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Project Kick Off Briefing

Cost Data Integrity ProjectAugust 30, 2007

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Agenda

• Project Purpose & Scope• Project Team & Timeline• Project Organization• Project Approach• Project Deliverables• Project Status• Next Steps

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Project Purpose and Scope

• Address broken process with Project Management System – Capturing Actual Costs

• Critical Project per CIO• Data Capturing and Reporting Issues• Different Data Streams:

– Timesheets– Vendor Invoices– Employee Expenses

• Scope of Project = IT Developmental Projects

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Project Team and Timeline

• Four full time SME – Subject Matter Experts– Project Management System– Process Improvement / Six Sigma– System Administrative Support = 1 Person

Budgeted

• Four Month Duration• Three Important Sponsors:

– Chief Information Officer (CIO)– Project Management Office– CIO Governance Council

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Project Organization

Process Improvement Team

Director, Project Management Office

Chief Information Officer

Secretary of Agency

• Works directly with other Project Managers • Meets weekly with PMO Staff

• Main project sponsor • Directly supports the project

• Champion the project results • Critical to getting solutions implemented

• Final authority • Sets overall agency policy

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Project Approach

• Six Sigma DMAIC Approach– Design: Identify key inputs critical to the process– Measure: Collect data and measure defects – Analyze: Root causes of the problem– Improve: Solutions to solve the problem– Control: Reach higher sigma levels

• Include Milestone Reviews for Quality Control• Training and SOP Documents probably will

be required

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Project Deliverables

• SIPOC Diagram = Map the Process• Gantt Chart = Main Impacts on Costs• Critical to Quality = Key Process Inputs• Performance Standards = What to

measure performance against• Attribute MSA = Reliability of Data• Hypothesis Testing = What will work • Control Charts = Visually monitor progress

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Project Status

• Team in place• Preliminary Work

– Interviewing Targeted Projects– Collecting and Reviewing System Data– High Level Process Mapping (SIPOC)– Project Selection Analysis– Thought Process Map

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Next Steps

• Approval of Project Charter• Finalize Project Plan and Schedule• Initial Data Capture and Analysis• Identification of Critical to Quality and

Operating Definitions• Establish Baseline Performance Levels• Solutions > Improve > Control

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Questions and Comments