23 project plan epc 225 mw gas power combined cycle

Buildings Practice Facilities Plants/PetrochemicalsChapter 23

EPC 225 MW CCPP- Project PlanOwner:

Project Prosecution/An Overview1 Document for General/Specific Directives for Owner, Engineer, EPC Contractor,

Subcontractors, Design Engineers & Project Managers2 In Compliance to Article …………………. EPC Contract

EPC ContractorForward1 Project has been won by us………………………………………… an EPC Contractor from

project owner client based on its competitive bidding on an international basis.2 An international bidding requires that EPC contractor should be competent adequately, in all

contractual respects to easily & conveniently deliver project in defined time, within budget & defined time with value added service on all delivered products.

3 It is therefore, intended that all personnel employed by EPC contractor, all subcontractors related thereto, all vendors, who would interact & all others whosoever, would join this prestigious project later are required, requested, directed & suggested to work with complete compliances on contract at right time, to assist EPC contractor, in delivering this project in a professional becoming manner, without causing any smallest problems.

4 EPC contractor have to deliver project to customer in a fashion expected to be more than customer satisfaction/with value added service.

5 EPC contractor have to add specific value engineering on to our efforts.6 Main points constituting significance on project are time, cost & quality. 7 Should these be dealt with rightly in right time, all other management knowledge areas can

easily be managed duly integrated.8 Nature of this project is EPC, which involves complete basics & design engineering based on

indicated requirements. 9 It also, involves complete procurement, installation, erection, construction & testing

commissioning works.10 We as EPC contractor have to chart out overall designs/philosophies in terms of FEED (Front

end engineering designs)11 We EPC contractor have to chart out detailed engineering on all disciplines pertinent project

engineering.12 We EPC contractor have to go through approval processes respecting all engineering

deliverables.13 We EPC contractor have to then, start prosecuting construction on site of all components on

project covered within this contract.14 We EPC contractor shall be working on our project to deliver it based on following objective

principle.

Objective: Projects deliveries (all deliverables).1 What should we understand by profession of project management discipline? Applications of earned knowledge enriched with advanced skills, organization environmental factors & processes, tools & technique to deliver specific results or services to client or customer in line with project delivery (all deliverables) requirements through route of project management plan, execution & change controls, using leading & organizing potentials, all integrated with scope, quality, time, cost, risks, human resources, procurement, communication plans etc.

of 33 2012 Int. P Eng Suraj Singh


EPC 225 MW CCPP- Project PlanProject Plan Description

1 A project plan is not a general document, but it covers contents only, to define its requirements from commencement to close out.

2 On this project, requirements are ‘industrial plant facility delivery’.3 A combined cycle gas power plant is to be constructed & delivered within a defined time.4 Constraints are procurement of long lead items & construction within dates indicated for start

of gas supplies by state based supplier.5 We can classify main operations on this project as follows

S # Description of operation or activity Division Responsible1 FEED deliveries Pre designs Designs manager2 Designs deliveries Project designs Designs manager3 Material approvals Project management Project manager/procurement

manager4 Drawings approvals Project engineering Project manager5 Statutory approvals respecting industrial

equipmentProject management Project manager

6 Equipment Procurement orders Project management Project manager/procurement manager

7 Construction materials procurement Project management Project manager/procurement manager

8 Construction prosecution from take over site onwards

Construction management

Project manager

9 Shop & working drawings production & approvals

Project management Project manager

10 Buildings constructions Construction management

Construction manager

11 Civil engineers activities on all areas Construction management


12 External works prosecution Construction management


13 Erection activities Construction/erection management


14 Statutory inspections Project management Project manager15 Testing & pre commissioning Project engineering Project manager16 Commissioning Project engineering Project manager17 Operator’s /owner’s personnel training project management Project Manager18 Dossiers submission project management Project manager19 Close out report Project management Project manager

1 Foregoing activities shall be performed by certain responsible authorities as indicated on behalf of both parties on contract.

2 Please, refer to relevant table at end of this document for more clarity defining such titles of owning responsibilities.

3 To accomplish all foregoing listed activities on site or off site, we as EPC contractor shall require certain resources in terms of human power, equipment & relevant construction materials for both temporary & permanent use on works.

4 Detailed milestones respecting all such deliverables have been indicated separately on project schedule submitted as a separate document, which may be referred to.

5 Individual organization teams shall be constituted to carry out respective discipline activities



EPC 225 MW CCPP- Project Plancomprehensively, which can be named by designations of divisions, such as safety, field engineering, planning & cost control, quality, construction, materials controls, contracting, mechanical, electrical, document controls, administration etc.

6 All teams shall be headed by a competent professional. 7 Job descriptions regarding all such personnel job titles shall be provided/ explained later.8 Equipment available on site for carrying out works shall also, be controlled by EPC

contractor, for which procedures have also, been described.9 Stores & warehousing constitutes a significant part on contract management, for which

procedures have also, been described.10 Dealing with subcontractors & external vendors shall be effected promptly & proficiently,

for which procedures have also, been described11 To understand interaction on project between engineer & owner, procedures manual can be

referred to, which shall be approved as an independent ‘contractual coordination interactive document’.

12 We shall now start defining as required in foregoing, about how to manage those functions on project site or off site.

13 Following list is for information/indication regarding project EPC prosecution.a For details on FEED, refer to FEED standard project document. b Included herein only, for reference sake. c Only titles & subtitles have been enlisted indicatively. d Some of these titles may or may not be applicable.

S # Description of FEED Explanation Definition Remarks1 Project name 250MW power station Gas based combined cycle

1. Objective Infrastructure Electric production2. Financer Client/promoter Developer3. Client Client/distributor Electric distribution4. Economic worth Sale product Consumer service5. National development Power capacity increase Consumer service

2 History1. Public policy Privatized electric

productionConsumer service

2. Government policy Augment electric production Electric outsource manufacturing3. Project implementation

policyPPP (public private

partnership)Fast track economy

3 Requirement1. Market economy Marginal profit Consumer service2. National electrical grid

augmentationExpansion Transmission

3. Public private partnership Applicable Production4. Area development Applicable Electric supply5. Essential Commitment Consumer service6. Standard of living Upgrade Consumer service

4 Natural Resources Availability 1. Land Available Leased2. Water Available Natural/engineered3. Sea Distant Not required4. Human Available Required5. Habitation Available Not linked



EPC 225 MW CCPP- Project Plan5 Client & capability/past

experiences/potential1. Intention to develop state

zoneApplicable Development

2. Investment for business development

Applicable Development

3. Help to state & people Applicable Development4. Contribute to social cause Applicable Development5. Appreciable returns Applicable Development6. Future scope Applicable Development

6 Project charter (client) 1. Need based Applicable Development2. Public support Applicable Development3. Government support Applicable Commitment4. Stake holders Applicable Commitment5. Returns Applicable Sales proceeds6. Risks involved Applicable Calculated7. Endorsement Applicable Commitment

7 Project charter (EPC contractor)1. Need based Applicable Development2. Public support Applicable Development3. Government support Applicable Commitment4. Stake holders Applicable Commitment5. Returns Applicable Sales proceeds6. Risks involved Applicable Calculated7. Endorsement Applicable Commitment

8 Expectation from project1. Timely completion

milestoneSignificant Commitment

2. Product manufacturing milestone

Significant Commitment

3. Product deliveries milestone

Significant Commitment

9 Project performance philosophy 1. Overall processing Performance Achievable2. Performance cycles Fixed Achievable3. Trains performances Designed Achievable4. Trains integrations Designed Achievable5. Project life cycle Applied Calculated6. Project

integrity/sustainabilityConfirmed on designs Validated

10 Project basic design basis1. General works Conceptualized Achievable2. Civil works Conceptualized Achievable3. Allied services Conceptualized Achievable4. Mechanical Conceptualized Achievable5. Electrical Conceptualized Achievable6. Prevention Conceptualized Achievable7. Security Conceptualized Achievable8. Operation & maintenance Conceptualized Achievable

11 Applicable theories relevant to each disciplines

1. General works Selected Applicable



EPC 225 MW CCPP- Project Plan2. Civil works Selected Applicable3. Allied services Selected Applicable4. Mechanical Selected Applicable5. Electrical Selected Applicable6. Prevention Selected Applicable7. Security Selected Applicable8. Operation & maintenance Selected Applicable

12 Applicable codes national & international both

1. General works Selected Applicable2. Civil works Selected Applicable3. Allied services Selected Applicable4. Mechanical Selected Applicable5. Electrical Selected Applicable6. Prevention Selected Applicable7. Security Selected Applicable8. Operation & maintenance Selected Applicable

13 Applicable permits1. General works Required Applicable2. Civil works Required Applicable3. Allied services Required Applicable4. Mechanical Required Applicable5. Electrical Required Applicable6. Prevention Required Applicable7. Security Required Applicable8. Operation & maintenance Required Applicable

14 Applicable statutes & regulations1. Designs Charted Applicable2. Bidding Charted Applicable3. Contracting Charted Applicable4. Execution Charted Applicable5. Loss prevention Charted Applicable6. Commissioning Charted Applicable7. Operations & maintenance Charted Applicable

15 Applicable government orders1. National acts Charted Applicable2. State acts Charted Applicable3. Executive orders Charted Applicable4. Bye laws Charted Applicable5. Regulations Charted Applicable

16 Flexibilities on technologies applications

1. Technology applied Philosophy defined Considerable2. Technology basis Criteria established Considerable3. Non rigidity on application Criteria established Considerable4. Technology linked to

materialsCriteria established Considerable

5. Technology linked to equipment

Criteria established Considerable

6. Availability of materials Reviewed Ensure availability7. Availability of equipment Reviewed Ensure availability

17 Alternative technologies1. Technology can be applied Considerable Ensure first



EPC 225 MW CCPP- Project Plan2. Alternative technology

basisConsiderable Ensure first

3. Suitability on application Considerable Ensure first4. Alternative technology

linked to materialsConsiderable Ensure first

5. Alternative technology linked to equipment

Considerable Ensure first

6. Alternative availability of materials


7. Alternative availability of equipment


18 Processing licenses & their transfers1. Licensing owner Known To be named2. Licensee Known Available3. License duration Defined Plant’s operation life4. License renewability Applicable Post expiry date5. Process reliability value 97% Reliability factor applicable6. Some other license status

to meet emergency requirements

Required Evaluation required

19 Design management1. Design teams All members Available2. Designs scope discipline

wisePrescribed Review

3. Designs schedules Charted out Review4. Designs review Applicable Proof reader5. Designs estimation Applicable Quantity engineer6. Designs approvals Applicable Engineer on contract7. Design variations Applicable Prescribed limits

20 Engineering management1. FEED awareness &

understandingTraining required Check possibility

2. Preliminary designs direction

Available Review

3. Soil investigations coverage

Full range Full details

4. Analysis of designs & requirements studies

To undergo Comprehend

5. General detailed designs studies & concept

To undergo Comprehend or define standards

6. Discipline wise detailed designs concept

To undergo Comprehend or define standards

7. Design teams declaration Announced Qualified personnel8. Designs controls

proceduresCharted Job descriptions

9. Designs coordination procedures

Charted Job descriptions

10. Designs proof reading procedures

Charted Every stage

11. Design authentication procedures

Charted For submission

12. Designs issues officially to circulation

Allowed Frequently for stages information, review &



EPC 225 MW CCPP- Project Planapproval

21 Executive management1. Project management Defined Review2. Project engineering Defined Review3. Construction management Defined Review4. Supervision Defined Review5. Materials & store handling Defined Review6. Executive supervision Defined Review7. Site controls, planning &

cost controls, quality assurance, safety

Defined Review

22 Supervision/administration management

1. Owner Defined Responsibility established2. Engineer Defined Responsibility established3. EPC contractor Defined Responsibility established4. Project director/manager Defined Performance review required5. Project engineer Defined Performance review required6. Design contractor Defined Performance review required7. Site in charge Defined Performance review required8. Discipline engineers Defined Performance review required9. Project site engineers Defined Performance review required10. Line management Defined Performance review required11. Subcontractors Defined Performance review required12. Vendors Defined Performance review required

23 Commissioning1. Pre commissioning Prescribed/specified Apply when required2. Testing Prescribed/specified Apply when required3. Validation of checking &

testingPrescribed/specified Apply when required

4. Punch list items Prescribed/specified Apply when required5. Remedial measures Prescribed/specified Apply when required6. Remedial works

inspectionsPrescribed/specified Apply when required

7. Integrity of systems checking

Prescribed/specified Apply when required

8. Performance checking system wise

Prescribed/specified Apply when required

9. Commissioning Prescribed/specified Apply when required10. Operations Prescribed/specified Apply when required11. Closeout Prescribed/specified Apply when required

24 Validation of performances1. Continuation of

commissioningSpecified Apply when required

2. Inspection records Specified Apply when required3. Failures Specified Apply when required4. Retesting Specified Apply when required5. Consistent performance Specified Apply when required

25 Emergencies applications1. Fire drills Exercise planned Apply as required2. Safety drills Exercise planned Apply as required3. Evacuation from site Exercise planned Apply as required4. Pant shut down Indicated Review



EPC 225 MW CCPP- Project Plan26 Shut down application

1. Maintenance frequency Specified/defined Review & apply2. Shut down duration Specified/defined Review & apply3. Procedures Specified/defined Review & apply4. Re commissioning Specified/defined Review & apply

27 Handing over & close out1. Handing over procedures Specified/defined Review & apply2. Operation manuals Specified/defined Review & apply3. Operation procedures

documentationsSpecified/defined Review & apply

4. As built documents Specified/defined Review & apply5. On record documents Specified/defined Review & apply6. Project records Specified/defined Review & apply7. Lessons learnt Specified/defined Review & apply

28 Training of owner’s personnel1. Contract clause

requirementReview & apply Review & apply

2. Definition of training Review & apply Review & apply3. Syllabus of training Review & apply Review & apply4. Training supports Review & apply Review & apply5. Training candidate

qualificationReview & apply Review & apply

6. Trainee examination Review & apply Review & apply7. Certification Review & apply Review & apply

Organization Operations 1 Project prosecution procedures2 Project execution strategy3 Corporate involvement4 External agencies involvement5 Third parties involvement6 Subcontractors’ involvement7 Vendors’ involvement

Corporate organizational divisions require support in all respects, site front eng prosecution.1 Chairman2 Board members3 Business development division4 Estimation or bidding division5 Human resources division6 Safety, health & environment division7 Designs/engineering division8 Planning & cost controls9 Procurement division10 Administrative division11 Accounts division12 Project management each job



EPC 225 MW CCPP- Project PlanCapacity data for information reference only & for indirect support to site1 Organization credentials/capacity building (details of past achievements)2 Human resources strength (available in organization manual)3 Equipment strength (available in organization manual)4 Financial strength (available in organization manual)5 Bankers (available in organization manual)6 Market credentials (available in organization manual)7 Clients (available in organization manual)8 Certificates (available in organization manual)9 Corporate job descriptions (included on organization manual)10 Corporate coordination (available in organization manual)11 Corporate training for CPD (available in organization manual)12 Historical records (available in organization manual)13 Lessons learnt (available in organization manual)14 Staff retention capability (available in organization manual)15 Photographs/videos (available in organization manual)

Job descriptions/Project key personnel#1Job description-bid process based1 Lead project engineer estimation2 Reports to: Estimation manager & project director.3 Direct reports: All quantity surveyors & relevant DCC.4 Responsibility & job description:

Pre bid1 For charter decision-reviews bids scope & presents to organization management for decision

making whether or not, to bid, after authorization of bid charter document by management:2 Understanding all aspects within bid-charting out major concerns generally & contractually.3 Preparation for vendors related documents requirements4 Invitation of quotes from selected & interested vendors & their follow up.5 Review & analysis of quotes followed by further coordination with vendors. 6 Conduct meetings with possible vendors for technical as well as commercial clarifications.7 Comparative statements production based on negotiated quotes to finalize possible competent

vendor.8 Correspondence to clients for technical clarifications & document modifications.9 Coordination to design vendors for clarification of design scopes & fulfilling technical as

well as, design requirements.10 Conducting various long meetings with specialist vendors for main contract backup

information & to achieve their quotes.11 Attending pretender meetings with clients for queries’ clarifications & acknowledge their

views about bid scopes.12 Providing commercial & technical back up to team leader estimators.13 Preparation for bid submission both technical & backup for commercial including,

engineering part for EPC bids.



EPC 225 MW CCPP- Project Plan14 Writing execution & method statements to incorporate with bid documents, wherever

required.15 Reporting prepared bid to tendering manager & director for review & finalization.16 Coordinated with QA & SHE departments to obtain respective feedback documents for bid

compilation.17 Produced proposed organization chart for relevant bids.18 Proposed manpower requirement & equipment requirement schedule with histograms.19 Ensures that all documents have been completed to comply with bid requirement, duly signed

& sealed for purpose of submission. Post Bid1 Management of post bid clarifications technically as well as, contractually.2 Participation for proceedings of post bid negotiations with clients.3 Review & finalization of execution statements4 Contract documents verifications for final execution of contract documents.

#2Job descriptions1 Project executive director2 Reports to: Chairman/CEO3 Reports by: Project manager, construction manager, all key personnel related to project. 4 Responsibility & job description:1 Contractually fully authorized to take whatever policy decision to direct project manager &

other site personnel.2 Control over design office & control over designs for submission to consultants.3 Directs that all activities are conducted in a safe manner causing no working risks.4 Arrange all safety equipment necessary to be used by personnel & workers. 5 Ensure that site is kept tidy during all working hours & off hours.6 Directs that all activities are conducted with specified quality, a must minimum compliance. 7 Coordination with engineer/resident engineer/consultants on all contractual, engineering &

construction issues, whenever so required for major issues. 8 Participation with engineer/owner/consultant on monthly/weekly meetings. 9 Grant budget expenses within defined limits & provides cash flow.10 Directs that project documents are well recorded & maintained on a system, allowing

convenient/necessary traceability.11 Directs that reports are issued regularly, submitted to relevant parties.12 Arranges for timely mobilizing resources requirements, so as to start activities.13 Arranges on job training to personnel to learn newer technologies for improvement.14 Resorts to adequate steps, when noted about cost escalation by taking viable actions on

project to keep cost within defined budget.15 Directs planning head to chart out various disciplines’ scope of work/work out resources &

ensures keeping project progress on line to approved schedule.16 Meets project construction managers on regular basis for coordination.17 Meets key site personnel on regular basis for progress.18 Ensures to finish project in defined time duration delivery with required/intact safety &

meeting demanded quality delivery/achievement.19 Directs for good control over all site managers/construction managers.



EPC 225 MW CCPP- Project Plan20 Keeps good control over all engineers (all disciplines), senior personnel & all foremen. 21 Conducts frequent site visits with project manager, planning head, engineering head,

construction manager for pushing progress & resolution of various issues to keep schedule in line of time milestone targets.

22 Conducts walkthroughs with engineer & project manager for urgent lost time schedule recovery requirements, if necessary.

23 Directs main civil contractors/external consultants in all contractual, engineering & construction issues.

24 Directs vendors for all materials procurement activities.25 Directs head office functional managers for materials & finances issues.26 Directs coordination with all subcontractors.27 If so required, directs all efforts to bring back project from comma stage to required or

schedule progress status.

#3Job descriptions1 Project/s manager2 Reports to: Executive director/chairman/head office3 Reports by: Construction manager, project engineers, site engineers, 4 Responsibility & job description:1 Fully authorized to ensure that project including scope of works, related to all disciplines is

delivered in time, which contract activities mostly, site dedicated key personnel should control.

2 Interacts with design office & controls over designs for submission to consultants.3 Ensures that all activities are conducted in a safe & professional manner. 4 Arranges all safety equipment necessary for whatever activity to go. 5 Ensures that site is kept tidy all times, so as not to impede works or to cause accidents/health

hazards.6 Ensures that all activities are conducted with specified quality, being a minimum compliance

criterion. 7 Coordinates with engineer/resident engineer/consultants on all contractual, engineering &

construction issues. 8 Participation with engineer/owner/consultant on weekly/monthly meetings, recording

minutes & circulation to respective parties.9 Payment certification preparation procedures & follow up with engineer/resident

engineer/consultants.10 Keeps budget expenses within defined limits, ensuring cash flow smoothly maintained.11 Ensures that project documents are well recorded & maintained on a defined system giving

convenient/prompt traceability.12 Ensures that reports are issued regularly, duly submitted to relevant parties.13 Responsible for mobilizing resources requirements meeting approved schedule14 Ensures that generally, works are conducted during working hours with certain exceptions,

such as concrete pouring or night working/holiday working. 15 Resorts to adequate steps for recoveries, when noted about cost escalation. 16 Advises management about adopting viable actions on project to keep cost within budget.17 Collaboration with planning head for scheduling discipline.



EPC 225 MW CCPP- Project Plan18 Works out required resources & tries to keep project progress on line to schedule.19 Conducts meetings with site construction managers on regular basis for coordination.20 Conducts meetings with site engineers on regular basis for output & technical coordination.21 Conducts meetings with contractor’s engineers on weekly basis for weekly progress review,

minutes all reports to all & management of organization.22 Makes every effort to finish project in defined time duration/delivery with maintaining

required safety & quality enriched by value added service.23 Keeps good control over all site managers/construction managers. 24 Keeps good control over all engineers (all disciplines), senior personnel & all foremen. 25 Makes frequent site visits with planning head, engineering head, construction manager for

pushing progress & resolution of various issues to keep schedule in line of time milestone targets.

26 Conducts walkthroughs for urgent lost time schedule recovery successfully.27 Coordinates with main civil contractors/external consultants in all contractual, engineering &

construction issues. 28 Coordinates with vendors for all materials procurement activities.29 Interacts with head office functional managers for materials & finances issues.30 Interfaces coordination with all subcontractors & other projects external contractors.31 If so required, applies all efforts to bring back project from comma stage to required or

schedule progress status.

#4Job description1 Project coordinator:2 Reports to: Project manager & functionally, to head office also.3 Reports by: Project office engineer, designs, DCC, draftsmen4 Responsibility & job description:1 Coordinates with engineer/resident engineer/consultants on all contractual, engineering &

construction issues. 2 Participates with engineer/owner/consultant on weekly/monthly meeting, assists recording

minutes & circulation to respective parties.3 Interacts with construction manager/project manager.4 Interacts functionally with planning department, whenever so required or when thinks that it

is necessary.5 Supervises relevant designs’ work procedures ongoing for site.6 Functionally, controls field design & drawing section.7 Studies all contract documents, contractual & engineering or otherwise, discovers

discrepancies & brings those to notice of project manager with appropriate suggestions or advice for further actions.

8 Interacts with construction manager for all designs, technical queries, construction method statements & all other technical coordination issues whatsoever.

9 Advises PM/CM on merits relating all technical issues from time to time to avoid possible/expected lapses on site.

10 Operates all technical compatibility tests on documents.11 Interacts with QA & QC operations, whenever required so to do.12 Interacts with consultants regularly for technical issues.



EPC 225 MW CCPP- Project Plan13 Functions jointly with construction manager for resolving construction issues.14 Coordinates all designs, drawings & engineering documents. 15 Checks out conflicts/clashes/ambiguities/discrepancies for raising engineering & technical

site queries.16 Finalizes all disciplines shop & working drawings for submission.17 Produces or supports production of all ‘as built’ drawings for submission & coordinates

submissions.18 Interacts with vendors for technical clarifications or for compliance comparison statements

production for further follow up, if so required.19 Keeps record of all technical documents including related to materials.20 Keeps records of all redlines for ‘as built’ production.21 Coordinates for all procurable materials, whenever so required or in routine depending on

case to case basis.22 If required, conducts technical meetings with engineers for interactions as technical Officer. 23 Advises practical better operational methods for better quality works delivery.24 Demands all site technical details from relevant site engineers, if so required.25 All other responsibilities assigned from time to time.

#5Job Description1 Construction manager:2 Reports to: Project Manager/Corporate Management.3 Reports by: Site engineers, supervisors & foremen4 Responsibility & job description:1 Coordinates with consultants for ongoing activities everyday & for all look ahead activities

planned to be implemented.2 Coordinates with engineer/resident engineer/consultants on all contractual, engineering &

construction issues. 3 Participates with engineer/owner/consultant on weekly/monthly meeting, assists recording

minutes & circulation to respective parties.4 Interacts with project manager/project coordinator on a regular basis.5 Ensures that all activities are conducted in a safe & professional manner. 6 Arrange all safety equipment necessary for relevant activities. 7 Ensures that site is kept tidy all times avoiding all impediments & accidents/health hazard.8 Coordinates, directs & supervises all works on site.9 Attends participations/co chairs all internal progress meetings on site.10 Arranges all materials, equipment & all other resources in time for all activities.11 Coordinates functionally, with planners for weekly, monthly, quarterly, recovery & other

schedules.12 Coordinates functionally, with design section regularly, for getting an update & for urgent

requirements.13 Provides leads to engineering technical section office for making fast decisions.14 Coordinates with PM respecting all activities/operations & all other issues on site.15 Coordinates with head office functionally, on a general basis.16 Prepares works methods statements for all significant activities.17 Reviews method statements prepared by discipline engineers.



EPC 225 MW CCPP- Project Plan18 Makes sure that site engineer/foreman understand all activities & respective methods of

constructions.19 Communicates all relevant implementable decisions to site engineers & others,20 Arranges all required documents required for site works & ensures that all site engineers &

foremen have required updated documents/not superseded ones.21 Arranges all required materials in time, before start of operations/activities.22 Scrutinizes/investigates all site progress/production reports.23 Analyses all works & proposes executive budgets regularly.24 Contributes to company defined budget controls.25 Contributes operationally, to control all budgetary expenses made on site26 Resolves incoming obstacles on site in coordination with PM/head office.27 Reviews efficiency respecting all engineers, foreman & other staff reporting to.28 All other responsibilities assigned from time to time.

#6Job description 1 Project office engineering in-charge/project office engineer 2 Reports to: Project manager/project coordinator3 Direct Reports: All draftsmen, DCC.4 Responsibility & job description:1 Raises site technical queries for resolutions by designers/resident engineer/engineer 2 Prepares method statements documentation in conjunction with

construction/supervision/quality staff & submission for approvals, 3 Ensures IFC drawings are complete having/provided all necessary information for

construction.4 Coordinates respecting all technical matters as reported by field engineers as well as, self

revealed.5 Initiates site technical queries to designers/resident engineer/engineer/follow through replies

& incorporate response with method statement, drawings & red lines.6 Material approval follow ups, after purchase requisitions submissions 7 Handles engineering issues, attending engineering meetings & maintaining proper records.8 Attends quality control meetings, as & when need arises.9 Supervises field designs & drafting works for final shape.10 Reinforcing bars bar bending schedule BBS production & fabrication follow up.11 Corresponds on contract issues as required by team heads.12 Designs proposals presentations, as required due to project urgency13 Landscape setting out designs for all external works, coordination of such designs.14 Red lines etc. all as required by project director/manager.15 Precast chamber designs for approval & productions.16 Coordinates & liaises with subcontractors, such as HVAC, electrical, plumbing, security etc.

for preparation of shop drawings in conjunction.

#7Job description1 Project site engineer:2 Reports to: Construction manager/project manager



EPC 225 MW CCPP- Project Plan3 Reports by| Site supervisors, site foremen4 Responsibility & job description:1 Ensures safety methods for relevant activities are intact.2 Reports to construction manager/project engineer/project manager3 Interacts functionally, with discipline coordinator.4 Studies works requirements, coordinates all drawings & materials requirements.5 Understands technologies involved with relevant activities.6 Understands approved method statements.7 Coordinates with construction manager & quality controls for finalizing method statement.8 Interacts with resident engineer/consultants competently.9 Prepares & obtains approvals of site work samples.10 Coordinates with discipline coordinator & field designers.11 Coordinates with planners as & when required.12 Coordinates with DCC (Document control centre).13 Prepares proposed work requests for site areas release from all respective disciplines.14 Gets review by construction manager15 Gets review by project manager16 Checks & supervise site activities/operations to be reviewed by construction manager17 Prepares & applies for ‘RFI’ request for inspection approval18 Makes sure that quality is affected & achieved.19 Ensures reviews respecting RFI by QC.20 Understands all materials for temporary & preparatory works.21 Makes required purchase or procurement requisitions in time. 22 Raises all material requirement requests for temporary, preparatory & permanent works.23 Checks stores regularly, about caused shortage of required reserve stock materials.24 Understands all approved materials available on records with DCC.25 Understands all approved shop drawings & contract drawings.26 Understands all applicable specifications in details.27 Understands importance of engineering & technical coordination. 28 Does not allow workforce wastage –must supervise closely.29 Does not lead to a stage of rework, for rework costs heavily on projects, both in financial

term as well as, in terms of time.30 Compliance to designs & quality is required to be maintained.31 Controls all foremen & charge hands associated with & allocates tasks daily.32 Controls all workers & supervises productions.33 Patiently, listens to workers real problems.34 Coordinates with CM/PM/planner/stores/QC35 Attends daily production meeting.36 Plans for following days activities.37 Attends weekly progress review & coordination meeting.38 Whenever requires, seeks direction or guidance from seniors.39 Attends most of working time on site for progress/production.40 All other responsibilities so assigned from time to time.

#8Job description



EPC 225 MW CCPP- Project Plan1 Project land surveying engineer:2 Reports to: Construction manager/project manager3 Reports by: Land surveyors4 Responsibility & job description:1 Understands all site layout or setting out drawings.2 Understands all GPS procedures in general.3 Establishes all local references, such as coordinates & level marks flying from national

reference levels.4 Interacts functionally, with construction manager & site engineers for clarifications in cases

of conflicts. 5 Maintains monitoring levels during excavation activities to avoid over excavation.6 Instructs land surveyors to carry out survey activities for, whatever area is considered on a

priority basis. 7 Maintains monitoring levels during concreting operations, so as to achieve required profile8 In line with requirement of project schedule & weekly programme, charts out survey

schedule with engineers/managers.9 Records all details on standard formats & submits regularly, all reports to construction

manager.10 Establishes & records all surveys during preparation activities on site as well as, on papers. 11 Certifies all such records & have endorsement by quality engineer as well as, by resident

engineer if so required, within surveying procedures.12 Records all as built surveys post concreting for monitoring of accuracy achievement.13 Wherever, settlement records survey are to be considered for long term observation on

decided dates, conducts relevant surveys pertinent spot levels & submits for evaluation by construction or site manager for reporting to engineer.

14 Prepares timely, post construction surveying for producing all as built drawings & site records.

15 Records as ‘red line’ with whatever deviations or changes effected during prosecution & submit for approval, prior to ‘as built’ records are produced.

#9Job description1 Project general foreman:2 Reports to: Site engineer for engineering feedback, construction manager3 Reports by: Foremen4 Responsibility & job description:1 General foreman should have many eyes on respective charge, since entrusted with

responsibilities of all workers working on site.2 Makes plans daily for next day activities in concurrence with site engineers & site foremen.3 Allots required workforce to each foreman, depending on work quantity on each foreman

charge on day to day basis.4 Follows up with site engineers to provide technical details, respecting areas, where workers

are scheduled to be mobilized each time.5 Directs all foremen to arrange for all activities in a systematic manner.6 Discusses daily production & gives report to engineers & construction manager.7 Controls, supervises all foremen & workers reporting.



EPC 225 MW CCPP- Project Plan8 Makes checks that no worker & no junior site staff skips from site after joining shift.9 Talks to workers & foremen explaining about use of various tools being used (Toolbox talks)10 Inspects all tools for repairs immediately, so that all tools remain in working conditions.11 Records daily work outputs per foreman basis.12 Receives instructions from site engineer & construction manager.13 Implements instructions rightly on whole site.14 Arranges all required materials & locates to area of relevant foreman.15 Checks that quality work is done& acts accordingly, where remedial actions are required.16 Informs site engineer & construction manager, when work finishes.17 Does not allow workforce & materials wastage. 18 Does not allow use of mobiles by any worker, during working hours.19 Supervises over workers & foremen properly. 20 Ensures production output is achieved to standard requirement.21 All other responsibilities that construction manager instructs about.

#10Job description1 Project site foreman:2 Reports to: Site engineer, construction manager3 Reports by: Construction workers4 Responsibility & job description:1 Foreman should keep many eyes on its charge, for foreman’s success means project moves &

project movement leads to completion.2 Makes plans daily for next day activities.3 Discusses daily production & gives report to engineer.4 Controls & supervises all workers reporting.5 Make checks that no worker skips from site after joining shift.6 Talks to workers explaining about use of various tools being used (Toolbox talks)7 Inspects all tools for repairs immediately.8 Records workers daily outputs on an individual basis.9 Receives instructions from site engineer10 Implements instructions rightly.11 Arranges all required material & locates to area of work.12 Checks that quality work is done.13 Inform site engineer, when work finishes.14 Does not allow workforce & materials wastage. 15 Does not allow use of mobiles by any worker during working hours.16 Supervises over workers properly. 17 Ensures production output is achieved to standard requirement.18 All other responsibilities that site engineer instructs about.

#11Job Description:1 Contract/subcontracts manager2 Reports to: Project manager, corporate contracts manager/procurement manager3 Reported by: Quantities engineers, billing engineers, claims engineers



EPC 225 MW CCPP- Project Plan4 Responsibility & job description:1 Leads project contract team in a comprehensive professional fashion.2 Understands very well EPC contract provisions.3 Understands all clauses on general contracting.4 Understands all FIDIC provisions & respective applications/implications5 Understands arbitrations requirements & disputes adjudication board requirements6 Understands all project works scope activities.7 Understands all project works requirements/specifications technically.8 Understands all subcontracts provisions thoroughly.9 Conducts surveillance of all projects activities contractually.10 Reviews, checks all works being carried out in line to provisions on EPC contract.11 Reviews, checks all works being carried out in line to provisions on various subcontracts.12 Keeps track respecting all contractual correspondences, notices, omissions & additions.13 Guides project manager, construction manager, site engineers about contractual procedures,

when required & if so required, explains on site about contract provisions.14 Attends contractual & work progress meetings.15 Instructs quantities engineers about subcontract records of quantities & involved payment &

claims.16 Ratifies subcontractor’s valuations or payment certificates.17 Prepares valuation payment certificates for engineer’s approval & coordinates with resident

engineer or engineer’s billing engineer.

#12Job description:1 Discipline quality control manager2 Reports to: Project manager, corporate quality manager3 Reported by: Quality engineers, quality inspectors4 Responsibility & job description:1 Leads project quality team in a comprehensive professional fashion.2 Understands all project works scope activities.3 Understands all project works requirements/specifications technically.4 Conducts surveillance of all projects activities technically.5 Reviews, checks all requirements implemented/complied with & directs/endorses RFI for

consultant approval.6 Superintendents specified site third party discipline testing.7 Ratifies delivered materials comply with specifications.8 Direct engineers for RFIs & also, interacts with consultants.9 Discovers substandard works done & advises resident engineer/engineers for remedial

measures, for which prompt actions should be effected.10 Guides project manager, construction manager, site engineers about technical procedures,

when required & if required, explains on site about methods.11 Advises check list for relevant activities to engineers.12 Attends contractual & work progress meetings.13 If so required, endorses method statements.14 Tries to support construction personnel to progress up project by deliberating on construction

innovations.



EPC 225 MW CCPP- Project Plan

#13Job description:1 Discipline quality control engineer2 Reports to: Project manager, quality manager3 Reported by: Quality inspectors4 Responsibility & job description:1 Understands all disciplines works scope activities.2 Understands all disciplines works requirements/specifications technically.3 Conducts surveillance of all discipline activities technically.4 Reviews, checks all requirements implemented/complied with & approves RFI for consultant

approval.5 Coordinates specified site third party discipline testing.6 Ensures delivered materials comply with specifications.7 Follows up with engineers for RFIs & also, with consultants.8 Discovers substandard works done & charts out/proposes to resident engineer/engineers for

remedial measures on activities or works requiring prompt actions to be effected.9 Guides project site engineers about technical procedures, when required & if required,

explains on site about methods.10 Advises check list for relevant activities to engineers.11 Attends contractual work progress & work output meetings.12 If so required, coordinates with preparation of method statements.13 All other responsibilities as assigned from time to time.

#14Job description:1 Senior planning engineer2 Reports to: Project manager, construction manager, head office3 Reported by: Junior planning engineers, cost controls4 Responsibility & job description:1 Leads project planning team in a comprehensive professional fashion.2 Understands contract provisions, complete scope & implications.3 Understands all project works detailed activities.4 Produces all level bar charts or schedules supported by required resources loadings.5 Produces regularly, all levels up to level 5 bar charts or schedules for submission to resident

engineer/engineer.6 Reports regularly, to project manager, construction manager & head office about updated

status of project progress wise. 7 Projects regularly, for meetings or otherwise, all progress schedules versus progress achieved

or earned. 8 Participates during all meetings on site for progress updates & advises for further actions.9 Understands all project areas works requirements/specifications technically.10 Advises project manager from time to time for actions on lagging behind progress areas.11 Participates for cooperation to raise monthly valuation payment certificate statement.12 Conducts surveillance respecting all ongoing projects activities progress wise.13 Directs engineers pertinent, which areas to push & which to hold to keep up schedule.



EPC 225 MW CCPP- Project Plan14 Points out critical areas, where immediate prosecution input is required.15 Guides project manager, construction manager & site engineers about resources mobilization.16 Advises check list for relevant pending activities to engineers.17 Attends contractual & work progress meetings.18 Creates output coefficient based on actual works carried out.19 Leads site walkthrough teams with all engineers & foremen to apprise about lagging progress

areas & plans to carry out those areas within/by set target dates.

#15Job description:1 Materials controls engineer2 Reports to: Project manager, construction manager, head office3 Reported by: Data entries operators, stores4 Responsibility & job description:1 Understands all cost codes as provided by cost controls located in head office.2 Prepares all materials procurement requisitions based on input received from relevant

divisions on site.3 Allots cost control codes to materials requisition items from approved cost codes lists.4 Understands all required items from all disciplines related to project.5 Understands location references pertinent all project specifications.6 Writes all references for required items on requisitions.7 Makes all entries for quantities & units on requisitions.8 Includes projects expected date of installation on site.9 Writes expected date of material delivery on site.10 Advises source, from where materials could be procured from quotes or otherwise.11 Reflects name of originator & other details as included on attached documents.12 Reflects approval status & references.13 Writes about nature, whether demand is for temporary use, for preparatory use or for

permanent use.14 Points out, whether fabrication is required & provides sketches, if so required.15 Makes entries of requisition on material requisition register.16 Checks total quantity provided within budget & what quantity procured as update.17 Sends requisition to stores for verification, whether or not material is available.18 Updates entries, when material is delivered & verified by originator.19 Completes records after material delivery & submits to stores for making delivery records on

stores register.20 Provides original delivery tickets to head office for main records & credit payments.21 Visits site for checking stores & all systems adopted for such storage.22 Ensures that storage is affected to manufacturer’s instruction in certain cases.23 Processes when some requests are submitted for write off materials or tools for

certain/whatever reasons, which material/tool items cannot be further used.24 Complies with all procedures indicated for costs controls respecting materials.

#16 Job description:



EPC 225 MW CCPP- Project Plan1 Safety engineer/manager2 Reports to: Project manager, construction manager, head office3 Reported by: Safety inspectors4 Responsibility & job description:1 Leads project safety team in a comprehensive professional fashion.2 Understands contract provisions, complete safety scope & implications.3 Understands all project works detailed activities.4 Produces all level safety methods/schedule & interacts with engineer/resident engineer.5 Imparts safety induction training to everyone to enter site for whatsoever reasons, for even a

couple of days.6 Provides safety protective equipment to visitors.7 Conducts safety training to all workers regularly, in connection with working at heights,

offensive smelling situation & supervising safety.8 Conducts toolbox talks to all workers as & when required.9 Conducts fire break/fire watch training to all workers & makes necessary arrangements.10 Conducts site drills for fire breakout emergencies.11 Ensures that fire extinguishers are installed on designated locations.12 Visits all areas onsite regularly, directly or through inspectors.13 Reports regularly, to project manager, construction manager & head office about status of

safety & health management. 14 Ensures that site acts to keep pro environment by controlling dust & other nuisance.15 Ensures that site is kept tidy all times to avoid impediments & work related accidemts.16 Provides immediately, medical first aid to person injured & then shifts injured to hospital.17 Ensures that workers are allowed rest pauses in hot weather working conditions.18 Ensures that cold drinks or liquids are provided to workers, during hot sun to avoid

sunstroke.19 Observes all safety measures adopted by engineers, foremen & points out snags. 20 Requests engineers or foremen to rectify provisions to bring installations to acceptable safety

levels in line to site work safe accomplishments requirements.21 Directs security personnel defined procedures regarding how to handle professionally, site

entries to safety & non safety areas.22 Ensures that all areas are directed by installations pertinent various direction signs about

entry, exit & safety observations mandate on site.23 Makes sure that all visitors are duly registered on records by security.24 Makes sure that no alcohol is consumed on site & no person is drunk during work.25 Ensures that no person is intoxicated.26 Ensures that cold drinking water is available during working hours.27 Ensures that toilet facilities are provided during working hour shift.28 Ensures that workers do not fight on site & avoid unrest due to misconducts.29 Try to administer site from all safety aspects.30 Ensures that safety is not compromised by anyone, including all key personnel

#17Job description:1 Documents control centre manager2 Reports to: Project manager, construction manager, project coordinator, project office



EPC 225 MW CCPP- Project Planengineer, head office

3 Reported by: Document controls assistant, data entry clerks, filing associates.4 Responsibility & job description: Documents control centre (DCC) to be handled by a document controller specialist, who reports to project manager/corporate DCC for coordinationAccountable1 Monitors all ‘Documents’ controls2 Monitors all ‘Drawings’ controlsLibrary1 Custodian of all ‘Specifications’.2 Custodian of all ‘Submittals’3 Custodian of all ‘Procedures’ documents.4 Custodian of all ‘Transmittals’.5 Custodian of all ‘Technical’ attachments.6 Custodian of all ‘Superseded’ drawings.7 Custodian of all ‘Approved’ drawings & shop drawings.8 Custodian of all ‘Quality’ documents.9 Custodian of all ‘Safety’ documents.10 Custodian of all ‘Manuals & Plans’.11 Monitors Centralized system of documents movements.

Responsibility1 Maintains register of all ‘Master’ documents/‘Superseded’ documents, ‘Approved’

documents.2 Issues of all ‘Approved for Construction’ drawings to relevant engineers.3 Issues of all ‘Approved’ documents to relevant engineers.4 Updates relevant engineers about ‘Supersession’ of documents & drawings.5 Registers all ‘Technical Queries’.6 Follows up all ‘Queries’.7 Follows up all ‘Transactions’/‘Transmittals’ movements between contractor &

engineer/consultant.8 Issues of updated ‘Drawing Registers’ to related engineers.9 Registrations of all ‘As Built’ Records.10 Registrations of all ‘As Built Dossiers’ records.11 Helps ‘Design Controls’ & ‘Distribution Management’.12 Got custody of company documents related ‘Seals’.13 Monitors records pertinent all ‘Purchase Orders’ in absence of ‘Material Controller’.

While SubmittingDocuments: Material Submittals1 Two copies required for submission.2 Two copies required for attachment.3 Contractor’s Seal on attachments4 Vendor’s seal on attachments5 Two material samples, if applies.



EPC 225 MW CCPP- Project Plan6 One submittal copy duly sealed to receive back from/Engineer/Consultant with whatever

status as follows:7 Approved/Revise & resubmit/Rejected/Approved with comments.8 Transmittal/Submittal sheet to be filled with all required information.9 To be Initialed by Originator (Originator means key personnel, who is responsible for

material submission preparation).10 Submission to be logged in Document’s register by DCC.11 Submission to be acknowledged by Engineer/Resident engineer/Consultants.

While Received backReturn of Material Submittals:1 Received back by DCC with whatever foregoing status.2 Record return status on register.3 DCC to stamp Distribution Matrix seal on submittal.4 Immediately, submission to PM for information & distribution direction.5 PM to review submittal status briefly.6 PM to mark distribution on ‘Matrix seal’.7 DCC to retain original ‘Master’ copy.8 DCC to prepare copies for distribution & distribute.

Approved Status:1 Record ‘Material Status’ on Register for update.2 Distribute copies to concerned ‘Engineers’.3 Distribute copies to Head office & Procurement.4 Distribute Copies to QS

Approved with Comments:1 Record ‘Material Status’ on Register for update.2 Distribute copies to concerned ‘Engineers’.3 Distribute copies to Head office & Procurement.4 Distribute Copies to QS5 Interact with Consultant, if required.6 Incorporate comments after interactions.7 Resubmission as defined above.8 Return & redistribution as defined above @ reaching Approved Status.

Revise & Resubmit:1 Record ‘Material Status’ on Register for update.2 Distribute copies to concerned engineer & originator for revision. 3 Examination of non compliance/non conformance or interaction with Engineer/Resident

Engineer/Consultants.4 Correction of non compliance/non conformance.5 Resubmission as defined above.6 Return & redistribution as defined above @ reaching Approved Status.

Rejected:



EPC 225 MW CCPP- Project Plan1 Distribute copies to concerned Engineer & Originator for revision. 2 Examination of non compliance/non conformance or interaction with Engineer/Resident

Engineer/Consultants.3 Correction of non compliance/non conformance.4 Resubmission as defined above.5 Return & redistribution as defined above @ reaching Approved Status.

While SubmittingRFI (request for inspection)1 Origin by relevant Engineer with all supporting details.2 Log in by DCC with references.3 Signature by relevant Originating Engineer.4 Signature by QC assuring compliance with requirement.5 Approval by PM for submission.6 Submission by contractor’s DCC To Engineer/Resident Engineer/Consultants’ DCC

While Received backRFI 1 Log in by DCC from E/RE/C, DCC2 Entry of RFI status by DCC3 Affix Distribution Seal4 Submission to PM5 Distribution for action & Information6 Distribution by DCC in line to Distribution Seal marking.7 Distribution to QS.

While Received from E/RE/C, DCC CorrespondencesFrom E/RE/C, DCC 1 DCC to log in details2 Distribution Seal for marking.3 Submit to PM for review & action.4 DCC to Distribute accordingly.

While Sending to E/RE/C, DCCTo E/RE/C, DCC1 DCC to log in details2 PM to sign. 3 DCC to forward to E/RE/C, DCC.

While SubmittingWork Request for New activities1 Related Engineer to prepare with details attached & sign.2 DCC to log in register.3 Departmental clearances as required by procedures.4 Submission to PM.



EPC 225 MW CCPP- Project Plan5 Approval for submission by PM.

While Received from E/RE/C, DCCWork Request for New activities1 DCC to log in.2 DCC to Submit to PM.3 Mark distribution.4 Back to DCC for circulation as case be.

Drawings Controls:While SubmittingShop Drawings/Construction Drawings:1 Submission copy required to be signed by all sections.2 Two copies required for submission.3 One copy to receive back from E/RE/Consultant with whatever status as follows:4 Approved/Revise & resubmit/Rejected/Approved with comments.5 Transmittal/Submittal sheet to be filled with all required information.6 Initial by Originator (Originator means key personnel, who is responsible for shop drawing

preparation).7 Submission to be logged in Drawings’ register by DCC.8 Submission to be acknowledged by E/RE/Consultants.

While Received backReturn of Drawing Submittal:1 Received back by DCC with whatever status.2 Record return status on register.3 DCC to stamp distribution matrix seal on submittal.4 Immediately, submission to PM for information & direction.5 PM to review briefly.6 PM to mark distribution on matrix seal.7 DCC to retain original ‘master copy’.8 DCC to prepare copies for distribution.

Approved Status:1 Distribute copies to concerned engineers duly sealed ‘AFC’.2 Record drawings status on register for update.3 Withdraw all other informative copies if some, issued prior to ‘Approved’ status.

Approved with Comments:1 Distribute copies to concerned engineer & designer for revision. 2 Interact with E/RE/Consultant, if so required.3 Incorporate comments after interactions.4 Resubmission as defined above.5 Return & redistribution as defined above @ reaching ‘Approved’ Status.

Revise & Resubmit:



EPC 225 MW CCPP- Project Plan1 Distribute copies to concerned engineer & designer for revision. 2 Examination of errors or interaction with E/RE/Consultants.3 Correction of errors.4 Resubmission as defined above.5 Return & redistribution as defined above @ reaching ‘Approved’ Status.

Rejected:1 Distribute copies to concerned engineer & designer for revision. 2 Examination of errors or interaction with E/RE/Consultants.3 Correction of errors.4 Resubmission as defined above.5 Return & redistribution as defined above @ reaching ‘Approved’ Status.

While SealingSeal all drawings according to respective status such as:1 Contract Drawing2 Master Copy3 Approved For Construction4 Approved with Comments.5 Superseded.6 Rejected.7 As Built

Site Prosecution1 On site, only Approved for Construction drawing should be made available.2 All superseded drawings from site should be returned back to DCC.3 DCC immediately, shall issue updated AFC drawing copy.4 Circulate drawings register on a weekly basis, indicating update status respecting all

drawings to all engineers.5 All Engineers should check update references respecting drawings within custody, prior to

using them for final working reference on site.

Job descriptions 1 For positions located in Head Office, but partly applicable on project plan

#1Job description1 Estimation manager- to an extent bid document copy required to be transferred2 Reports to: Chairman, project board3 Functional coordination: Project director, engineering manager, cost control manager,

procurement manager 4 Reported by: Lead project engineers, estimators5 Responsibility & job description: Project specific from head office1 Estimation manager shall deliver estimated budget records to procurement manager

immediately, after project has been awarded for procurement manager’s actions..2 Estimation manager shall deliver all records available on bid to assist procurement manager,



EPC 225 MW CCPP- Project Planuse all quotations invited at bid stage.

3 Estimation manager shall deliver a copy of bid budget to project director/project manager for site use.

4 Estimation manager shall issue copies of all documents involved at bid stage, all estimation briefs & secret records for project manager’s reference.

5 Estimation manager shall deliver a copy of all activities & budget, reached during bid stage for purpose of cost control, issue cost codes for notification to all managers.

6 Cost codes shall be included on project requisitions, so that relevant expenditure is posted on relevant cost head, both in accounting office as well as, by construction control office.

#2Job description1 Cost control manager2 Reports to: Chairman, project board3 Functional coordination: Project director, engineering manager, estimation manager,

procurement manager 4 Reported by: Lead planning engineers, cost control engineers5 Responsibility & job description: Project specific from head office1 Cost control manager should liaise/coordinate with estimation manager, who shall deliver a

copy of all activities & budget reached during bid stage for purpose of cost control issue, cost codes for notification to all managers.

2 Cost control manager shall circulate all cost controls applicable on project for referring onto procurement requisitions.

3 Cost codes shall be included on project requisitions, so that relevant expenditure is posted on relevant cost head both in accounting office as well as, by construction control office.

4 Cost controls shall monitor costs expenditure based on estimation records.5 Whatever, escalations or missing items cost, shall be tackled separately by cost control

manager conferring with estimation manager, project director & chairman for cost adjustment or extra funding.

#3Job description1 Procurement manager2 Reports to: Chairman, project board3 Functional coordination: Project director, engineering manager, cost control manager,

estimation manager 4 Reported by: Procurement engineers, procurement officers5 Responsibility & job description: Project specific from head office1 Procurement manager should liaise/coordinate with Estimation manager, who shall deliver

estimated budget records to procurement manager immediate, after project has been awarded for procurement manager’s actions.

2 Procurement manager shall also, circulate within department, all cost controls applicable on project for referring onto procurement requisitions as well as, on standard procurement file.

3 Materials recommended & approved sources are in many cases, enlisted on contract, from which possible selection is to be made.

4 Invites quotations from open market to select proposed permanent materials required for approvals among all project disciplines.

5 Makes material submittals, meeting contract specifications.



EPC 225 MW CCPP- Project Plan6 Receives approved procurements requisitions.7 Invites quotations for final price & for certain qualifications regarding credits, payment terms

& material deliveries surety.8 Samples are also, requested for confirmations, which shall be kept in sample room.9 If so required, procurement manager or procurement officer or engineer in person should

meet resident engineer or engineer for explaining about sample, discussing its datasheet & demonstrating proposal’s suitability.

10 When materials have already been approved, placement orders can proceed, after rate is finalized either on each unit rate basis or lump sum fixed price basis.

11 Local purchase order or Letter of credit is approved for processing.12 When material still requires approvals from engineer, based on quality quotation & allowed

budget, material submittal proposals are made.13 Once materials approval is obtained, required quantity of materials are placed in procurement

order, complying with procurement requisition requirements.14 Materials pertinent to permanent inclusion on project shall exclusively, be approved by

engineer, even if, these be listed on contract material list, which procurement process has to be conducted accordingly as defined.

15 Preparatory materials that do not require approval by engineer shall be placed orders for procurement based on immediate quotes or previous quotes if valid.

16 Temporary materials, such as supporting scaffolding, centering & supporting system & certain type of other materials that should be removed after use shall also, be required to be procured similarly, as procedures respecting procurement applied to preparatory materials.

17 Procurement manager or its subordinate officer or engineer shall keep continuous coordination with project manager or construction manager or material procurement engineer on site for placing final procurement order, procurement quantity & expected delivery requirements.

18 Appropriate coordination or interactions hall be conducted with cost controls manager & others for budget issues involved.

19 Procurement officer shall enter into a supply contract with material vendor & forward it to chairman for execution.

20 An official copy of supply agreement or supply order shall be issued to vendor, while one copy to be issued to site.

21 Once materials have been ordered for supply, a copy shall be sent to project manager/site materials control engineer for follow up, so that necessary arrangement are made onsite for receiving deliveries, handling materials & materials storage.

22 After receiving back ordered materials delivery certification from site office, payment shall be made in line to supply contract conditions.

23 Procurement manager shall involve for selection of subcontractors required for works on various disciplines.

24 During bid stage, estimation manager might have enlisted proposed discipline subcontractors, details of which shall be provided to procurement manager.

25 In addition to vendors included on this list, procurement manager shall have privilege to invite more parties for better quotes & expecting better professional services delivery.

26 Procurement manager shall invite more parties, should sought so, for compiling descriptive comparative statement depending on many quotes.

27 It is incumbent upon procedure that at least 3 bidders must have quoted for formation



EPC 225 MW CCPP- Project Planfor/achieving a better quote competitive statement.

28 Further negotiations shall be conducted with all those parties. 29 Priorities to be allowed to such vendors, who quoted during bid process, provided quality &

materials specifications comply with30 Procurement manager shall look in to comparison statement & recommend to other managers

& board about suitability & competency respecting at least 2 parties.31 Similarly, such subcontracting proposals shall be submitted to engineer through submittal

procedures. 32 Priority shall be given to best competitors with proven track record. 33 Approvals shall be obtained from engineer.34 Once, approval from engineer pertinent vendor in capacity as subcontractor is obtained,

procurement manager shall negotiate further & produce a subcontracting agreement for execution between EPC contractor & specialist subcontractor supported with all subcontract documents.

35 Copy of this contract agreement shall be provided to project director & project manager for site pursuit.

#3Job description1 Designs manager2 Reports to: Chairman, project director, project board3 Functional coordination: Project director, engineering manager, cost control manager,

estimation manager, planning head 4 Reported by: Discipline design engineers, drafting team.5 Responsibility & job description: Project specific from head office1 Designs manager shall establish & document complete design processes from very inception

stage through to issue of drawings stage, defining step wise procedures involving successful & operational quality system approach.

2 Such system shall ensure pertinent, whatever drawings or designs are issued, comply with requirements on contract & suitable for all deliveries during constructions.

3 Whatever designs are carried out, should involve least ambiguity, so as to enable project site engineers prosecute works without major problems.

4 All works should be designed in such a way that there should be left no rooms for constructability issue barricading progress

5 Qualified proof readers should be consulted to finalize designs. 6 All designs should be reviewed a number of times, while issue of constructability should be

considered foremost.7 Designs manager shall deliver basic FEED documents, based on criteria defined on contract

schematic designs requirements.8 In case, of some clarifications required by site personnel, immediate response should be

provided to resolve, so as to avoid undue delays on construction progress.9 Designs manager shall write descriptive FEED criteria, involving designs philosophy &

submit it for review by in house personnel, such as project director, chairman or board as well as, submit for engineer’s approval.

10 Design engineer shall direct & supervise soil investigation activities, conducted by an independent approved laboratory.

11 Soil investigation report shall be thoroughly studied, interpreted, followed by its official



EPC 225 MW CCPP- Project Plansubmission to engineer for approval.

12 After, FEED document approval, detailed designs shall be commenced with area wise & all calculations used/drawings composed shall be charted out for submission in stages.

13 Priorities of designing activities shall base on site requirements/project priorities.14 Priority should be given first to produce all designs required for initial approval by engineer

for further submission to local authority or building permit authority, so that an earliest building permit is obtained.

15 Once building permit is indicated to have been approved, further detailed designing process shall continue.

16 Further designs activities include architectural detailed drawings, detailed elevations, sections, internal & external architecture etc. whatsoever, required for prosecution objective shall follow with

17 Structural designs shall follow architectural designs & many times coordinated for correct interfaces as well as, to avoid clashes.

18 Services works shall also, be simultaneously, designed & drawn, so that area wise package sets are submitted for engineer’s approvals.

19 Once, drawings are commented back by engineer, revision shall be submitted by incorporating comments, if so justified & valid on contract provisions.

20 After having obtained all such drawings approved, Master copy shall be retained, while further copies duly sealed as ‘Approved for Construction’ should be issued to site document controls

21 Documents, such as AFC, project specifications, shop & working drawings, fabrication drawings after having achieved approved status shall be in sequence, issued to site DCC.

22 Based on contract included indicative specifications, discipline design engineers shall specify detailed project specifications pertinent all significant activities particularly, required for project.

23 All such discipline projects specifications shall be explicit without any ambiguity. 24 Undue references shall not be included to mix up engineers on site.25 Designer/s should include only, required information for site use & avoid referring to

applicable codes or standards irrelevant to drawing user or avoid leaving certain decision making on site foreman or engineer, since designer got no right to waste site personnel precious time by just keeping for searching indicated requirements

26 Design manager shall ensure that specifications are directly applied on site activities without further referring to other sources, such as engineering formula, engineering codes, engineering theorems etc., since site does not seek support in general, from such national or international codes.

27 All such discipline specifications shall be piled up within project specification document, so that information can easily be referred to by all parties, whenever required for certain reasons.

#4 Job description1 Quality requirement assurance manager2 Reports to: Chairman, project director, project board3 Functional coordination: Project director, engineering manager, cost control manager,

estimation manager, planning head, project designers 4 Reported by: Discipline quality engineers



EPC 225 MW CCPP- Project Plan5 Responsibility & job description: Project specific from head office1 Understands project specifications & all requirements applicable to quality provisions.2 Analyzes project from quality engineering aspects.3 Produces quality plan for project.4 Prepares quality check lists & inspections & tests plans.5 Instructs project quality engineers about respective project role/s.6 Confers with all functional managers for delivering lecture of required quality controls in

brief.7 Recommends a third party laboratory through corporate procurement manager.8 Interacts with project manager, site managers & engineers about expected/sought

professional working cooperation on project for a timely & valued delivery.9 Conducts quality meetings with resident engineer/engineer for advance resolutions to be

incorporated with on quality manuals.10 Conducts regular training to be imparted with all managers, engineers & other junior staff, so

that all are updated on what is required quality wise on contract.11 Ensures that all activities performed on projects are duly inspected in time & charted either

approved or rejected depending on work performance quality12 Ensures that associates quality engineers are well qualified in totality of quality sphere &

competent adequately to lead, argue & convince for meeting requirements.13 Ensures whenever, quality disputes arise, attempt to provide solutions acceptable to client as

well as, to engineer & contractor time wise, cost wise & quality wise can be solved for implementation/resolutions

Project Plan Objective:1 Project plan means a document giving all, either prime or major phases or stages on project

prosecution from its inception to close out.2 Its purpose is to define in brief, methods in principle to carry out parts of project.3 This is an industrial project to be integrated on to a part of national infrastructure producing

gas based combined cycle electric power of considerable magnitude.4 Basic requirement pertinent prosecution should be respected, such that an industrial project

should operate safely integrated with efficient processing trains designs, with optimum maintenance, provided with effective systems to meet certain emergency contingencies, easily be shut down for maintenance, should be architecturally & structurally, sound & having its supporting services infrastructure to match state of art technology.

5 Requirements for such an industrial project’s prosecution on available piece of land6 Following matrix format gives prime activities based responsibilities applicable on both

parties to contract

S # Description of Prime Activities Responsibilities EPC Responsibilities Owner/Engineer

1 Fencing project site temporarily, so that no unauthorized person enters into site.

Project manager Resident engineer

2 Mobilization of site for site preparation, which involves land surveying, grading levels, grading etc.

Project manager, construction manager, engineering surveyor

Resident engineer/civil engineer



EPC 225 MW CCPP- Project Plan3 Site detailed surveying giving

coordinates, levels & contours & geographical information

Construction manager, engineering surveyor


4 Site soil investigations for design purposes to provide all relevant soil parameters

project manager, soil investigation laboratory


5 Designing project components pertinent all disciplines with all engineering details for execution purposes

Designs manager Resident engineer/architect/civil engineer/structural engineer

6 Permits applications all as indicated/required on contract

Project director/manager Engineer/resident engineer

7 Full mobilization to site including offices, yards & all other facilities

Project manager Resident engineer/civil engineer

8 Excavations Construction manager Resident engineer/civil engineer

9 Substructures construction for all foundations

Project manager, construction manager

Resident engineer/civil engineer/services engineer

10 Superstructures construction with RCC or structure steel



11 Equipment foundation to allow resting or founding all vessels, whether stationary or dynamic, rotary or reciprocation based



12 Equipment houses containing major heavy equipment with all system accessories

Project manager, construction manager, mechanical engineers


13 Structural steel erection on footings within equipment buildings & outside


Resident engineer/mechanical engineer

14 Installations of vessels on locations & prepared foundations or table tops



15 Weatherproof protection of concrete & structural steel


Resident engineer/civil/mechanical engineer

16 Fireproof applications on structural steel members

Construction manager, subcontractor specialist


17 Building finishes to comply with specifications

Construction manager Resident engineer/civil engineer/architect

18 Water retaining structural water tightness testing as required within codes BS 2007



19 Piping for system & trains mechanical installations for trains continuity

Construction manager, mechanical engineers


20 Grouting below bases of equipment for filling gaps between foundation & equipment bed & isolation of vibration

Construction manager Resident engineer/civil engineer

21 Buildings infrastructures for serving Construction manager Resident engineer/civil



EPC 225 MW CCPP- Project Planproposed buildings engineer/services

engineer22 Infrastructural buildings for supporting

main plant facilitiesProject manager, construction

managerResident engineer/civil

engineer/services engineer

23 External works infrastructures for serving underground utilities



24 Internal roads for traffic circulation Project manager, construction manager


25 External street lighting for roads & pavements

Project manager, construction manager, electrical engineers

Resident engineer/civil engineer/electrical engineer

26 Security installations for surveillance of entries & actions all over

Project manager, construction manager, security specialists

Resident engineer/specialist engineer

27 Building management for controlling from centralized room or location

Project manager, construction manager, building management specialists


28 Pre commissioning to discover defects or snags on systems parts & equipment

Construction manager, discipline engineers


29 Punch list remedial actions by repairing all parts pointed out on pre commissioning on system


Resident engineer/civil/ specialist engineer

30 Testing of all systems individually & as an integrated system both


resident engineer/civil/ services engineer

31 Commissioning of plant facility Construction manager, discipline engineers

Resident engineer/civil/ services engineer

32 Training to employer’s personnel Construction manager, discipline engineers, systems specialists

Resident engineer/ system specialist engineers

33 Close out project or mechanical completion


Owner/engineer/resident engineer/civil/ services/specialists engineers


23 project plan epc 225 mw gas power combined cycle

Engineering

Transcript of 23 project plan epc 225 mw gas power combined cycle