(2019/20) 59

Minutes for the Monthly Meeting of Llantrisant Community Council held at Caerlan Hall, Llantrisant on 21 January 2020 at 6:30 pm

Present: Councillors S Powell (Chair), T Crutcher, M Davies, R Hunt, A Matheson, D Nicholas, V Nicholas and P Williams.

In attendance: Clerk: Catherine Craven.

1. Acceptance of apologies for absenceReceived from Councillors J Barton, B Farr, A Robinson, S Trask and J Woodington.The apologies were noted.Dispensation for Cllr K Williams was agreed due to on-going health problems.

2. To receive declarations of interestCllr S Powell declared an interest in relation to agenda item 6“I am a Member of RCTCBC Planning Committee.”Cllr A Matheson declared an interest in relation to agenda item 9(i)“I am a Member of Brynteg Allotment.”Cllr D Nicholas declared an interest in relation to agenda item 9(i)“I am a Member of Tyn y Nant Allotment.”Cllr M Davies declared an interest in relation to agenda item 9(i)“I am the Secretary of Tyn y Nant Allotment”Cllr P Wiliimas declared an interest in relation to agenda item 6“The owner of 15 Yr Allt is my next-door neighbour and friend.”

3. Minutesi) It was agreed that the minutes of the Monthly Meeting held on the 10 December 2019was a true record of the meetings decisions and were duly signed by the Chair.

4. Action TableA223 and A220 Clerk reported a meeting with Centre Great had been organised inFebruary to discuss festive lights.A122. The RFO has sourced an incumbent board costing £946.70 and details werecirculated at the meeting.It was agreed that a framed hardwood honours board as shown and quoted fromGreenbarnes be purchased using the Chairs Allowance.A202. Clerk has requested good quality images of the logos required on the banner fromthe PCSO. Llantrisant and Talbot Green Ward Members reported that the future of PACTmeetings was uncertain. The Council would be very concerned too lose its local PACTmeetings and agree these are beneficial for all in the community.The Clerk was instructed to write to the Police Chief Superintendent to confirm the Police’sintentions on the future of PACT meetings.

5. Financei) The January 2020 accounts for payment, as listed and with two additions, were approved

VAT Plusnet 19.01.20 Broadband/Landline £ 42.00 s Function 28 31.01.20 Web & Email Provision £ 54.00 s

Appendix A

(2019/20) 60

Barclaycard 21.01.20 christmas, stamps, masks, cleaning £ 310.24 - Toshiba 08.01.20 Copier lease and copies £ 567.80 s Viking 14.01.20 stamps, paper, mop heads £ 104.03 s HMRC 14.01.20 NI and Tax (December) £ 1,258.15 z Wages 15.12.19 Pay (December ) £ 5,147.11 z Pensions 14.01.20 Pensions (December ) £ 1,826.67 z J Akers 21.01.20 Mileage (Dec) £ 41.49 z SLCC 21.01.20 Cloud Computing Training £ 36.00 s

Plusnet 31.12.19 Broadband/Phoneline - Llys y Cwm £ 30.37 s

RCTCBC 15.01.20 Rates - Llys y Cwm £ 174.00 z RCTCBC 15.01.20 Rates - Caerlan £ 473.00 z Emex 31.01.20 Alarm Monitoring & Maintenance £ 126.00 s Cathedral leasing 21.01.20 urinal water manager £ 218.30 s SSE 02.02.20 Electricity both halls £ 251.85 f SSE 09.01.20 Gas - Qtr 3 Llys y Cwm £ 336.22 f Country Timbers 21.01.20 Wood to store artificial trees £ 39.34 s J & EM Phillips and Son 21.01.20 School Christmas Trees £ 546.00 s

Les Kirk Clocks 14.01.20 New control System - Beddau Clock £ 1,185.00 z

C& L Garden Services 21.01.20 Take down trees £ 430.00 z Trivalis Garage Rent s UK Fuels 8.01.20 Diesel £ 90.60 s GT Vehicle Services 14.01.20 Van MOT z TOTAL £ 13,288.17

Greenbarnes 21.01.20 Incumbents Board £1,136.04

SSE 01.02.20 Gas - Caerlan £130.99 On-line payments would be authorised by Councillors A Matheson and S Powell. ii) The income and expenditure accounts for December 2019 were noted. iii) It was agreed for Ward Members to visit CF38 Youth and report back at the next meeting before a decision is made on the request for financial support. A227 6. Planning Ref: 19/1279/10

PROPOSAL: Change of use from A1 (toy shop) to C3(a) (two bedroom domestic dwelling) LOCATION : TRADITIONAL TOYS, 6 BULLRING, LLANTRISANT, CF72 8EB It was agreed that an objection be made on the basis that the retail unit is of special importance to our community. A228

Ref: 20/0013/10 PROPOSAL: Replacement porch. LOCATION : 46 DESPENSER AVENUE, LLANTRISANT, PONTYCLUN, CF72 8QA Ref: 19/1298/18 PROPOSAL: Removal of Leylandii. LOCATION : SWAN STREET, LLANTRISANT, CF72 8ED Ref: 19/0840/10

Total £ 14,555.20

(2019/20) 61 PROPOSAL: Phase 2 - business/industrial park extension on a green field site off Llantrisant Business Park (amended plans received 18/12/19). LOCATION : LAND AT TAL Y FEDW, LLANTRISANT BUSINESS PARK, LLANTRISANT, PONTYCLUN, CF72 8LF Ref: 20/0034/10 PROPOSAL: Loft conversion LOCATION : 15 YR ALLT, LLANTRISANT, PONTYCLUN, CF72 8EF Ref: 19/1325/10 PROPOSAL: Single storey extension to front & side. LOCATION : 53 CYNAN CLOSE, BEDDAU, PONTYPRIDD, CF38 2TL Ref: 19/1266/10 PROPOSAL: Conversion of garage, construction of two storey rear extension (Resubmission). LOCATION : 120 BRYNTEG GREEN, BEDDAU, PONTYPRIDD, CF38 2PT Ref: 19/1293/10 PROPOSAL: Proposed single story rear extension with balcony. LOCATION : 4 FIRBANKS WAY, TALBOT GREEN, PONTYCLUN, CF72 8LB Ref: 19/1218/10 PROPOSAL: Single storey extension to northern side elevation. LOCATION : NEWLAND, 44 DANYGRAIG DRIVE, TALBOT GREEN, CF72 8AQ

No comment was made on applications listed above. 7. Correspondence i) It was agreed that the following comments were made to Welsh Government on its Consultation on changes to planning application fees. Q1: Do you agree with the proposed 20% increase in application fees, excluding pre-application services? If not, why not? No. A 20% increase in application fees is too high. Q2: Do you agree with introducing a fee of £230 for applications for Certificates of Appropriate Alternative Development, made under section 17 of the Land Compensation Act 1961? If not, why not? No. Introducing a fee of £230 for applications for Certificates of Appropriate Alternative Development is not necessary. Q3: Do you have any comments to make, or evidence to put forward in relation to the current fee regime, or any suggestions for improvements? Any increases deemed necessary should be reasonable. Q4: We would like to know your views on the effects that changes for planning and related applications fees would have on the Welsh language, specifically, on opportunities for people to use Welsh and on treating the Welsh language no less favourably than English. What effects to you think there would be? How could positive effects be increased, or negative effects be mitigated? Welsh language should not suffer any effects should changes be implemented. Q5: Please also explain how you believe the proposed policy for changes to fees for planning and related applications could be formulated or changed so as to have positive effects or increased positive effects on opportunities for people to use the Welsh language and on treating the Welsh language no less favourably than the English language, and no adverse effects on opportunities for people to use the Welsh language and on treating the Welsh language no less favourably than the English language. Applications made through the medium of Welsh could have a reduced fee in order to further encourage use of the language. A229

ii) No nominations were made to attend a Planning Inspectorate Wales and Planning Aid Wales event.

(2019/20) 62

Council noted the Clerk was attending the Planning Inspectorate Wales event on the 23 January in Builth Wells. A230

iii) To consider an event to mark VE75. The Events Committee were requested to organise an event at Beddau Centenary Garden and Welfare Hall for May 8th. A231 iv) No comment was made on the RCTCBC consultation on proposals to enhance learning support class provision. v) It was agreed to enter the Annual Report and Launch Bunny Walk for the One Voice Wales Innovative Practice Awards.A232 vi) Following a discussion it was agreed the Clerks drafts up a response from the comments made by the Council to RCTCBC’s Llantrisant Traffic Consultation. Members will have the opportunity to comment before it is sent to the Highways Department. A233. Comments made included supporting the proposed 20 mph speed restriction but question how effective speed cushions would be, suggesting alternatives such as painted road surfaces, chicanes and average speed cameras to slow down the speed of vehicles travelling through the town. The Council supports the proposed roundabout at Dan Caerlan. Some road closures, or one way systems should also be considered at some locations including the Common road and the entrance to Castle Street.

8. Officers Report To receive an update on becoming a Caru Cymru – KWT Litter Picking Hub. Report was noted and the Events Committee were requested to organise a launch with Keep Wales Tidy. A234 9. Committee and Members Reports i) The draft Scritiny Committee Minutes were noted. It was agreed that a) Renumeration made for

Determinations 43: A payment of £500.00 is made to the Chair and Vice Chair. Determinations 45: A payment of travel costs is made to Members attending approved duties. Determinations 46: Reimbursement of overnight subsistence expenses are paid to Members attending approved duties. Determinations 47: Payment of financial loss allowance are made for members attending approved duties. Determination 49: A payment of £500 is made to the Chair. Determination 50: No additional payment is made to the Vice Chair. b) The budget for the 2020/21 financial year be set with a total expenditure of £260,220 as listed

ADMINISTRATION Photocopying £1,600 Computer Costs £2,500 Postage £100 Telephones £750 Stationery £250 Sundries £150

(2019/20) 63

Audit Fees & Bank charges £1,050 General Insurance £4,000 Elections £0 Contingency Fund £6,000 TOTAL £16,400

COUNCILLORS Chairman's Allowance £1,500 Councillor Allowances £2,500 OVW £2,200 Councillors Training £600 TOTAL £6,800 GRANTS Llan and Talbot Green £10,000 Beddau & Tynant Wards £10,000 General Grants £2,000 TOTAL £22,000

PROJECTS Llantrisant Ward £3,000 Talbot Green Ward £3,000 Beddau & Tynant Wards £6,000 Events/Public Relations £3,500 BATCL £5,500 Christmas £9,500 Floral Displays £7,500 Community Plan £15,000 Protection Community Facilities £5,000 Environmental Committee £5,000 Youth Activities £0 Charter of Friendship £1,500 TOTAL £64,500

TRANSPORT Fuel £1,200 Repairs, Service, MOT £1,000 Road Tax £270 Garage Rent £350 Van insurance £1,100 TOTAL £3,920

ALLOTMENTS Penygawsi Allotments £450 Brynteg Allotments £450 Tynant Allotments £450 Penycoedcae Allotments £450

(2019/20) 64

TOTAL £1,800 OUTSIDE WORK Works Depot £1,000 Small Tools £100 Machine Repairs & Spares £1,500 Outside Work £1,500 Street Furniture £6,000 TOTAL £10,100

STAFFING Salaries £74,000 PAYE &NI £16,000 Penison Contributions £22,000 Recruitment Costs £0 Training £1,000 Work wear £600 Staff Expenses £800 TOTAL £114,400

LLYS Y CWM Rates £1,850 Water Charges £500 Electricity £800 Gas £1,500 Broadband £200 Cleaning Materials £230 Maintenance Contracts £2,000 Repairs & maintenance £1,500 TOTAL £8,580

CAERLAN Rates £4,900 Water Charges £450 Electricity £1,100 Gas £1,500 Cleaning Materials £250 Maintenance Contracts £2,000 Repairs & maintenance £1,500 TOTAL £11,700

TOTAL EXPENDITURE 260,200

(2019/20) 65

ii) To agree a precept for the 2020/21 financial year.It was agreed that an increase to the Council D tax band of £2.00 from £41.00 to £43.00per household. When multiplied by the Council tax base provided by RCT of £5358.37 thiswill generate a precept of £230,409.91. Reducing the impact on Council reserves beingused to supplement the planned expenditure as these are now at the minimumrecommended level. A236

INCOME Proposed 2020/21

Photocopying £150 Precept £230,409 Interest £250 Penygawsi Allotments £28 Brynteg Allotments £45 Tynant Allotments £43 Penycoedcae Allotment £52 Footpath Agency Agreement £700 Hall Hire Llys y Cwm £7,000 Hall Hire Caerlan £7,000 Grants TOTAL INCOME £245,677

EARMARKED RESERVES Additions Parish Office £500 Van £1,000 Large Equipment £500 Caerlan £1,500 Llys y Cwm £1,000 Elections £5,000 Defib £0 Cil £0 TOTALS £9,500

iii) Councillor M Davies reported a positive meeting with residents Gwaunruppera ShelteredAccommodation who are working towards becoming RNIB accredited. In order to supportthe effort it was agreed to donate the two metal benches to Gwaunruppera ShelteredAccommodation.

Meeting finished 8:00pm

Agenda Item

Action required By Whom Comments

January 236 9ib/c Budget agreed and precept set RFO/Clerk Letter sent to RCT 235 9ia Draft Remuneration for 20/21 RFO Await final report

234 8 KWT Litter Picking Hub Launch event Events Committee 19 February 233 7vi RCTCBC Llantrisant Traffic Consultation Clerk Draft circulated to Members

Tuesday 28 Jan. Sent to RCTCBC 4 Feb

232 7v OVW Innovative Practice Awards – submit entry Annual Report and Bunny Walk

Clerk/RFO Deadline for applications: Friday 21st February 2020

231 7iii VE75 Events Committee Meeting needs to be convened

230 7ii Planning Aid Wales event Members to book through office

Scheduled for 19 March @ 1.30pm. Caerlan Hall.

229 7i WG Changes to Planning Fees Clerk Receipt of response confirmed reference number 'WG39261-009'

228 6 Objection to Trad. Toys planning app Clerk Sent 29/01/20. RCTCBC 3/2/20 wrote to inform planning permission refused.04 February 2020 09:23

227 5iii Visit CF38 Youth Ward Members Arranged for Fri 31 Jan

December 226 8ii Working practices and stock – ladders H & S Committee Gather info on what jobs

require ladders November

224 8viii Purchase Dog Waste Bag - TG RFO

223 8vi Purchase Tynant Column lights for Xmas RFO Deferred to new year

220 8ive Festive lighting Model House Clerk Enquired with RCT

218 8ivb Policy for procedure - renumeration RFO/Clerk

216 8iiif War Memorial Trust LL ward members Chair and Vice

Request sent for meeting

213 8ib Biodiversity report – additions to be forwarded to office

Cllr MD and JB

210 4 Site meeting Path 242 Brynteg Allotments Ll Ward Members

10 September 2019 207 11viii Actions from the Allotment meeting committee underway

206 11vi Actions from Scrutiny meeting committee underway

205 11v Actions from Events committee committee underway

202 11i PACT banner Clerk Design now has logos and will be sent to printer

9 April 2019 174 8i Renumeration Clerk/RFO/ awaiting

JB KW BF JW Forms distributed

12 March 2019 170 13ii Llys y Cwm Committee recommendations Staff/committee In progress

November 2018 138 7xii Bus shelter Salem Flats TG RFO// Ward

Members 2019/20 financial yr

September 2018 130 4 Request quotes for refurbishment of the

youth shelter. RFO requested

122 12iii Investigate Incumbents board up to £1000

Chair/Vice Chair/RFO

Ordered Jan 2020

July Meetings 2018 115 8v Planter for Swan Street Clerk/ Ward

Members Pending order

Monthly Meeting November 2017 mm54 12a Monitor approved repayment plan for the

Llys y Cwm regular hall user RFO/AllPaid up to Jan 2020

Appendix B

8

PENDING ITEMS from previous meetings

• Footpath, The Acre, Llantrisant• Grass Verges Dan Caerlan• Urinals, Llantrisant

Monthly Meeting May 2017 12 Dog bin for Chartist Road Clerk Clerk has requested 12 May 17 Write to RCT Car Parks to request a

disabled bay Clerk Met with officers and request will be processed

9

Accounts for the meeting of the 11th 2020 Office Use

VAT

d/d /

bacs/

s/o /

chq

OFFICE

Plusnet 10.02.20 Broadband/Landline 42.60£ s d/d 4205 101

Function 28 29.02.20 Web & Email Provision 54.00£ s s/o 4202 101

Barclaycard 11.02.20 varnish, buffing pads, chair, discs 414.92£ - bacs split

Rialtis 11.02.20 Accounts package 454.80£ s bacs 4202 101

STAFFING

HMRC 11.02.20 NI and Tax (January) 1,257.75£ z bacs 4002 102

Wages 15.01.20 Pay (January ) 5,147.11£ z bacs 4001 102

Pensions 11.02.20 Pensions (January ) 1,826.67£ z bacs 4003 102

J Akers 11.02.20 Mileage (Jan) 43.47£ z bacs 4025 102

C Craven 11.02.20 Mileage (Jan) 50.40£ z bacs 4025 102HALLS

Plusnet Broadband/Phoneline - Llys y Cwm s d/d 4310 401

Emex 31.01.20 Alarm Monitoring & Maintenance 126.00£ s d/d split

OUTSIDE WORK

Broxap 11.02.20 Replacement slat 94.80£ s bacs 4103 310

Leekes 11.02.20 rope, tub, chain, glue 26.90£ s bacs splitPROJECTS

Centrergreat 11.02.20 Christmas Lights 6,826.80£ s bacs 4157 106

TRANSPORT

Trivalis Garage Rent 31.93£ s d/d 4073 301UK Fuels 05.02.20 Diesel 90.61£ s d/d 4070 301TOTAL 16,488.76£

ADDITIONAL PAYMENTS

TOTAL

Total 16,488.76£

account

codes

Appendix C(i)

10

Appendix C(ii)

11

12

13

14

Planning applications for the meeting on the 11th February 2020

LLANTRISANT

BEDDAU

TALBOT GREEN Ref: 20/0059/10 PROPOSAL: Retention of outbuilding (tree house) at rear of property. LOCATION : 3 BRONHAUL, TALBOT GREEN, PONTYCLUN, CF72 8HW

TYNANT

Appendix D

15

Llantrisant Community CouncilParish OfficeNewbridge RoadLlantrisantCF72 8EX

Dyddiad/Date: 03/02/2020 Gofynnwch am/Please ask for: James Emery 01443 281130

Annwyl Syr/MadamDear Sir/Madam

DEDDF CYNLLUNIO GWLAD A THREF 1990 TOWN AND COUNTRY PLANNING ACT 1990

CYF CAIS / APP REF: 19/1279/10CAIS / PROPOSAL: Change of use from A1 (toy shop) to C3(a) (two bedroomdomestic dwelling)LLEOLIAD / LOCATION: TRADITIONAL TOYS, 6 BULLRING, LLANTRISANT,PONTYCLUN, CF72 8EB

Cyfeiriaf at eich sylwadau mewnperthynas â'r cais uchod am ganiatâdcynllunio.

Mae penderfyniad wedi'i wneud i wrthody cais.

Os oes eisiau rhagor o wybodaetharnoch chi, mae croeso i chi gysylltu â'rSwyddog Achos yn y cyfeiriad uchod.

I refer to the comments you have madeconcerning the above application forplanning permission.

A decision has now been made to refusepermission.

If you require any further information,please contact the Case Officer at theabove address.

Yr eiddoch yn gywir / Yours faithfully,

Jim Bailey Pennaeth Cynllunio / Head of Planning

16

SLCC ADVICE NOTE: PLANNING – A SIMPLE GUIDE TO WHAT IS A ‘MATERIAL CONSIDERATION’ The law requires that when a decision is made on a planning application or planning issue, that only certain issues are taken into account. These issues are known as ‘material considerations’.

It is important, therefore when commenting on a planning issue that a Council only considers 'material considerations.

There is, however, no statutory list of what is a 'material consideration' but there is considerable case law and precedent on what and what is not a 'material consideration'. Examples of a material consideration include:

• Consistency with neighbourhood, district/borough, county and national • planning policies. • Any emerging new planning documents that have been through at least • one stage of public consultation. • Previous planning decisions. • Highway issues, e.g. traffic and highway safety. • Overlooking, loss of privacy and overshadowing. • Scale of the development. • Design, appearance, layout and materials to be used. • Loss of important open space or sporting facilities. • Crime and anti-social behaviour. • Noise, disturbance or smells, including proposed hours of operation. • Capacity of physical infrastructure, e.g. public drainage or water systems. • Deficiencies in social facilities, e.g. spaces in schools. • Storage and handling of hazardous materials. • Loss or effect on trees. • Impact on nature conservation and biodiversity. • Effect on listed buildings and conservation areas, • Local financial considerations offered as a Section 106 agreement, • Community Infrastructure Leve or similar. • Inadequate or inappropriate landscaping or security measures. • Effect on a building or asset of special importance to the community, e.g. • pubs, shops and community facilities. • Where the application is 'major', pre-application planning consultation, • including with the parish council.

The relative importance (commonly known as 'weight' in planning terms) attached to material considerations in reaching a decision is largely a matter of judgement for the decision-maker, i.e. the local planning authority; however, the decision-maker is required to demonstrate that in reaching that decision they have considered all relevant matters. It should also be noted that greater 'weight' will be attached by a decision maker to a material consideration issue which is supported by evidence, e.g. if a parish council considers that it is not consistent with national and planning policy state why and which policy (though it is generally not necessary to quote the policy verbatim). Issues that are not relevant (and the law regards they should not be taken into account) include:

• Effect on the value of property. • Possible future development not included in the application. • Matters controlled under building regulations or other non-planning legislation,

e.g. structural stability, drainage details, fire precautions etc. • Effect on business competition. • Private property rights such as boundary or access disputes or covenants. • The background, morals or motives of the developer. • Applicant’s personal circumstances (unless exceptional, e.g. provision of facilities for someone with a

physical disability).

17

Correspondence Received

Appendix Ei

AGENDA ITEM 7 (i) – Llantrisant Guildhall’s Medieval Event September 2020

ACTION: To decide on request for financial assistance of £750 towards the event.

Correspondence Received:

Llantrisant Guildhall is developing into a new attraction for the town and we want to build on its success by bringing a medieval fayre to the Castle Green on Saturday September 5 and Sunday 6. Our previous medieval fayre was a great success and brought hundreds of people into the town – which ultimately benefited many of the businesses.

The next fayre is a two day event featuring the Medieval Combat Society and the Cosmeston Archers. The cost for both is £1,500. They will reside on the Green over the weekend and create a “medieval village”.

The Guildhall Trust would like to make an approach to the Community Council to ask whether they would consider offering 50% funding support for the event which will of course be advertised as another great joint initiative. Working together on the Christmas event was a great success and we are confident that this partnership approach will continue to enhance the visitor experience to the town.

18