29 - 31 August 2011 - Mastering SAP SAP PPM... · 29 - 31 August 2011 Novotel Manly Pacifi c,...

theeventful group

Premier Partner: Supported by: Produced by:

29 - 31 August 2011Novotel Manly Pacifi c, Sydney

Thoughtfully designed to encourage you to look outside

of your company and industry, Mastering Project & Portfolio

Management with SAP is a gathering place where PPM Professionals

engage in brave and important conversations, fi nd answers to common

challenges and inspire one another to explore future opportunities. This year

marks our 15th year of serving and supporting Australian and New Zealand SAP Communities.

23 Presentations, Case Studies and Sessions in 4 tracks over 3 days

Powerful Keynote Speakers Line-up Featuring SAP PPM Experts: Gerald Steele (SAP America, USA); Tom Martin (GyanSys Inc, USA); Mario Danieli (Engen Petroleum, South Africa); and David Dhaliwal (Hydro One Networks Inc., Canada)

12 International Presentations providing insights into what companies are achieving globally

Interactive Workshop: SAP IT Portfolio Management (PPM) - 7 Design Foundations That Every PPM Project Must Ensure For a Successful Implementation

Pre-Conference JumpStart Session: Defi ning Project Portfolio Management (PPM) - The What, Why and How of PPM for Your Organisation

Entire Program Vetted by the Mastering SAP PPM Advisory Team representing large, medium and small organisations across many industry sectors

Solutions Showcase featuring best-of-breed solutions, systems and technologies from selected partners

Unrivalled Community Networking Activities: pre-conference drinks; networking cocktail party on Monday evening; direct access to presenters at Speakers’ Corner; connecting at lunches and teas in the exhibition area; and utilising complimentary meeting rooms

Take Home Tools and Resources: electronic access to all keynotes, track presentations and sessions

Membership to Australia’s Most Powerful SAP PPM Community: you will receive a contact list of all conference participants, helping to maintain the momentum created and keeping the community connected, motivated and informed all year round

Mastering Project & Portfolio Management with SAP 2011 | 3 www.masteringsap.com/ppm

Hot TopicsThe depth and breadth of the Mastering Project & Portfolio Management with SAP content is a result of 6 months of careful research and development. Project & Portfolio Professionals from more than 100 organisations across Australia have collaborated with the SAP PPM Advisory Team in a series of Round Table Discussions to create this program around 15 Hot Topics.

Portfolio ManagementEvaluation and comparison of the project portfolio management tools in SAP Resource and Portfolio Management (RPM), Investment Management (IM) and core Project System (PS); scoring and managing risks, benefi ts, probabilities, mitigation actions across a project portfolio; integrating project portfolio management with longer range budget and resource planning; case studies of effective project portfolio management in an SAP environment

Contract ManagementContract Management capability within SAP, including SAP CLM (Contract Lifecycle Management), e-sourcing and SRM (Supplier Relationship Management); integration of contract management with the PPM environment; storing relevant contract information; managing sub-contracts; managing cross-project and portfolio impacts of contracts; Wave 7 delivery

Resource ManagementDefi nition of resources and their available capacity; scheduling tools to best match resource requirements with this available capacity: effectively defi ning and managing resources loading and schedules within and across projects; pros and cons of defi ning resources as personnel, work centres, contractors (services); capacity planning, evaluation, levelling within and across projects; graphical scheduling tools like MRS (Multi-Resource Scheduling) and third-party tools; integration of resource management with service contracts and service entry sheets; integrated workforce scheduling with capacity planning with SAP PS, PM and MRS

Document ManagementDealing with large volumes of associated documents over their lifecycle; comprehensive PPM solutions to manage documents linking them with relevant sections of the project or portfolio: integrating PPM to the document management capability within SAP, from simple linkage of documents, to full document lifecycle management (DMS), to document collaboration and sharing (c-Folders); available third-party tools (e.g. OpenText) and their comparative features; ECM - ERP integration roadmap; leveraging resources and project portfolios with SAP Extended ECM

Business Intelligence ReportingEvaluating the project and portfolio reporting tools in SAP - standard PS and PPM, BW/BI/BO capability, portal/dashboards; catering to different internal customers - project management reporting vs. fi nancial reporting; custom reports to close gaps in standard reporting capability; summary and exception reporting; cross-module reporting for cross-module processes; use of BI as an auditing tool for project data; BI tools to drive greater visibility of capital investment portfolio; PPM analytics and dashboards

Successful Integration of Third Party Project Management Tools The need for two-way integration of their data with SAP PPM data; split business processes and data ownership between systems: when and why to use a third-party tool vs. SAP; integration issues; splitting the functionality between SAP and the third-party tool and maintaining the balance (eg. scheduling in a third-party tool whilst collecting costs in PS); data extraction, transfer and visibility between SAP and the third-party tools; effective solutions for interfacing SAP and Primavera, MS-Project and SharePoint (as a collaboration tool); the new SAP EPC (Enterprise Project Connector) tool

Successfully Implementing the Full PPM Suite Extension of PS (Project System) functionality to include RPM Resource and Portfolio Management) and cProjects/c-Folders (for collaboration); associated modules for business intelligence (Business Warehouse and SAP BusinessObjects), purchasing (Supplier Relationship Management), contract management (Contractor Lifecycle Management), project interfacing (Enterprise Project Connector) and more

Financial ForecastingEffectively forecasting costs and resources for projects and portfolios throughout the entire project life cycle; cash fl ow forecasting and cost control; consolidation of forecasts across projects and into portfolios; project cash management tools; defi ning a standard estimating process for your business; estimating and cost planning tools - activity rates, easy cost planning (ECP), compatible units; standard forecast reporting; advanced cost forecasting functionality; the functionality of ePM and its integration with cost planning and budgeting tools

Project Collaboration and cProjectsShare and manage project data and documentation, leading to SAP’s cProjects functionality; what is cProjects and what can it do for my business and processes?; appearance and capability of cProjects; cProjects as a collaboration tool and c-Folders for document sharing; can cProjects be used for long-term planning or as an end-to-end portfolio management tool?; portal vs. web-based delivery; real life case study of cProjects

Mobility SolutionsCapability of PS to integrate with a mobile solution; available technologies from SAP and third-parties; supported hardware, such as iPad’s; supported processes, such as time capture, goods movement, schedule updates and precent complete; how mobile apps and analytical reports increase effectiveness of managing projects and portfolios

Identifying the Roadmap for Upgrades and EnhancementsSAP’s roadmap for the future of PS; where do PPM and cProjects fi t in the roadmap?; upgrade experiences - technical, business readiness and change management; where are the gaps in the roadmap that require enhancements vs. upgrade?; improvements in PPM for the next enhancement and support packages; continuous improvement

Project ApprovalThe early stages of a project’s life from its inception as an idea through to its funding approval and go-ahead, frequently require passage through numerous gateways and approvals, with support of sometimes extensive associated documentation for concept, design, market, costing, scope, etc. It is not always obvious how to incorporate these processes and data into SAP PPM: defi ning approval processes; implementing multiple stages and states of approval from concept through to fi nancial approval; gathering, managing and linking documentation; integration of management personnel using workfl ow and Adobe forms

Gathering Resource Consumption - CATS & Service EntryEvaluating CATS capability for capturing and distributing labour hours and costs; CATS user interface capability - SAP vs. portal, what is standard/confi gurable and what is enhancement?; linking resources to skill sets in HR; labour cost rates - project specifi c, skill types and work centre level; using CATS for contractors and interrelationship with service entries; external resources using CATS and purchase orders; timesheet reports, CATS automated costin

Project Governance, Initiation and Estimation Project governance; the balance between practicality and over or under governance; governance tools and capability within SAP; establishing and managing governance and ownership (such as master data, payment approvals and project access); capturing bid costs; simulation projects; purchasing down payment clearing; down payment monitoring for purchase order

Change ManagementOvercoming IT system failures through successful change management strategies; moving from legacy systems to SAP; best balance of systems/processes between retaining legacy and pushing users to SAP; understanding the business driver for change; change management challenges, benefi ts and alternate options; the art of managing and implementing change


David Dhaliwal

Joey Zuber

Tom Martin

Gerald B. Steele

Mario Danieli

SAP IT Portfolio Management (PPM) - Balancing IT Project Demand and Resource Supply to Leverage Your SAP Investment

SAP Portfolio Management (PPM) - Managing the Global Capital Project Portfolio and Approval Requests

Tom is the PLM Practice Director and Chief Solution Architect for Gyansys Inc. a US delivery expert in SAP Business Suite solutions. Tom has 15 years SAP delivery experience focused exclusively on Portfolio and Project Management (PPM), Project System (PS), Investment Management (IM), Asset Management (AM) and Plant Maintenance (PM). Since 2006 Tom has focused exclusively in the architecture and delivery of Portfolio and Project Management (PPM) solutions and has deep experience of xRPM, RPM, cProjects and the latest PPM 5.0 solution. Previous to implementing SAP, Tom spent 8 years as a cost/planning engineer in the UK Oil and Gas industry.

Tom Martin - PLM Director & PPM Solution Architect, GyanSys Inc. (USA)

Keynote Speakers

Can You See the Wood for the Trees? Using BI Tools to Drive Greater Visibility of Capital Investment Portfolio

Introducing Project Portfolio Management via SAP RPM/PS in a Multi-Project Environment

Mario is an SAP Project Manager within the IS Project Management Offi ce at Engen Petroleum and was the Technology PM responsible for the implementation of SAP RPM at Engen. He has over 25 years experience in the IT industry and has been involved in SAP implementation and upgrade projects since 1990. His prior experience includes SAP Solution Delivery as a Principal SAP Consultant for a US consulting services company and Deloitte & Touché Management Consulting.

Mario Danieli - SAP Project Manager, Engen Petroleum Ltd (South Africa)

What’s New and Coming to You From the World of SAP PPM - What’s in Store for You?

Now in PPM 5.0 - cProjects: What is it, What Does it Do and Do I Have a Need for it?

Gerald joined SAP America in April 1995 as a “Projects” Consultant to learn PS. His current role is a Platinum Applications Consultant for PPM and has served as a PPM Product Manager from 2003 until 2005. Prior to SAP, Gerald worked for PanAm World Services as a Project Financial Controls Analyst and with Westinghouse as a Project and Program Controls Analyst and Project Manager. Gerald has a BBA in Accounting and an MBA in Operations Management.

Gerald B. Steele - Platinum Applications Consultant, SAP America, Inc. (USA)

Special Guest Speaker: Off the Cliff - Overcoming Fear and AdversityIndisputably one of the top in the world in his fi eld and past winner of the Red Bull Cliff Diving championship, Queensland’s international cliff diving champion (and stunt diver) Joey Zuber typically dives from 24 to 28 metres (79-85ft) above the water, hitting the drink at speeds of over 100kph - and he does an intricate series of somersaults, twists and pikes on the way down! The element of danger is unavoidable and in 2008 Zuber felt its full force when he snapped his femur in half during a cliff dive in Columbia. Following a seven-and-a-half hour operation, renal failure which almost killed him and many hairy days in ICU, Zuber fi nally began his long recovery process. Six operations later Joey is now on the road to recovery and is planning his return to Columbia to dive there once again.

Joey Zuber - Cliff Diver

Hydro One’s Business Transformation Journey (“Cornerstone”))

Managing Change on Projects - Art or Science?David is currently a Manager in the Corporate Projects Department/Information Solutions Division at Hydro One Networks Inc. in Toronto, Ontario, Canada. David graduated from McMaster University, Ontario with a Bachelor of Engineering Degree and received his Masters in Management Science from the University of Waterloo, Ontario. In his current role, David is responsible for business requirements, business case development, project management and project governance. He has extensive experience in software development, system development methodologies and implementing large ERP systems including SAP. David also teaches systems analysis and design courses at McMaster University. He is currently managing the following business-technology projects: SAP Project & Portfolio Management (PPM) and SAP BusinessObjects Planning & Consolidation (BPC).

David Dhaliwal - Project Manager Corporate Projects, Information Solutions Division (ISD), Hydro One Networks Inc. (Canada)

Mastering Project & Portfolio Management with SAP 2011 | 7

Project Portfolio Management (PPM) is

a business process used to effectively manage a number

of portfolios or projects towards an overall objective.

Conference OverviewTuesday Conference Day Two

Wednesday Workshop

Registration/Arrival Tea & Coffee

SAP IT Portfolio Management (PPM) - 7 Design Foundations that Every PPM Project Must Ensure For a Successful Implementation

Led by: Tom Martin - PLM Director & PPM Solution Architect, GyanSys Inc. (USA)

Mastering Project & Portfolio Management with SAP Workshop Close

08.30

09.00

15.00

Tea & Coffee/Exhibition Viewing08.00

08.00

Now in PPM 5.0 - cProjects: What is it, What Does it Do and Do I Have a Need For it?

Gerald B. Steele - Platinum Application Consultant, SAP America, Inc. (USA)

10.40

Morning Tea & Coffee/Exhibition Viewing

Integrated Workforce Scheduling and Capacity Planning with SAP PS, PM and Multi Resource Scheduling (MRS)

Craig Penny - Manager Strategic Support, DOR, Ausgrid

NSW Public Works - Our cProjects Story

Graham Watt - General Manager SS & BP, NSW Public Works



10.00

11.35 Project Management in SAP: Project Cost Forecasting and Variation Management

Michael Ragozin - Director, Noveco Systems Pty Ltd

Realise the Latest Benefits of Down Payments and Retentions in Purchasing - an Integrated Projects Perspective

James Drummond - Programme Manager, Oxygen Business Solutions

Intersection of SAP ERP and “The Guide to the Project Management Body of Knowledge” (PMBOK)

Albere Cohen - Accredited SAP PS Consultant, PMP®

Keynote Presentation: Hydro One’s Business Transformation Journey (“Cornerstone”)


09.00

Lunch/Exhibition Viewing12.25

13.25

14.20

Closing Keynote Presentation: Introducing Project Portfolio Management via SAP RPM/PS in a Multi-Project Environment


Afternoon Tea & Coffee/Exhibition Viewing15.10

15.50

Mastering Project & Portfolio Management with SAP Conference Close17.00

SAP Contract Lifecycle Management - the Good, the Bad and the Ugly

Ron Shaw - Senior Project Manager - ICT, Contact Energy Ltd (NZ)

Sunday JumpStart

Pre-Conference Networking Drinks

Pre-Conference JumpStart Session: Defining Project Portfolio Management (PPM) - The What, Why and How of PPM for your Organisation

Keith Wallis - Head of Solution Strategy and Development TAMS & Gerald B. Steele - Platinum Application Consultant SAP America, Inc (USA)

19.30

18.30

10.00

Monday Conference Day OneRegistration/Arrival Tea & Coffee/Exhibition Viewing

Conference Opening and Chairperson’s Welcome

08.00

08.35

09.00 Opening Keynote Presentation: What’s New and Coming to You From the World of SAP PPM - What’s in Store for You?


Keynote Presentation: SAP Portfolio Management (PPM) - Managing the Global Capital Project Portfolio and Approval Requests


11.00 Morning Tea & Coffee/Exhibition Viewing

SAP Project System and Primavera - The Best of Both Worlds?

Ian Sturre - Overhauls & Projects Manager, CS Energy Ltd

Managing Change on Projects - Art or Science?


Project Management in the 21st Century - Effective Management and Execution of Projects Through a Wide Range of Technologies

Bert Kastel - CEO, Competitive Edge International (CEI) Inc. (USA)



12.35

11.40

Realigning SAP PS Functionality and Business Requirements to Optimise Financial and Project Management

Ivan Camac - SAP Business Support Analyst - SAP Services, CSIRO

CATS - One Company’s Journey and Its Many Paths

Kevin Larkin - SAP PS/IM Functional Lead - IS Corporate Operations, BlueScope Steel Ltd

Managing Your Project Content and Documents with SAP Extended ECM by OpenText

Stéphane Haelterman - Project Manager, National Railway Company of Belgium (NMBS) (Belgium)

Portfolio Management - How Can it Benefit Your Business?

Andrea Lakshmi - Manager SAP Practice, Accenture Australia Ltd

Lunch/Exhibition Viewing13.25

Special Guest Speaker: Joey Zuber - Off the Cliff - Overcoming Fear and Adversity

Mastering Project & Portfolio Management with SAP Community Networking Drinks Sponsored by

16.50

17.50

Afternoon Tea & Coffee/Exhibition Viewing16.10

14.25

15.20

TRACK A TRACK B

TRACK A TRACK B


Breakfast Session: SAP Mobility - Getting the Right Functionality to the Right Person, Wherever They Are…

John Goldrick - Solutions Manager - Mobility, SAP Australia Pty Ltd


Pre-Conference Networking Drinks19.30

Morning Tea & Coffee/Exhibition Viewing11.00

Monday 29 August 2011Registration/Arrival Tea & Coffee/Exhibition Viewing

Conference Opening and Chairperson’s Welcome

08.00

08.35

09.00 Opening Keynote Presentation: What’s New and Coming to You From the World of SAP PPM - What’s in Store for You?

Discover how SAP is keeping the world of PPM on the leading edge by rolling out new functionality in future Enhancement Packages. See what is being delivered and expanded in Enterprise Project Connector (EPC) to provide greater interfaces and data exchange between SAP Project System (PS) and third party project management software including Primavera and MS Project.

• The improved and planned enhancements in PS for the next Enhancement Packages

• Improvements and planned enhancements in PPM for the next Enhancement and Support Packages

• See how EPC is maturing and adding new functionality in future releases

• Investment - SAP continue to support PPM by adding customer requested functionality

• Continuous Improvement - EPC continues to expand its footprint by expanding its integration capability into new third party tools


10.00

TRACK A TRACK B

SAP Project System and Primavera - The Best of Both Worlds?

The effective planning and management of plant outages with CS Energy is seen as fundamental to the business’ success. In the past the management of the outage schedule has been limited due to the divide between the resource and cost management system (SAP) and the schedule management system (Primavera). The integration of SAP Project System to Primavera is seen as a critical step in providing the right information to effectively manage these high cost/short execution time events.

• Use of the SAP Project System for outage development and scope integration

• Using the Project Builder for budget development and reporting

• Using Primavera for schedule development and reporting

• Passing of work and schedule information between SAP and Primavera (two-way data transfer)

• Using 3rd party reporting tools (Qlikview) for a complete picture

This is a non-technical presentation focusing on CS Energy’s approach to integrating two key outage management information systems.

Ian Sturre - Overhauls & Projects Manager, CS Energy Ltd

Current SAP release: ECC 6.0Original go-live date: December 1999

11.40 Portfolio Management - How Can it Benefit Your Business

Whilst many Australian businesses appreciate the benefit a Portfolio Management process and tool would offer their business, most struggle to understand how to gain the maximum from their investment.

To meet the long and short term objectives of your business, you need to manage portfolios, projects and operations holistically and efficiently. This management typically involves five basic activities: strategic planning; resource planning; schedule planning; cost and profitability planning and control; as well as the information transparency that enables management oversight. Resource and Portfolio Management (RPM) is a solution that combines complementary SAP applications and components that support better execution of each of these activities.

• What RPM can do for you

• The functional aspects of RPM

- Strategic planning

- Resource and schedule planning

- Cost and profitability planning and control

- Information integrity and transparency

• How the industries are using RPM effectively

• What are the key benefits, learnings and challenges of implementations

Andrea Lakshmi - Manager SAP Practice, Accenture Australia Ltd

13.25 Lunch/Exhibition Viewing

12.35

TRACK A TRACK B

Managing Change on Projects - Art or Science?

Organisations are constantly pursuing better ways to ensure projects are delivered and rolled-out successfully. Past history from a number of business-technology project implementations have lacked an appropriate change management approach and strategy. Managing and implementing change is never easy. The “Holy Grail of Change Management” is it art or a science?

The steps your presentation will cover are:

• The key elements of a change management approach and strategy

• Deploying change successfully - “The Holy Grail”

• How to ensure business-technology projects don’t end up on the “IT Hall of Shame”

• The Art and Science of effective Change Management

David Dhaliwal – Project Manager Corporate Projects, Information Solutions Division (ISD), Hydro One Networks Inc. (Canada)

Current SAP Release: ECC 6.0Original go-live date: June 2007

Realigning SAP PS Functionality and Business Requirements to Optimise Financial and Project Management

Two years into their SAP journey, CSIRO now has an improved awareness of both their business requirements and potential SAP functionality. This presentation details CSIRO’s journey in realigning SAP functionality to better support their science. With many solutions identified, hear how CSIRO are proposing to resolve the project management and finance conflict through the use of integrated planning; optimise integration and resource planning with other modules such as IM, HR & CATS; all while moving to a more ‘standard’ usage of SAP Project System (PS).

• Pros and cons of SAP’s various available planning methods

• Avoiding the clash of project management and finance requirements within PS

• Enabling project management and resource allocation with project structures

• Positioning for future adoption of additional SAP functionality as business maturity evolves

• The advantages that standard use of SAP PS and its objects can bring

Ivan Camac - SAP Business Support Analyst - SAP Services, CSIRO

Current SAP release: ECC 6.0Original go-live date: July 2008

Sunday 28 August 201118.30 Pre-Conference JumpStart Session: Defining Project Portfolio Management (PPM) - The What, Why and How of PPM for Your Organisation

Project Portfolio Management (PPM) is a business process used to effectively manage a number of portfolios or projects towards an overall objective. Which solutions when integrated deliver key components of the process and is it the same for each organisation? Understand various approaches and what has currently been done in the market. This informal and educational session will look at the integrated solutions road map that will provide greater understanding of the process, the solutions available and position the various presentations within the remainder of the conference.

• Procurement - one of the keys to project managementProcurement and specifically contract management is what drives major savings within organisations. This session will focus on SAP sourcing and procurement processes, Spend Performance Management, the difference between SRM and sourcing and what other product offerings are in the market

• Scheduling - how can you schedule your projects using SAP?Take a look at an overview of the scheduling capability available to ECC, cProjects, and SAP Enterprise Project Connection users, and how these tools schedule and communicate with your Project Management tools. Understand how mobility can now support the function

• Enhancement Packs and other functionality - what cool new functionality can you expect? When you put in EHPs, what will you getting for PPM and can it make a difference? Enjoy a 15-20 minute review of related improvements included in ECC 6.0 enhancement packs and other functionality such as Visual Business and mobility that may change the way your organisation thinks about the future

Keith Wallis - Head of Solution Strategy and Development, TAMS & Gerald B. Steele - Platinum Application Consultant SAP America, Inc (USA)

Keynote Presentation: SAP Portfolio Management (PPM) - Managing the Global Capital Project Portfolio and Approval Requests

Many capital-intense companies use SAP to manage capital projects and budgets but struggle with visibility across the entire portfolio of projects. In addition, it typically takes many weeks or months for manual approvals to route to all the project signatories. See how the entire project approval lifecycle, from submittal through approval through additional funding, can be integrated directly into the SAP Portfolio and Project Management (PPM) solution. Also learn how PPM can integrate with the Investment Management (IM) module such that the entire annual planning and budgeting cycle can be integrated into one single web/portal user interface.

• Using the PPM module to manage the entire capital lifecycle from long-term planning to daily project execution

• Automated project request and capital approval using PPM workflow

• Integration with Investment Management and Project System

• A single inventory of capital projects and expenditures across the globe

• Intelligent project dashboards with exception reporting capability

• Forecasting and projections

This is a non technical presentation focused on how to practically use PPM for Capital Accounting and Project Management.



Tuesday 30 August 2011Tea & Coffee/Exhibition Viewing08.00

08.00

09.00

10.00 Morning Tea & Coffee/Exhibition Viewing

Keynote Presentation: Hydro One’s Business Transformation Journey (“Cornerstone”)

Hydro One embarked on a business transformation journey commencing in 2006. It began with development of a core business system application strategy to address its highly customised legacy business application environment and to address future business requirements. The strategy was to rationalise applications and transform business processes through the implementation of commercial off the shelf applications.

A four phase program, named“Cornerstone” was established, with SAP was selected as the business application toolset forthis transformation. They are currently in the 3rd and 4th phases of the program which includeimplementation of SAP Portfolio & Project Management to more effectively manage and prioritise the corporate portfolio of projects and programs, in addition to SAP BusinessObjects planning and consolidation to more effectively support financial planning, and implementation of a new customer information system.

• The elements of the Core Business System Application Strategy

• The 4 phases of the cornerstone program (2006-2012):

• Phase 1 - Enterprise Asset Management (EAM) - 2007

• Phase 2 - Finance, Human Resources, Payroll, Business Intelligence - 2009

• Phase 3 - EAM enhancements and additional - 2010-2011

• Phase 4 - Customer Information System - 2012

• Implementation details for specific Phase 3 Projects: 2010-2011

• SAP Portfolio & Project Management

• SAP BusinessObjects Planning and Consolidation


Current SAP Release: ECC 6.0Original go-live date: June 2007

14.25

TRACK A TRACK B

Project Management in the 21st Century - Effective Management and Execution of Projects Through a Wide Range of Technologies

Projects in the 21st century are characterised by distributed teams, complex project structures and ubiquitous connectivity of stakeholders. The use of progressive technologies takes advantage of these characteristics and turns challenges into a competitive edge.

This presentation shows how to more effectively manage and execute projects through a wide range of 21st century technologies such as mobile applications (iPad, mobile distribution, apps), cloud computing (on-demand), web services (computing standards) and advanced analytics.

• How mobile apps and analytical reports increase effectiveness of managing projects and portfolios

• When in the project life cycle to use external scheduling applications (Primavera, MS Project) and how to use SAP EPC to integrate them into SAP PS and PPM

• How to get improved “time to market” by using state-of-the-art project management functionality centered around SAP, in a pre-configured private cloud for portfolio, program and project management, from idea generation to closing

• Demo of an iPad application for work organisation of a detailed, short-term schedule

Making sense of the role of new technologies and applications from SAP for managing complex projects and portfolios through the project life cycle.

Bert Kastel - CEO, Competitive Edge International (CEI) Inc. (USA)

CATS - One Company’s Journey and Its Many Paths

CATS is more than a simple time capturing tool. It can be used to distribute hours and costs across a portfolio of projects and multiple business units for both internal and external resources.

This presentation explains BlueScope Steel’s varied use of CATS from non-charging to fully charging, while also trying to improve the user experience. It examines the use of CATS with minor user friendly enhancements.

Contractor time charging is done in different ways and these will be explained in detail.

• Various timesheet profiles and charge-out combinations

• External resources using CATS and purchase orders

• Improving user experience through simplification, shortcuts and enhancements

• PS, HR and FI requirements to make it all work

• Timesheet reports and their varied uses

• CATS automates costing at BlueScope Steel

Kevin Larkin - SAP PS/IM Functional Lead - IS Corporate Operations, BlueScope Steel Ltd

Current SAP release: ECC 6.0Original go-live date: July 2005

15.20

16.10

16.50

Afternoon Tea & Coffee/Exhibition Viewing

Special Guest Speaker: Joey Zuber - Off the Cliff - Overcoming Fear and Adversity

Mastering Project & Portfolio Management with SAP Community Networking Drinks Sponsored by 17.50

TRACK A TRACK B


Enabling project portfolio management processes via SAP’s Project Portfolio Management (PPM) technology framework results in a significant amount of recorded data. However, harvesting that data into valuable information can be challenging. This presentation illustrates how Engen Petroleum Ltd leveraged SAP Business Intelligence tools to drive greater visibility of it’s capital investment portfolio and empower the organisation’s decisionmakers.

• The implementation approach

• Key principles and terminology

• Design and integration

• PPM analytics and dashboards

• Benefits and impacts

• Lessons learned


Current SAP release: ECC 6.0Original go-live date: August 2008

Managing Your Project Content and Documents with SAP Extended ECM by OpenText

In the beginning of 2009, an operating group of NMBS/SNCB - the National Railway Company of Belgium - launched a 5 year program to implement an Enterprise Information Management solution. The goal of this program was to set up a collaborative framework to manage the complete life-cycle of unstructured paper and integrate it with core SAP processes.

• Belgian Railroad’s business case

• Introduction to SAP Extended ECM by OpenText

• The 4-year ECM-ERP integration roadmap

• Learning from your business documents to generate your SAP projects portfolio

• Leverage your resource and projects portfolio with SAP Extended ECM, from contract management to operations

Stéphane Haelterman - Project Manager, National Railway Company of Belgium (NMBS) (Belgium)

Current SAP release: ECC 6.0Original go-live date: June 2004

TRACK A TRACK B

Now in PPM 5.0 - cProjects: What is it, What Does it Do and Do I Have a Need for it?

Discover how SAP cProjects can be used in your business, even if you use xRPM (Resource & Portfolio Management), Internal Orders, or Project System. See cProjects and how it can integrate with your backend ECC landscape including Internal Orders or Project System WBS Elements.

• How cProjects can be used to manage Quality Gate Project Management processes

• How integration to the ECC landscape can provide integration all of your favourite modules

• How cProjects can support project management process without stepping on “integration”

Come and discover if your organisation can utilise cProjects as a stand-alone or integrated project management solution.


10.40 SAP Contract Lifecycle Management - the Good, the Bad and the Ugly

With audit and risk considerations driving much of governance, SAP Contract Lifecycle Management (CLM) provides a simple contract management system and repository front-end to assist in meeting the director’s needs. It is one of the easiest pieces of SAP software to install and get started. However, as a business tool it has limitations. The ‘basic’ product has been stripped down to a contract management system and the project functionality that comes with the premium product is largely missing. This presentation covers the implementation of the basic product.

• SAP CLM - an introduction

• Onboarding - easy implementation

• Functionality - is the basic system or premium product right for you?

• Implementation - pilot or big bang?

• Using the system to provide assurance to the directors on an outstanding audit point

• Focusing the business on active management of the contract portfolio

• Realising the software selection process could have been better with a tighter match to identified business needs

• The use of a pilot implementation should have been considered earlier

• The implementation has gone ‘well enough’ largely due to the project sponsor giving time to allow extra functionality to be obtained from SAP

• Substantial involvement in the delivery of Wave 7

Ron Shaw - Senior Project Manager - ICT, Contact Energy Ltd (NZ)

Current SAP release: ECC 6.0Original go-live date: June 2010

Breakfast Session: SAP Mobility - Getting the Right Functionality to the Right Person, Wherever They Are…

Most companies are only just beginning to truly experiment with how they can design entirely new ways to work, with mobility at the centre.

Current business processes assume people are tied to their desktop. This is no longer true. The majority of people - your employees, your customers, your partners - are now mobile. As more workers become mobile, you need to ask yourself:

• At a fundamental level, why do we exist as an organisation?

• How can mobility solutions help us do what we do better?

• What are the five highest-priority services we deliver to our customers?

• Can we deliver them better, faster and/or cheaper by mobilising them?

• What simple tasks do business people perform frequently currently tied to a PC?

• How would the organisation benefit if instead they could do them anywhere at any time?

John Goldrick - Solutions Manager - Mobility, SAP Australia Pty Ltd

Come and join us for breakfast and participate in the session to learn about the future of SAP Mobility. To register for this session, please indicate your attendance on your registration form.


11.35

TRACK A TRACK B

Integrated Workforce Scheduling and Capacity Planning with SAP PS, PM and Multi Resource Scheduling (MRS)

Ausgrid (formerly known as EnergyAustralia) distributes electricity and provides energy services to over 1.5 million homes and businesses. A significant component of business operations involves managing a large, multi-skilled workforce for the construction and maintenance of the assets.

The Distribution Operations & Reliability (DOR) division of Ausgrid has taken the opportunity to customise and pilot SAP MRS to enhance workforce scheduling functionality. This pilot has utilised MRS as an integrated resource scheduling platform, sitting across the Project System (PS) and Plant Maintenance (PM) modules as a replacement for the existing Primavera system.

This presentation will give you an insight into the business processes for Work Scheduling and Capacity Planning within the Field Service Groups of Ausgrid’s DOR Division. It will then outline how MRS, PS & PM are being used in this environment to meet both the short term work scheduling and work delivery requirements as well as the longer term skill and capacity planning requirements in the pilot region.

Some of the change management challenges Ausgrid encountered in migrating users from Primavera to SAP/MRS will be covered as well as some of the benefits that they have experienced in working on one platform and the alternate options that were considered prior to the pilot rollout in interfacing Primavera with SAP.

By understanding the business driver for change, the organisation made a broader change to implement SAP for a complete Asset Management Solution.

• Overview of Ausgrid and what DOR field services do

• Business process for Work Scheduling and Capacity Planning and business roles involved in the process

• How SAP PS, PM & MRS are used together to plan and managing the diverse range of works

• Change management challenges, benefits and alternate options

Craig Penny - Manager Strategic Support, DOR, Ausgrid

Current SAP release: ECC 6.0 Original go-live date: July 1998

Project Management in SAP: Project Cost Forecasting and Variation Management

With more and more companies implementing complex SAP ERP systems to enhance their project management processes, the ability to perform project planning, execution, monitoring and forecasting in integrated systems such as SAP ECC is the key to successful project and program management.

Learn how project cost forecasting and variations can be managed using ePM (extended Project Management) for SAP ECC as solution methodology and software enhancement.

The ePM software add-on and its key element Project Manager Workbench is a new transaction to manage project cost forecasts in SAP, making it easier to review your project KPIs, update project forecasts and integrate project variations into overall project cost reporting.

Explore the functionality of ePM and how it integrates with cost planning and budgeting, scheduling, project procurement, plant maintenance and work confirmation.

• Project Manager Workbench: single transaction to monitor project KPIs

• Advanced Cost Forecasting functionality: utility tools that convert cost estimated done in easy cost planning into cost forecasts

• Variation management integrated with project budgeting and cost forecasting

• Drill down reports: purchase order, actual line items, commitments and confirmation

• Instant integration to PS Info System and BI

• Project EAC, budget, variation and margin history over project lifecycle can be easily reported from the ePM Workbench

Michael Ragozin - Director, Noveco Systems Pty Ltd

13.25

TRACK A TRACK B

NSW Public Works - Our cProjects Story

NSW Public Works is a professional service provider in government that enables agency clients to deliver their services to the community. Their expertise and experience is in planning, design, delivery and maintenance of building and engineering projects.

To sustain performance, a support tool was required to better manage resource allocation, risk and project scope. cProjects was adopted as a fundamental component of the solution in 2006.

• The public works journey with cProjects

• What cProjects is (and is not) for the user

• cProjects and other SAP components (SRM, ECC 6.0 etc.)

• The problems with customisations

• The search for a next generation solution

Graham Watt - General Manager SS & BP, NSW Public Works

Current SAP release: ECC 6.0Original go-live date: April 2007

Realise the Latest Benefits of Down Payments and Retentions in Purchasing - an Integrated Projects Perspective

Companies managing turnkey construction or installation type projects for the delivery of equipment or plant often face significant challenges in managing the contractual nature of the engagements around down payments on sometimes complex contracts. Through successful integration with the down payments and retentions functionality delivered as part of EhP4 (Enhancement Pack 4) in procurement it is possible to more effectively manage these challenges in SAP Project System for construction projects.

• Entering down payment data in project purchase orders

• Down payment monitoring for purchase order

• Purchasing down payment clearing

• Posting of retentions vs. bank guarantees or security bonds

• Integration with the financial and capital projects settlement process

• Enhancement implementation considerations for EhP4

James Drummond - Programme Manager, Oxygen Business Solutions

12.25 Lunch/Exhibition Viewing

TRACK A TRACK B


CIO’s across many industries face the same challenges when it comes to managing their wide array of IT projects. In most cases, too many projects chase too few resources, resulting in missed dates, budget extensions and loss of confidence from the business units they aim to serve. Fortunatley, SAP Portfolio and Project Management (PPM) 5.0 provides a simple, user-friendly solution to this challenge and does so by leveraging existing SAP investment in FICO, HR and PS. Learn from an expert how to successfully implement SAP PPM for IT Portfolio and avoid the many pitfalls that await these projects.

• Closed-loop resource management - optimise the project pipeline to fit the resource supply

• Live within your means - aligning PPM with your current process maturity

• Keep it simple - less is more, especially with the first depolyment

• Where’s the pain? Identify and resolve the value absences

• Get the most from SAP - leveraging your existing SAP FICO, HR and PS investment

This is a non technical presentation ideal for those interested in utilising SAP for their IT portfolio management needs.


14.20 Intersection of SAP ERP and “The Guide to the Project Management Body of Knowledge” (PMBOK)

With the Project Management Institute’s (PMI’s) Project Management Body of Knowledge (4th edition) being a key reference document for Project Managers worldwide, of interest to many is the relationship of the SAP ERP software solution mapped to the Project Management Process Groups and Knowledge Areas as defined in the PMBOK - and an overview of the degree of coverage.

This presentation will cover the nine knowledge areas of - integration; scope; time; cost; quality; human resources; communications; risk; procurement - and the five process groups - initiating; planning; executing; controlling; closing - and map these intersection points to the SAP software in terms of the functionality offered.

Albere Cohen - Accredited SAP PS Consultant, PMP®

15.10

17.00

15.50

Afternoon Tea & Coffee/Exhibition Viewing

Mastering Project & Portfolio Management with SAP Conference Close

Closing Keynote Presentation: Introducing Project Portfolio Management via SAP RPM/PS in a Multi-Project Environment

With the ever increasing scarcity of resources and the mounting pressure on business to continually improve delivery, the introduction of project portfolio management (PPM) enabled Engen Petroleum Ltd to ensure the optimum selection of capital projects to maximise returns. The PPM implementation introduced a consistent, enterprise-wide approach for selecting, planning and executing capital projects.

• The case for change

• The approach to implementing PPM

• How RPM was leveraged as the PPM solution at Engen

• The business value achieved by Engen through the implementation of PPM

• Lessons learned

The presentation is a blend of technical and non-technical content, showcasing the Engen Petroleum Limited PPM implementation.


Current SAP release: ECC 6.0Original go-live date: August 2008

SAP PPM WorkshopWednesday 31 August 2011

The workshop is optional and separately bookable and will run from 9.00am to 3.00pm (places are limited and preference will be given to conference attendees). Registration opens at 8.30am and morning tea and lunch are included.

SAP IT Portfolio Management (PPM) - 7 Design Foundations that Every PPM Project Must Ensure For a Successful ImplementationSuccessful Portfolio and Project Management implementation requires an extra level of focus and consideration compared to other SAP implementations. This interactive workshop will look at past PPM projects that have struggled to go-live or continue operating for clues to help future project managers avoid repeating these mistakes. The workshop facilitator will use these learning points to help attendees focus on the key design decisions necessary for an exceptional PPM project delivery, including:

• Process Maturity Alignment - what is it, why is it so critical and how do you measure it?

• Enterprise Portfolio Scalability - ensure your IT, Capital or NPDI portfolio design is scalable to cover every project-centric function down the road

• Foundational Configuration - learn what the key settings are and how to best configure PPM to avoid future problems

• PPM Master Data - what is it and how to set it up

• Total Lifecycle Design - creating five year rolling plans covering the entire portfolio and project lifecycle, eliminating all those spreadsheets

• ECC Integration - how to optimise the flow of financial and resource information between your ECC and PPM systems

• Streamlining - eliminating transactions and unnecessary mouse-clicks can be the difference between success and failure. Learn how to optimise the business process and keep end-users happy

Learning Objectives:

• Learn how to avoid the mistakes of early PPM implementations by knowing what they are and how they arise

• Learn how important it is to align with your current business process maturity, avoid scope creep and eliminate unnecessary transactions

• Understand how to leverage your existing SAP ECC environment - regardless of release and customisation

• Identify the key design settings and learn how to configure these for maximum extensibility

Facilitated by: Tom Martin - PLM Director & PPM Solution Architect, GyanSys Inc. (USA)

With more than 31,000+ SAP-skilled professionals globally and a 30-year history of working closely with SAP, we deliver approximately 1,500 SAP projects each year for the world’s leading companies and public service organisations. These projects range from straightforward technical implementations to enterprise-wide transformational change initiatives.

To find out more, visit us at www.accenture.com/sap

SAP ERP Corporate Services provides robust project and portfolio management functionality that enables portfolio managers to better identify, select, prioritise and manage your organisation’s projects, including enterprise IT projects, service projects and research and development projects. In addition, the solution provides a powerful and easy-to-use project management application.


Solutions Showcase

www.masteringsap.com/ppm

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10 Reasons to Attend SAP PPM

Experience a Uniquely Curated Three-Day Program

Using a uniquely crafted research methodology - a series of Round Table Discussions conducted with SAP PPM Professionals from around Australia and New Zealand - and expertly guided by a Conference Advisory Team, we have created a program featuring 23 presentations, workshops and sessions that give you answers to current challenges and inspiration to embrace future opportunities.

Gather Information You Won’t Get Anywhere Else

This is the only event of its kind in the region. Where Business and IT people from organisations using SAP for Project and Portfolio Management come together in the same place at the same time for three days. Someone in this community has the answer to your most pressing business or technical challenge.

Get Actionable Insights and Revisit Current Assumptions

The conference provides relevant information and actionable strategies that you can put to use immediately. Identify real-world solutions to your real-world problems. And you’ll get specifi c expertise to help streamline business processes, identify potential investment opportunities and innovate faster to keep pace with the growing demands of your business.

Immerse and Network in an Existing and Thriving Community

In its 4th year, Mastering Project & Portfolio Management with SAP is renowned as a place where delegates, speakers, sponsors and experts engage in brave and important conversations. Tap into their collective wisdom, share valuable insights and discuss new ways and ideas during tea and lunch, in between sessions, at speaker’s corner, over a drink at the networking drinks…. and beyond.

Engage with Leading SAP PPM Vendors

See all the best tools in one place. You’ll have ample opportunity to speak frankly with leading vendors and creative start-ups to fi nd the right tools and technologies for your business. The exhibition features selected partners who understand the business of organisations using SAP and are serious about helping you make the smartest IT and business investments.

Acquire Exclusive Access to Collaboration Tools and Resources

Utilise our series of online tools and onsite forums for connecting with other attendees before, during and after the conference. You will receive a networking list with contact details for all attendees. You also get exclusive electronic access to all content after the conference plus access to all presentations from the previous Mastering SAP PPM Conferences.

Attain Professional Development and Improve Your Skills

Return to the offi ce with new knowledge, enhanced skills and a renewed sense of confi dence in your abilities and your organisation’s technology direction. You’ll hear essential tips and techniques from leading SAP PPM experts, designed to help sharpen your skills and accelerate your career growth.

Look Outside of Your Organisation and Your Industry

As good as it is to focus on investment in consulting and internal training, this conference is a great platform to assess (with comparative data and robust conversation) your strengths, weaknesses, costs and decision making against other organisations both inside and outside your industry.

Play Your Part in the SAP PPM Community

Yes, it’s great to learn from others but we know that there is more gratifi cation in giving than in receiving. Open your mind to new opportunities and be challenged to consider new ideas and theories.

Open your heart to new friends and colleagues and be inspired and encouraged. This conference is thoughtfully designed to be a place to capture perspectives, engage in brave and important conversations and pinpoint new and different ways to improve both professionally and personally.

Hedge Your Attendance with a 100% Investment-Back Guarantee

If for any reason you believe you did not get value from attending Mastering Project & Portfolio Management with SAP, we will refund your entire registration fee.

010203040506070809

10

01 Conference Registration Fees:Includes electronic access to all content, participant contact list, entry into conference and exhibition, lunches, refreshments and networking drinks. Team bookings are encouraged to accelerate the spread of knowledge across your organisation.

03 Workshop Registration Fees: The workshop is optional and separately bookable and preference will be given to conference attendees.

$850 (+GST)/participant

� SAP IT Portfolio Management (PPM)

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Accommodation:Conference Venue: Novotel Sydney Manly Pacifi c55 North Steyne, Manly 2095, Australia

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Mail: Suite 6, 5 - 7 Holt Street, McMahons PointNSW, 2060, Australia

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Web: www.masteringsap.com/ppm

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Cancellations

Cancellations must be advised in writing at least 21 days prior to the event. Where an alternate delegate is not possible, an administration fee of $550 (+ GST) per delegate will be incurred for cancellations. A refund will not be given if a delegate fails to attend or cancels within 21 days prior to the event.

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How to Register

02 Please Also Register Me for the Complimentary Sessions:

� Sunday JumpStart: Defi ning Project Portfolio Management (PPM)

� Tuesday Breakfast Session: SAP Mobility - Getting the Right Functionality to the Right Person, Wherever They Are…

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29 - 31 August 2011 - Mastering SAP SAP PPM... · 29 - 31 August 2011 Novotel Manly Pacifi c,...

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