Despatch of Speed Post articles

2.10.1

Collection of SP articles for despatch

• Collection is from various sources– SP articles booked at the counter – BNPL articles presented by bulk mailers with this

facility– Bulk mailers– Articles booked by collection agent

2.10.2

Collection of SP articles from BNPL customer

• BNPL customers are registered with DO for availing credit facility • These customers bring articles in bulk • Booking of such articles is not done in Point of Sale• These are directly received in Speednet• There are three methods of collection of BNPL articles in speednet

– Collection of individual articles with data – Collection of articles without data and data entry subsequently (quick process)– Collection of articles with data in excel file (quick and convenient)

• These articles are sorted into TD and NTD and included in the respective bags• Daily list given to customer• Bill generated once in a month for previous month transaction • Customer has to pay within 30 days• Volume based discount admissible

2.10.3

Collection of SP articles from counter

• Counter PA books the articles by scanning the article with the barcode affixed on it.

• The article booked are segregated into TD and NTD

• Operator fetches the data of the articles booked in POS to SpeedNet through Network

• When the articles are physically presented by counter PA, the same is checked with data uploaded in SpeedNet

2.10.4

Despatch of Speed Post Articles

• There are 2 types of Sorting Hubs1. National Sorting Hub (NSH)

Nomenclature of National Sorting Hub is NSH XXX

Ex : NSH Mysore, NSH Bhopal

2. Intra-Circle Hub (ICH) Nomenclature of Intra-Circle Hub is ICH

XXX Ex : ICH Bikaner

2.10.5

Post offices will be mapped to the National Sorting Hub. Pos will close TD and NTD bags to their parent NSH Some POs will be mapped to both National Sorting hub and

Intra circle hub These Pos will close a bag to the intra circle hub in addition

to the TD and NTD bag to the parent NSH. All the articles deliverable under parent NSH jurisdiction are

TD article and articles addressed to places outside the jurisdiction of their parent NSH are NTD articles.

Despatch of Speed Post Articles

2.10.6

Speed Post MNOP

2.10.7

• Speednet, deployed across speed post handling facilities – Booking PO, sorting hub and delivery PO

• Designed to collect articles from various sources, close bag and despatch, issue articles to beats and take returns and maintain accounts

• Communication module exchanges data with the central server of each of these events

• Provides tracking facility and MIS

Speed Net

2.10.8

• Speed Abstract is a document maintained to keep account of Speed post articles including Insured speed post articles booked and despatched

• Prepared through Speed Net Module

• Checked and signed by Supervisor

Speed Abstract

2.10.9

Collection of Speed Post Articles

2.10.10

Collection through Network - POS

2.10.11

Circle wise allocation of Barcode

SL Name of the Circle Bar code allotted

1 A.P. EBN2 Assam EBS3 APS EBE0000000001-24999999994 Bihar EBF5 Chhattisgarh EBC6 Delhi EBD7 Gujarat EBG8 Haryana EBH9 Himachal Pradesh EBE2500000000-499999999910 Jammu & Kashmir EBE5000000000-749999999911 Jharkhand EBJ

For Speed Bags

2.5.12

Circle wise allocation of Barcode

SL Name of the Circle Bar code allotted

12 Karnataka EBK13 Kerala EBL14 Maharashtra EBM15 Madhya Pradesh EBI16 North East EBE7500000000-999999999917 Orissa EBO18 Punjab EBP19 Rajasthan EBR20 Tamil Nadu EBT21 Uttarakhand EBV22 Uttar Pradesh EBU23 West Bengal EBW

For Speed Bags

2.5.13

2.10.14

Closing of Speed Bag

2.10.15

Closing of Speed Bag

2.10.16

Scan Articles

Scanning Bag Barcode

2.10.17

Speed Post Manifest

2.10.18

Despatch (generation of mail list)

• Use the menu Issue – Despatch of bags

2.10.19

Final tasks

• On generating mail list , the same has to be printed and TD & NTD bags despatched to NSH/ICH

• If BNPL articles are accepted detailed data entry has to be done

• Flush data option should be used• Operator should do shift end after printing all

reports• Supervisor (SPM) should do shift end

2.10.20

Demo & Exercise

• Demo & Exercise on Despatch of Speed Articles

2.10.21