221 MS Word Shortcuts

7/29/2019 221 MS Word Shortcuts

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221 MS Word Shortcuts1Ctrl + Shift + AAll CapsMakes the selection all capitals (toggle)

2Alt + Ctrl + 1ApplyHeading1Applies Heading 1 style to the selected text



5Ctrl + Shift + LApplyListBulletApplies List Bullet style to the selected text

6Alt + F10AppMaximize

Enlarges the application window to full size

7Alt + F5AppRestoreRestores the application window to normal size

8Ctrl+BBoldMakes the selection bold (toggle)

9Ctrl + PgDnBrowseNextJump to the next browse object

10Ctrl + PgUpBrowsePrevJump to the previous browse object


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11Alt + Ctrl + HomeBrowseSelSelect the next/prev browse object

12EscCancelTerminates an action

13Ctrl+ECenter ParaCenters the paragraph between the indents

14Shift+F3Change Case

Changes the case of the letters in the selection

15Left arrowChar LeftMoves the insertion point to the left one character

16Shift + Left arrowCharLeftExtendExtends the selection to the left one character

17Rt arrowChar RightMoves the insertion point to the right one character

18Shift + Rt arrowCharRightExtendExtends the selection to the right one character

19Alt + Shift + CClose Pane

Closes the active window pane (if you are in Normal View and have, forexample, the Footnote pane open)

20Alt+Drag (or press Ctrl + Shift + F8 and drag, but Alt + Drag is far easier!)Column SelectSelects a columnar block of text

21


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Ctrl +Shift+CCopy FormatCopies the formatting of the selection

22Shift + F2

Copy TextMakes a copy of the selection without using the clipboard (press Return topaste)

23Alt + F3CreateAutoTextAdds an AutoText entry to the active template

24Ctrl+ BackspaceDeleteBackWordDeletes the previous word without putting it on the Clipboard

25Ctrl + DelDelete WordDeletes the next word without putting it on the Clipboard

26Ctrl+W, Ctrl+F4DocClosePrompts to save the document and then closes the active window. (Butdoesn't intercept the menu command)

27Ctrl + F10DocMaximizeEnlarges the active window to full size

28Ctrl + F7DocMoveChanges the position of the active window

29Ctrl + F5DocRestore

Restores the window to normal size

30Ctrl + F8DocSizeChanges the size of the active window

31Alt + Ctrl + S


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DocSplitSplits the active window horizontally and then adjusts the split

32Alt + Shift + F9DoFieldClick

Executes the action associated with macrobutton fields

33Ctrl + Shift + DDouble UnderlineDouble underlines the selection (toggle)

34Alt R, GDraw GroupGroups the selected drawing objects

35

Alt R, IDrawSnapToGridSets up a grid for aligning drawing objects

36Alt R, UDraw UngroupUngroup the selected group of drawing objects

37Ctrl+Shift+F5 (Or: Alt I, K)Edit Bookmark

Brings up the bookmark dialog

38DelEdit ClearPerforms a forward delete or removes the selection without putting it on theClipboard

39Ctrl+CEdit CopyCopies the selection and puts it on the Clipboard

40Ctrl+XEdit CutCuts the selection and puts it on the Clipboard

41Ctrl+FEdit FindFinds the specified text or the specified formatting


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42F5, Ctrl+GEditGoToJumps to a specified place in the active document

43Alt E, KEdit LinksAllows links to be viewed, updated, opened, or removed

44Ctrl+VEdit PasteInserts the Clipboard contents at the insertion point

45Alt E, SEditPasteSpecial

Inserts the Clipboard contents as a linked object, embedded object, or otherformat

46Alt + Shift + BackspaceEdit RedoRedoes the last action that was undone

47F4EditRedoOrRepeatRepeats the last command, or redoes the last action that was undone

(unfortunately, doesn't work for as many commands in Word 2000 as inWord 97 and below, but this is still one of Word's most useful shortcuts, ifnot the most useful)

48Ctrl+HEdit ReplaceFinds the specified text or the specified formatting and replaces it

49Ctrl+AEditSelectAllSelects the entire document

50Ctrl+ZEdit UndoReverses the last action

51Alt + PageDn (to select to end of column, use Alt + Shift + PgDn)EndOfColumn


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Moves to the last cell in the current table column

52Ctrl+Shift+EndEndOfDocExtendExtends the selection to the end of the last line of the document

53Ctrl+EndEndOfDocumentMoves the insertion point to the end of the last line of the document

54EndEndOfLineMoves the insertion point to the end of the current line

55Shift+End

EndOfLineExtendExtends the selection to the end of the current line

56Alt+EndEndOfRowMoves to the last cell in the current row

57Alt + Ctrl + PgDnEndOfWindowMoves the insertion point to the end of the last visible line on the screen

58Shift + Alt + Ctrl + PgDnEndOfWindowExtendExtends the selection to the end of the last visible line on the screen

59F8 (press Esc to turn off)ExtendSelectionTurns on extend selection mode and then expands the selection with thedirection keys

60

Alt + F4 ()FileCloseOrExitCloses the current document, or if no documents are open, quits Word.Horrible command, as it makes it a long winded business to quit Word. Butthere's a simple solution - assign Alt+F4 to File Exit instead.

61Alt + F4 (Word 97)File Exit


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Quits Microsoft Word and prompts to save the documents (does interceptthe menu item, but not the keyboard shortcut, or the x button. An Auto Exitmacro is usually a better way of intercepting this).

62NOT Ctrl+N!!

File Newcreates a new document or template (brings up the dialog). Note that: Wordpretends that Ctrl+N is assigned to File New but it isn't, it's assigned toFileNewDefault You can fix this in Word 2000 by assigning Ctrl+N to theFileNewDialog command. In Word 97 the only way to fix it is to create amacro called File New (to do this, press Alt + F8, type "File New" withoutthe quotes and Click "Create". The macro will automatically contain the codeneeded to make it work).

63Ctrl+NFileNewDefaultCreates a new document based on the Normal template.

64Ctrl+OFile OpenOpens an existing document or template

65Alt F, UFilePageSetupChanges the page setup of the selected sections

66

Ctrl + PFile PrintPrints the active document (brings up the dialog)

67Ctrl+F2FilePrintPreviewDisplays full pages as they will be printed

68Alt F, IFile PropertiesShows the properties of the active document

69Ctrl+SFile SaveFile Save

70Alt F, A (or F12)FileSaveAs


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Saves a copy of the document in a separate file (brings up the dialog)

71Ctrl+Shift+FFontActivates the Fonts list box on the formatting toolbar

72Ctrl+Shift+PFontSizeSelectActivates the Font Size drop-down on the formatting toolbar

73Alt + Ctrl + KFormatAutoFormatAutomatically formats a document (or sometimes, automatically screws itup)

74

Alt O, BFormatBordersAndShadingChanges the borders and shading of the selected paragraphs, table cells,and pictures

75Alt O, EFormatChangeCaseChanges the case of the letters in the selection

76Alt O, C

FormatColumnsChanges the column format of the selected sections (brings up the dialog)

77Alt O, DFormatDropCapFormats the first character of current paragraph as a dropped capital (mustselect it first)

78Ctrl+DFormat FontBrings up the Format + Font dialog

79Alt + Shift + RFormatHeaderFooterLinkLinks the current header/footer to the previous section (but does notintercept the button on the Header Footer toolbar)

80Alt O, P


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Format ParagraphBrings up the Format Paragraph dialog

81Alt O, SFormat Style

Applies, creates, or modifies styles

82Alt O, TFormat TabsBrings up the Format Tabs dialog

83Shift + F5Go BackReturns to the previous insertion point (goes back to up to 3 points, thenreturns to where you started; this is one of the most useful shortcuts ofthem all. Also useful when opening a document, if you want to g straight to

where you were last editing it)

84Ctrl + >Grow FontIncreases the font size of the selection

85Ctrl + ]GrowFontOnePointIncreases the font size of the selection by one point

86Ctrl + T (or drag the ruler)Hanging IndentIncreases the hanging indent

87F1HelpMicrosoft Word Help

88Shift + F1Help Tool

Lets you get help on a command or screen region or examine text properties

89Ctrl + Shift + HHiddenMakes the selection hidden text (toggle)

90


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Click on itHyperlink OpenConnect to a hyperlink's address

91Ctrl + M (or drag the ruler)

IndentMoves the left indent to the next tab stop

92Alt + Ctrl + M (or Alt I, M)Insert AnnotationInserts a comment

93F3InsertAutoTextReplaces the name of the AutoText entry with its contents

94Alt I, BInsert BreakEnds a page, column, or section at the insertion point

95Alt I, CInsert CaptionInserts a caption above or below a selected object

96Ctrl + Shift + Return

InsertColumnBreakInserts a column break at the insertion point

97Alt + Shift + DInsertDateFieldInserts a date field

98Alt + Ctrl + DInsertEndnoteNowInserts an endnote reference at the insertion point without displaying thedialog

99Alt I, FInsert FieldInserts a field in the active document

100Ctrl+F9InsertFieldChars


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Inserts an empty field with the enclosing field characters

101Alt I, LInsert FileInserts the text of another file into the active document

102Alt I, NInsert FootnoteInserts a footnote or endnote reference at the insertion point

103Alt + Ctrl + FInsertFootnoteNowInserts a footnote reference at the insertion point without displaying thedialog

104

Ctrl + KInsert HyperlinkInsert Hyperlink

105Alt I, DInsertIndexAndTablesInserts an index or a table of contents, figures, or authorities into thedocument

106Alt + Ctrl + L

InsertListNumFieldInserts a ListNum Field

107Alt + Shift + FInsertMergeFieldBrings up a dialog to insert a mail merge field at the insertion point. (It doesnot intercept the button on the Mail merge. toolbar)

108Ctrl + ReturnInsertPageBreakInserts a page break at the insertion point

109Alt + Shift + PInsertPageFieldInserts a page number field

110Ctrl + Shift + F3Insert Spike


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Empties the spike AutoText entry and inserts all of its contents into thedocument

111Alt + Shift + TInsertTimeField

Inserts a time field

112Ctrl + IItalicMakes the selection italic (toggle)

113Ctrl + JJustify ParaAligns the paragraph at both the left and the right indent

114

Ctrl + LLeft ParaAligns the paragraph at the left indent

115Down arrowLine DownMoves the insertion point down one line

116Shift + down arrowLineDownExtend

Extends the selection down one line

117Up arrowLineUpMoves the insertion point up one line

118Shift + up arrowLineup ExtendExtends the selection up one line

119

Ctrl + F11Lock FieldsLocks the selected fields to prevent updating

120Alt + Shift + KMailMergeCheckChecks for errors in a mail merge


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121Alt+Shift+EMailMergeEditDataSourceLets you edit a mail merge data source

122

Alt + Shift + NMailMergeToDocCollects the results of the mail merge in a document

123Alt Shift + MMailMergeToPrinterSends the results of the mail merge to the printer

124Alt + Shift + IMark CitationMarks the text you want to include in the table of authorities

125Alt + Shift + XMarkIndexEntryMarks the text you want to include in the index

126Alt + Shift + OMarkTableOfContentsEntryInserts a TC field (but it is far better to use Heading Styles to generate yourTable of Contents instead)

127Alt or F10MenuModeMakes the menu bar active

128Alt + Shift + F11MicrosoftScriptEditorStarts or switches to Microsoft Development Environment application,allowing you to view the HTML/XML source code that would be behind thedocument if it were in ..htm format (or that is behind it if it already is in.htm format).

129Alt + Ctrl + F1MicrosoftSystemInfoExecute the Microsoft System Info application

130F2MoveTextMoves the selection to a specified location without using the clipboard


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(press Return to execute the more)

131TabNextCellMoves to the next table cell

132F11NextFieldMoves to the next field

133Alt + F7NextMisspellingFind next spelling error

134Alt + down arrow

NextObjectMoves to the next object on the page

135Ctrl + F6NextWindowSwitches to the next document window, equivalent to selecting a documentfrom the Window menu.

136Ctrl+Shift+NNormalStyle

Applies the Normal style

137Ctrl + 0OpenOrCloseUpParaSets or removes extra spacing above the selected paragraph

138F6OtherPaneSwitches to another window pane in Normal View (for instance, if you haveif you have a Footnotes pane open in Normal view and want to switch to themain document and back without closing the pane).

139Alt + _OutlineCollapseCollapses an Outline in Outline View by one level

140Alt+Shift+rt arrowOutlineDemote


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Demotes the selected paragraphs one heading level

141Alt + +OutlineExpandExpands an Outline in Outline View by one level

142Alt+Shift+down arrowOutlineMoveDownMoves the selection below the next item in the outline

143Alt+Shift+up arrowOutlineMoveUpMoves the selection above the previous item in the outline

144Alt+Shift+left arrow

OutlinePromotePromotes the selected paragraphs one heading level

145Alt + Shift + LOutlineShowFirstLineToggles between showing the first line of each paragraph only or showingall of the body text in the outline

146InsOvertype

Toggles the typing mode between replacing and inserting

147PgDnPageDownMoves the insertion point and document display to the next screen of text

148Shift+ PgDnPageDownExtendExtends the selection and changes the document display to the next screenof text

149PgUpPageUpMoves the insertion point and document display to the previous screen oftext

150Shift + PgUpPageUpExtend


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Extends the selection and changes the document display to the previousscreen of text

151Ctrl + down arrowParaDown

Moves the insertion point to the beginning of the next paragraph

152Shift + Ctrl + down arrowParaDownExtendExtends the selection to the beginning of the next paragraph

153Ctrl + up arrowParaUpMoves the insertion point to the beginning of the previous paragraph

154

Shift + Ctrl + up arrowParaUpExtendExtends the selection to the beginning of the previous paragraph

155Ctrl+Shift+VPasteFormatApplies the previously copied formatting to selection

156Shift + TabPrevCell

Moves to the previous table cell

157Shift + F11PrevFieldMoves to the previous field

158Alt + up arrowPrevObjectMoves to the previous object on the page

159

Ctrl + Shift + F6PrevWindowSwitches back to the previous document window

160Sfift+F4RepeatFindRepeats Go To or Find to find the next occurrence


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161Ctrl+SpacebarResetCharMakes the selection the default character format of the applied style

162

Ctrl+QResetParaMakes the selection the default paragraph format of the applied style

163Ctrl +RRightParaAligns the paragraph at the right indent

164Ctrl + *ShowAllShows/hides all nonprinting characters

165Alt + Shift + AShowAllHeadingsDisplays all of the heading levels and the body text in Outline View

166Ctrl +

221 MS Word Shortcuts

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Transcript of 221 MS Word Shortcuts