2022 Budget Draft #2

2022 Budget Draft #2

November 17, 2021

Budget Process

Economic Update

• CPI – 4.4% - largely Fuel, Energy & Food

• Core CPI – 3.3% (excludes Energy & Food)

• NRBCPI – 11.4% in the 3rd Quarter

• Interest rates continue to be low

• COVID-19 costs still carry on (add’l cleaning, and

Vaccine Checking

Updates from Draft #1

• New announcement from OCIF – double

funding for 5 years;

• Final Supplementary Billing complete;

• Vaccine verification timing to be completed

March/April 2022;

• Additional review Engineering Review Fees

Deposit; and

• Additional review of the Facilities Operator

Coordinator Position.

Updates from Draft #1 Cont’d

What this resulted in was a change of ($619,000) to the Tax

Levy required:

1) OCIF funding for Minnesota Storm Sewer and the

Financial Analyst Position – ($375k);

2) 2021 Business Accelerator Funding – due to the change

in the 2021 Proj. Surplus – ($150k);

3) Vaccine Verification to end in Spring of 2022 – ($50k);

4) Development Engineer funding at 100% - ($35k); and

5) Facilities Operator Coordinator position – ($9.5k).

Updates from Draft #1 Cont’d

Other updates were applied as well:

1) Affordable Housing placeholder of $150k updated to $80k

for proposed staffing position – ($70k);

2) Council Grants updated to reflect actual amounts –

($75k); and

3) Council Compensation review has been included - +$25k.

Year over Year levy change

2022 – Proposed 1.0% Budget

At a 1% increase to the budget the table below details the total taxes collected

over the past 4 years:

This equates to the following impact on the median assessed home, note that for

the 2022 tax year MPAC will once again hold current assessed values:

Highlights of the Proposed 2022 Draft #2 Budget

• Each percentage point of taxation equates to

approximately $370,000 in taxes collected.

• The total change in the tax levy from 2021 to the

proposed 2022 amount is $1,240,005.

• A portion of this change is absorbed through the growth

achieved in the current assessed roll of 2.47%.

Budget Overview 2014 - 2021

• Confirm the Town’s Services, and under this framework:

• Prepare the 2023 budget on a service-based approach:

• NEW: Develop an Enterprise Risk Management

approach and review of risks for several Services,

including Stormwater, Wastewater (backups and

bypasses), and a Fire Community Risk Assessment.

• NEW: Update Business Continuity Plan

• Asset Management Plan Phase 2 “Other Assets”

• Publish a Strategic Financial Plan

2022 Strategic Transformation

• Enhance Public Communication and Engagement

• Implement final Recommendations from Collingwood Judicial Inquiry

• Complete a land needs study, and hire a Realtor or other

• Coordinate and implement youth engagement in governance opportunity


• Advertise the Grain Terminals Request for Proposals for Redevelopment

• NEW: Design Heritage Drive update and extension of servicing, a asset sale legacy project

• NEW: A Waterfront public realm design plan for shipyards area

• NEW: Local businesses’ lease of space in Harbourview Park for watercraft and bike rentals so people can experience the waterfront in new ways


• Recommend a new Official Plan

• NEW: With updates per the County’s Municipal

Comprehensive Review process

• NEW: Commence updates of Zoning Bylaw

• NEW: Water and Wastewater Capacity Allocation

Framework

• NEW: Enhanced communication with our development,

consulting planner and engineering communities


• Process and Fee Review for the Development Review

and Approvals

• NEW: Enhance the post-approvals support for

developers and the community

• NEW: Enhance public-facing tool showing building and

planning applications and approvals

• NEW: Introduction of a Zoning Certificate Process -to

reduce permit turnaround timeframes, provide certainty

for applicants and introduce same day issuance of

minor building permits (decks, garages, sheds, etc.)


• Strongly support the Business Accelerator

• Maintain the COVID Recovery/Economic Development

Dashboard, and investigate other dashboards

• NEW: Deliver 2022 Economic Development Action

Plan (EDAP) Priorities, including the Business

Ambassadors program, and seek renewal of Provincial

Small Business Enterprise Centre funding


• NEW: Placeholder – Council priorities related to

Affordable Housing ($150k included).

• Seek to strengthen the regional social services round

table including a review of successes and challenges,

and the Towns roles within it.

• Progress on Climate Change Adaptation and Mitigation,

including:

• Publishing the 2021 Town Accomplishments

• Significant progress in development of a Community

Climate Action Plan, including a GHG baselining study


• Baselining of environmental performance measures and

potential next steps (NVCA stream health, tree canopy,

etc.)

• Initiate a parks study within the PRC Master Plan update

that includes a park hierarchy

• NEW: Placeholder – Continued work on the Collingwood

World Summit and Sustainable Development Goal 11

Pilot projects


➢Arts and Culture

➢Conversation with artists about ways the Town can support them, and helping seek funding, including through the Symposium and Creative Conversations

➢NEW: Proceed with the next steps recommended in the 2021 Arts Centre Feasibility Study to narrow and refine the scope of the Arts Centre concept.

➢Recognize and celebrate growing Diversity

➢NEW: Continue and strengthen the Unity Collective

➢Community events and celebrations with inclusion and diversity themes

➢NEW: Build inclusion and diversity into the Town’s approaches, including Human Resources policies


• New trail crossings and signals and ID of the next priorities, and updates to Active Transportation signage and markings including multi-use trails

• Water Treatment Plant Expansion, and interim capacity improvements

• Fisher Field sports facility, splashpad in Harbourview Park, and Sunset Point world-class inclusive playground

• Next steps for the Business Development Centre

• Heading Dockside and the Tremont Plaza Dare to Dream public art, and incorporation of public art in design in Summit View and Wilson Sheffield park designs

• Management of the 2022 Municipal & School Board Election

Laser Focus on Delivery

• Recommendations to manage Short Term Accommodations and to better enforce rules

• A review of the approach to Bylaw, including the bylaws enforced, approach for each, trends, public input, supporting organizational and reporting structure and resources needed

• Updates to the IT and HR Master Plans

• Continued supports for our staff to enable them to deliver exceptional services, including continued engagement, appreciation and training supports

Preparing for a Strategic Refresh

Highlights of the Proposed 2022 Draft #2 Budget

• Each percentage point of taxation equates to

approximately $370,000 in taxes collected.

• The total change in the tax levy from 2021 to the

proposed 2022 amount is $1,240,005.

• A portion of this change is absorbed through the growth

achieved in the current assessed roll of 2.47%.

Unavoidable Increases/Decreases

Unavoidable Increases/Decreases – $721,577:

1) Salaries and Benefits Merit and Step increases - $523,365;

2) Salaries and Benefits COLA increases - $312,512;

3) Asset Management Plan Funding - $237,000 (note that this assists in closing the approximate $1 Million gap as noted in the Core Asset Plan provided to Council in October to $500k);

4) Salary Market Analysis Grid Change - $150,000;

5) Increase in Special Capital Levy/reduction in Special Charges revenue - $100,000 (an 7.6% increase to the current Special Capital Levy rate as discussed in the AMP Core Assets);

6) Streetlight Utilities/Gas & Oil Inflationary - $72,000;

7) Insurance - $60,000; and

8) Transit Contract - $49,200 and

9) Vaccine Verification - $25,000.

Unavoidable Increases/Decreases (Cont’d)

• These are offset by reductions in expenses or increases to

revenues as follows:

1) OPP Contract – ($250,000);

2) Increase in PRC Revenues – ($165,000);

3) Repayment to Internal Debt – ($150,000);

4) Removal of JI Costs – ($100,000);

5) Increase in Investment Income – ($100,000) and

6) Reduction in Council Grants – ($75,000).

Discretionary Service Enhancements

Discretionary Service Enhancement – $290,000:

1) Business Accelerator - $150,000 (note the 2021

contribution is to be repaid through surplus from 2021 or

through the 2022 budget);

2) Collingwood UN/UEF World Summit - $50,000;

3) Speed Reduction Study - $40,000;

4) Increase in Heritage Tax Relief - $25,000;

5) Council Compensation Review - $25,000; and

6) Staffing Requests - $233,033 – details in the following

slides.

Staffing Requests –Communications Position

Communications Position: $80,000 – CBSP tie back in 2022 Transformation

➢ Link to Community Based Strategic Plan (2020), Transparent and Accountable LocalGovernment - Enhance Public Trust

➢ Communications plays an integral role in communicating and engaging the public, inmost of the projects, programs, services, and action items taking place under theCommunity Based Strategic Plan’s Guiding Goals

➢ Without additional staffing resources moving forward, as communications andengagement requests continue to rise, service level in this area will stagnate

➢ Public Relations & Communications must spend more time on the ‘day-to-day’communications activities of the Town and less on strategizing communications plansand public engagement opportunities

➢ Additional support would ensure focus on the development and implementation of anoverarching communications strategy that helps to curate the Towns persona/”brand”within the community and beyond

Staffing Requests –Communications Position – Cont’d

➢ Key Changes in Communications:

➢ New website launched in Spring of 2019 – additional review required due to

accessibility;

➢ Launch of EngageCollingwood - There are 30 Projects on the platform (as of

September 15th), 5 of which are currently actively engaging;

➢ The number of Town owned social media channels has grown over the

years, as has the number of posts and followers per channel (see stats

below).

Staffing Requests – Affordable Housing Planning Specialist

Affordable Housing Planning Specialist – $80,000

➢ Could be staff or a consultant to address:

1) Johnson Trust; and

2) OP / Zoning Bylaw recommendations.

➢ As recommended by the AHTF the “responsibility would be to undertakestudies related to housing, compile information relating to (andpromotion of) affordable housing and rental advocacy groups, reportingto Council, developing a complete Affordable Housing Strategy thatincludes a Housing Charter, public consultation, consultation with thedevelopment community, maintenance of existing housing stock,monitoring of conversions/demolitions and the establishment of anaccessory apartment registry.

➢ The Specialist will guide all development proposals with an affordablehousing component, through the process of approval and will provideinput on planning matters relating to these development proposals.

Staffing Requests –PT to FT Lifeguard/Instructor

FT Lifeguard/Instructor offset by PT Hours - $28,233

➢ As pool programming continues to grow in popularity, capacities are stretched in termsof programming gaps, infrastructure and personnel. This is also much enhanced due tothe current restrictions/limitations imposed by the COVID-19 pandemic. We arecurrently experiencing a tough realization of the loss of almost 50% of our staff to post-secondary school annually. Finding qualified replacement staff is proving to beextremely difficult.

➢ As well, finding staff with availability during the day-time proves to also be difficult aswe are mostly receiving interest from students with limited availability. This increasingpressure will continue into the future as the annual trends are showing.

➢ The Recreation Services Division requires 1 full time lifeguard/instructor that will workflexible hours including week days, evenings, and weekends. This individual wouldassist in providing consistency with our program & service delivery. Our day-timeprograms experienced cancellations in 2019/2020/2021 due to unavailability of staffduring the day-time hours. This full-time position would help to provide mentorship andprofessionalism to the younger staff. They would bring a different level ofresponsibility, training, and experience to the deck and would be able to deal with anysituations that arise when the Manager of Community Recreation or the AquaticsCoordinator is not available.

Staffing Requests – Temporary Election Staffing

Temporary Election Staffing - $20,300

➢ One of the main objectives for the Election Department this year is to provide a municipal and school board election that exceeds the principles of the Municipal Elections Act ensuring the safety and wellbeing of the electorate, candidates and election workers is maintained at all times.

➢ Each year staff have struggled to ensure appropriate staffing this position is being proposed based on an Election Assistant as a 4 month contract position to assist with the preparation of the 2022 municipal and school board election including policy/notice preparation, communications, voter list management, education and training, DRO, reporting follow-up after election. As well as Election Assistants (x 3) to assist with voter registration and polling station duties during the advanced voting period (approx. 3 weeks employment).

Staffing Requests – Crossing Guards Program Update

Crossing Guards Program - $18,000

This is being included as part of the council resolution 2020-16 (was not

included in 2021 budget due to COVID-19) where Option 2 was to

Maintain the Program but make changes to the way it is managed and

increase crossing guard compensation through:

1) Pay all crossing guards a minimum of 1.5 hours per shift, for a

total of 3 hours per day (4.5 hrs for locations with a lunchtime shift);

and

2) Pay all casual crossing guards $10-$15 a day for being on-call.

Staffing Requests – Increase Fire Summer Staffing Hours

Increase Summer Staffing Hours - $4,000

Needed to accommodate:

➢ Requirements for emergency management under the Civil Protection

and Emergency Management Act.

➢ Research a "Business Continuity Plan" to encompass emergency

management and largescale events within the town.

➢ This is in line with the Fire Master Plan

Staffing Requests – PRC Facilities Coordinator

PRC Facilities Operations Coordinator - $2,500

➢ This position is not an additional FTE, but an upgrade to one of the existing

Operator positions. This position would assist in the day to day operations of

all of our Recreation Facilities.

➢ Over the past few years the amount of facilities PRC is looking after has

increased from four (5) to nine (9). This position would allow the supervisor

and manager to focus on other important tasks and allow the coordinator role

the opportunity to gain valuable experience for personal growth and support

internal succession. T

➢ The position would assist with the following tasks; weekly, monthly and on

call scheduling for facility staff, monitoring contractors on site, ordering

cleaning products, coordinating off season cleaning tasks for staff, ice

installation, removal and maintenance, special event set up and takedowns,

equipment and vehicle maintenance, and perform facility inspection. The

Coordinator would also be in attendance at all special events in the facility.

Staffing Requests – Development Review Engineer

$0 Tax Impact – CBSP tie back in 2022 Transformation – 100% fundedthrough Review Fees

➢ This position would be to support the existing compliment withdevelopment projects. It would be involved with developments frominitiation to completion - Review of planning application, review ofengineering design submissions, management of agreements includingon site supervision and assumption process.

➢ Development review within Engineering is funded through planningapplication fees specifically for Engineering review and management.The fee structure is to be reviewed and current fees are expected toincrease. The current compliment is managing: 9 SD underconstruction, 2 SD design/applying for registration, 7 SD with DPA, 4 SDapplying for DPA and 4 Site Plans in SD.

➢ ES Review for Development.

➢ Current 1.5FTE staff have reviewed 79 Developments to date in 2021.

Staffing Requests – Engineer Technologist – Water/WW

$0 tax impact (supported through user fees - $100,000)

➢ This position would support the ES Project Manager with the implementation of capital projects in water and wastewater. With the $65M Water Treatment Plant Expansion a primary focus requiring dedicated oversight by the ES PM of the multiple stakeholder and design components until 2026, this position will focus on the other asset management projects identified as priorities. Other large multi-discipline ES projects included in the 10 year capital plan include the Stewart Road Booster Station and Reservoir, new Water Tower and WWTP Expansion.

➢ The position will assist with development review of the water components and assist in the management of the water and wastewater capacity allocation ledger.

➢ The Technician will support improvements in the operating plan of both the water and wastewater systems including the expansion or development of operational programs in the interest of improving system efficiency.

Staffing Requests –Ext. of Financial Analyst Contract

Extension of Contract for an additional 2 years - $0 Tax Impact (fundedthrough OCIF)

➢ Savings of $40k in OT for 2021;

➢ Collection activity through water and AR/Developer Deposits to date- >$200k;

➢ PerfectMind – lead to an increase in PRC revenues;

➢ P-Card replacement – introduced new program for cash backsavings and fee reduction;

➢ This position will continue to work on Continuous ImprovementProjects outlined in the Service Delivery Report from D&T, creatingefficiencies across the organization while reducing silos andensuring cross-functional alignment across the organization.

➢ Additionally the role will be responsible for conducting businessprocess reviews and related initiatives to evolve the organization.The role would work with various service areas promotingefficiency, innovation and continuous improvement.

Staffing Requests – Ext. of Fin. Analyst Contract (Cont’d)

➢ Participate as a team member on the ITSC. Finally, thisrole will assist in continuing meaningful and timelyquarterly reporting to ensure financial accountability acrossthe organization.

➢ The position is 100% funded through OCIF and the Grantwriter allocation from 2021. The grant writer position hasaltered slightly in that the current FT Financial Analyst’srole includes Grant Management - this position has a 40%allocation to grants where the responsibilities includeseeking grant funding, managing grant reporting andsubmitting applications - a new procedure was designedwith a tracking tool to assist all departments in organizingthis very important function.

Staffing Requests – Library Reorganization

$0 Tax Impact – 1.0 FTE to 1.5 FTE

➢The former position of Manager, Library & Reference

Services, had duties and responsibilities that have been

transferred to the Library CEO.

➢This position has been reclassified to become the

Supervisor, Community Services.

➢With a significant difference in salary, and the increased

need for technology services, a PT position dedicated to this

has been included.

2022 Proposed Capital Budget

Total Capital Planned for spending is - $51,820,770, this is

funded by the following:

➢Development Charges - $19,048,558

➢User Fees / Recoveries - $14,703,820

➢Reserve Funds - $6,564,224

➢Debt - $5,116,750

➢Grants/Grant Dependent - $4,554,468

➢Reserves - $1,149,450

➢Taxes - $533,500

➢Donations - $150,000

2022 Capital Expenditures by Division

2022 – Proposed 1.0% Budget

At a 1% increase to the budget the table below details the total taxes collected

over the past 4 years:

This equates to the following impact on the median assessed home, note that for

the 2022 tax year MPAC will once again hold current assessed values:

Additional Service Enhancement Options

1) Close the Core Asset Mgmt Gap

2) Affordable Housing Task Force Recommendations:

a) Johnson Trust Apartments to be referred to staff for analysis on redevelopment - $TBD;

b) Include a reserve fund/land trust in the 2022 Budget Deliberations –1% Tax - $350k;

c) OP/Zoning Bylaw recommendations to be referred to staff/consultants for review and evaluation - $TBD;

d) Hire an Affordable Housing Planning Specialist (included) - $80k;

e) Establish an Affordable Housing Advisory Committee; and

f) Refer the "other critical recommendations" to staff for review and report back to council within 3 months.

3) Pollinator Collingwood Strategy – defeated for 2022 at November 15th Council

Proposed Public Consultation

➢On-going information and feedback on the Town's

Engage Page

➢November 30th – Coffee with Council:

➢3:00 – 5:00 pm Virtual Session;

➢7:00 – 9:00 pm "In-person" at the Library.

➢3rd Draft proposed for week of December 6th.

Questions

???

2022 Budget Draft #2

Documents

Transcript of 2022 Budget Draft #2