP) of Ministry of Human Resource Development, Government of India

being implemented as a World Bank assisted Project to improve the quality of technical

education system in the country.

Based on the submitted Institutional Development Proposal (IDP), Institute of Engineering &

Technology Dr. Rammanohar Lohia Avadh University Ayodhya, has been awarded TEQIP

phase III amounting to Rs.10 cores during the project duration 2017-2020 (ANNEXURE-1).

TEQIP-III is to be implemented on the basis of the guidelines given in Project

Implementation Plan (PIP) of TEQIP-III being monitored by National Project

Implementation Unit (NPIU) - a unit of Ministry of Human Resource Development (MHRD),

Government of India, established in August 1990 for coordination, facilitation, monitoring

and to provide guidance to the States/ Institutions in all aspects of the projects related to

Technical Education.

After the thread bare discussions held on various matters as given in agenda notes, BoG

agreed in principle to follow the guidelines laid by NPIU, MHRD, and Government of India

for execution of the activities under TEQIP- III successfully and the following decisions were

taken:


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Agenda Item No. 01 BOG -2.01:

Approval of Institutional TEQIP Unit:

The new Institutional TEQIP Unitis formed based on the guidelines of TEQIP-III for smooth

management of TEQIP III activities of IET Dr. Rammanohar Lohia Avadh University

Ayodhya, as follows:

a) Institutional Project Director (IPD)-: Prof. Ramapati Mishra, Director

b) Institutional TEQIP III Project Coordinator (IPC)-: Er. Paritosh Tripathi, Asst. Prof.,

ITD

c) Institutional TEQIP III Project Dy. Coordinator (IPC)-: Er. Parimal Tiwari, Asst.

Prof., ECED

d) Nodal officer(Academics)-: Dr. Priyanka Srivastava, Asst. Prof., ASHD

e) Nodal officer (Finance)-: Er. Nitesh Kumar Dixit, Asst. Prof., MED

f) Nodal officer (Procurement)-: Er. Chandan Arora, Asst. Prof., CSED.

Thus, approval is requested from Board members for same.

Decision- BoG approved the above team unanimously as shown in ANNEXURE-1.


Approval of Institutional Purchase Committee:

New Institutional Purchase Committee as per TEQIP – III guidelines is formed to look after

the procurement activities as per procurement plan as follows:

a) Director & IPD, TEQIP III – Chairman

b) IPC, TEQIP III – Member

c) All HoDs – Members (CSE, MED, ITD, ECED & ASHD)

d) Nodal Officer Finance – Member

e) Nodal Officer – Academics – Member

f) Nodal Officer, Procurement- Member Convener


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g) In-charge Library – Member




Autonomy to IET Dr. Rammanohar Lohia Avadh University Ayodhya

The National Project Implementation Unit (NPIU) and Ministry of Human Resource

Development (MHRD) decided that Technical Education Quality Improvement Programme

III, sponsored institutes should obtain autonomy from UGC. For obtaining UGC autonomy;

the UGC institutions are required to meet a set of three requisites.

1. Accreditation by NBA

2. Section 2F certificate from UGC

3. NOC from state government


Decision- BoG approved and ordered to proceed for the autonomy as shown in

ANNEXURE-3.


Modification in Procurement of Goods:

In respect Agenda point TEQIP III 1/1 (a), the complete procurement of goods such as

equipments, software, server, campus wide network, furniture, and minor civil works

which is already in process and it is initiated through PMSS (Procurement Management

Supporting System) software, the tentative approval from NPIU is obtained. Tentative

approval is required from Board Members. As per the directions from NPIU (email

dated: 14.07.2017 enclosed), we can modify the list as per our requirement at any time,

after approval from the Board Members.


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Thus, approval to modify the procurement plan as per need is requested from Board

members.



Vision and Mission:

The Vision and Mission of the institute inline with university vision and mission should

reflect the long term approach to be followed by the institute for its functioning and growth.

It should have broad base, aiming towards excellence in education, research and should focus

on overall development of all its stake holders. The matter regarding Vision and Mission of

the Institute has been deliberated at length in previous BoG meeting. Therefore, the workshop

was conducted for the students as well as faculty members and collected the opinion about

their Vision and Mission of the Institute. Finally, the Vision and Mission of the Institute is

selected as it is shown in ANNEXURE-5.

Approval from Board Members is requested for the same.

Decision- BoG modified the mission after due discussion and deliberation. Approve the same

as shown in ANNEXURE-5.

IET VISION

To produce professional engineers as sensitive, creative and responsible citizens for

national and global needs.

IET Mission

To offer state of the art engineering education.

To shape students to be educational, cultural and environmental leaders in

technical field.

To promote integration of education and research to foster innovation.

To promote strong linkages with industry and society.


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Approval of Faculty Position as per NBA Norms:

Institute is requested to go for NBA. Accordingly faculty position and cadre required are

attached in ANNEXURE -6.

Thus, approval is requested from the Board Members.

Decision- Bog approved the faculty position for IET as per NBA requirements. Also BoG

recommended that position be filled as per AICTE norms and pay scales as shown in

ANNEXURE-6.

SN

.

DEPARTMENT SACTIONED

INTAKE

UG+PG

REQUIRED NUMBER OF TOT.

ASHD

6TH PAY

Commission

PROF. ASSOC.

PROF

ASSTT.

PROF

37400-67000

AGP of

Rs.10000

37400-67000

AGP of

Rs.9000

15600-

39100 AGP

of Rs.6000

7TH PAY

Commission

420

159100

PAY

LEVEL-14

139600

PAY

LEVEL-13A

70900

PAY

LEVEL-

10-12

1 Physics/ Electroincs 0 1 2 3

2 Chemistry 0 0 2 2

3 Mathematics 1 1 3 5

4 English 0 1 2 3

5 Management/ Human Values 1 1 3 5

6 Environment / Biology 0 0 3 3

Total 420 2 4 15 21

7 CSED 240 1 2 9 12

8 ITED 240 1 2 9 12

9 ECED 240 1 2 9 12

10 MED 240 1 2 9 12

11 CED 60 0 0 3 3

12 EE 60 0 0 3 3

13 MCAD

180

ENGLISH/HUMAN VALUES 0 0 2 2

COMPUTER APPLICATION 1 2 7 10

TOTAL 1680 7 14 66 87


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Approval of TEQIP Faculty Joining to the Post of Assistant Professor:

Deficient faculty to fulfill NBA needs have been provided by TEQIP. The selected candidates

shall be project staff of TEQIP-III engaged on purely temporary basis for a period of three

years or till the project period whichever is earlier and subject to his/her satisfactory

performance. It is requested from the board members to give joining recommendation to

received faculty from TEQIP.


Decision- BoG approved the joining of TEQIP faculty as shown in ANNEXURE-7.

TEQIP Faculty (ASSISTANT PROFESSOR)

Sr. No. Name of Faculty Department 1 Deepak Kumar Khare Information Technology

2 Prem Shanker Yadav Information Technology

3 Amit Bhati Information Technology

4 Murli Manohar Sharma Information Technology

5 Deepak Kori Information Technology

6 Amitesh Kumar Pandit Computer Science & Engineering

7 Mahesh Chaurasia Computer Science & Engineering

8 Chandra Shekhar Verma Computer Science & Engineering

9 Ashish Gupta Computer Science & Engineering

10 Amit Bharadwaj Computer Science & Engineering

11 Akhil Vikram Yadav Mechanical Engineering


Approval for Salary Payment to the TEQIP Cell Staff and NPIU Faculty:

We have appointed total three supporting staffs for TEQIP-III Cell and also appointed total

eleven faculty members in different department of IET Dr. Rammanohar Lohia Avadh

University Ayodhya for smooth running of the Programme. The approval from the BoG is

required for the salary payment of the TEQIP-III Cell staff and faculty members.

Decision- BoG approved the salary payment as shown in ANNEXURE-8.


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Approval for Acceptance of Deficient Professor/Associate Professor from TEQIP

to fulfill NBA needs:

TEQIP has offered to provide Professor and Associate Professor to fulfill the need of NBA,

whose salary will be borne by university till project period.

Approval to accept them is sought from board for the same.

Decision- BoG approved unanimously and also advised to university to take up carrier

advancement scheme promotion for the existing eligible faculty as shown in ANNEXURE-9.


Approval of TEQIP-III Cell Office Expenses:

Monthly expenses for TEQIP-III Cell Office for Office Stationary, Computer Stationary,

Pantry Goods and other expenses incurred from the month of April 2018 to November 2018

is total Rs. 92,972.00/.

The approval from the same is requested from the BoG.

Decision- BoG approved the expenses as shown in ANNEXURE-10.


Approval of Faculty Travel by Air:

Guidelines for TA/DA of Faculty & Staff for TEQIP-III activities and Honorarium for

Experts for lecture and attending meeting. Since no faculty is on grade salary so with special

approval by BoG IET Teaching Faculty may be allowed to travel by 2nd

Class AC train and

by economy class air flights as per need and urgency.

Thus approval is sought for Board for the same.

Decision- BoG approved as per NPIU guidelines as shown in ANNEXURE-11.


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Salary Revision of TEQIP III Professionals:

IET TEQIP cell has two professional and one peon who were appointed. Recently university

has enhanced the salary. So these TEQIP professional’s salary also may be hiked equal to

university counterparts which will be paid by TEQIP.

Approval for the same is requested from Board members.

Decision- BoG unanimously approved the salary hike of TEQIP office staff to university

staff as shown in ANNEXURE-12.


Temporary Payment of Wi-Fi (Internet) Bill:

To consider and approve the provision of paying the Wi-Fi bill in temporary mode due to

unavailability of authorized Internet (Wi-Fi) facility at IET Dr. Rammanohar Lohia Avadh

University Ayodhya, campus.

Thus, recommendation is required for the same.

Decision- BoG approved the payment of Rs 15,576 as shown in ANNEXURE-13.


Decision-Making & Financial Powers to Senior Institutional Functionaries:

Delegation of adequate powers to TEQIP Coordinator and Director with accountability is

expected to help better implementation of institutional projects. The powers and

responsibilities of the Director, and TEQIP Coordinator are given in section of TEQIP

manual (Section -9, Item 9.3).

As a measure of financial reforms, adequate financial powers to the Director/Principal of the

institution and other functionaries are to be delegated by the Board of Governors. All actions

of the Director in connection with Continuing Education, consultancy, faculty

development/workshop, seminars, and conferences should be reported to BoG.


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Thus, recommendation is required for the same.

Decision- BoG approved unanimously as per NPIU norms as shown in ANNEXURE-14.


To Issue the Certificate of Appreciation:

Appreciation Certificates are special documents that reinforce desired performance behaviors

among employees and this boosts their self-image and makes them feel like winners. Thus, it

is requested from the board members to give recommendation for issuing the certificate of

appreciation on the basis of following parameters:

1. Publication of papers in SCI journals/SCI-E/SCOPOUS indexed Journals/Patents.

2. Book Publication/Chapters Writing.

3. Regularity and Discipline.

4. Innovative Projects.

Thus approval is requested from the Board Members.

Decision- BoG approved unanimously in principle and advised to form evaluation committee

comprised of Director, Prof. Jaswant Singh and TEQIP Coordinator as shown in

ANNEXURE-15.


To Consider the Contributory Provident Fund Facility for Newly Appointed

Employees:

As a measure of social security, the Govt. of India had set up a provident fund (Contributory

Provident Fund) for the Govt. Employees. In this facility employee contributes 10% of the

salary drawn and the same is matched by the Govt. of India. Thus, the recommendation from

the Committee is required according to the university guidelines.

Decision- BoG approved unanimously as per Govt. of Uttar Pradesh norms as shown in

ANNEXURE-16.


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Approval of MoU between IET Dr. Rammanohar Lohia Avadh University

Faizabad &Tagerine Suppliers Pvt. Ltd.:

Uttar Pradesh Skill Development Mission (UPSDM) and Uttar Pradesh Kausal Vikas Mission

(UPKVM) and NIELIT is willing to provide ICT and Telecom sector training to B.Tech

students on Self Finance fund by UPSDM.

BoG is requested to grant permission for the MoU.

Decision- BoG recommended to university to decide as per its norms as shown in

ANNEXURE-17.


Approval for Leased Line Internet Connection (Jio):

IET has two buildings and 6 branches with 5 PG courses. This requires leased line to meet

high speed requirement for Lab and office requirements.

Jio has already brought its line to IET and they have proposed to provide 30 MBPS

bandwidth as explained in Annexure – 8.

Approval for the same is required from the BoG.

Decision- BoG discussed and recommended minimum 100 MBPS ILL connection to be

provided by university as shown in ANNEXURE-18.


Signing of agreement for Wi-Fi Services:

TEQIP requires 1GB Wi-Fi Jio connection for students at the cost of Rs. 100 per students. It

requires signing of agreement between IET and Reliance Jio.

Approval for the same is required from the BoG.

Decision- BoG approved with advice to add a penalty clause in agreement for default in

providing connectivity as shown in ANNEXURE-19.


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Discrepancy in Salary of Assistant Professors in IET:

IET has Contractual Faculty whose payment is Rs. 35,000, whereas TEQIP Contractual

Faculty has payment Rs. 70,000, which demoralize experienced faculty.

Therefore, salary may be equalized to Rs. 70,000 for each faculty in the same organization

IET.

Thus, approval is requested from the Board Members.

Decision- BoG recommended unanimously that existing faculty of IET currently drawing

consolidated salary be considered for placement in AICTE approved scales and also advised

to university to take suitable decision in this regards as shown in ANNEXURE-20.

Agenda Item No. 21 BOG -2.21: Any other agenda as per direction of BoG

chairman.

Agenda Item No. 21 BOG -2.21 (A):

Soft skill development for 1st, 2nd, and 3rd year students:

By employability skill testing agency Aspiring Mind Assessment Pvt. Ltd., it is reported that

students are lacking in soft skills. Final year students have provision to get training from

TEQIP funds.

So, for 1st, 2

nd, 3

rd, year students skill development course may be allowed university funding

as per university norms.


Decision- BoG observed the need of improving the soft skill of the B.Tech students to

enhance their employability. So, approved in principle to conduct the soft skill developments

course by university as per its finance norms as shown in ANNEXURE-21.


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Agenda Item No. 21 BOG -2.21 (B):

IET faculty holding Ph. D. degree be allowed to enroll and supervise research students to

promote innovations and research in engineering and technology as per UGC norms.


Decision- BoG approved the need of promoting research and innovation in IET. So, allowed

Ph.D holding faculties of IET to supervise Ph.D students as shown in ANNEXURE-22.

2nd Board of Governors Meeting of IET Dr. Rammanohar Lohia...

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