20th CISM World Military Triathlon Championship · International Military Sports Council Swedish...

International Military Sports Council

Swedish Delegation

INVITATION FILE

20th CISM World Military Triathlon Championship

15-18 June 2018

Air Force Base, F 7 Skaraborg Wing Såtenäs, Lidköping, Sweden

CISM

“Friendship through Sport”

International Military Sports Council 20th

World Military Triathlon Championship 2018

15-18 June, Såtenäs, Sweden

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Chief of Delegation to CISM SWEDEN

Lt Col Sven Antonsson

MHS K/FMIF

SE-107 86 STOCKHOLM - SWEDEN

Phone: + 46 8 514 39 901

Fax: + 46 8 514 39 900

Mail: [email protected]

To: See Distribution List.

Subject: 20th WORLD MILITARY TRIATHLON CHAMPIONSHIP 2018

Date: 15-18/6/2018

The Swedish Armed Forces will host the

20th WORLD MILITARY TRIATHLON CHAMPIONSHIP 2018

The Swedish Delegation to CISM has the great honour of inviting a mission

representing the Armed Forces of your nation to participate in the 20th

World

Military Triathlon Championship 2018, which will be held at F 7 Skaraborg

Wing Såtenäs from 15th

to 18th

of June 2018.

Colonel Lars Helmrich Lt Col Sven Antonsson

President Organizing Committee Chief of Swedish Delegation to CISM

Chief of Skaraborg Wing

ENCLOSED:

- Distribution List - Program - General Information - Annex 1 - Preliminary Agreement - Annex 2a - Final Entry - Annex 2b - Composition of Mission - Annex 2c - Commitment by the Chief of Mission - Annex 3a - Request For Visit (RFV) - Annex 3b - Request For Visit (RFV) Additional visitors

mailto:[email protected]




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A. Distribution List

CISM governing bodies President of CISM

Official CISM Representative

The European Vice-President

CISM Secretary General

The concerned Chief(s) of Liaison Office(s)

President and Members of CISM Sport Committee

Representatives of the CISM Partners and Sponsors

To the Chiefs of Delegation of the following CISM Members Countries:

01 Afghanistan 35 Congo, R. D. 69 Jamaïque 103 Philippines

02 Afrique du Sud 36 R.P.D. Corée 70 Jordanie, Royaume 104 Pologne, R.

03 Albanie, R. 37 Corée, R. 71 Kazakhstan, R 105 Portugal, R.

04 Algérie, R.P.D. 38 Côte d'Ivoire, R 72 Kenya 106 Qatar, Etat

05 Allemagne, R.F. 39 Croatie, R. 73 Kirghizistan 107 Roumanie

06 Angola, R 40 Danemark, Royaume 74 Koweït, Etat 108 Russie, Fédération

07 Arabie Saoudite, Royaume 41 Djibouti, R. 75 Lesotho 109 Rwanda, R

08 Argentine, R. 42 République Dominicaine 76 Lettonie 110 Senega, R.

09 Arménie 43 Egypte, R. arabe 77 Liban, R. 111 Serbie

10 Autriche, R. 44 Emirats Arabes Unis 78 Libye 112 Sierra Leone, R

11 Azerbaïdjan 45 Equateur 79 Lituanie, R. 113 Slovaquie, R.

12 Bahrein, Royaume 46 Erythrée 80 Luxembourg, G.D. 114 Slovénie, R.

13 Bangladesh 47 Espagne, Royaume 81 Madagascar, R 115 Soudan, R.

14 Barbade 48 Estonie,R. 82 Malawi 116 Sri Lanka, R

15 Bélarus 49 Etats-Unis d'Amérique 83 Mali, R. 117 Suède, Royaume

16 Belgique, Royaume 50 Ex-Rép. yougoslave de Macédoine

84 Malte / Malta 118 Suisse, Conféd.

17 Bénin, R. 51 Finlande, R. 85 Maroc, Royaume 119 Suriname, R

18 Bolivie, R. 52 France, R 86 Mauritanie, R. 120 Swaziland, Royaume 19 Bosnie-Herzégovine 53 Gabon, R. 87 Monaco 121 Rép. Arabe Syrienne 20 Botswana, R. 54 Gambie, R 88 Mongolie, Etat 122 Tanzanie, Rép.-Unie 21 Brésil, R.F. 55 Géorgie, R. 89 Monténégro 123 Tchad, R.

22 Bulgarie, R. 56 Ghana, R 90 Myanmar 124 Rép. Tchèque

23 Burkina Faso 57 Grèce, R. 91 Namibie 125 Thaïlande, Royaume 24 Burundi, R. 58 Guatemala, R 92 Niger, R 126 Togo, R.

25 Cabo Verde, R. 59 Guinée R. 93 Nigéria, R.F. 127 Trinité & Tobago

26 Cameroun, R. 60 Guinée-Bissau, R. 94 Norvège, Royaume 128 Tunisie, R.

27 Canada 61 Guinée Equatoriale, R. 95 Oman, Sultanate 129 Turquie, R.

28 Centrafricaine, Rep. 62 Hongrie, R. 96 Ouganda, R. 130 Ukraine

29 Chili, R. 63 Inde, R. 97 Ouzbékistan 131 Uruguay, R.

30 Chine, R.P. 64 Indonésie 98 Pakistan, R. islamique 132 Venezuela, R.

31 Chypre, R. 65 Iran, R. islamique 99 Palestine, Etat de 133 Viet Nam, R

32 Colombie 66 Iraq 100 Paraguay, R. 134 Yémen, R.

33 Comores, Union des 67 Irlande, R. 101 Pays-Bas, Royaume 135 Zambie, R.

34 Congo, R. 68 Italie, R. 102 Pérou, R. 136 Zimbabwe, R.

Only CISM active member nations have the right to participate in CISM events (CISM Regulations, Article 1.10) Seuls les pays membres du CISM actifs ont le droit de participer aux événements du CISM (Règlement CISM, Article 1.10)




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B. General Program of the Championship

DATE ACTIVITY

Friday 15th

Arrival of the Participants

Opening Ceremony

Saturday 16th

Technical meeting

Training

Sunday 17th

Competition

Closing Ceremony and Banquet

Monday 18th

Departures of all participants

C. Composition of the Mission

- 1 Chief of Mission

- 1 Team Captain

- 1 Coach

- 1 Physician/Masseur/ad libitum

- 1 ITU International Referee

- 6 Men

- 6 Women

- 3 Veteran/ Age Group Men (40+)

- 2 Veteran / Age Group Women (35+)

Total: 22 members maximum

Only military personnel in active duty may participate in the competitions.

(CISM Regulations, Art. 7.21, item A.)

D. Access to the Location of the Competition

The Championship is hosted by the Swedish Armed Forces, F 7 Skaraborg Wing, (582542N

124240E) in the western part of southern Sweden.

The competition will be held in the centre of the town of Lidköping 35 kilometres north of F 7

Skaraborg Wing. Accommodation and meals will be provided at F 7 Skaraborg Wing.

Participating missions are responsible for their own travel expenses to and from Sweden and

are requested to arrive and depart to and from the listed points below. Arrival by bus or car is

possible directly to F 7 Skaraborg Wing. Transportation from and to the designated points of

arrival and departure will be provided on request by the organizer free of charge.




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Points of arrival and departure

1. Gothenburg railway station

2. Herrljunga railway station

3. Gothenburg Landvetter Airport

4. Trollhättan/Vänersborg Airport

5. By military aircraft: Såtenäs Airport (ESIB), Prior Permission Required (PPR)

(Såtenäs Airport is located together with F 7 Skaraborg)

Tel: +46 510 47 70 00

No deviations from the points of arrival and departure listed above will be allowed.

E. Conditions of Stay

During their stay in Sweden the missions will be the guests of the Swedish Armed Forces

from 15 to 18 of June 2018. The organizer cannot host earlier arrivals or later departures.

Normal board and lodging is at the expense of the organizer. Observers from coming

organizers are welcome after request. Special requirements as telephone calls, laundry and

additional drinks are to be paid by the participants.

Team captain, coaches, physiotherapists and competitors will be accommodated in barracks

of the garrison area. Chief of Mission and CISM representatives will be accommodated in the

town of Lidköping.

The organizers will take care of medical support (first aid) on site. Further costs incurred for

medical support are to be borne by the participants. To cover risk, the participants must

arrange sufficient insurance in their home countries.

Menus are varied, special diets and religion related requirements can be arranged on request.

Please, indicate these in the Final Entry form. In Sweden, tap water is fully fit for drinking.

The use of bottled water is not necessary.

F. Request for visit and Procedures for Customs and Visa

Information concerning request for visit and procedures for customs and visa is normally

obtained by the participating nations´ embassies respectively in Sweden. The Swedish

embassies in the participating nations can present information as well concerning these issues.




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G. Regulations of the Championship

The competition will be organized in accordance with the most recent regulations of the

CISM Triathlon Regulations and CISM Regulations (Edition July 2017). The official working

language for this Championship is English.

Competition course

The course is in the centre of the town of Lidköping with the transition area situated at one of

the bridges over the river Lidan.

Swim course is a 1 500 meters one-loop swim up and down stream in the river Lidan.

Bike course is a 40 kilometres eight-loop ride with flat and fast 5 km rounds on tarmac

with just 140 metres of paving stone. The bike course is closed for public traffic (drafting).

Run course is a 10 kilometres four-loop run on tarmac following the river Lidan up and

down stream.

Any exception to the regulations and modification to the competition course will be

forwarded to all participating teams.

H. Anti-doping

Anti-Doping tests will be conducted in accordance with the CISM Regulations – Chapter IX,

the CISM Anti-Doping Rules, the CISM Triathlon, the concerned International Federation

Rules; and all the WADA rules, mainly the World Anti-Doping Code, and the International

Standard for Testing.

The number and type of tests, and which athletes to be tested shall be determined by the

CISM Anti-Doping Commission, and will follow the concerned CISM Test Distribution Plan

(TDP).

In case an athlete has a Therapeutic Use Exemption (TUE), the athlete’s Delegation should

send this TUE to the CISM General Secretariat, with a copy to the Organizing Committee,

until 30 days before the Opening Ceremony in order to get an approval to use its prohibited

substance.

I. Uniforms

Uniforms are mandatory. The participating missions are permitted and obliged to be in

uniform (summer dress) during the stay on the scheduled occasions like in the opening and

closing ceremony.

Each participating nation should bring 1 flag and 1 national anthem (on CD).




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J. Required Items

a. The organizer will be most grateful if every team bring one nation-flag to the

competitions. The size of the flag is required to be 2,40 metres long.

b. Each person must bring:

Passport, visa, customs regulations

Military identity card

Service uniform is required for official events

ITU legal race gear (bike, wetsuit, etc.)

Towels

Locks

c. Final Entry by 15 May 2018

K. Weather Conditions

Average weather conditions in June in Såtenäs:

Temperature: 15-23 C,

Water temperature (river) 17-18 C

L. Registration Forms Deadlines

Preliminary Agreement, Annex 1, should be sent to e-mail [email protected] or to fax

+46 510 47 71 91 no later than 15th

of April 2018.

Final Entry, Annex 2a, with Composition of Mission, Annex 2b, and Commitment by the Chief

of Mission, Annex 2c, should be sent to e-mail [email protected] or to fax +46 510 47 71 91

no later than 15th

of May 2018.

Request for Visit, Annex 3a and 3b, shall have been addressed to Swedish Armed Forces

Headquarters INSS J3 via participating nations´ embassies in Sweden no later than 22nd

of

May 2018.

M. Correspondence

All official information will be provided at www.mil.se/wmtc18

www.forsvarsmakten.se/wmtc18 (correction dated 2018-02-23 by Organizing Committee)

All official mail (except Request For Visit) concerning the competition should be sent to:

Organizing Committee of the 20th

World Military Triathlon Championship

Skaraborg Wing

S-530 32 Såtenäs

Telephone +46 510 47 70 00

Fax: +46 510 47 71 91

E-Mail: [email protected]



http://www.mil.se/wmtc18

http://www.forsvarsmakten.se/wmtc18





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Request For Visit should be sent to Swedish Armed Forces Headquarters INSS J3 via

participating nations´ embassies in Sweden.

Visiting address during the games in Såtenäs:

20th


Skaraborg Wing

S-530 32 Såtenäs

Telephone +46 510 47 70 00

Fax: +46 510 47 71 91


Correspondence persons:

20th


Sports director: Simon Blom

Skaraborg Wing

S-530 32 Såtenäs

Telephone: +46 510 47 72 60

Cell phone: +46 708 86 99 39

Fax: +46 510 47 71 91







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ANNEX 1

PRELIMINARY AGREEMENT

To be returned before 15 April 2018 to Copy to:

20th

World Military Triathlon Championship CISM Headquarters

Skaraborg Wing Rue Jacgues Jordaens 26

S-530 32 Såtenäs 1000 Bruxelles

SWEDEN BELGIQUE

Fax: +46 510 47 71 91 Fax: (32-2) 647 53 87

E-Mail: [email protected] E-mail: [email protected]

NATION :

TOTAL NUMBER OF PARTICIPANTS:

Officials Athletes CSC members ISL Referees Total

Men

Women

Total

MEANS OF TRANSPORT: _________________________________________

DATE:______________ ___________________________________________________

SIGNATURE OF CHIEF OF DELEGATION

RANK/NAME:_______________________________________

Your

Contact

Rank/Name

Phone

Fax

E-Mail






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ANNEX 2a

FINAL ENTRY

To be returned before 15 May 2018 to Copy to:

20th




SWEDEN BELGIQUE

Fax: +46 510 47 71 91 Fax: (32-2) 647 53 87

E-Mail: [email protected] E-Mail: [email protected]

NATION :

PLACE

Airport, Railway,

Barracks

DATE

FLIGHT No

TRAIN No

BUS or CAR

TIME

ARRIVAL

DEPARTURE

MEANS OF TRANSPORT: _________________________________________

DATE:________________ ___________________________________________________


RANK/NAME:_______________________________________

Your

Contact

Rank/Name

Phone

Fax

E-Mail






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ANNEX 2b page 1

FINAL ENTRY - COMPOSITION OF THE MISSION


20th




SWEDEN BELGIQUE

Fax: +46 510 47 71 91 Fax: (32-2) 647 53 87


NATION :

FUNCTION LAST NAME FIRST NAME RANK SPEC. DIET

Chief of mission

Team Captain Ad libitum International referee CSC member

Name Last name First name Rank Spec. diet Female – Triathletes

1.

2.

3.

4.

5.

6. Male – Triathletes

1.

2.

3.

4.

5.

6. Age group Male

1.

2.






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3. Age group Female

1.

2.

In strict compliance with applicable CISM Regulations – Chapter VII, Art. 7.22, I, the

undersigned Chief of Delegation, hereby officially confirm that all athletes representing my

nation in the CISM event are on active duty in my nation’s Armed Forces. I understand that

sanctions may be imposed against my nation, my mission, my team, individual athletes, or

myself for violation of this provision (CISM Regulations Chapter I, Art. 1.12).

DATE:______________ __________________________________________________


RANK/NAME:_______________________________________




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ANNEX 2c

FINAL ENTRY - COMMITMENT BY THE CHIEF OF MISSION


20th




SWEDEN BELGIQUE

Fax: +46 510 47 71 91 Fax: (32-2) 647 53 87


NATION :

The undersigned, Chief of Mission declare that he has read the CISM Regulations and

moreover understood the following prescriptions:

Article 7.21. PARTICIPATION - MILITARY STATUS

A. Only military personnel on active duty in Armed Forces may take part in competitions

organized by CISM.

B. No one may be recalled to active duty in the Armed Forces for the purpose of

participating in a CISM competition. In the case of an intermittent military service, the

athletes regularly recalled may not take part in CISM competitions, under any circumstances,

if more than 18 months have elapsed between this recall and the end of their last call to arms.

C. Exceptions to the above may be authorized by the General Assembly, upon

recommendation of the Board of Directors.

D. All military participants in a CISM event shall be in possession of proper

documentation which signifies active military service of the member nation he represents.

The documentation can be:

1. A valid military identity card for those athletes who are authorized to present their

military identity cards abroad,

2. A form of verification (in English and/or French) of military status accompanied by

a passport.

E. By signing the final entry, the Chief of Delegation confirms the military status of

the participating athletes. If there are last minute changes in the participation of the athletes,

the verification file may be signed by the Chief of Mission, but shall be confirmed by the

Chief of Delegation by official letter.

F. If one of these documents is not available, participation is refused.






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Article 7.30. CHIEF OF MISSION

A. Chief of Mission

1. Chiefs of Mission shall be familiar with CISM regulations.

2. Missions must not only participate or be present at sports events, they are also

required to participate in information conferences on CISM, study days, commemorative and

cultural events and ceremonies organized by the host nation.

B. Conduct of a mission

1. The Chief of Mission is responsible for the behaviour of his team in sports and

general discipline. He shall ensure that members of his mission respect the rules and

directives prescribed by CISM and organizers of the championship. The respect of schedules

is particularly important as they form the basis for the effective conduct of competitions and

ceremonies. Instances of indiscipline or poor sportsmanship will be handled by Championship

officials and may result in the disqualification of individual athletes or teams.

2. The Chief of Mission shall also enforce the rules concerning behaviour and dress

during the ceremonies. He plays an important role in promoting the CISM spirit among his

mission, a spirit represented by friendly attitude towards other missions, courtesy towards

organizers and fair-play in competition. The mission, who does not wear military uniforms

during the opening ceremony of a Championship, will not be authorised to take part in the

Championship. The Official CISM Representative will communicate this decision.

Article 8.6. ABSENCE OF A MISSION WITHOUT NOTIFICATION

If a mission which submits a preliminary agreement and/or final entry is absent without

notifying the host nation in time, a sanction will be imposed (Regulations Art. 1.12).

Article 8.17. RULES OF STAY

A. General

1. The Chiefs of Mission are responsible for the discipline of their mission. The

missions fall under the jurisdiction of the organizing nation. During events, all athletes

present on the playing fields are equal before the jury, the referees and to themselves. No one

may use his rank to impose his views on sports matters.

2. Civilian members of the missions shall conform to the discipline accepted by all

other participants.

B. Military uniforms

1. Unless otherwise approved by the Official CISM Representative, all participants

shall wear military uniform during official ceremonies such as the opening and closing

ceremonies and medal-awarding ceremonies. Individuals without proper uniform will not

be allowed to participate in the championship.

2. The presentation of medals takes place, in principle, during the closing ceremony.

The presentation of medals may be done in sports uniform, if for organizational reasons it is

not possible to wear military uniforms. This is the case e.g. when the presentation




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immediately follows a championship sports event. Sports uniforms shall respect the

corresponding national criteria (training suit, sports shoes, etc.) Displaying the national flag

on the podium by the recipient (athlete or team) at a medal awarding ceremony is forbidden.

Individuals failing to respect these prescriptions shall not receive their medal(s) during the

official ceremonies.

C. Forbidden actions

1. In conformity with the statutes and traditions of CISM, any political or religious

propaganda during a CISM event, in particular the dissemination of documents, pictures,

brochures, reviews, etc. is strictly forbidden.

2. Any contravention shall result in the exclusion of the mission from further

competition and may result in additional sanctions (Regulations Art. 1.12).

Article 8.19. ACCOMODATIONS

E. All missions, including those of the host nation, shall be accommodated under the same

conditions. If the conditions are in accordance with the CISM norms and standards, the

missions are expected to accept the accommodation provided by the organizing nation.

Any mission that does not accept the accommodations provided by the organizing nation and

judged as adequate by the Official CISM Representative will not be allowed to participate in

the championship.

DATE:________________ __________________________________________________

SIGNATURE OF CHIEF OF MISSSION

RANK/NAME:_____________________________________

M7

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Name

2. Requesting government agency or industrial facility

Postal address

1. Administrative data Requestor

To

3. Government agency or industrial facility to be visited

5. Type of visit (Select one from each column)

4. Date of visit

Government initiative

Commercial initiative

Initiated by request or facility

By invitation of the facility to be visited

6. Subject to be discussed

7. Anticipated level of classified information to be involved

Name

Address

Telefax

Point of contact

Telephone

Arrival (YY/MM/DD) Departure (YY/MM/DD)

One Time

Recurring

Emergency

Requestor

Visit ID

Date

Unclassified Restricted Confidential Secret Top Secret

REQUEST FOR VISIT for visitors to the Swedish Armed Forces

F 7 Skaraborg Wing

530 32 Såtenäs

Organizing Committee of the 20th World Military Triathlon Championship

+46 (0) 510 47 70 00 +46 (0) 510 47 71 91

20th World Military Triathlon Championship 2018, which will be held at F 7 Skaraborg Wing Såtenäs

from 15th to 18th of June 2018. .

8. Particulars of visitors Name

Date of birth

Security clearance

ID/PP number Nationality

Company/agency

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Rank

Continue on additional sheet

Name

Date of birth

Security clearance


Company/agency

Rank

Name

Date of birth

Security clearance


Company/agency

Rank

Name

Date of birth

Security clearance


Company/agency

Rank

Name

Date of birth

Security clearance


Company/agency

Rank

10. Certification of clearance

11. Requesting national/designated security authority

12. Remarks

13. Further information

STAMP

STAMP

Name

Address

Telephone

Signature

Name

Address

Telephone

Signature

a. Visitor(s) will carry

b. Visitor(s) will use

Uniform

Weapons

Civilian Vehicle

Military Vehicle

Yes

Yes

Yes

Yes

No

No

No

No

9. The security office of the requesting government agency or industrial facility Name Telephone Signature

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Public Train

Commercial airline

Military aircraft

Naval unit or vessel

Yes No

Yes No

Yes No

Yes No

Not applicable

Not applicable

Not applicable

Not applicable

Not applicable

Not applicable


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8. Additional particulars of visitors

Name Rank

Security clearance

Date of birth YY-MM-DD

Passport number Nationality

Company/ agency

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

Date of visit (YYYY-MM-DD)

20th CISM World Military Triathlon Championship · International Military Sports Council Swedish...

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