2.3.1 - Presentations

8/13/2019 2.3.1 - Presentations

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Georgeta Ciobanu (copyright),Comunicare - note de curs, 2011

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Presentations


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Preliminaries

Good presentations:

Communicate the main point straight awayAre short and to the point

Are easy to understand

Are easy to followSound good if presented orally


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Preliminaries - continued

Presentations require:

Planning

Structuring

Writing

EditingRehearsing


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Planning

Who is your audience?

Why are you giving the presentation?

(objective)

What is the most important message ?

Where will the presentation take place?

When will it be given?How will it be presented?


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Structuring

Introduction

Set context , state main message

Main bodySupport what you have said in the main

body

SummaryNext steps to be taken


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Structuring and sequencing

Tell them what youre going to tellthem

(introduction)

Tell them

(key message and supporting data )

Tell them what youve toldthem(conclusion )


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Introduction - continued

!!! A strong opening is crucial = grab the audiencesattention

Establish yourself as a credible and authoritative

figure (who you are, why you are speaking )Address audience directly

Outline presentation format

Let audience know about timing

(how long, if breaks )


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Presentation Body

Body

Support main (key) message(s) with facts

(about 5 reasons)

Present all key messages on 1 slide

+ 12 supporting slide for each one

Dont overload slides with informationTip :people have come to hear you, not to read slides


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Body - continued

Tell a logical story

present points in sequence stated at opening

point out what each slide showsrelate each section to the big picture

Keep language simple (sentences short)

Correct yourself if you make a mistake and go onWatch the audiences reaction

Bring presentation alive


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Ending

Make obvious you have reached the ending

Round off with summary

Draw concrete conclusions orrecommendations

Suggest next steps

Thank audience for listening

Open the floor to questions


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Answering questions

Listen to the questions

give full attention note down points if long/complex questions

wait till question finished

Make sure you have understood the questions

paraphrase to ensure you have understoodcorrectly

Pause to think about answer

Answer (relate ? to main message, give conciseanswer, make sure questioner is satisfied withresponse )

2.3.1 - Presentations

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