BY TIM GLENN, RESEARCH ANALYSTBECCA WEMHOFF, STATE ID CONSULTANT

IOWA DEPARTMENT OF EDUCATION

tim.g lenn@iowa.gov515 .281 .3506

becca .wemhoff@iowa.gov515-281-5471

21st Century Community Learning Centers

Note: much of this information was originally presented at the 21st CCLC new grantee orientation on July 17, 2012.

21st CCLC: PPICS

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PPICS

4/26/2013

Collects basic information about 21st CCLC programs Characteristics Outcomes Reporting interval: summer program + following

school year Summer program 2013 will be reported in NEXT cycle,

Nov. 2014 http://ppics.learningpt.org/ppics/home.asp

Access set up at state level, one per grant Grantee name Contact person Centers (as per grant agreement)

Login ID/password is emailed to contact person

21st CCLC: PPICS

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Grantee Profile: Basic Info

4/26/2013

Partially set up at state level

Grantee provides: two- to three-

sentence description of the project, including any significant changes in circumstances, achievements, or barriers

funding sources feeder schools

21st CCLC: PPICS

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Grantee Profile: Objectives

4/26/2013

What do you intend to accomplish with the funds? Reference your grant application Classify each objective

Improve Student Achievement Improve Student Behavior Reach Targeted Participation Levels in Core Educational

Services Reach Targeted Participation Levels in Enrichment and Support

Activities Retain Participating Students Meet Planned Hours of Operation Offer a Particular Type of Activity or Service Foster Community Collaboration Facilitate the Social Development of Participating Students Provide a Safe and Secure Environment

21st CCLC: PPICS

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Grantee Profile: Partners

4/26/2013

Info about community partners Any organization other than the grantee that is

actively contributing to the project Includes subcontractors (organizations under contract

with you to provide grant-funded activities or services)

How does the partner contribute Programming/Activity-Related Services Goods/Materials Volunteer Staffing Paid Staffing Evaluation Services Funding/Raise Funds

21st CCLC: PPICS

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Grantee Profile: Centers

4/26/2013

Physical location for grant-funded servicesSpecified in your grant agreement

Filled in already by state. If disagree, contact Tim Glenn for follow-up.

21st CCLC: PPICS

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Grantee Profile: Center Info

4/26/2013

Center’s open hours for summer/school year weekdays before/during/after school, weekday evenings, weekends hours per week, number of weeks, days per week

Activities by categoryAcademic enrichment Academic improvement MentoringCareer/job training Community service Youth leadershipSupplemental educational Recreational activities Limited English

proficiencyTutoring/homework help Family involvement/literacy

Truant/expelled studentsExpanded library hours Drug/violence counseling and character

education Activities by subject area

Reading/literacy Science MathematicsArts/music education Cultural/social studies EntrepreneurialTechnology Health/nutrition

Anticipated population counts (students/adults) Grade levels

21st CCLC: PPICS

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Grantee Profile: Centers Prior Info

4/26/2013

Did the Center have out-of-school time services prior to the 21st CCLC grant?

If yes, Length of time Type of activities Staffing

21st CCLC: PPICS

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Grantee Profile: Center’s Feeder Schools

4/26/2013

Any public or private school that provides students to the 21st CCLC

Each center MUST have at least one feeder school If center is located in a school building, probably is

that building itself.

IMPORTANT: Set up the feeder schools BEFORE doing your APR. It’s easy to miss because the box is checked.

21st CCLC: PPICS

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4/26/2013

Annual Performance Report

21st CCLC: PPICS

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Annual Performance Report (APR)

4/26/2013

Purposes of the APR to collect data from 21st CCLC grantees on progress

made during the preceding year in meeting their project objectives

to collect data on what elements characterized center operation during the reporting period, including the student and adult populations served

to collect data that address the GPRA performance indicators for the 21st CCLC program Government Performance and Results Act

Report on “typical” attributes NOT special, nonrecurring, or episodic events

Report on “regular” students (30 days or more)

21st CCLC: PPICS

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APR

Iowa delegates input to Centers Objectives

To what extent did you accomplish what you intended to Partners

What entities contributed, what was their contribution Centers

Center location, hours of operation, activities provided, population served, impact data, etc.

Checkmarked: have complete APR “complete” means that

have data in fields. Exception reports “Your APR” report

4/26/2013

21st CCLC: PPICS

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APR: Centers

4/26/2013

Bulk of data collection Operations — actual data of Profile projection Staffing Attendance Feeder Schools Activities State Assessment Cross Year Teacher Survey

21st CCLC: PPICS

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APR: Centers (Staffing)

4/26/2013

Number of staff Regular staff (defined schedule and role, on-going

basis) NOT individuals working at special or nonrecurring

events Paid/Volunteer

Paid by anyone, not just 21stCCLC Category Hierarchy (count each individual once)

School-day teachers (include former and substitute teachers) Center administrators and coordinators Youth development workers and other nonschool-day staff with college

degree Other nonteaching school-day staff (e.g., librarians, guidance

counselors, aides) Parents College students High school students Other community members (e.g., business mentors, senior citizens,

clergy) Other nonschool-day staff with some or no college Other

21st CCLC: PPICS

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APR: Centers (Attendance)

4/26/2013

Number of students, Number of adults All attendees Regular student attendees (30 days or more) Adults: ongoing and sustained participation (not just special

events) When?

Both summer/school year, only summer, only school year Racial/Ethnic Group (duplicates allowed) reg/all Gender reg/all Limited English Proficiency reg/all Free or Reduced Price Lunch Eligibility reg/all Special Needs or Disabilities reg/all Grade Level reg/all

21st CCLC: PPICS

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APR: Centers (Feeder Schools)

4/26/2013

Every center has at least one feeder school.Report on percentage of center participants.

21st CCLC: PPICS

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APR: Centers (Activities)

4/26/2013

List each discrete program that operated on a defined schedule Targeted to students or adult family members Activity type (from Profile) Targeted student population

Not at grade level, LEP, truants, special needs, not targeted

Activity subject area Time provided (weeks, days per week, hours per day) Number of participants

21st CCLC: PPICS

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APR: Centers (State Assessment Cross Year)

4/26/2013

Regular attendees (30-59, 60-89, 90+ days)Have state assessment scores for last year

and this year for math, reading, or bothState assessment scores

National Standard Score, need to know when test taken

http://itp.education.uiowa.edu/ia/documents/Proficient.pdf

Look for changes in proficiency levelIf having trouble getting data from school

districts, contact Tim.

21st CCLC: PPICS

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National Standard Score: Reading

4/26/2013

As of 3/19/2012

21st CCLC: PPICS

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National Standard Score: Reading

4/26/2013

As of 3/19/2012

21st CCLC: PPICS

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APR: Centers (Teacher Survey)

4/26/2013

Regular attendees (30-59, 60-89, 90+ days)Administer at end of year to a school-day

teacher Their opinion on changes in certain behaviors

Turning in homework on time Completing homework to your satisfaction Participating in class Volunteering Attending class regularly Being attentive in class Behaving well in class Performing academically Coming to school motivated to learn Getting along well with other students

21st CCLC: PPICS

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Exceptions

4/26/2013

PPICS compares your numbers with “typical” numbersOperations: maximum typical numbers

SY Hours Before 13 Summer Hours Weekday 53 SY Hours During 27 Summer Hours Evening 28 SY Hours After 26 Summer Hours Weekend 10 SY Hours Weekend 8 SY Hours Total 27 Summer Hours Total 53

Staffing: maximum typical numbers SY Paid Staff 37 Summer Paid Staff 27 SY Volunteer Staff 25 Summer Volunteer Staff 19

Activities: Total activity hours are less than half total hours.  State Assessments, Teacher Survey: The center had regular

attendees but reported no data.Put in a comment explaining situation.

21st CCLC: PPICS

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Questions?

4/26/2013

Contact Tim with PPICS questions Email: tim.glenn@iowa.gov, 281-3506

Profiles (for all grantees) due July 1, 2013Data due November 4, 2013

Flexible State certification due December 6