22 July 2009
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Transcript of 22 July 2009
22 July 2009
LAND USE MANAGEMENT (LUM) MODULE
MAINTENANCE AND EXPANSION OF THE RATES BASE
Introduction• The Rates Base Project
• Land Use and Development application process (Acceptance / Control over Fees, Scrutinize, Evaluation and Approval) is accommodated in one electronic process with tracking and reporting
• LUM as part of the project
• Involvement of role players in the LUM process
• High Level overview but with some detail
Purpose of Presentation
PREPARATION FOR IMPLEMENTATION OF THE LUM MODULE
ILLUSTRATE BENEFITS OF LUM AND OTHER MODULES
HIGH LEVEL VIEW OF THE DEVELOPMENT PROCESS
PROPERTYVALUATION
DEMOLITIONMODULE
BUILDINGCONTROLMODULE
LANDUSE
MODULE
LAWENFORCEMENT
MODULE
WATER
REFUSEREMOVAL
BILLINGSYSTEM
ELECTRICITY
Requirements and Sub Systems
One Source of data
Monitor & Control over processes
Interface / Integrate :
Step 1 Step 2 Step 3 Step 4Process :
Monitor : Events
Control : Assignments
GIS, Deeds, Zoning etc.
Easy & Immediate access to Complaints
Instant notifications on progress
Self administration (Client)
As much data as possibleSecure system
Requirements and Sub Systems
Step 1 Step 2 Step 3 Step 4Process :
Notifications
StatusReports / Letters Drop down lists
Document / Scan & Upload
Client Employees
How Does It Work
Processes For : LEM , BCM & LUM
Workflow Enterprise Service Bus (ESB)
GIS
Deeds
Events
Land Notifications Assignments
Escalations
Capture Consent Use Application
Capture Building ApplicationCapture Consent Use Application
Capture Building ApplicationCapture Consent Use Application
Capture Building ApplicationCapture Consent Use Application
System takes control of the application by means of assignments to employees responsible for the next process and notifications to all interested parties.
Once a document
/ photo has been
attached you can view or
print it any time
System assigns the application to the Department head who must now assign role players to see this application through.
System assigns each role player a ‘scrutinize’ assignment, as well as ‘Legal Dept.’
Each Role player will have to perform his/her scrutinize.
NB; ALL DETAIL IS AVAILABLE FOR VIEWING
Checklist per Role player / Dept.
System monitors each ‘scrutinize’ before continuing with the application process, which is the Requesting of Comments
System notifies each Department that comments have been requested.
Multiple Comments may be captured.
The Application may be held until all comments received, or may continue with evaluation (User’s Option)
The Evaluation must be Authorised.
System validates various data captured. (Objections, Negative Comments )
Selection here determines the
route of the application.
Opposed Route – The system guides through compiling the CPC report (Ex letters) and Authorising the CPC report.
Opposed Route – The system guides Setting Committee Hearing dates, Capturing Outcomes, and Re-schedules hearings.
The Un-Opposed route
The system guides the user through the compiling of the “Approval Letter” as opposed to the “CPC Report”
The Capturing of the Outcome Routine follows.
The last step is to Capture the Outcome, which is done by selecting a Status.
Depending on the application type the system guides the application through to;
Draft Scheme Process
Publish (promulgation)
Issuing of Regulation 38, 82, 101.
The System Controls;
Objections - Withdrawn, Active and Late.
Appeals – Including hearings and outcomes.
Comments Management – Withdrawn, Negative, and Conditions.
Advertisements (Newspapers) and Placards
Applications withdrawn, Abandoned, and Re-evaluation.
Benefits•Management Reports
•Positive Financial Implications (Rates Base)
•Management of Land Use Process. •Accountability / Responsibility•Integrated Processes LULAM and RSP Office Functions•Data Integrity
THANK YOU FOR YOUR ATTENDANCE