21st CCLC FY2008Request for Proposals

Technical Assistance Workshops

January 22, 23, and February 2

Source of Funds

Title IV, Part B, NCLB

$12 million in FY08

Minimum grant award-- $50,000

Maximum grant award--$150,000 per site

5 year award, based on sufficient funding from USDE

Final grant award to be negotiated by ISBE

Population to be Served

Students who attend schools with at least 40% low income families, i.e., eligible for Title I school-wide programs (not necessarily receiving Title I funds)—REQUIRED

Students in pre kindergarten through grade 12

Students in low performing schools, i.e., identified for School Improvement Status under NCLB

Families of students served in the program,

Eligible Applicants LEAs—public school districts, public lab schools approved by ISBE,

charter schools, area vocational centers

Community based organizations

Faith based organizations

Public and private entities

ROE/ISC offices that coordinate activities for LEAS or others

Consortium of eligible organizations

Current grantees-- if they propose services to new grade levels or additional schools

FY03 grantees (ending 5-year funding cycle) apply as a new grantee

Thoughts for FY03 Grantees

Sites previously funded by FY03 grant funds can be applied for if they are still eligible

All schools proposed to be served must be in academic status to receive priority points

No continuation or “automatic” funding; competitive

Proposal judged based on its merit not on previously funded program

Declining Funding Model

Year 1--negotiated amount $50,000 minimum $150,000 maximum per site

Year 2--level funding (projected) Year 3--level funding (projected) Year 4--90% of Year 3 Year 5--75% of Year 3

Grant Period

July 1, 2007 earliest beginning date

June 30, 2008, end date (August 31 if includes a summer program)

FY 2012 last year of funding

Program Specifications

Provide students with academic enrichment opportunities as well as additional opportunities to complement regular academic programs

Offer academic, artistic, and cultural enrichment programs when school is not in session

Program Goals

Programs must: help students meet the Illinois Learning

Standards help students meet local standards be aligned with/complement the curriculum of

school be scientifically-based be secular, neutral, and non ideological

Locations of Programs

Elementary or secondary schools

Locations as safe and accessible as schools Describe how students will travel safely to and

from the center and home Funds (reasonable amounts) from grant can

be used for transportation

Flexibility Days, hours of operation

15 hours per week suggested Before school After school Weekends Summer Services for pre kindergarten or parents may take place during school

day

No Saturday or summer school only applications

No programs during the regular school day unless for preschool or family members

Funds may be used to enhance existing programs that may be in place (new grantees) but may not supplant other local or federal sources

Allowable Activities Remedial education services and academic enrichment Reading, math, and science activities Arts and music education Entrepreneurial education programs Tutoring and mentoring Activities for ELL students Recreational activities Expanded library hours Technology education Parental involvement and literacy Assistance to truants, suspended, or expelled to allow academic

achievement Drug and violence prevention, counseling, and character

education

Unallowable Use of Funds

Proposal preparation costs

Purchase of equipment—computers, printers, scanners, telephones, etc—(this is a capacity issue)

Furniture

Clothing

Snack and other food costs (ISBE nutrition, www.isbe.net/nutrition or 217/782-2491)

Facility construction, remodeling, or renovation

Scientifically-Based Programs

Research that is systematic, empirical using methods that draw on observation and experiment

Applicants base proposed strategies on such research, especially when providing services in core academic areas where it is available-- math, reading, and science

Priority Points

25 additional points will be awarded to applicants who propose to:

serve schools with at least 40% low income population; AND

serve only schools that are identified for School Improvement Status under NCLB; AND

submit a joint application with at least one LEA and one public or private community organization.

Additional Information

Lists of schools currently being served by the grant are posted on line at www.isbe.net/21cclc.

Lists of schools “in status” are posted at www.isbe.net

Don’t propose services to schools already being funded

Refrain from proposing services to schools that are already partnering with others

AYP Status for 2006

Use best judgment based on the information you have Schools must make AYP for 2 years to be

removed from status If a school made AYP in 05 and preliminary

data shows that is made AYP in 06, the school would not be in status

If a school did not make AYP in 05 but did in 06, it remains in status

State Objectives

Objective 1: Participants will demonstrate an increased involvement in school activities and in participating in other subject areas such as technology, arts, music, theater, and sports and other recreation activities.

Objective 2: Participants in the programs will demonstrate increased academic achievement.

Objectives, cont.

Objective 3: Participants in the programs will demonstrate social benefits and exhibit positive behavioral changes.

Objective 4: The 21st CCLCs will work toward services that benefit the entire community by including families of participants and collaborating with other agencies and non-profit organizations.

Objectives, cont.

Objective 5: These programs will serve children and community members with the greatest needs for expanded learning opportunities.

Objective 6: 21st CCLC Program personnel will participate in professional development and training that will enable them to implement an effective program. Professional development activities must be aligned with the No Child Left Behind Act definitions and National Staff Development Council’s professional development standards.

Objectives, cont.

Objective 7: 21st CCLC Program projects will use the funding most efficiently by coordinating and collaborating with other federal and state funding sources, agencies, and other community projects to supplement the program and not supplant the funds, and to eventually become self-sustaining.

Evaluation

Periodic evaluation required—funds in budget to support this

Results used to refine, improve, and strengthen the program

Document made available to public and ISBE upon request

Participate in state and federal evaluation

Collaboration

Collaboration with others is necessary

No application from an entity other than a school will be accepted without statements of collaboration from the school(s) to be served

Systems must be put into place to gather information, grades, surveys, etc., from schools

Description of collaborator(s) required in app

Private School Participation

Students, teachers, and other ed personnel are eligible to participate on an equitable basis

Must provide comparable opportunities for the participation of both public and private school students in the area served by the grant (if students reside in boundaries of school/district served)

Must consult with private school officials during the design and development of the learning center

Services must be secular, neutral, and non-ideological

Program Specifications-Attachment 15

A-Q--Read these carefully E. Notice of intent to submit F. Active collaboration with schools the students attend H. Keep attendance records I. Conduct criminal background checks J. Report suspected child abuse and neglect K. Get permission to use students for public relations purposes L. Not be delinquent in debts to State M. Conduct needs assessments, parent and student

satisfaction surveys, and self-assessments for APR N. Attend mandated workshops and trainings provided by ISBE P. Provide reviewers for application review Q. Participate in evaluation

Program Continuation

Annual application for continuation of funds

Substantial progress in meeting objectives will be required (PPICS and other data)

ISBE provides applications, forms, etc.

Criteria for Review

Need—15 points Quality of Project Services—30 points Quality of Management Plan—15 points Adequacy of Resources 15 points Quality of Evaluation—15 points Sustainability—10 points Rubric used for scoring follows these criteria

Sustainability (Attachment 6, 10 pts)

Letter of commitment from each partner

Grantees must continue to provide size and scope of program as federal funds decline

Commitment of community partners beyond life of grant is required

Applications must predict and list other funds sources for Years 4, 5, and beyond.

Format of Proposal

Narrative—20 pages double spaced (no tiny fonts, please!) Evaluation Sustainability Letters of Agreement Budget attachments Certificate and Assurances GEPA

Don’t submit letters of support No appendices, no newsletters, no booklets *Submit on the attachments provided in the order provided. **Pay attention to Attachment 3

Cover Page (Attachment 1)

Complete fully RCDT code

New grantees may have no code if non-school districts

Code will be issued if successful Applicant name, address, etc.

A. Applicants’ signatures B. Fiscal Agent signature

Program Summary (Attachment 2)

A. Applicant name(s)

B. Priority points

C. Requested funds—please complete this

D. Total number of sites

E. Total number of school district and community partners

F. Partner Information with dollar value of services

After School Sites (Attachment 3)

Complete all information requested Very important to have contact information for

main contact Complete a sheet for each site (duplicate as

needed) Multiple schools may be served at each site Complete all information for each school Give projected enrollments Provide the grades to be served

Proposal Abstract (Attachment 4)

RCDT code must be entered if known

Fiscal agent is applicant

Limit abstract to one page

Describe the overall objectives and activities of the project

Evaluation Design (Attachment 5)15 points

Limit to 2 pages, double spaced Describe evaluation to be conducted to show

success of program Should have quantitative and qualitative

measures Show how evaluation will be used for

continuous improvement Indicate the methods to be used and data to

be collected (minimum is for objectives in Appendix B)

Proposal Narrative—No Attachment

Limit to 20 pages, double spaced No small fonts—Please! Content

Describe need—what is the need and how will this proposal meet the need?

Estimate the number of student and families to be served Describe recruitment and retention of students Describe consultation with private schools Describe the activities to be conducted for parents Describe how activities will improve student achievement, esp. in math

and reading Reference scientifically-based research Identify other funding sources Describe partnership and collaboration efforts Describe previous experience with after school programming Describe any volunteers to be used

Sustainability Plan (Attachment 6) 10 points

Limit to 2 pages, double spaced

Describe the amounts and sources of additional funding that will used to maintain the size and scope in years 4 and 5

Describe the preliminary plan for how the proposed program will continue to exist when all 21st CCLC funds cease

Describe how the grantee will communicate with community regarding sustainability

Budget Summary and Payment Schedule (7-8)

Get help if unsure

Payments must be requested monthly in amounts that are needed to meet expenses

Funds will be frozen if excess cash on hand

Assistance from ROE, ISBE, or grant writer

Refer to fiscal handbook at www.isbe.net/finance/default.htm, click on publications

Budget Breakdown (Attachment 8)

Be sure to complete as accurately as possible

Get help

Refer to fiscal handbook (from previous page)

Describe completely and put into correct function and objects codes

A Word about Budgets

Be practical— Don’t ask for more funds than needed Don’t pay exorbitant salaries Don’t overload with staff Don’t send in a budget that is too much money per

studentDo what is required-- Include funds for staff development Include funds for evaluation

Readers will review the budget and include this review in their final recommendation for funding

Certificate and Assurances 9-14

Complete with required signatures

Attachment 13—read carefully for program specific terms of the grant

Attachment 14—GEPA This is the “nondiscrimination” statement that

districts and other entities have on file

Program Specific Terms of the Grant Attachment 15

A-Q--Be sure to read what you are signing and being held responsible for

Reporting

Collect data for PPICS, performance indicators

Submit required annual performance report

Demonstrate substantial progress being made toward meeting goals and objectives of project

Participate in state-wide evaluation by NIU

Participate in the federal evaluation

Proposal Reviewers

Readers will be knowledgeable about after school programs and issues. Grantees Teachers Administrators ROE personnel Retired educators

Non conflict of interest statements will be signed

Interested in being a Reader?

Availability—April 17, 18, and 19

Training provided

Naperville, IL

Reseasonable expenses paid—hotel if 50 miles from home, meals, mileage

Questions??

In Springfield Gail Meisner or Paul Kren 217-524-4832

In Chicago Joe Banks, 312/814-2282

www.isbe.net/21cclc