RFPhalbertco.com/wp-content/uploads/2017/04/RFP-Area-45... · 2019. 5. 23. · 1 . IN REPLY REFER...

1

IN REPLY REFER TO 4200

Code PRE22

RFP April 6, 2017

Sent via email to [email protected]

HALBERT CONSTRUCTION COMPANY, INC.

ATTN: MICHAEL P. HALBERT

330 S. MAGNOLIA AVENUE, SUITE 203

AL CAJON, CA 92020

SUBJ: N44255-13-D-8014/TO X0012, REQUEST FOR PROPOSAL: MMR-17 AREA 45

TRANSFORMER REPLACEMENT, JIM CREEK, WASHINGTON

Gentlemen,

The Naval Facilities Engineering Command Northwest, Public Works Department at Naval

Station Everett (PWD Everett FEAD) has a requirement for a project called Area 45 Transformer

Replacement, a construction project to be performed at Jim Creek, Washington. Wage Decision

WA160100 (WA100) dated 03/03/2017 is in effect for this project. Please respond to the

attached solicitation no later than 20 April 2017. The full solicitation will be forwarded via

AMRDEC Safe File exchange. Please confirm receipt and acceptance at your soonest.

A Site Visit has been scheduled for this project on Monday, 10 April 2017 at 10:00 am. Please

confirm acceptance and availability for this project. Mr. Greg Gary is POC for coordination of

this Site Visit, and can be reached via phone at ; in the event that you need to

reschedule.

This Request for Proposal is in no way intended to provide a notice to proceed. If you have any

questions or need to change any arranged appointments, please don’t hesitate to contact me

directly at or via email at .

Sincerely,

TONJA D. JENKINS

CONTRACTING OFFICER

Attachment: Solicitation

DEPARTMENT OF THE NAVY NAVAL FACILITIES ENGINEERING COMMAND WASHINGTON

1101 TAUTOG CIRCLE SILVERDALE, WASHINGTON 98315-1101

2

SOLICITATION # N44255-13-D-8014-X002 TITLE: MMR-17 AREA 45 TRANSFORMER REPLACEMENT, JIM CREEK, WA

INSTRUCTIONS TO OFFEROR

In accordance with Special Contracting Requirements, Section 00801 - # 20. Minimum Guarantee; this

project is directly solicited to Halbert Construction Company, Inc. to satisfy minimum guarantee under this

Multiple Award Construction Contract (MACC) vehicle.

This will be a Service-Disabled Veteran-Owned Small Business (SDVOSB) Sole Source procurement.

The North American Industry Classification System (NAICS) Code that applies to this acquisition is

236220. The Small Business Standard for this NAICS Code is $36,500,000. The contract will be a firm-

fixed price contract. In accordance with FAR 36.204, the estimated magnitude for this procurement is

between $1,000,000 and $5,000,000. The period of performance is 536 calendar days.

The Davis Bacon General Decision for this procurement is WA160100, Modification 2 dated 03/03/2017.

PROPOSALS:

The Government will assess pricing based on responsiveness to the proposal; level of effort, materials,

equipment and supplies required; the prevailing Davis-Bacon wage decision; project duration; and the

level of risk involved for the performance of the projects. The proposal will be evaluated on a Low Price

Technically Acceptable (LPTA) basis.

Since this procurement is a sole-source, the best value determination can only be made through a

thorough examination of pricing. The Contractor shall utilize the NAVFAC 4330 coversheet for all

proposals. Additional spreadsheets and documentation shall be added to show pricing breakdowns for

definable features of work and costs, to include – but is not limited to, labor, materials, equipment,

supplies and subcontracting. Subcontractor pricing should also accompany the proposal, with the

accepted offer’s pricing appropriately annotated. Proposals should clearly indicate:

The Contractor’s management and labor costs should be appropriate to the level of effort

required for each project.

Subcontractor prices should be clearly delineated. Costs for equipment and labor relative to

their work should not be duplicated anywhere else in the proposal.

All markups and profits for the Contractor and all Subcontractors should be clearly identified in

the proposal.

In any instance where subcontracting is used, the prime shall compete the definable features of work;

and provide those bids with their proposal submissions.

SUBCONTRACTING:

The Contractor must identify the percentage of work that will be self-performed with the proposal. In

accordance with FAR 52.219-14 and updated SBA Rules put in effect June 2016, the contractor must meet

3

the minimum requirements of Small Business self-performance (20%), excluding the cost of materials,

with small business employees (Prime or subcontractor efforts). The Contractor shall perform subcontract

management functions, and is responsible for their subcontractors at all times. While self-performance is

highly preferred, it is the Government’s best interest if the Cost proposal utilizes the most economical

approach with respect to self-performance versus subcontracting.

In any instance where subcontracting is used, the prime shall compete the definable features of work;

and provide those bids with their proposal submissions. Subcontractors must show their overhead and

profit markup values on their proposals. The Government will not pay excessive pass-through charges. In

accordance with FAR 52.215-23 LIMITATIONS ON PASS-THROUGH CHARGES, the Contracting

Officer shall determine if excessive pass-through charges exist.

INVOICING:

The Contractor is expected to provide a schedule and a Schedule of Values at the Pre-Construction

Meeting. Once the schedule has been approved, it will be used for invoicing. Prior to invoicing, the

Contractor shall coordinate with the Government on the amount to be invoiced. The Contracting Officer’s

Representative (COR) or assigned Engineering Technician (ET) will initial the Schedule of Values next to

the amount that is approved for invoicing. An invoice, along with the initialed Schedule of Values should

be uploaded into the Wide Area Workflow database; with the email addresses listed at the bottom of the

WAWF Clause (contained herein). Invoices should be submitted Monday through Thursday to ensure

timely processing and payment. The final invoice should be accompanied with NAVFAC 4330-7

Contractor Final Release (attached).

At a minimum, the Contractor shall invoice monthly, based on completed work and the Schedule of

Values. The Accelerated Payment to Small Business clause (52.232-40) is included in this contract. It is

included with the expectation that the Contractor will accelerate payment to Small Business

Subcontractors accordingly. If you have problems with the WAWF database, please use the WAWF Help

Desk phone number to assist with getting access to the system. NAVFAC does not own the WAWF

system. If you have questions about payment information, or incomplete/incorrect documentation, please

contact Mark Gorrell at .

SUBMITTALS:

Safety & Health and Quality Control Plans: Master Safety & Health and Quality Control Plans are

required and must be approved for the overall contract. All submittals should be accompanied

with a Submittal Form (attached).

Primary and Alternate Point of Contact. Provide the primary Point of Contact for Negotiations

(with obligation authority); with all contact information. Also advise who has decision and

signature authority for all work.

BASE SECURITY AND ACCESS:

The Point of Contact for Site Visit access is Mr. Gregory Gary, who can be reached at

Please complete the appropriate Base Access form to the Site Visit

POC and present the required identification for access at least 5 days in advance. Please note, NS Everett

Base Security will require two forms of identification when you visit.

4

MISCELLANEOUS:

Project Completion Expectations: Project completion means that the Government has inspected and accepted all aspects of the contract, and the final invoice has been submitted for the project. Inspections for final acceptance should be scheduled early enough to provide sufficient time to address Punch List items and final submittal acceptance.

FORMS:

The following forms are provided for your use, as necessary. These installation documents are

Government property, and should be protected from inappropriate dissemination and publishing

accordingly.

A Pre-Quote Inquiry – RFI Form

B Activity Hazard Analysis – COE 2008

C Submittal Transmittal Form 4335 – 2006-02

D Monthly Waste Report - 2010-10

E EMS Environmental Flyer

F NAVFAC Form 4330/43 Estimating Form

G NAVFAC Form 4330/7 - Final Release

H SECNAV 5512 Pass ID Form

I NAVFAC Form 4330 Proposal Form

J NAVFAC Form 4330/7 – Final Release

5

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit,

activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow

(WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done

external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and

receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission

of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at

https://www.acquisition.gov ; and

(2) Be registered to use WAWF at https://wawf.eb mil/ following the step-by-step procedures for self-registration

available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training

Course and use the Practice Training Site before submitting payment requests through

WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at

https://wawf.eb mil/ .

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data

Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment

requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

‘NAVCON’ for contracts that have funded SLINs paid using a WAWF DFAS STARS ONE-PAY entitlement

system.

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in

WAWF, as specified by the contracting officer.

Inspection and Acceptance location is: N45865.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in

applicable fields in WAWF when creating payment requests and receiving reports in the

system.

Routing Data Table*

--------------------------------------------------------------------------------------------

Field Name in WAWF Data to be entered in WAWF

--------------------------------------------------------------------------------------------

Pay Official DoDAAC: N68732

6

Issue By DoDAAC: N45865

Admin DoDAAC: N45865

Inspect By DoDAAC: N45865

Ship To Code: N45865

Ship From Code: “LEAVE BLANK”

Mark For Code: “LEAVE BLANK”

Service Approver (DoDAAC): N45865

Service Acceptor (DoDAAC): N45865

Accept at Other DoDAAC: N45865

LPO DoDAAC: N45865

DCAA Auditor DoDAAC: “Not Applicable”

Other DoDAAC(s): “Not Applicable”

--------------------------------------------------------------------------------------------

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes

appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit

price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F,

(e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional

Email Notifications” field of WAWF once a document is submitted in the system.

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the

following contracting activity's WAWF point of contact.

Field Inspector: [email protected]

Operation Assistant: M NAVFAC NW PWDE ACQ WAWF@navy mil

Certifier: [email protected]

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

7

General Decision Number: WA170100 03/03/2017 WA100

Superseded General Decision Number: WA20160100

State: Washington

Construction Type: Heavy

including water and sewer line construction

County: Snohomish County in Washington.

HEAVY CONSTRUCTION PROJECTS (including sewer/water

construction).

Note: Under Executive Order (EO) 13658, an hourly minimum wage

of $10.20 for calendar year 2017 applies to all contracts

subject to the Davis-Bacon Act for which the contract is

awarded (and any solicitation was issued) on or after January

1, 2015. If this contract is covered by the EO, the contractor

must pay all workers in any classification listed on this wage

determination at least $10.20 (or the applicable wage rate

listed on this wage determination, if it is higher) for all

hours spent performing on the contract in calendar year 2017.

The EO minimum wage rate will be adjusted annually. Additional

information on contractor requirements and worker protections

under the EO is available at www.dol.gov/whd/govcontracts.

Modification Number Publication Date

0 01/06/2017

1 02/17/2017

2 03/03/2017

ASBE0007-001 01/01/2017

Rates Fringes

ASBESTOS WORKER/HEAT & FROST

INSULATOR (Pipe and Duct

Insulation)......................$ 31.35 15.37

----------------------------------------------------------------

* CARP0770-030 06/01/2016

Rates Fringes

CARPENTER (Including Formwork)...$ 40.92 14.59

MILLWRIGHT.......................$ 42.42 14.59

PILEDRIVERMAN....................$ 41.17 14.59

(HOURLY ZONE PAY: WESTERN AND CENTRAL WASHINGTON - ALL

CLASSIFICATIONS EXCEPT MILLWRIGHTS AND PILEDRIVERS

Hourly Zone Pay shall be paid on jobs located outside of the

free zone computed from the city center of the following

listed cities:

Seattle Olympia Bellingham

8

Auburn Bremerton Anacortes

Renton Shelton Yakima

Aberdeen-Hoquiam Tacoma Wenatchee

Ellensburg Everett Port Angeles

Centralia Mount Vernon Sunnyside

Chelan Pt. Townsend

Zone Pay:

0 -25 radius miles Free

26-35 radius miles $1.00/hour



Over 55 radius miles $1.55/hour

(HOURLY ZONE PAY: WESTERN AND CENTRAL WASHINGTON - MILLWRIGHT

AND PILEDRIVER ONLY)

Hourly Zone Pay shall be computed from Seattle Union Hall,

Tacoma City center, and Everett City center

Zone Pay:

0 -25 radius miles Free

26-45 radius miles $ .70/hour

Over 45 radius miles $1.50/hour

----------------------------------------------------------------

ELEC0077-001 02/01/2013

Rates Fringes

Line Construction:

LINEMEN.....................$ 45.62 4%+12.90

----------------------------------------------------------------

ELEC0191-013 11/02/2016

Rates Fringes

ELECTRICIAN

DOUGLAS, CHELAN, and

OKANOGAN Counties...........$ 39.40 18.80

ISLAND, SAN JUAN, SKAGIT,

SNOHOMISH and WHATCOM

Counties....................$ 42.30 18.89

----------------------------------------------------------------

ENGI0302-029 06/01/2016

Rates Fringes

Power equipment operators:

Group 1A...................$ 40.68 18.60

Group 1AA..................$ 41.28 18.60

Group 1AAA.................$ 41.87 18.60

Group 1.....................$ 40.09 18.60

Group 2.....................$ 39.57 18.60

Group 3.....................$ 39.12 18.60

Group 4.....................$ 36.61 18.60

9

Zone Differential (Add to Zone 1 rates):

Zone 2 (26-45 radius miles) - $1.00

Zone 3 (Over 45 radius miles) - $1.30

BASEPOINTS: Aberdeen, Bellingham, Bremerton, Everett, Kent,

Mount Vernon, Port Angeles, Port Townsend, Seattle,

Shelton, Wenatchee, Yakima

POWER EQUIPMENT OPERATORS CLASSIFICATIONS

GROUP 1AAA - Cranes-over 300 tons, or 300 ft of boom

(including jib with attachments)

GROUP 1AA - Cranes 200 to 300 tons, or 250 ft of boom

(including jib with attachments);Tower crane over 175 ft in

height, base to boom; Excavator/Trackhoe: Over 90 metric

tons

GROUP 1A - Cranes, 100 tons thru 199 tons, or 150 ft of boom

(including jib with attachments);Crane-overhead, bridge

type, 100 tons and over; Tower crane up to 175 ft in height

base to boom; excavator/Trackhoe: over 50 metric tons to 90

metric tons;

GROUP 1 - Cranes 45 tons thru 99 tons, under 150 ft of boom

(including jib with attachments);Crane-overhead, bridge

type, 45 tons thru 99 tons; Derricks on building work;

Excavator/Trackhoe: over 30 metric tons to 50 metric tons;

Dozer D-10; Screedman; Scrapers: 45 yards and over;

Grader/Blade; Paver

GROUP 2 - Cranes, 20 tons thru 44 tons with

attachments;Crane-overhead, bridge type-20 tons through 44

tons; Drilling machine; Excavator/Trackhoe: 15 to 30 metric

tons; Horizontal/directional drill operator; Scraper: under

45 tons; Mechanic; Piledriver; Boring Machine

GROUP 3 - Cranes-thru 19 tons with attachments;A-frame crane

over 10 tons; Dozers-D-9 and under; Motor patrol

grader-nonfinishing; Roller-Plant Mix; Excavator/Trackhoe:

under 15 metric tons; Service Oiler; Conveyors; Boom Truck

over 10 tons: Forklift- 3000 lbs and over

GROUP 4 - Cranes-A frame-10 tons and under; Roller-other than

plant mix; Grade Checker; Drill Assistant; Boom Truck 10

tons and under; Forklift under 3000 lbs

----------------------------------------------------------------

IRON0086-010 07/01/2016

Rates Fringes

IRONWORKER (Reinforcing,

Structural and Ornamental).......$ 40.52 24.71

----------------------------------------------------------------

LABO0292-007 06/01/2016

10

Rates Fringes

Laborers:

GROUP 2.....................$ 24.03 10.70

GROUP 3.....................$ 34.42 10.70

GROUP 4.....................$ 35.26 10.70

GROUP 5.....................$ 35.83 10.70

ZONE DIFFERENTIAL (ADD TO ZONE 1 RATES):

ZONE 2 - $1.00

ZONE 3 - $1.30

BASE POINTS: BELLINGHAM, MT. VERNON, EVERETT, SEATTLE, KENT,

TACOMA, OLYMPIA, CENTRALIA, ABERDEEN, SHELTON, PT.

TOWNSEND, PT. ANGELES, AND BREMERTON

ZONE 1 - Projects within 25 radius miles of the respective

city hall

ZONE 2 - More than 25 but less than 45 radius miles from the

respective city hall

ZONE 3 - More than 45 radius miles from the respective city

hall

LABORERS CLASSIFICATIONS

GROUP 2: Flagman

GROUP 3: Mason Tender-Cement/Concrete; Form Stripping;Sign

Erector/Installer

GROUP 4: Grade Checker; Pipe Layer; Handheld Drill; High

Scaler; Jackhammer

GROUP 5: Mason Tender-Brick

----------------------------------------------------------------

PAIN0005-031 07/01/2016

Rates Fringes

PAINTER (Including Brush,

Roller, Spray and Prep Work).....$ 28.99 11.34

----------------------------------------------------------------

PLUM0026-001 12/01/2015

Rates Fringes

Plumbers and Pipefitters.........$ 44.82 20.40

----------------------------------------------------------------

* TEAM0174-006 01/01/2017

Rates Fringes

Truck drivers:

ZONE A:

GROUP 1:...................$ 34.13 18.57

GROUP 2:...................$ 33.29 18.57

11

ZONE B (25-45 miles from center of listed cities*): Add $.70

per hour to Zone A rates.

ZONE C (over 45 miles from centr of listed cities*): Add

$1.00 per hour to Zone A rates.

*Zone pay will be calculated from the city center of the

following listed cities:

BELLINGHAM CENTRALIA RAYMOND OLYMPIA

EVERETT SHELTON ANACORTES BELLEVUE

SEATTLE PORT ANGELES MT. VERNON KENT

TACOMA PORT TOWNSEND ABERDEEN BREMERTON

TRUCK DRIVERS CLASSIFICATIONS

GROUP 1 - Water Truck-3,000 gallons and over; Semi-Trailer

Truck

GROUP 2 - Water Truck- less than 3,000 gallons

HAZMAT PROJECTS

Anyone working on a HAZMAT job, where HAZMAT certification is

required, shall be compensated as a premium, in addition to

the classification working in as follows:

LEVEL C: +$.25 per hour - This level uses an air purifying

respirator or additional protective clothing.

LEVEL B: +$.50 per hour - Uses same respirator protection as

Level A. Supplied air line is provided in conjunction with

a chemical "splash suit."

LEVEL A: +$.75 per hour - This level utilizes a fully-

encapsulated suit with a self-contained breathing apparatus

or a supplied air line.

----------------------------------------------------------------

SUWA2009-066 08/07/2009

Rates Fringes

LABORER: Common or General......$ 23.05 5.44

LABORER: Landscape &

Irrigation.......................$ 11.44 1.80

OPERATOR: Asphalt Plant.........$ 34.14 0.68

OPERATOR: Backhoe...............$ 26.18 7.20

OPERATOR: Bobcat/Skid

Steer/Skid Loader................$ 10.63 0.00

OPERATOR: Broom/Sweeper.........$ 30.39 3.77

OPERATOR: Loader................$ 27.12 7.38

OPERATOR: Power Shovel..........$ 25.12 7.83

12

TRUCK DRIVER, Includes Dump

Truck............................$ 24.10 7.33

TRUCK DRIVER: Flatbed Truck.....$ 22.74 6.29

TRUCK DRIVER: Lowboy Truck......$ 22.89 5.72

----------------------------------------------------------------

WELDERS - Receive rate prescribed for craft performing

operation to which welding is incidental.

================================================================

Note: Executive Order (EO) 13706, Establishing Paid Sick Leave

for Federal Contractors applies to all contracts subject to the

Davis-Bacon Act for which the contract is awarded (and any

solicitation was issued) on or after January 1, 2017. If this

contract is covered by the EO, the contractor must provide

employees with 1 hour of paid sick leave for every 30 hours

they work, up to 56 hours of paid sick leave each year.

Employees must be permitted to use paid sick leave for their

own illness, injury or other health-related needs, including

preventive care; to assist a family member (or person who is

like family to the employee) who is ill, injured, or has other

health-related needs, including preventive care; or for reasons

resulting from, or to assist a family member (or person who is

like family to the employee) who is a victim of, domestic

violence, sexual assault, or stalking. Additional information

on contractor requirements and worker protections under the EO

is available at www.dol.gov/whd/govcontracts.

Unlisted classifications needed for work not included within

the scope of the classifications listed may be added after

award only as provided in the labor standards contract clauses

(29CFR 5.5 (a) (1) (ii)).

----------------------------------------------------------------

The body of each wage determination lists the classification

and wage rates that have been found to be prevailing for the

cited type(s) of construction in the area covered by the wage

determination. The classifications are listed in alphabetical

order of "identifiers" that indicate whether the particular

rate is a union rate (current union negotiated rate for local),

a survey rate (weighted average rate) or a union average rate

(weighted union average rate).

Union Rate Identifiers

A four letter classification abbreviation identifier enclosed

in dotted lines beginning with characters other than "SU" or

"UAVG" denotes that the union classification and rate were

prevailing for that classification in the survey. Example:

PLUM0198-005 07/01/2014. PLUM is an abbreviation identifier of

13

the union which prevailed in the survey for this

classification, which in this example would be Plumbers. 0198

indicates the local union number or district council number

where applicable, i.e., Plumbers Local 0198. The next number,

005 in the example, is an internal number used in processing

the wage determination. 07/01/2014 is the effective date of the

most current negotiated rate, which in this example is July 1,

2014.

Union prevailing wage rates are updated to reflect all rate

changes in the collective bargaining agreement (CBA) governing

this classification and rate.

Survey Rate Identifiers

Classifications listed under the "SU" identifier indicate that

no one rate prevailed for this classification in the survey and

the published rate is derived by computing a weighted average

rate based on all the rates reported in the survey for that

classification. As this weighted average rate includes all

rates reported in the survey, it may include both union and

non-union rates. Example: SULA2012-007 5/13/2014. SU indicates

the rates are survey rates based on a weighted average

calculation of rates and are not majority rates. LA indicates

the State of Louisiana. 2012 is the year of survey on which

these classifications and rates are based. The next number, 007

in the example, is an internal number used in producing the

wage determination. 5/13/2014 indicates the survey completion

date for the classifications and rates under that identifier.

Survey wage rates are not updated and remain in effect until a

new survey is conducted.

Union Average Rate Identifiers

Classification(s) listed under the UAVG identifier indicate

that no single majority rate prevailed for those

classifications; however, 100% of the data reported for the

classifications was union data. EXAMPLE: UAVG-OH-0010

08/29/2014. UAVG indicates that the rate is a weighted union

average rate. OH indicates the state. The next number, 0010 in

the example, is an internal number used in producing the wage

determination. 08/29/2014 indicates the survey completion date

for the classifications and rates under that identifier.

A UAVG rate will be updated once a year, usually in January of

each year, to reflect a weighted average of the current

negotiated/CBA rate of the union locals from which the rate is

based.

----------------------------------------------------------------

WAGE DETERMINATION APPEALS PROCESS

1.) Has there been an initial decision in the matter? This can

14

be:

* an existing published wage determination

* a survey underlying a wage determination

* a Wage and Hour Division letter setting forth a position on

a wage determination matter

* a conformance (additional classification and rate) ruling

On survey related matters, initial contact, including requests

for summaries of surveys, should be with the Wage and Hour

Regional Office for the area in which the survey was conducted

because those Regional Offices have responsibility for the

Davis-Bacon survey program. If the response from this initial

contact is not satisfactory, then the process described in 2.)

and 3.) should be followed.

With regard to any other matter not yet ripe for the formal

process described here, initial contact should be with the

Branch of Construction Wage Determinations. Write to:

Branch of Construction Wage Determinations

Wage and Hour Division

U.S. Department of Labor

200 Constitution Avenue, N.W.

Washington, DC 20210

2.) If the answer to the question in 1.) is yes, then an

interested party (those affected by the action) can request

review and reconsideration from the Wage and Hour Administrator

(See 29 CFR Part 1.8 and 29 CFR Part 7). Write to:

Wage and Hour Administrator




The request should be accompanied by a full statement of the

interested party's position and by any information (wage

payment data, project description, area practice material,

etc.) that the requestor considers relevant to the issue.

3.) If the decision of the Administrator is not favorable, an

interested party may appeal directly to the Administrative

Review Board (formerly the Wage Appeals Board). Write to:

Administrative Review Board




4.) All decisions by the Administrative Review Board are final.

================================================================

END OF GENERAL DECISION

EM385-1-1 (30NOV14) UFGS 103526 11/15

Activity Hazard Analysis (AHA)

Frequent Likely Occasional Seldom Unlikely

Catastrophic E E H H M

E H H M L

H M M L L

M L L L L

Signature: Step 1: Review each Hazard with identified safety

"Controls". Determine RAC (see above).

Annotate the overall highest RAC at the top of

the AHA

Notes: (Field Notes, Review Comments, etc)

Controls RAC

AHA Signature Log #

Overall Risk Assessment Code (RAC) (Use highest code )

Critical

Marginal

Superintendant Signature

Project Location

Severity

Contract Number Probability

Risk Assessment Code (RAC) Matrix

Negligible

Activity/Work Task

Specific Anticipated HazardsJob Steps (Work Sequences)

L = Low Risk

RAC CHART

Probability: Likelihood the activity will cause a

Mishap (Near Miss, Incident, or Accident).

Identify as Frequent, Likely, Occasional, Seldom

or Unlikely

E = Extremely High Risk

H = High Risk

M= Moderate Risk

S v rity

Identify as Catastrophic, Critical, Marginal, or

Negligible

Step 2: Identify the RAC (probability vs. severity)

as E, H, M, or L for each "Hazard" on AHA.

Subcontractor Foreman Name:

Date Prepared

SSHO Signature

QA Reviewed by (Name/Title)

QC Manager Signature

EM385-1-1 (30NOV14) UFGS 103526 11/15


Specific Anticipated Hazards Controls RAC Job Steps (Work Sequences)

EM385-1-1 (30NOV14) UFGS 103526 11/15


UFGS 013526 11/15 1.9 Government reserves the right to require the Contractor to revise and resubmit the AHA if it fails to effectively identify the work sequences; specific anticipated hazards, site

conditions, equipment, materials, personnel and the control measures to be implemented.

UFGS 013526 1.9.1 Review the AHA list periodically (at least monthly) at supervisory safety meetings, update when procedures, scheduling or hazards change.

UFGS 013526 1.9.2 Each employee performing work...must review the AHA and sign a signature log for that AHA prior to starting work. The SSHO must maintain a signature log on site for every

AHA

Equipment to be usedTraining Requirements & Competent or Qualified

Personnel Name(s) Inspection Requirements

CATALOG CUT / SUBMITTAL TRANSMITTAL NAVFAC NW STD FORM NAVFAC NW (REV. 5-15)

SUBMITTAL NO.

CHECK ONE:

RECORD APPROVAL ACCEPTANCE (APP PLAN, CQC PLAN, NAS BASELINE & UPDATES)

PART I – FOR CONTRACTOR USE FROM (Contractor) TO:

CONTRACT NO.: CONTRACT TITLE:

SECTION NO.: PARAGRAPH NO.: SUBMITTAL DESCRIPTION NO.:

DESCRIPTION of ITEM BEING SUBMITTED:

CERTIFICATION (This form shall not be used to forward proposed substitutions)

IT IS HEREBY CERTIFIED THAT THE EQUIPMENT MATERIAL DOCUMENTATION SHOWN AND MARKED IN THIS SUBMITTAL IS THAT PROPOSED TO BE INCORPORATED INTO THE SUBJECT CONTRACT, AND IS IN COMPLIANCE WITH THE CONTRACT DRAWINGS AND SPECIFICATIONS AND CAN BE INSTALLED IN THE ALLOCATED SPACES. CERTIFIED BY: (CQC)

DATE:

PART II – FOR REVIEWER USE FROM: (DESIGNER) TO: (GOVERNMENT)

THIS SUBMITTAL HAS BEEN REVIEWED BY DESIGNER. COMMENT/CORRECTION PROVIDED:

SIGNATURE: DATE:

PART III – FOR GOVERNMENT USE FROM: (GOVERNMENT) TO:

ENCLOSURES ARE RETURNED WITH THE FOLLOWING COMMENT/CORRECTION PROVIDED:

APPROVED ACCEPTED RECORD RECEIVED

WITH COMMENTS OR CORRECTIONS Response NOT Required Response Required

Refer to comments noted on attached document.

REVISE AND RESUBMIT: DISAPPROVED UNACCEPTABLE

Refer to comments noted on attached document.

THIS SUBMITTAL HAS BEEN REVIEWED BY GOVERNMENT. THE FOLLOWING RECOMMENDATION IS MADE:

Response is subject to contract requirements with no change in contract price or time.

SIGNATURE: DATE:

CONTRACTOR’S MONTHLY PROJECT WASTE SUMMARY REPORT (CMPWSR) INSTRUCTIONS

DO NOT USE THIS FORM AS A SUMMARY FOR HAZARDOUS WASTE OR WASTE CONTAINING PCBs OR ASBESTOS

CONTRACTOR:

a. Complete and accumulate all Solid Waste Tracking Sheets (SWTSs)each month for the duration of the project. At the end of each calendarmonth, compile requested data from the SWTS and complete theContractor’s Monthly Project Waste Summary Report in the mannershown in the shaded example. Note that the reporting unit is“POUNDS.” If no waste originated from the project this month, or if thisis the last report for the project, check the applicable boxes.

b. Submit the report no later than the fifth calendar day of the followingmonth, along with all SWTS originals referenced in the report, to theContracting Officer. If no waste transport activity has occurred duringthe month, check the applicable box and submit the report reflectingnegative activity for that time period.

c. When a project ends in mid-month, submit the Contractor’s MonthlyProject Waste Summary Report reflecting only the work activity whichoccurred from the first calendar day of that month to the project’scompletion. Check the applicable box reflecting last report. Submit thefinal report, along with all SWTS originals referenced in the report, to theContracting Officer prior to project close-out.

GOVERNMENT CONTRACT POINT OF CONTACT:

a. Forward a copy of the Contractor’s Monthly Project Waste SummaryReport to Code 106.33, Solid Waste Program Manager, on a monthlybasis.

b. Maintain all SWTSs in the permanent project file or, at the agency’sdiscretion, submit the SWTSs along with the Contractor’s MonthlyProject Waste Summary Report to Code 106.33, Solid Waste ProgramManager, each month.

CODE 106.33:

a. Record all data submitted on the Contractor’s Monthly Project WasteSummary Report.

b. Include this information in the Solid Waste Annual Report.

PSNS 5090/113 (Rev. 07-02) (Back)

Naval Station Everett

Environmental Management System (EMS)

Naval Station Everett implements an Environmental Management System (EMS) to control environmental risk. Federal policy requires all personnel, visitors, and contractors working for or on behalf of Naval Station Everett to be aware of the installation’s EMS. Naval Station Everett relies on its civilian and military personnel, visitors, and contractors to follow environmental procedures and requirements in order to meet objectives, address environmental issues and continually improve environmental performance. An Environmental Policy has been signed at the Region and Installation levels:

To help implement Everett’s EMS and manage environmental risk, please take time to:

• Know your workplace environment • Be aware of the environmental effects of your work • Know the legal requirements related to your work • Use operational controls • Know the requirements for maintaining records

• Take required environmental training • Know who to communicate with about

environmental issues • Be aware of what to do in an emergency

Naval Station Everett has established Environmental Objectives:

Recycle at least 50% of solid waste Reduce the consumption of energy and water Here are some ways you can help: • Turn off lights and equipment when not in use • Use natural lighting and task lighting • Use recycle containers for personal recyclables

• Report leaks; water, air, steam etc: Public Works Helpdesk (425) 304-4357 (HELP)

• Turn off computers when not in use

Emergency: 911; cell phone: (425) 304-3333 Fire Dept: (425) 304-3085 Environmental: (425) 304-3470 For EMS Awareness training, and other training go to: https://environmentaltraining.ecatts.com/ The password to set up an account is “navfac”.

COMMANDER, NAVY REGION NORTHWEST ENVIRONMENTAL POLICY

“We are proud of our environmental stewardship and are committed to operating in an environmentally responsible manner where national defense and environmental protection are, and must be, compatible goals. Our vision is to be recognized as an environmentally friendly neighbor, actively engaged in community outreach, resource conservation and pollution prevention while effectively executing the Navy mission. Our policies include integrated support from tenant commands to the installation Commanding Officers to instill a culture of environmental stewardship and continual improvement. The Chain of Command will support the attainment of environmental objectives and targets and ensure that personnel consider environmental impacts when executing their mission.” We are committed to Continual Improvement, Awareness, Resource Conservation, Environmental Compliance

Remember to “CARE” about the environment

31 October 2014 Terry Barton 425-304-3465

ENVIRONMENTAL GUIDE FOR CONTRACTORS

NAVAL STATION EVERETT

October 2015

Prepared by:

SOP – Contractors Guide 2 OCT 2015 “Not Controlled” unless viewed from: W:\Region_Env\Everett\SOP’s


SCOPE This document specifies environmental requirements and procedures for contractors working at Naval Station Everett (NAVSTA Everett) including Puget Sound Naval Shipyard and Intermediate Maintenance Facility (PSNS&IMF) contractors involved with ship repair and maintenance. This document is meant as a guide only and does not contain all environmental laws, regulations, instructions, or plans. The contractor must comply with all current environmental laws, regulations, instructions, and plans applicable at NAVSTA Everett. Any questions should be directed to the Environmental Division Office, via the Contracting Officer or delegated Environmental Work Center Coordinator (EWCC).

REFERENCES

(1) Oil and Hazardous Substance Integrated Contingency Plan (ICP) (COMNAVREGNWINST 5090.1B)

(2) NAVSTA Everett Oil Spill Prevention, Control and Countermeasures Plan (SPCC) (3) NAVSTA Everett Stormwater Pollution Prevention Plan (SWPPP) (4) Regional Hazardous Material Control and Management Program (COMNAVREG

NNWINST 5090.6C) (5) Guidelines for the Storage and Collection of Residential, Commercial, and Institutional

Solid Waste, 40 CFR 243 (6) Snohomish County Health District Sanitary Code, Chapter 3.1 (7) Dangerous Waste Regulations Washington Administrative Code (WAC 173-303) (8) NAVSTA Everett Hazardous Waste Management Plan (HWMP) (9) City of Everett Industrial Waste Discharge Permit #7722-09 (10) NAVSEA Standard Item 009-97 – Ship Building and Ship Repair Operations National

Emission Standard for Hazardous Air Pollutants for Surface Coatings Information (11) Washington State Department of Health - Public Water Systems (WAC 246-290)


TABLE OF CONTENTS

REQUIREMENTS Page

1 GENERAL REQUIREMENTS 9 2 SPILLS 11 3 OIL SPILL PREVENTION CONTROL AND COUNTERMEASURE (SPCC) 15 4 STORMWATER POLLUTION PREVENTION PLAN (SWPPP) 17 5 REFUELING EQUIPMENT ON THE PIERS 19 6 MANAGEMENT OF HAZARDOUS MATERIALS 21 7 SOLID WASTE AND RECYCLING 23 8 HAZARDOUS WASTE MANAGEMENT 25 9 OIL AND WASTE WATER TRANSFERS 31 10 AIR POLLUTION CONTROL AND REPORTING 35 11 DRINKING WATER 39 12 REMOVAL OF SEA GROWTH FROM VESSELS, BARGES, AND OTHER

FOULED MARINE APPARATUS 41 13 DEAD, INJURED, OR STRANDED MARINE ANIMALS 43 14 KEY PHONE NUMBERS 45

ATTACHMENTS (1) Emergency Response Procedures at NAVSTA Everett 47 (2) SPCC – General Oil Management – SOP 1 49 (3) SPCC – Routine Inspections – SOP 2 51 (4) SPCC – Oil and Fuel Delivery – SOP 3 53 (5) SPCC – STI SP001Monthly Inspection Checklist 55 (6) SPCC – STI SP001 Portable Container Monthly Inspection Checklist 59 (7) SWPPP – Form R-1 Contained Water Release Form 61 (8) SWPPP – NAVSTA Everett Best Management Practices 63 (9) Contractor’s Solid Waste Tracking Sheet (SWTS) 69 (10) Contractor Request for Satellite Accumulation Area (SAA) Registration 71 (11) Contractor Request for Less than 90-Day Hazardous Waste Accumulation Area

Certification/Recertification 73 (12) Less than 90-Day HWAF Weekly Inspection 75 (13) Waste Inventory List (WIL) 77 (14) Waste Information Sheet (WIS) 79 (15) Operations Manual – SOP 1: General Transfer Procedures 81 (16) Operations Manual – SOP 2: Ships Transferring Oily Wastewater to the Oily Wastewater Pretreatment Facility 83 (17) Puget Sound Clean Air Agency Order of Approval for NOC No. 9211 85


DEFINITIONS – TECHNICAL 1. Area Accumulation Operator (AAO) – A designated contractor responsible for the

management and storage of hazardous waste.

2. Bulk Container – Any container greater than 119 gallons or greater than 882 lbs.

3. BMP – Best Management Practice.

4. Contracting Officer (KO) – The term used to identify the Government Contracting Officer and/or their designated representatives. Designated representatives could be:

• QA Representative,

• Performance Assessment Representative,

• Naval Supervisory Authority, or

• Environmental Work Center Coordinator (EWCC).

Note: For the rest of this document KO will refer to the KO or the KO’s designated representative.

5. Contractor – The term contractor refers to both the prime contractor and subcontractors. The prime contractor shall ensure that his/her subcontractors comply with the provisions of this guide.

6. Dangerous Waste – See definition for hazardous waste.

7. EWCC – Environmental Work Center Coordinator. Government personnel designated by their command and trained by The Environmental Division on Site-Specific the Environmental Division regulations and policies. The EWCC is the Contracting Officer’s delegate for environmental issues.

8. Fugitive Dust – Particulate matter or any visible air contaminants (smoke, dust, or fume) other than uncombined water that is not collected by a capture system and emitted from a stack, but is released to the atmosphere at the point of generation.

9. Hazardous Material (HM) – Any material which, by virtue of its potentially dangerous nature (e.g., toxic, flammable, corrosive, oxidizing, irritating, sensitizing, reactive), requires control in its use, packaging, handling, storage, or stowage, to assure safety to life and property. This definition is intended to apply to proprietary industrial, commercial, or locally prepared blends, mixtures, formulations, or compounds of gases, liquids, and solids intended for use at the job site. This definition also includes materials such as blast grit, welding rods, and fuel. Fuel already in vehicles is exempt.

10. Hazardous Waste (HW) – Defined under 40 Code of Federal Regulation (CFR) Part 261 and WAC 173-303, Ref. (7). This includes, but is not limited to, federal hazardous waste, extremely hazardous waste, and state-only dangerous waste.

11. HWAF – NAVSTA Everett Hazardous Waste Accumulation Facility located at Building 2150 – NAVSTA Everett’s 90-Day accumulation area. 425-304-5987 or 5986

12. HWMP – Hazardous Waste Management Plan as required by OPNAV M-5090.1, Environmental Readiness Program Manual.


13. NAVSTA Everett – Naval Station Everett.

14. The Environmental Division – Naval Facilities Engineering Command Northwest (NAVFAC Northwest), Public Works Department (PWD), Environmental Division located in Building 2000 at NAVSTA Everett. 425-304-3470

15. NAVSTA Everett Recycling – NAVFAC Northwest PWD Solid Waste and Recycling Division located in Building 2331 at NAVSTA Everett. 425-304-3071

16. OHS – Oil and Hazardous Substances.

17. PCB (Polychlorinated biphenyl) Waste – As defined in 40 CFR 761, does not include those PCB containing wastes regulated as dangerous wastes in Washington State.

18. Solid Waste (SW) – Any solid, semi-solid, or liquid waste that does not designate as hazardous waste, asbestos containing material (ACM) waste, or PCB waste.

19. SPCC Plan – Oil Spill Prevention, Control, and Countermeasure Plan. A United States Environmental Protection Agency (EPA) requirement, 40 CFR 112.

20. SWPPP – Stormwater Pollution Prevention Plan. Outlines how NAVSTA Everett will follow coverage under EPA’s Multi-Sector General Permit (MSGP).

21. Volatile Organic Compound (VOC) – An organic chemical that has a high vapor pressure at ordinary room temperature. Their high vapor pressure results from a low boiling point, which causes large numbers of molecules to evaporate or sublimate from the liquid or solid form of the compound and enter the surrounding air. This excludes all compounds determined to have negligible photochemical reactivity by the U.S. EPA and listed in 40 CFR 51.100(s) in effect July 1, 1998.

22. Waste Awaiting Designation (WAD) – Waste for which the designation as hazardous or non-hazardous has not been completed.


1 GENERAL REQUIREMENTS 1.1 Submittal Requirements All documentation, correspondence, and/or communication specified in this document shall be submitted to the Contracting Officer or their delegated EWCC.

1.2 Environmental Mutual Understanding Meeting Prior to beginning work, the contractor shall schedule a meeting with the Contracting Officer and NAVSTA Everett Public Works Department (PWD) Environmental Division to discuss potential or expected environmental effects, environmental protection requirements and to develop a mutual understanding of necessary environmental protection and awareness, including protecting natural resources, required reports, and other measures to be taken. This meeting will normally occur as part of the pre-construction meeting or the availability arrival conference.

1.3 Environmental Compliance and Regulatory Interface The Environmental Division provides training to designated EWCC’s (government personnel). The EWCC is the primary point of contact for the Environmental Division to communicate with contractors. Contractors will be given the appropriate EWCC contact name prior to the start of work. The contractor is responsible for complying with all environmental laws and regulations, including payment of any fines attributable to the contractor’s conduct, regardless of whether or not the contractor is the named recipient of the notice, order, or fine.

a. Failure to comply with or repeated violations of Federal, State, or local regulations will result in the violator(s) losing their access to NAVSTA Everett or the operation being suspended until discrepancies are addressed.

b. Contractors shall ensure all of their personnel working at this work-site, their managers, and their sub-contractors, are aware of the facility specific environmental requirements specified in this document and in the awarded contract.

All government environmental regulators (i.e., Washington Department of Ecology, EPA) interface will be made by the Environmental Division, via the KO. Documents requested by a regulatory agency must be turned over to the KO and a copy sent to Environmental Division. The KO will validate regulatory requests, review the submittal, and forward to the Environmental Division for release to the requesting agency. The contractor shall provide the Environmental Division, via the KO, with copies of related correspondence/records of communication between the contractor and the regulatory agency in a timely manner.

1.4 Training Environmental Management Systems (EMS) Awareness Training – Required for all personnel working at NAVSTA Everett. For personnel with access to a computer, training must be completed through Environmental Compliance Assessment, Training and Tracking System (ECATTS) web training: https://environmentaltraining.ecatts.com, password is: navfac. Directions to complete this training are below.

a. Log into ECATTS

b. select “All Available Environmental Training”

c. Select “NAVSTA Everett Required Training”


d. Select “Environmental Management System (EMS) Awareness”.

e. For personnel without access to a computer, your supervisor can download this training and present it as on-the-job training and maintain a roster of attendees. This training is required only once. Send a copy of the training roster to the Environmental Division via your EWCC.

Site-Specific Training for Contractors at NAVSTA Everett – Required for contractors Area Accumulation Operators (AAO) who are involved with turning in hazardous waste through the EWCC. It is optional for other contractor personnel. For personnel with access to a computer, training must be completed through Environmental Compliance Assessment, Training and Tracking System (ECATTS) web training: https://environmentaltraining.ecatts.com, password is: navfac.

a. Log into ECATTS,

b. Select “All Available Environmental Training”

c. Select “NAVSTA Everett Required Training”

d. Select “Site-Specific Environmental Training for Contractors: NAVSTA Everett”.

e. For personnel without access to a computer, your supervisor can download this training and present it as on-the-job training and maintain a roster of attendees. This training is required one-time only. Send a copy of the training roster to the NAVSTA Environmental Office via your EWCC.

Upon request the contractor shall provide proof of training to the EWCC to be forwarded to the Environmental Division.

1.5 Containers All containers will be marked with its contents or “Empty” and the contractors’ name.

1.6 Pollution Prevention Pollution or waste generation shall be prevented or minimized at the source whenever possible. What cannot be prevented at the source shall be recycled in an environmentally safe manner, whenever feasible. Pollution or waste that cannot be prevented or recycled shall be properly disposed of following federal and state regulations and Navy policy as summarized in this document.

1.7 Weekends/Holidays Three days’ notice shall be provided to the Environmental Division, via the EWCC, when after-hours, weekend, or holiday environmental support is needed (for example; hazardous waste turn-in). Normal work hours are 0700 – 1500, Monday through Friday.


2 SPILL PREVENTION AND REPORTING Report emergency spills immediately to Regional Emergency Dispatch by calling 911 on NAVSTA Everett landlines or 425-304-3333 on cell phones. The definition of emergency and non-emergency spills can be found in Section 2.2. The Oil and Hazardous Substance Integrated Contingency Plan (ICP), Ref. (1), governs how spills will be reported and managed.

All contractor personnel, including subcontractors, performing work at NAVSTA Everett, must be aware of and understand spill prevention, spill events, and the proper response for each type of event. A copy of Attachment (1) shall be posted on official bulletin boards, throughout offices and work areas, specifically oil and hazardous material handling areas. Fill in the three blanks on the bottom for the form.

2.1 Spill Prevention Contractors shall take all reasonable and necessary precautions to prevent Oil and Hazardous Substances (OHS) from reaching the air, ground, or waterways. General requirements include ensuring there is secondary containment or diversionary structures in place as necessary to prevent a discharge to navigable waters. Reasonable steps, at a minimum, shall include the following:

a. Place a spill response kit at or near HM and hazardous waste handling and transfer work sites. Post the list of the materials for the spill kit and confirm contents are not expired and fully stocked quarterly.

b. Place OHS in approved containers and label them. Inspect containers to ensure integrity prior to the transfer of material and storage of oil and hazardous substances. Secure all containers (i.e., drum covers on) when not in use. Store all containers in approved lockers or facilities. Maintained approved facilities in a clean and orderly manner. Secure all containers prior to transportation.

c. Protect storm drains, catch basins, manholes, and floor drains within the drainage area of OHS operations with a mat, plug or other suitable device to prevent flow into subsurface distribution systems. Spill containment around fuel tanks should be free of water prior to fuel transfers.

d. Contractors OHS equipment: All OHS containers with a capacity of 55 gallons or more must be located in impermeable secondary containment. The containment must be capable of containing 100 percent of the largest container within the containment. Where possible, cover the containment to prevent the accumulation of rainwater. If secondary containment is not protected from rain, provide additional capacity for 4 inches of rain. For known, uncontaminated rainwater that does accumulate, follow the requirements in Attachment (7) of this document for discharge.

e. Keep work sites clean to minimize loss of accumulated debris when it rains. Clean up as necessary to maintain control of potential pollutants. After fuel transfers to or from trucks, drivers should inspect the area and clean up any fuel or oil drips that have occurred. Drivers should remove any fuel from spill containment buckets by draining it back into the tank if possible.


f. Implement additional preventative measures as needed to minimize the potential of any spill event, such as using tarps, drip pans, and proper storage.

2.2 Spill Event A spill is any unpermitted or uncontrolled release of oil, a hazardous substance, or sewage to water, onto the ground, or into ship systems such as bilges, regardless of the amount spilled. This includes any spilling, leaking, pumping, emitting, discharging, injecting, escaping, leaching, disposing, or dumping of liquid or solid material not authorized by the contract. There are two types of spill events: emergency and non-emergency.

a. Emergency Spill Event is any spill event meeting one or more of the following criteria is an emergency spill event:

(1) Is a threat to human health or the environment; or

(2) Is more than 10 gallons; or

(3) Is a material not known to you; or

(4) Has entered a waterway, has the immediate potential to enter a waterway, or has entered a storm drain; or

(5) Requires assistance or resources from other departments for mitigation or cleanup; or

(6) Is outside Navy property.

b. Non-emergency Spill Event is an event that does not qualify as an emergency spill event and has the following characteristics: (1) Is a known material or hazardous substance of 10 gallons or less; and

(2) Can be cleaned up by the personnel who discovered the spill, or within the established time frame of the work process; and

(3) Does not pose an immediate threat to human health or the environment; and

(4) Is not released outside of Navy property or into any waterway or inlet (including storm drains, sewer drains, etc.).

2.3 Emergency Spill Response Procedures The following applies in the event of an emergency spill, caused by the contractor during contract performance. The contractor shall:

a. Report an estimated quantity to NAVSTA Everett Fire an Emergency Services and the Environmental Division.

b. Immediately notify Regional Emergency Dispatch by calling 911 on a NAVSTA Everett landline phone, or 425-304-3333 on a cellular phone.

c. Isolate the spill area.

d. If the properties of the spilled material are known, the contractor shall try to stop or contain the spill to prevent it from going into drains or waterways only if it can be done without endangering human health or safety.


e. After isolation and containment, the contractor shall remain upwind until arrival directed otherwise by the NAVSTA Everett Fire an Emergency Services.

f. The contractor shall notify the KO.

g. The contractor is required to provide available technical data (e.g., Safety Data Sheets (SDSs) and waste profiles) the contractor possesses on the material spilled to assist NAVSTA Everett Fire and Emergency Services and the Enviromental Division.

h. The contractor shall assist the Environmental Division in the preparation of spill reports if requested.

i. The Environmental Division will provide to the KO relevant data necessary to determine financial impact and liability of the spill and reimbursement for assistance of spill clean-up and disposal services. If the spill is contractor caused, the contractor shall reimburse the Navy for spill response, clean up, and disposal services.

2.4 Non-Emergency Spill Response Procedures The following applies in the event of a non-emergency spill, caused by the contractor during contract performance. The contractor shall:

a. Stop the source of the spill if safe to do so. Contain the spilled material and keep it away from drains or waterways. Block any drains near the spill if there is a chance the spill will reach them.

b. Wear the proper personal protective equipment while cleaning up a spill. Refer to the product’s SDS sheet.

c. Turn waste debris over to the HWAF, see Section 8.


3 OIL SPILL PREVENTION CONTROL AND COUNTERMEASURE (SPCC) 3.1 Requirements The following requirements apply to oil storage and tanks.

a. Applies to oil storage areas. Oil means oil of any kind and in any form, including, but not limited to: fats, oils, or greases of animal, fish, or marine mammal origin; vegetable oils, including oils from seeds, nuts, fruits, or kernels; and other oils and greases, including petroleum, sludge, synthetic oils, mineral oils, oil refuse, or oil mixed with wastes other than dredged spoil.

b. Tanks and containers (each identified by a unique identification number) brought to NAVSTA Everett by a non-Facilities Services Contract (FSC) contractor, such as a construction contractor, are not included in NAVSTA Everett’s SPCC plan. These tanks are operated by the contractor and are considered to belong to a separate facility (see 40 CFR 112.2). If a non- FSC contractor brings tanks and containers of oil with an aggregate aboveground capacity greater than 1,320 gallons (only containers with a capacity of 55 gallons or greater are counted), then the contractor must provide and implement its own SPCC plan. A contractor implementing its own SPCC plan must also comply with the installation’s temporary environmental controls as provided in the contract.

c. Follow the “General Oil Management” procedures from SOP 1, Attachment (2).

3.2 Inspections The following list of inspections and checklists are required and regularly audited by the Washington State Department of Ecology:

a. For tanks use “STI SP001 Monthly Inspection Checklist”, Attachment (5).

b. For 55-gallon and larger portable containers use “STI SP001 Portable Container Monthly Inspection Checklist”, Attachment (6).

c. Follow the “Routine Inspections” procedures from SOP 2, Attachment (3).

d. Records of all inspections and tests are to be kept on site for three years, and copy to the KO.

3.3 Spill Prevention Equipment The following items discuss secondary containment:

a. Inside secondary containment must have adequate capacity to contain the entire contents of the largest single container that is stored within the containment device.

b. Outside secondary containment must also be of sufficient capacity to contain the entire contents of the container plus sufficient freeboard to contain any rainwater or other drainage that could become entrained within the containment area. If rainwater does accumulate in the containment, then it must be inspected for signs of oil before the rainwater flows over the sides of the containment or before it is manually discharged.

Ensure that an adequate spill kit is available near each drum and tank.


3.4 Oil and Fuel Delivery Follow “Oil and Fuel Delivery – SOP 3”, Attachment (4).


4 STORM WATER POLLUTION PREVENTION PLAN 4.1 Stormwater Drain Discharge In accordance with the NAVSTA Everett Stormwater Pollution Prevention Plan (SWPPP), Ref (3), nothing is to be poured or allowed to drain into any stormwater drain system without the express written permission of The Environmental Division, via the EWCC.

Water that meets the “Clean Criteria” may be discharged to the stormwater drain. Form R-1: Contained Water Release Form, Attachment (7), includes the types of operations allowed and the clean criteria to be met. The contractor shall submit the form to the Environmental Division, Stormwater Program Manager, via the EWCC. Non-approved discharges to the storm drain may be in violation of regulations and/or permits issued by the EPA or the Snohomish County Health District.

4.2 Best Management Practices The contractor will identify potential sources of pollution in their area, which may reasonably be expected to affect the quality of stormwater discharge from the site and follow the list of mandatory Core best management practices (BMPs) provided in Attachment (8). If the applicable BMPs are not effective in preventing the discharge of pollutants, then select and implement additional BMPs from the NAVSTA Everett SWPPP or EPA publication 832-R-92-005 and Washington State Department of Ecology, Stormwater Management Manual for Western Washington. Contact the Environmental Division, Stormwater Program Manager, via the EWCC for help with BMPs.

4.3 Vehicle Cleaning and Maintenance Vehicle cleaning, equipment cleaning, or maintenance of vehicles or equipment, are prohibited, unless otherwise approved by the Environmental Division, via the EWCC.


5 REFUELING EQUIPMENT ON THE PIERS For refueling cranes and equipment (larger than 1 gallon tank) on the pier, follow the guidelines below.

a. The transfer procedures will meet the criteria of the Department of Transportation contained in 49 CFR parts 177 and 393.

b. Refueling of cranes or equipment will not take place if there is another fuel/oil transfer operation taking place on the pier.

c. A temporary berm/containment will be put in place during all refueling evolutions to contain any possible spills, leaks, or overflow from the fuel truck to the equipment being refueled. Note: 5 gallon or less OSHA/DOT approved gas cans may be used vice a fuel truck.

d. Post “Refueling – No Smoking within 50 feet” signage and provide traffic control (rope off perimeter).

e. A spill kit will be kept nearby during all refueling operations. f. An accessible fire extinguisher of 5BC rating or higher, shall be available at the

operator station during all refueling evolutions. g. The handbrake of any motor vehicle will be securely set and all other reasonable

precautions to be taken to prevent motion of the motor vehicle. h. Vehicle engine will be shut off unless it is used for the operation of a pump. i. Fuel tank filler pipe shall be located in such a position, or protected in a manner to not

allow a spill or over flow of fuel to run onto the engine, exhaust, or electrical equipment of the equipment being fueled.

j. A grounding strap will be used to connect the equipment being fueled with the portable tank containing the fuel.

k. A Contractor Representative will be at the refueling site during all refueling evolutions equipped with a cell phone or a 2-way radio.

l. After the refueling process the truck will be taken off the pier or if using safety cans they will be placed in a flammable locker.

m. Any pads, rags, or debris contaminated with fuel will be turned-in to The Environmental Division as hazardous waste via the EWCC.


6 MANAGEMENT OF HAZARDOUS MATERIALS 6.1 Hazardous Materials The Hazardous Materials Minimization Center (HAZMIN Center) at NAVSTA Everett is operated by NAVSUP FLC Puget Sound HAZMIN Center Building 2202, 425-304-4130, per Ref (4). The contractor will coordinate hazardous materials (HMs) use and storage with the KO. No HM will be brought onto NAVSTA Everett without prior authorization from the KO.

6.2 Prohibited Hazardous Material Radioactive materials or instruments capable of producing ionizing radiation as well as materials that contain asbestos, mercury, methylene chloride, lead paint, or PCBs are prohibited. The need to use any of these materials will be considered on a case by case basis. The contractor will coordinate with the EWCC with requests to use such materials.

6.3 Labeling Requirements All hazardous material containers will be labeled with the original manufactures label, the contractor’s company name, and the SDS number for quick reference to their Authorized Use List, or AUL. Hazardous materials not in their original containers will be labeled, at minimum, with:

a. Name of product,

b. Manufacture,

c. SDS reference number or HMIRS PS#,

d. Tank number if applicable, and

e. Contractors Company Name.


7 SOLID WASTE AND RECYCLING 7.1 General Waste Management Requirements The following waste management procedures must be followed:

a. NAVSTA Everett must account for all waste (hazardous or otherwise) generated at NAVSTA Everett. This includes all waste generated by contractor personnel while working at NAVSTA Everett. NAVSTA Everett follows the regulations of 40 CFR 243, Ref. (5), and Snohomish Health District Sanitary Code, Chapter 3.1, Ref. (6).

b. All contractors must provide their own trash service.

c. In no event shall any waste, including wastewater, be disposed of in the storm drain system.

d. Under no circumstances can you place Hazardous Waste or Hazardous Materials into any solid waste or recycle dumpsters.

e. Empty Hazardous Material containers – See Section 8.

f. Contractors are to follow Executive Order 13514 – to promote pollution prevention and eliminate waste by:

(1) Diverting at least 50 percent of non-hazardous solid waste, excluding construction and demolition debris.

(2) Diverting at least 50 percent of construction and demolition materials and debris.

g. Solid Waste Tracking Sheet (SWTS), Attachment (9) – To be filled out for every shipment of Solid Waste, Recycled Material, or Reused Material. To be submitted to the PWD Integrated Solid Waste Manager, via the EWCC, every month, no later than the fifth calendar day of the following month.

h. Contact NAVFAC Northwest PWD Solid Waste and Recycle Center with questions regarding solid waste management or recycling, Building 2331.

Office phone: 425-304-3071 Monday – Friday 0800 - 1600

Cell phone: 360-914-7411 Monday – Friday 0730 – 1600

FAX: 425-304-3074

7.2 Waste Description Prior to Work The contractor is responsible for identifying all wastes to be generated or produced during performance of their contract at NAVSTA Everett. The following discusses roles and responsibilities for describing the waste in order to get it properly disposed of.

a. Any discarded item or material produced by the project, whether owned by the Contractor or the Government, that is not reusable without reclamation, is classified as waste. The Environmental Division is responsible for determining if the waste is hazardous or not. The contractor shall contact The Environmental Division, via the EWCC, to determine if waste generated during the contract is hazardous or non-regulated.


b. The contractor will describe materials that are expected to be reused, recycled, and disposed during the project. The description should include estimated quantities for each material.

c. The EWCC shall provide the waste description to NAVSTA Everett Solid Waste and Recycling Manager no later than one week before initiating work or immediately for emergent work. The contractor and the EWCC will meet with The Environmental Division and NAVSTA Everett Solid Waste and Recycling to discuss waste management and resolve questions and comments prior to initiating work. For hazardous waste see section IV of this guide.

7.3 Contractor Management of Recyclable Materials Recyclable material may not be placed in solid waste bins. Contact the NAVSTA Everett Solid Waste and Recycle Center regarding management of large volumes of recyclable material. NAVSTA Everett maintains recycling containers on the piers. There are separate containers for clean wood (unpainted, untreated only), metals, cardboard, paper, glass and plastic. Contractors must consult with NAVSTA Everett Solid Waste and Recycle Center before placing any recyclable materials in these bins.

7.4 Contractor Disposal of Solid Waste Each building and each ship berthed at NAVSTA Everett are assigned municipal solid waste bins. Contractors may not place solid waste into these bins. Contractors are to provide their own solid waste containers and make disposal arrangements. Cover and contain all solid waste to prevent it from blowing away and to prevent stormwater contamination. Keep the area around the solid waste collection areas clean and free of debris.

Containers of solid waste shall be emptied no less than once per week. The waste must be contained and covered during transport to prevent littering. At project completion, leave the areas clean.

Contractor is responsible for ensuring that no disposal actions are taken that could be construed as illegal dumping. Waste shall be hauled to a facility permitted to handle that type of waste, and vehicles and haulers used for the transportation of solid waste shall be permitted, licensed or otherwise approved by the applicable County Health District(s). If the contractor is to dispose of waste at the local transfer facility, the completed SWTS will need to be presented to transfer facility personnel before the waste will be accepted.


8 HAZARDOUS WASTE MANAGEMENT

8.1 Hazardous Waste (Includes Oil, Asbestos and PCB Wastes) Contractors working at NAVSTA Everett or its outlying facilities must follow all Federal and State regulations, and the Hazardous Waste Management Plan, Ref. (8). Under no circumstances shall the contractor generate or remove hazardous waste from Navy properties without authorization from the Environmental Division, via the KO or, the KO’s designated representative. Outlying facilities may be challenging but close contact with the Environment Division, via the KO, will be the key to success.

a. Responsibilities include the following:

(1) Environmental Division will: • Ensure contractors waste is properly managed and disposed of,

• Provide waste designation, and disposal methods,

• Provide signature and the EPA ID# on the HW manifest. (2) The KO will:

• Ensure funding is provided for HW disposal either by the contractor or through The Environmental Division. May need to provide a funding document to the NRNW Comptroller,

• Appoint and provide the name of the EWCC for each project. (3) The EWCC will:

• Be the point of contact for the contractor to communicate with the Environmental Division,

• Co-sign the HW turn-in paperwork and request for designation,

• Notify the EOS or HWAF Operator when a contractor is anticipating generating HW.

(4) The contractor will: • Provide an Accumulation Area Operator (AAO) in the event that hazardous waste

is generated. The AAO is the person that is responsible for the storage and control of hazardous waste and coordination with the Environmental Division via the KO.

• Provide signature on HW turn-in paperwork and designation requests,

• Provide sufficient information to allow the Environmental Division to properly designate waste, and

• Notify The Environmental Division via the KO anytime HW is expected to be generated.

b. Bulk Hazardous Waste:

(1) It is extremely important that generation of bulk (more than 119 gallons, or more than 882 pounds) HW be discussed with the Environmental Division, via the KO, two weeks prior to generation. Bulk HW may not be able to be turned-in to the HWAF as


they are not equipped to handle bulk wastes. Store bulk HW onboard ship or contact The Environmental Division to determine a temporary accumulation area.

(2) The contractor shall provide bulk containers, secondary containment and labels needed to comply with bulk storage of hazardous waste. The Environmental Division will help with labeling requirements. The contractor will label the containers with the following:

• Identification Number of the container, to be noted on all other forms,

• Contents of the container,

• Waste Awaiting Designation (WAD) – If not designated,

• Hazardous Waste or Non-Regulated as appropriate,

• Risk label, if HW, and

• Contractor Name, POC, and Phone Number (3) The contractor may make arrangements to dispose of bulk hazardous waste for better

pricing, however the waste must be designated by the Environmental Division.

c. Non-Bulk Hazardous Waste:

(1) The Environmental Division will arrange for the disposal of non-bulk hazardous waste with costs to be borne by the contracting agency.

(2) The contractor shall provide all the information needed to designate the waste.

(3) The contractor will label all containers with:

• Contents of the container,

• Manufacture,

• SDS reference number or HMIRS PS#, and

• WAD – If not designated (not a single product or waiting for lab analysis, etc.),

d. Waste Awaiting Designation

(1) Lab Analysis - When the container is full and ready for disposal, a representative sample will be taken for lab analysis, if needed. Contact the EOS or HWAF Personnel, via the KO, for the correct analytical to be taken for the particular waste stream.

(2) To request designation fill out the WIS with the container ID number and submit it to the EOS or HWAF Personnel, with AAO and EWCC signature, via the KO. Provide the container identification number on all related items:

• SDS or HMIRS PS# of all hazardous materials,

• Lab Analysis – if appropriate,

• Email all information to the HWAF Operator requesting designation. The HWAF Operator will designate the waste and provide the contractor with the proper disposal method.


• If results indicate that the waste is non-regulated follow guidance for Solid Waste. e. Hazardous waste shall not be stored on the pier without written permission from the

Environmental Division, via the KO. It will need to be managed in an approved SAA or Less-than-90-Day Accumulation Area.

8.2 Unanticipated Hazardous Waste If unexpected material that may be dangerous to human health or the environment is encountered anytime during contract performance, the contractor shall stop that portion of work and notify the Environmental Division immediately, via the KO. If the situation is an immediate threat to human health or the environment, call 911 by landline or 425-304-3333 by cell phone.

8.3 Accumulation Areas for Hazardous Waste The following discusses the requirements for accumulation areas containing hazardous waste.

a. Satellite Accumulation Areas (SAA):

(1) Establishment and location of an SAA must be coordinated through The Environmental Division, via the KO, prior to being operated. The contractor AAO or the EWCC will be the site manager. Proposed changes in the location, type of HW, or container size must be coordinated with the Environmental Division, via the KO.

(2) The Environmental Division will provide a SAA sign, the appropriate size and type of container, labeling requirements, and a SOP with the weekly inspection form. The AAO must check the containers to ensure the labeling is correct for the HW to be accumulated,

(3) When 55 gallons of HW, or one quart of acute HW, is accumulated, the container must be marked immediately with the accumulation start date and moved within three days to the HWAF. If the SAA volume limits are exceeded or other SAA criteria are not met, the site may be considered a non-complying less-than-90-day accumulation area subject to numerous violations.

(4) SAA’s located outside of a building will be locked. The AAO will maintain control of the key. If the key is to be given to anyone, a logbook will be maintained noting the date, time, name of person adding waste to the container, and how much was added.

(5) Closure of a SAA requires inspection and approval by The Environmental Division, via the KO.

(6) The assigned AAO or EWCC will conduct weekly SAA Inspections.

b. Less-than-90-day Accumulation Areas. Under special circumstances The Environmental Division may authorize a less-than-90-day Accumulation Area prior to storing HW. The contractors AAO or the EWCC will be the site manager. This area must meet all the requirements of WAC 173-303-200(1). The contractor is responsible for:

(1) Contingency Plan for the less-than-90-day Accumulation Area,

(2) Training Plan,

(3) Communication System with maintenance identified,


(4) Adequate aisle space, 36 inches between container isles,

(5) Secondary containment,

(6) Post a sign at each entrance: “Danger – Unauthorized Personnel Keep Out” legible from 25 feet or more,

(7) Weekly Inspections, and

(8) Recordkeeping: all records and inspections are to be kept for 5 years, copies sent to The Environmental Division, via the KO,

(9) Closure of the less-than-90-day Accumulation Area requires inspection and approval by The Environmental Division, via the KO.

c. Universal Waste: Includes lamps, batteries, and mercury containing devices. All Universal Waste sites need to be registered with The Environmental Division, via the KO. The contractors AAO or the EWCC will be the site manager. The HWAF will pick up universal waste every six months. If your container has not been picked up within six months or is full prior to six months, call the HWAF, via the KO, and request a pick up.

d. Used Oil: All used oil sites need to be registered with the Environmental Division, via the KO. The contractors AAO or the EWCC will be the site manager. Label the containers with “Used Oil”. Ensure secondary containment is in place. Display “No Smoking or Open Flame”, and the Emergency Response Procedures at NAVSTA Everett from the ICP, Attachment (1).

8.4 Common Waste Streams and Special Handling Instructions See Appendix A from the Hazardous Waste Management Plan, Ref. (8).

8.5 Procedure for Turn-In of Hazardous Waste to the HWAF Contractors are required to follow the procedures below for turning in hazardous waste to the HWAF.

a. Screen for reuse.

b. Required Forms:

(1) WIL – Mandatory, signed by the contractor’s AAO and the EWCC. Use the WIL to make a list of all waste streams turned in. Mark each container with the corresponding number on the WIL. Example: If the first item on the WIL is Paint Chips, all the containers, with paint chips, in it will have a “1” on them also put a “1” on WIS, SDS, and or Lab Analysis relating to this waste stream. Call the HWAF for pre-inspect/pick-up scheduling 425-304-5986/89.

(2) WIS – Is used if there are two or more products in one of the waste streams (such as: paints & solvents, oily & greasy rags, fuel & water mix, etc.) or if more information is required than provided for in the WIL. It will be signed by the contractor’s AAO and the EWCC,

(3) SDS, or HMIRS PS# for each item,

(4) Lab Analysis and Chain-of-custody if appropriate.


• All containers will be in good condition, clean, closed, and properly identified.

• Trash is not allowed in any container. c. Pre-inspect:

(a) Contact the HWAF, via the EWCC, for a pre-inspect meeting

(b) Provide:

• WIL – signed by the AAO and EWCC

• WIS if one of the waste streams is a combination of materials – Signed by the AAO and EWCC

• SDS or HMIRS PS#

• Lab Analysis and Chain-of-Custody – if appropriate, (c) When the pre-inspect is complete the HWAF Operator will either take the waste at

that time or arrange a date and time for pick up.

(d) Contractors working on ships shall make arrangements with the ship and the HWAF prior to offload of HW and will provide forklift service to load the truck if necessary.

(5) Empty Hazardous Material Containers. All empty containers will be returned to the HAZMIN Center. If they were not issued by the HAZMIN Center then turn them in to the HWAF. Do not throw them into the trash containers without written approval from the Environmental Division, via the KO. Example: paint cans with dry hardened paint in them, and the paint does not designate as hazardous waste, may be a candidate for the contractors dumpster, or if only a residue of paint is left they may be recyclable. Approval will be considered on a case-by-case basis.

8.6 Lab Analysis for Hazardous Waste Designation a. Contact the Environmental Division, via the KO, prior to sampling to ensure that the

correct analysis is being performed. Depending on the waste stream and how it was generated the required analysis may vary.

b. The contractor will send all laboratory analysis for hazardous waste determination to a lab that is accredited by Washington State Department of Ecology.

c. Examples of required Lab Analysis (at minimum): (1) Sandblast Grit or paint chips – TCLP 8 RCRA Metals (Arsenic, Barium, Cadmium,

Chromium, Lead, Mercury, Selenium, and Silver).

(2) Soil – PAH, PCB, TPH Diesel, and TCLP 8 RCRA Metals.

(3) Waste Water – 8 RCRA Metals, Copper, Nickel, Zinc, Cyanide (all metals are Total), pH, and BTEX. Depending on the results a TCLP analysis may have to be performed on high level metals.

(4) Lagging – TCLP 8 RCRA Metals and Asbestos.

(5) Unknown Waste:

• Step 1- flash point, reactive assessment, pH, 8 RCRA Metals, Copper, Nickel, Zinc (all metals are Total), total pesticides, and total organic compounds.


• Step 2 - (determined by step 1, if needed): TCLP 8 RCRA Metals, TCLP pesticides, and/or TCLP Organics.

(6) For other items contact the Environmental Division, via the KO, for the appropriate analysis to test for.

Note: Since waste streams vary these examples are minimum estimates rather than absolute. Depending on how the waste was generated, results of these samples, or the materials listed on the WIS, additional sampling may be necessary to properly designate waste.

8.7 Requests for Designation and Disposal Method a. Required Forms (include the container number on each item):

(1) WIS – Signed by the contractor’s AAO and the EWCC,

(2) SDS, or HMIRS PS#, if appropriate, and

(3) Lab Analysis and Chain-of-Custody, if appropriate.

b. Submit all information to the Environmental Division, via the KO.

c. The Environmental Division will designate the waste stream, determine the proper disposal method, and reply by email to the KO.


9 OIL AND WASTE WATER TRANSFERS 9.1 Sanitary Sewer Discharge Discharge of waste material to a sanitary sewer drain (e.g., sinks, toilets, & manholes labeled “SEWER”) is prohibited unless prior authorization has been obtained from the Environmental Division, via the EWCC. Non-approved discharges to the sanitary sewer system may result in direct violation of the City of Everett Industrial Waste Discharge Permit #7722-14, Ref. (9), issued to NAVSTA Everett.

9.2 Shipboard Liquid Waste Discharges The contractor shall ensure that all liquid waste generated from cleaning operations that is planned for discharge shall have analysis performed. Results shall be provided to The Environmental Division, via the EWCC, prior to discharge. The proper disposal method will be decided after review of the lab analysis and Environmental will reply with a written decision. Analysis required:

a. Arsenic (T)

b. Cadmium (T)

c. Chromium (T)

d. Copper (T)

e. Cyanide (T)

f. Lead (T)

g. Mercury (T)

h. Nickel (T)

i. Silver (T)

j. Zinc (T)

k. pH

When authorized to discharge to the Oily Wastewater Pretreatment Facility (OWPF), the contractor shall contact the PWD Utilities Supervisor to arrange for transfer. All liquid waste shall be labeled with the laboratory report number for PWD to identify the material being transferred.

For additional information and or support, please contact the Environmental Division, via the EWCC.

9.3 Designation Process In order for the Environmental Division to designate the hazardous waste, please complete the following:

a. Send a completed WIL, Attachment (13), WIS, Attachment (14), and lab analysis to The Environmental Division, via the EWCC, for designation and disposal options.

b. The WIL, WIS, and lab analysis will include:

(1) The container or tank identification number, and


(2) The name of the contractor and ship they are working on.

c. The Environmental Division will designate the waste and reply in writing with the disposal method via the EWCC.

9.4 Oily Waste Water Oily waste water that is not contaminated with surfactants, halogenated solvents, AFFF, hazardous waste, or pH <5 or >10 can be disposed of at the NAVSTA Everett OWPF. Prior to acceptance, the contractor is required to perform pretreatment analytical to determine if the waste meets pretreatment permit limits (Paragraph b of this section). A copy of analytical shall be forwarded to The Environmental Division, via the EWCC, for review prior to discharge to the OWPF. Authorization to discharge shall be verified by The Environmental Division, via the EWCC.

When denied permission to discharge to the OWPF and the waste is not a Hazardous Waste, the contractor shall dispose of liquid waste at a Washington State-approved treatment facility. Labeling and secondary containment requirements apply to containers stored off the ship.

The contractor shall manage all used oil products consistent with appropriate NAVSTA Everett and state regulatory requirements, policy and guidance. If in doubt, contact the Environmental Division via the EWCC.

9.5 Oil and Oily Waste Transfers All transfers of oil and oily wastewater at the piers over water are regulated by the Coast Guard. There will be no hose connections over the water.

For transferring oily waste from the ship to a portable tank on the pier, the contractor shall follow their Coast Guard approved Operations Manual and the personnel involved shall be currently trained Persons-In-Charge (PICs).

Transfer of oily wastewater to the pier risers, to be sent to the OWPF, are addressed in the NAVSTA Everett Operations Manual, SOP 1: General Transfer Procedures, Attachment (15), and SOP 2: Ships Transferring Oily Wastewater to the OWPF, Attachment (16). A copy of this procedure can be obtained by calling the Environmental Division at 425-304-3465. Transfers will require a PIC with qualifications verified by the Environmental Division.

Transfers of OHS over water shall not be considered routine. Oily wastewater, fueling, defueling, and internal fuel transfer evolutions over water should only be performed when operationally necessary. Notify the Environmental Division, Port Operations, and PWD prior to transfer, via the EWCC, at least three days in advance of any OHS transfer. All transfers over water shall be done by qualified personnel that are PIC designated. The contractor PIC must schedule and conduct a Pre-transfer Conference prior to all petroleum transfer operations to ensure that each person involved in the transfer understands the details of the operation and to review the NAVSTA Everett applicable SOPs. This meeting is to ensure that proper spill mitigation and response measures are in place.

OHS transfer operations are generally prohibited between sunset and sunrise. Should a nighttime transfer be required, the contractor must request written permission from the Environmental Division via the EWCC. The Environmental Division will request permission from Commander Navy Region Northwest. Oily waste or petroleum transfers over water shall not be permitted in severe weather conditions. The Environmental Division and Port Operations shall determine if


weather conditions warrant shut down of transfer operations. Contractors will be notified of approval via the EWCC.

9.6 Tanker Truck Offloads at the Oily Wastewater Pretreatment Facility (OWPF) NAVSTA Everett is permitted to discharge to the City of Everett municipal sewer system under an Industrial Waste Discharge Agreement. This is a legally binding permit between the Navy and the City to protect their wastewater treatment process. The following conditions are part of the agreement:

a. All contractor tanker trucks shall check in with the PWD Industrial Wastewater Facility Manager prior to commencement of work.

b. Wastewater from tanker trucks discharged to NAVSTA Everett via sanitary or oily-waste risers are subject to the same screening process mentioned in section VII.c of this instruction.

c. If the contractor suspects the tanker truck contents may contain a hazardous substance, they shall contact the Environmental Division, via the EWCC, to coordinate offload efforts.

9.7 Tanker Truck, Vehicle, and Equipment Fueling Operations a. The Environmental Division shall be notified, via the EWCC, prior to all fueling

operations that require tanker truck dispensing. The Environmental Division representative shall be present prior to fueling evolutions to inspect tanker trucks and participate in pre-transfer conferences with involved personnel.

b. Tank truck drivers must never leave the immediate area and are required to monitor fuel hose connections and meters when transfers are in progress.

c. Fueling operations shall be restricted to designated areas as specified. Provide these designated areas with measures that prevent contamination of stormwater runoff.


10 AIR POLLUTION CONTROL AND REPORTING 10.1 General Operational Requirements Use of equipment with emissions to the air and equipment that contains air pollution control systems may be authorized under existing Puget Sound Clean Air Agency (PSCAA) requirements. Prior to start of work the contractor shall identify the proposed equipment to the Environmental Division, via the EWCC. The Environmental Division, via the EWCC, will determine need for a Notice of Construction/Order of Approval. Identify the make, model, manufacture date, size and brake horsepower for portable (skid or trailer mounted) internal combustion engines.

The contractor is responsible for coordinating submission of the Notice of Construction (NOC) (required by PSCAA) with the Environmental Division, via the EWCC, for equipment not exempted under PSCAA Regulation I, Article 6. The contractor will provide a copy of the NOC application and Order of Approval to The Environmental Division, via the EWCC.

The contractor is responsible for preparing an Operation and Maintenance (O&M) Plan for all air contaminant generation equipment (required by PSCAA Regulation I, Section 5.05(c)) and to maintain the O&M plan and any associated records on site for the duration of the project. Be prepared to provide those records for review, within 20 minutes, when requested by regulatory agencies such as PSCAA, following the procedures specified in Section I.c.5. The O&M plan must contain at a minimum the following elements:

a. Maintaining all equipment in good working order, through following manufacturer’s operation and maintenance recommendations at a minimum.

b. Maintain records of any repairs made, including records of preventive maintenance.

c. Periodic, documented inspections, including but not limited to, evidence of fugitive emissions.

d. Ensure deficiencies are promptly repaired. Secure operation of such equipment if immediate repairs are not feasible.

e. When fugitive emissions are found, determine whether reasonable precautions are being taken to minimize such emissions.

f. Requirements to repair the equipment or shut down operations when reasonable precautions are not being taken to minimize fugitive emissions or unreasonable odors.

g. Any requirements listed as conditions on the Order of Approval for the equipment, if applicable.

h. Records generated to demonstrate that these actions (e.g. inspections/maintenance/ corrective actions) have been completed, including the location, date, time, and name of persons completing the actions. Records may be in the form of a logbook.

The contractor will minimize dust emissions by using Best Available Control Technology (BACT). Dry power sweeping is not permitted. Instead, use vacuuming, wet mopping, wet sweeping, or wet power sweeping (to collect any wastewater for disposal). Employ water sprays or total dust containment (or both) at material transfer points in the area in which visible dust is generated. Ensure water spray does not cause run-on/run-off concerns. Provide covers, wetting of materials or adequate freeboard as necessary to prevent loss of particulate matter in transit.


Provide and position floats or tarps adjacent to and under the work area to contain fugitive emissions for over-water work. Secure grinding, blasting, material transfer and painting during windy periods when other BACTs are not effective.

The contractor will follow opacity (visible emission) requirements of PSCAA Regulation I, Section 9.03.

The abrasive blasting and spray coating operations shall be conducted in an area enclosure ventilated with one or more high efficiency filters. The dust collection system shall be sized to provide at least four air changes per hour in the area enclosure. The filters shall be of the high efficiency pleated fabric design and exhibit greater than 99.4% particulate control efficiency for particles 0.5 microns and larger before exhausting to atmosphere.

The operator shall confine overspray and fugitive dust from coating removal operations by creating an area enclosure using tarping methods (e.g., tarpaulins, plastic barriers, shrink wrap, mobile, physical barriers or similar methods). If the tarping system has rips, tears or gaps that may cause fugitive dust to escape, the operator shall initiate repairs immediately upon discovery, but not later than the next work shift. For outdoor area enclosures, abrasive blasting shall be curtailed during windy periods that have the potential to carry fugitive dust out of the enclosure.

Contractor surface coating and abrasive blasting equipment brought on-site shall be temporarily marked with “Puget Sound Clean Air Agency Order of Approval No. 9211", Attachment (17).

Once during each shift that the portable abrasive blasting or surface coating operations occur, the operator shall determine and record, from installed manometers, if the pressure drop across the blasting unit and area enclosure ventilation filters are in the acceptable range, and shall check for the presence of fugitive dust. If a pressure drop is not within the acceptable range, or if fugitive dust is present, the operator/contractor shall take corrective action as specified in the Operation and Maintenance Plan required by PSCAA Regulation I, Section 5.05(c). All monitoring results and corrective actions taken shall be recorded in a log. This monitoring log shall be transferred to NAVSTA Everett at the end of each project.

Whenever a violation has been detected, the contractor will respond to the Environmental Division, via the KO immediately upon discovery and in writing within two working days. The contractor will provide details of corrective actions taken as specified in the written request.

10.2 Surface Coating Operational Requirements

Surface coating operations shall be performed in accordance with the requirements outlined in Attachment (17).

a. All coatings used on naval vessels, and their components being repaired shore side must comply with the Volatile Organic Hazardous Air Pollutant (VOHAP) content limits of Attachment (17). Label all coatings containers or their components with the “compliant marine coating” labels in accordance with NAVSEA Standard Item 009-97, Ref. (10).

b. Usage of thinner with marine coatings must be pre-approved by The Environmental Division via the EWCC

c. Limit VOHAP as applied for use to coat a ship to the amounts listed in Table 2 of 40 CFR 63.783.


d. All coating and thinner usage shall be recorded in a log. The data from this log shall be transferred to The Environmental Division via the EWCC at the end of the availability. The log shall contain: Contract Number & Project Name, Contractor, Date, MSDS, and Gallons Used.

e. Only brush and roller applied surface coating can take place outside of the enclosures. Only the acceptable spray coating equipment listed below shall be used, and then they shall be used only in the enclosures. Acceptable Spray Coating Equipment includes High-volume low-pressure (HVLP), low-volume low-pressure (LVLP), electrostatic, or air-assisted airless spray equipment. Airless spray equipment may be used where low viscosity and high solid coatings preclude the use of higher-transfer efficiency spray equipment. As long as the contractor’s equipment complies with this section and NOC #9211, Attachment (17), no additional documentation is necessary.

f. The operator shall use best management practices in its spray coating operation. This includes the collection of organic solvent used for cleanup of equipment into normally closed containers to minimize evaporation to the atmosphere. Keeping containers used for the storage and disposal of organic solvent closed except when these containers are being cleaned or when materials are being added.

10.3 Abrasive Blasting Operational Requirements Abrasive blasting operations shall be performed in accordance with the requirements outlined in Attachment (17).

a. The Environmental Division has stringent NPDES discharge limits for copper and discourages the use of blast media containing more than de-minims amounts of copper.

b. Blast media that does not designate as hazardous waste, is either: recycled and reused on site, or is recycled off-site after use. Economic feasibility will be considered for exceptions to this requirement.

c. Use of silica sand is prohibited in sandblasting. Blast media must contain less than 3% magnesium and be acceptable for recycling into concrete. Products used with the resulting waste not being recyclable to recyclers will be the contractor’s responsibility for disposal, if designation is a solid waste. In the event the contractor is responsible for disposal of solid waste, follow the procedures in Section 8.

d. Acceptable blasting media include non-Silica based blasting media such as steel grit, mineral slag, steel shot, garnet, aluminum oxide, coal slag, copper slag, or organic materials such as walnut shells and plastic media.

e. Control fugitive emissions from loading and unloading abrasive blast media.

f. Collect dust, blast media, paint, and other debris resulting from abrasive blasting operations. Handle debris from the abrasive blasting operations as waste awaiting designation.

g. Vacuum recovery filters shall be employed to reclaim spent abrasive and return the media to the pressure vessel. The filters shall be of the high efficiency pleated fabric design and exhibit greater than 99.4% particulate control efficiency for particles 0.5 microns and larger before exhausting to atmosphere.


h. The abrasive blasting equipment shall not be used for removal of asbestos, asbestos contaminated materials, or PCB contaminated materials.

i. Abrasive blasting that meets the requirements of PSCAA Regulation I, Section 6.03(c) are authorized for use at NAVSTA Everett, as long as an O&M plan exists per Section 10 of this guide.


11 DRINKING WATER, CROSS-CONNECTION CONTROL NAVSTA Everett follows the Washington State Department of Health regulations for public water systems, WAC 246-290, Ref. (11).

11.1 Approved Backflow Preventers Contractors shall ensure that all backflow prevention assemblies used at NAVSTA Everett are models included on the current list of backflow prevention assemblies approved for use in Washington State. Notify NAVSTA Everett Public Works and Environmental, via the EWCC, when any backflow assemblies are installed.

11.2 Approved Backflow Preventer Installation, Inspection, and Testing Backflow Preventers are to be installed by a certified Backflow Assembly Tester (BAT). The contractor shall ensure that inspections and/or tests of approved backflow assemblies are conducted:

a. At the time of installation,

b. After a backflow incident, and

c. After an assembly is repaired, reinstalled, or relocated.

The contractor shall ensure that an approved backflow prevention assembly found to be improperly installed, defective, not commensurate with the degree of hazard, or failing a test (if applicable) is properly reinstalled, repaired, overhauled, or replaced.

11.4 Recordkeeping The contractor shall maintain a record of annual inspections and/or tests attached to each backflow assembly in use. This record shall be protected from the weather and kept for the duration that this devise is in use.


12 REMOVAL OF SEA GROWTH FROM VESSELS, BARGES AND OTHER FOULED MARINE APPARATUS

12.1 Requirements for In-Water Sea Growth Removal. The following requirements are necessary to prepare for in-water sea growth removal.

a. Notify The Environmental Division via the EWCC prior to conducting hull-cleaning operations.

b. Underwater hull inspections shall be accomplished prior to performing an underwater hull cleaning. The Project or Fleet hull-cleaning representative shall arrange for pre-cleaning inspections and will make the decision regarding the requirement to clean the hull.

c. Prior to beginning an underwater sea growth removal project, determine if the surfaces to be cleaned have antifouling paint; if they do, determine if this paint is ablative or non-ablative.

d. Ablative, antifouling paint shall not be cleaned underwater.

e. Hull cleaning equipment shall comply with the requirements of Naval Ships Technical Manual, NAVSEA S9086-CQ-STM-000, Chapter 081. Paint surfaces shall not be cleaned underwater using metal scrapers or wire brushes. Wooden scrapers or water gun jets are allowed. For water jet systems, use the minimum pressure required to remove sea growth and direct the jet at less than a 30-degree angle to the hull surface. This is important in order to cut off sea growth yet avoid paint removal.

f. Hull cleanings shall be performed in strict compliance with the procedures specified in the Naval Ships Technical Manual. In addition:

(1) Areas of a hull or surface showing signs of flaking and loose paint must be avoided (not cleaned).

(2) If divers observe the outer layer of hull coating being removed during the cleaning operation and/or discoloration of the surrounding water becomes visible, the diving supervisor shall stop cleaning efforts and immediately notify The Environmental Division via the EWCC for further direction.

(3) Pierside, water jet equipment shall be properly operated and maintained to prevent any fuel, lube oil, and hydraulic oil from leaking or spilling into Port Gardner Bay.

12.2 Requirements for Out-of-Water Sea Growth Removal. The following requirements are necessary to prepare for out-of-water sea growth removal.

a. The method used to remove and handle sea growth wastes must not generate any waste or wastewater that enters state or any conduit to state waters, including storm drains.

b. If the sea growth removal method also removes paint (e.g. sheets of paint that have lost adhesion to the surface), capture this paint-tainted waste separately from the other sea growth wastes.

c. Dispose of clean sea growth wastes (not contaminated with paint) per Section VII of this document.

d. Dispose of paint-contaminated waste per Section VIII of this document.


e. Any wastewater generated due to hydro-blast (water jet system) cleaning methods must be collected and disposed per the wastewater disposition procedures in Section IX of this document. Make sure to note the type of surface (e.g., ablative painted, non-ablative painted, or non-painted) from which the sea growth was removed on the Waste Information Sheet.


13 DEAD, INJURED, OR STRANDED MARINE ANIMALS If you notice dead, injured, or stranded marine mammals floating near NAVSTA Everett or on our shore, please notify the Environmental Division via EWCC. The Environmental Division will notify the proper agency to receive instructions on how to proceed. The following information is required to determine how the Environmental Division will proceed:

a. Is the mammal dead, injured, or stranded

b. Species (if known)

c. Location

d. Size

e. Color

f. Distinguishing marks / obvious sign of deliberate injury

g. Is the mammal tagged (if visible)

Please provide your name and phone number so we may contact you in case we have any other questions.

Dead seagulls are encountered on the installation occasionally. If the cause of death appears suspicious; that is, evidence of gun-shot wound, massive trauma, or snare material, contact the Environmental Division or Public Works via the EWCC. If there is no evidence of these conditions, the seagull carcasses may be disposed of in the solid waste dumpsters as outlined in steps 1 – 4 below:

a. Wear gloves.

b. Recommend using two people, one with shovel, and one to hold the bag.

c. Double bag the bird.

d. Seal (knot or twist tie) the bags.

Note: If the remains of any other birds are encountered, contact the Environmental Division via the EWCC.


14 KEY PHONE NUMBERS

EMERGENCY DISPATCH 911 or 425-304-3333 by cell phone

NAVSTA EVERETT COMMAND DUTY OFFICER 425- 418-2147

NAVSTA EVERETT BASE INFORMATION 425-304-5665

NAVSTA EVERETT PUBLIC WORKS OFFICER 425-304-3845

• NAVSTA EVERETT SOLID WASTE & RECYCLING - BLDG. 2331 425-304-3071 or 360-914-7411 Cell

• BIRDS / PESTS 425-304-3077

• OILY WASTEWATER PRETREATMENT FACILITY MANAGER 425-304-3508

THE ENVIRONMENTAL DIVISION 425-304-3470

• HAZARDOUS MATERIALS 425-304-3396

• AIR POLLUTION / STORMWATER / WASTEWATER 425-304-3277

• NATURAL RESOURCES / MARINE MAMMALS 425-304-3471

• ENVIRONMENTAL OPERATIONS SUPERVISOR / HAZARDOUS WASTE MANAGER 425-304-3396

• SPILLS / WATER SAMPLING / COMPLIANCE / EMS 425-304-3465

• HAZARDOUS WASTE – BLDG 2150 425-304-5987

• HAZARDOUS WASTE PICK-UP 425-304-5986 / 5989

NAVSTA EVERETT FIRE DEPARTMENT NON EMERGENCY 425-304-3081 / 82

NAVSTA EVERETT HAZMIN CENTER – BLDG 2202 425-304-4130

NAVSTA EVERETT SAFETY OFFICE – BLDG 2114 425-304-3460 / 62

NAVSTA EVERETT SECURITY – BLDG 2134 425-304-3211


Attachment (1) COMNAVREGNWINST 5090.1C

EXHIBIT II-3

NAVY REGION NORTHWEST EMERGENCY PROCEDURES POSTER

NAVY REGION NO RTHW E S T EM ERG E N CY PR O C EDUR ES

Ref: CO MNA V R E G NW IN S T 5 0 90.1

1. EV AC U ATE the building or area if required to an upwind and upgraded area.

Notify any other personnel in the area.

2. N O TIFY D IS P ATC H B Y D IALIN G 911 by landline, or

If calling from a cellular phone, call : 425-304-3333

3. RE PO R T TH E FO LLOW IN G IN FO R M AT IO N as applicable le :

a. N am e, Organization, P hone Number b. Type of Emergency (F ire, S pill, Flooding, etc.) c. Location of Emergency d. Hazardous Substance(s) Involved e. Corrective Actions Taken (if any) f. Any O the r Relevant Information (operations in the area, personnel injured, storm drain s involved, area affected, etc.)

D o not hang up the telephone until instructed to do so by the dispatcher.

4. AV O ID CO NT ACT with any spilled material without proper knowledge of

hazards and appropriate personal protective equipment.

5. IF POSSIBLE :

a. Remove Injured b. Extinguish Flam e or Contain S pill c. C over/Protect Drains d . U se S p ill K it

6. RE M AIN AT A S A F E DIST AN CE AND REP O RT TO TH E IN C IDE N T

C O M MA N D E R (F IR E C H IE F) to direct emergency response personnel and provide information.

Point of Contac t for Area

P hone N umber Nearest Fire Alarm


Attachment (2) SPCC Standard Operating Procedure 1

General Oil Management

To reduce the risk of spills, the storage, handling, and transfer of oil (including petroleum oil, mineral oil, cooking oil, waste oil, etc.) must adhere to these procedures:

• Never dispose of oil or oily wastes in sinks or drains that lead to septic systems or the storm sewer system. Never dispose of oil or oily wastes in trash containers.

• Dispense oil from the smallest practical containers. Small containers are usually easier to handle than large containers, and smaller quantities will be released if they do spill.

• Maintain a spill response kit in each area where oil is transferred or drums of oil are stored.

• Never store oil in unlabeled containers.

• When possible, store oil containers in covered, locked areas such as storage lockers. Store oil in buildings with a floor designed to contain spills (impermeable, curbing or berms, etc.).

• Do not store oil containers where leaks will flow to storm drains or waterways. If drums are stored outside, use plastic drum covers to prevent accumulation of rainwater on the drums.

• Do not store oil near high traffic areas. If oil must be stored in areas accessible by cars and trucks, protect the storage area using bollards or concrete traffic barriers.

• Store drums on pallets (containment pallets if outside) and in such a way that they are visible from all sides for inspection. Address any problems, such as rusted or leaking containers, as soon as possible after identification. Maintain areas in a clean and orderly manner.

• Do not overload oil container storage areas. Maintain access for inspection of containers.

• Do not stack containers on top of one another unless the containers are specifically designed to support stacking and will not collapse or fall over.

• Do not pour liquids from large containers such as 55-gallon drums by tilting or lifting the container. Use a spigot, hand pump, or similar device instead.

• Use a drip pan to contain leaks and spills when dispensing oil from a drum or similar container using a spigot or hose.

• Close all containers tightly immediately after use.

• Do not move large containers, such as drums, by rolling them directly on the ground over long distances. Rolling will damage the container. Use a hand truck or forklift.

• Use funnels with auto-close lids on drums used to accumulate waste oil.

• Take immediate actions to stop leaks and clean up drips and spills.



Routine Inspections GENERAL REQUIREMENTS • Perform frequent visual inspections for oil leaks and spills wherever oil is stored.

• Report problems to management as soon as possible.

• After severe weather (snow, ice, wind storms) or maintenance (such as painting) that could affect operation of critical components such as vents and valves, inspect these components as soon as the equipment is safely accessible after the event.

• Keep an operating log at each storage area and record inspection results in the log. Include a description of any significant problems found.

• Keep records of inspections for 3 years.

REQUIREMENTS FOR ABOVEGROUND TANKS AND PIPING Daily or after every rainfall: When equipped with external secondary containment, inspect secondary containment for stormwater. Drain stormwater from secondary containment after ensuring that no oil is present. If oil is present, remove the oily water and ensure proper disposal and processing. Close and lock drainage valve when drainage is completed. Maintain records documenting the inspection of stormwater before discharge and the removal and disposal of any oil.

Monthly: Use the Monthly Inspection Checklist provided in Appendix D to conduct and document inspections. Additionally:

• At gasoline and E-85 dispensing sites, ensure that fire-extinguishing equipment is in place and within inspection period.

• Ensure that spill prevention and response equipment is available and adequately stocked. Yearly: Use the Annual Inspection Checklist provided in Appendix D of this SPCC Plan to conduct and document inspections. Additionally:

• Observe each liquid-level sensing device during fueling and compare with the quantity of fuel delivered and the strapping chart to verify that the device is working properly. Record the observation in the log book.

• For the annual inspection, the personnel performing inspections of the liquid-level sensor, the overfill alarm, the overfill shut-off valve, and the interstitial monitor shall be trained to inspect such equipment and familiar with the manufacturer’s recommended inspection procedures.


REQUIREMENTS FOR DRUM STORAGE AND HANDLING AREAS Daily or after every rainfall: When equipped with external secondary containment, inspect secondary containment for stormwater. Drain stormwater from secondary containment after ensuring that no oil is present. If oil is present, remove the oily water and ensure proper disposal and processing. Close and lock drainage valve when drainage is completed. Maintain records documenting the inspection of stormwater before discharge and the removal and disposal of any oil.

Monthly: Use the Portable Container Monthly Checklist provided in Appendix D to conduct and document inspections. Additionally, ensure that:

• Drums are stored off the ground or floor so that for each drum, the entire drum is visible.

• All drums are closed.

• Drums are stored within secondary containment (on drum pallets, within a berm, etc.).

• Containment areas and devices are intact without cracks or breaches.

• Drums are labeled.

• Spill prevention and response equipment is available and adequately stocked. REQUIREMENTS FOR UNDERGROUND TANKS AND PIPING Monthly: Use the Monthly UST System Inspection Checklist provided in Appendix E to conduct and document inspections. Additionally:

• When equipped with an automatic tank gauge (ATG), test for leaks at least every 30 days. Test ATG using manufacturer’s instructions.

• For tanks without an ATG, manually gauge tank at least monthly. Use a stick to measure the level of product over the full range of the tank’s height to the nearest 1/8 inch. Do not bang the stick on the bottom of the tank as this may eventually cause damage. Check the stick to make sure that markings can be read and that the bottom of the stick is not worn.

Keep interstitial monitoring ports clearly marked and secured.

Yearly: Use the Annual UST System Inspection Checklist provided in Appendix E to conduct and document inspections. Additionally:

• Observe each level sensing device during fueling and compare with the quantity of fuel delivered to verify proper gauge operation. Record the observation in the log book.

• For the annual inspection, the personnel performing inspections of the liquid-level sensor, the overfill alarm, the overfill shut-off valve, and the interstitial monitor shall be trained to inspect such equipment and familiar with the manufacturer’s recommended inspection procedures.



Oil and Fuel Delivery

• Before fueling, make sure that the area around the storage tank fill pipe is clear of equipment and vehicles that could interfere with fuel delivery.

• Do not fuel unless oil absorbent material is readily available prior to fuel delivery.

• Wherever possible, place the tank truck and transfer lines within a secondary containment area, and make sure the secondary containment drainage valve is closed.

• Cover nearby stormwater drains with a spill mat.

• Gauge the receiving tank immediately prior to fuel delivery.

• Calculate and record the quantity of fuel needed to fill the tank to 90% full. Tanks should not be filled beyond 90% full. If necessary, use a tank-strapping chart.

• Do not deliver fuel unless the spill bucket around the tank fill pipe is free of water, fuel, and debris. Clean out the spill bucket if necessary.

• While fueling, the fuel truck driver must never leave the immediate area. The truck driver shall continuously monitor fuel hose connections and the quantity of fuel transferred.

• The fuel truck driver must drain fuel hoses into the tank prior to disconnecting them from the fill pipe. Disconnect hoses carefully so that any remaining fuel will be contained.

• After fuel delivery is complete, the fuel truck driver must clean up any oil drips or spills that occurred during fueling. Promptly remove any spilled fuel from the spill containment area.

• Dispose of any oily materials and debris in accordance with the Hazardous Waste Management Plan.

• Use gravity drop to deliver fuel to USTs. UST drop-tube overfill prevention valves are not designed for pressurized fill.

ADDITIONAL PROCEDURES FOR DELIVERY BY COMMERCIAL FUEL VENDORS

• Report to management and contracting officials all commercial fuel vendors that do not to follow standard safety and spill prevention procedures.

• If a fuel vendor causes an oil spill that requires emergency response, the fuel vendor should activate his or her company’s spill response plan. Naval Station Everett personnel will also initiate spill response actions for all spills.

• A Naval Station Everett representative shall observe all fuel deliveries made by commercial vendors from start to finish. This representative must (1) prevent the delivery of fuel if conditions appear to be unsafe and (2) be familiar with oil spill response procedures. The representative may be uniformed military, civil service, or a BOSC employee.


ADDITIONAL PROCEDURES FOR FUEL TRANSFERS AT LOADING RACKS

• Inspect flanges, joints, and connections before and during transfer. Tighten, adjust, or replace as necessary to eliminate leaks.

• Check the pumping circuit and verify the proper alignment of valves.

• Secure the tank truck with parking brakes and physical barriers such as wheel chocks.


Attachment (5)


Attachment (6)


Attachment (7) Form R-1: Contained Water Release Form

Department: The Environmental Division Program Manager: Steve Murphy

Discharges of temporarily stored or contained stormwater from such containments as secondary containments, vaults, and sumps must be observed at the time of discharge.

Clean Criterion: 1) Discharges shall be free of oil sheens or other discolorations indicating possible contamination. 2) Discharges shall be free of petroleum based odors or other odors indicating possible contamination.

Send a copy of the completed form to the program manager, FAX (425) 304-3469 Observation Date: _________________________

Drainage Location Description

Observer's Name:

Observation Time

P.M. : A.M.

Title: _

Time Discharge Began

P.M. : A.M.

Signature: Meets clean criterion?

Observation Date: _________________________


Observer's Name:

Observation Time

P.M. : A.M.

Title:


P.M. : A.M.




Observer’s Name:

Observation Time

P.M. : A.M.

Title:


P.M. : A.M.




Observer’s Name:

Observation Time

P.M. : A.M.

Title:


P.M. : A.M.




Observer’s Name:

Observation Time

P.M. : A.M.

Title:


P.M. : A.M.


NO YES

NO YES

NO YES

NO YES

NO YES


Attachment (11) CONTRACTOR REQUEST FOR LESS THAN 90-DAY HAZARDOUS WASTE

ACCUMULATION AREA CERTIFICATION

THE SUBMITTAL OF THIS FORM REQUESTS THE ENVIRONMENTAL DIVISION TO INSPECT A LESS-THAN-90-DAY HAZARDOUS WASTE ACCUMULATION AREA FOR CERTIFICATION / RE-CERTIFICATION OF OPERATION. THE ENVIRONMENTAL DIVISION SHALL INSPECT FOR CERTIFICATION WITHIN ONE WORKING DAY OF RECEIPT OF THIS FORM.

COMPANY NAME CONTRACT NUMBER SITE SUPERINTENDENT PHONE NUMBER

SITE LOCATION ESTIMATED DURATION OF SAA

ACCUMULATION AREA OPERATOR (AAO) PHONE NUMBER

ENVIRONMENTAL WORK CENTER COORDINATOR (EWCC) PHONE NUMBER

ATTRIBUTES* INITIALS 1. LOCKABLE WHEN AUTHORIZED PERSONNEL ARE NOT PRESENT (FENCE OR BUILDING).

2. CONTINGENCY PLAN - 40 CFR Subpart D, 265.50 - 265.56, and WAC 173-303.350 and 360

3. SIGNS, LEGIBLE FROM 25 FEET AWAY: A. “DANGER - UNAUTHORIZED PERSONNEL KEEP OUT” Posted at each entrance,

B. “NO SMOKING / OPEN FLAME” Posted on all sides if storing flammable liquids,

4. SPILL KIT ON SITE.

5. EYEWASH/SHOWER IMMEDIATELY AVAILABLE AND WORKING.

6. TWO-WAY EMERGENCY COMMUNICATION DEVICE AVAILABLE AND OPERABLE.

7. SECONDARY CONTAINMENT.

8. PERSONNEL MANAGING LESS-THAN-90-DAY ACCUMULATION AREA HAVE CURRENT DOCUMENTED TRAINING (EPA, DOT, OSHA).

9. FIRE EXTINGUISHERS PRESENT AND CURRENTLY INSPECTED IF STORING FLAMMABLE LIQUIDS.

10. METHOD TO PROVIDE ALARM FOR EMERGENCIES.

11. LOCATED >50 FEET FROM FENCE LINE, UNLESS IN A BUILDING.

12. NOT LOCATED ON A PIER.

13. SUFFICIENT AISLE SPACE (MINIMUM 36 INCHES) IS MAINTAINED BETWEEN CONTAINERS.

14. WEEKLY INSPECTIONS FORWARDED TO THE ENVIRONMENTAL DIVISION VIA CONTRACTING OFFICER/EWCC

15. WASTE “AWAITING DESIGNATION” IS SEGREGATED FROM DESIGNATED HW.

16. CONTAINERS CLOSED EXCEPT WHEN ADDING OR REMOVING WASTE.

17. HW LABELS VISIBLE AND START DATE FILLED IN.

* INITIAL REQUEST INCLUDES ATTRIBUTES 1-13 ONLY.

THE ENVIRONMENTAL DIVISION APPROVAL PHONE DATE TIME


Attachment (12)

Less than 90-Day HWAF Weekly Inspection

Date: / / Activity: Building or Location: Responsible Shop or Tenant: EWCC: Tel #: - - Inspector’s Name: Inspector’s Signature: Supervisors Name: Supervisors Signature:

INSPECTION ITEMS (Serious) YES NO N/A 1. Are daily tank inspections being performed? WAC 173-303-640(6)(b) Are copies of inspections kept for five years? WAC 173-303-210(4)

Are copies of inspections sent to The Environmental Division via the EWCC within three days?

2. Is the integrity of the HWAF Building intact and corrosion free? WAC 173-303-320

3. Are “Danger-Unauthorized Personnel Keep Out” signs posted? WAC 173-303-200(1)(d)

4. Is the facility equipped with: WAC 173-303-340 Internal communications or alarm system? Telephone or two-way radio? Fire extinguishers, fire control equipment? (monthly inspection)

Spill control and decontamination equipment? (eyewash/shower station)

5. Is there adequate secondary containment and is it free of liquids? WAC 173-303-200(1)(b)(i)

6. Is there a minimum 36” separation between aisles of HW containers; are rows of drums no more than two wide and all exits clear? WAC 173-303-630(5)

7. Are containers in good condition: free from leaks, excessive rust, damage, and residue on the outside? WAC 173-303-630(2)

8. Are containers kept closed except when adding or removing waste? WAC 173-303-630(5)

9. Are containers compatible with the waste? WAC 173-303-630(4) 10. Are containers labeled with: “Hazardous Waste” or “Dangerous Waste”? WAC 173-303-200(1)(d) Major risk(s) or DOT Hazard Class(s)? WAC 173-303-200(1)(d) Accumulation start date? (less than 90 days) WAC 173-303-200(1)(c) Are containers stored so that all labels can be read? WAC 173-303-630(3)

Does this less than 90-day site have a site specific Contingency Plan? WAC 173-303-350

FINDINGS:

CORRECTIVE ACTIONS:

Appendix D


Appendix D


Attachment (13) Waste Inventory List (WIL)

Originator Information: Print Name Activity UIC Phone Item Name HMIRS PS# or Name of Date of Size/Type of # of WIS (From the Label) NSN Stock # Manufacturer Manufacture Container Items Y/N 1)

2)

3)

4)

5)

6)

7)

8)

9)

10)

11)

12)

13)

CERTIFICATION: I certify that the above named materials are the only materials in the waste stream identified above and do not contain any other materials.

Contractor Name (If applicable) Signature Date HAZMIN Screening for Reuse Date

EWCC Print Name Signature Date Accepted at HWAF or OWPF Date


Attachment (14) Waste Information Sheet (WIS)

1. Originator Information: Name (Print) Command Bldg./Ship Phone 2. WIL Date: _________ and WIL Item #: and Container Identification #: a. Common name of waste: (e.g., paint, adhesive, solvent, oily rags, etc.) b. Describe how the waste was generated: c. Physical Form: (Check): Liquid Solid d. List all materials in the waste container and provide the HMIRS PS# or attach a SDS of each material. If necessary continue list on a separate sheet of paper. Trade Name SDS or HMIRS PS# Mfg. % Waste Total: 100% 3. Attachments: SDS Lab Analysis Continuation List

4. Designation Only: Disposal instructions will be sent to you by email. 5. CERTIFICATION. I certify that the above named materials are the only materials in the waste stream identified above and do not contain any other materials. Contractor Print Name (If applicable) Signature Date EWCC Print Name Signature Date


Attachment (15) NAVSTA Everett Operations Manual Standard Operation Procedure 1

General Transfer Procedures Person In Charge (PIC) • No person may connect or disconnect a hose, top off a tank, or engage in any other critical

procedure during the transfer operation unless the PIC supervises that procedure. • No person may start the flow of oil unless instructed to do so by the PIC. • No person may transfer compensating ballast water or oily wastewater between a vessel and

Naval Station (NAVSTA) Everett or to the compensating ballast-water barge unless a PIC supervises the transfer.

Transfer Preparation The following conditions must be satisfied before compensating ballast water or oily wastewater can be transferred: • Vessel moorings shall be strong enough to hold during all expected conditions of surge,

current, and weather; and vessel moorings are long enough to allow for changes in draft, drift, and tide.

• A method of draining the hose after transfer shall be established before making final connections. When transferring to the pier, the normal procedure is to disconnect the hose from the vessel, connect a pressurized water line to the hose, and flush the hose into the pier riser for several minutes. When transferring vessel to vessel, the hose can be drained by gravity from the higher to the lower vessel. If required, provisions for pressurized air and/or water must be made before transfer begins.

• All transfer system components shall be properly aligned. • All transfer piping connections not in use shall be securely shut off with plugs, caps, or blank

flanges. All unconnected hose ends shall be blanked in a similar manner. • Bolts shall have at least one thread showing past the nut and no worn or nicked threads,

rounded heads, or visible corrosion. Gasket material shall be suitable for a leak free seal. • Permanent flange connections must have a bolt in each hole. As for temporary connections,

each nut and bolt must be correctly sized and sufficiently tightened in a uniform matter to distribute the load and ensure a leak free seal.

• Temporary joints shall have bolts in every hole and may use flat non-metallic gaskets. Temporary joints are those required to be broken to connect and disconnect hoses to accomplish the product transfer operation.

• Threaded connectors with damaged threads shall not be used. • "No smoking, hot work, or open flame within 50 feet" signs shall be posted at the pier

transfer point. • A minimum of one fire extinguisher and one oil spill kit will be readily available at each

transfer location.


• Prior to every transfer (including oily wastewater and compensating ballast water), the PIC(s) and shipboard person responsible for the transfer must conduct a pre-transfer conference to ensure that each person involved in the transfer understands the details of the transfer operation. A Declaration of Inspection (DOI) will be completed and signed by the PIC(s) and the shipboard person responsible for the transfer. A sample.

Transfer • Start engine. Begin pumping when OWPF is ready. Start at less than half the normal

operating pressure (confirm pump pressure). • Check connections for leaks. • Build up pressure slowly as requested by receiving transfer operator. • If a full barge is to be completely off loaded, begin by pumping approximately 2 feet out of

each tank. Normally, barge is emptied from bow to stern because the stripping valves are located in the aft portion of the tanks.

• If the barge is to be partially off loaded, select discharge tanks to keep the barge level. • As a tank approaches empty, open and regulate the stripping valve to empty the tank. • Monitor tank gauges every 15 minutes. • Sound tanks every 30 minutes. • Make log entries for level, pressure, and leak checks. After Transfer • Loosen cam lock at pier riser leaving hose attached to riser so hose will drain into barge. • Disconnect hose from pier riser and fasten end flange. • Close all valves, tank hatch covers, and gauging pipe caps. • Check main cargo pump engine oil, cooling water, fuel supply tank, and reserve lube oil. • Refill fuel tank if less than half-full. • Replenish reserve lube oil if less than 3 gallons. • Test battery conditions, running lights, etc. Start engine and run for a few minutes to test. • Make log entries and clean up.


Attachment (16) NAVSTA Everett Operations Manual Standard Operating Procedure 2

Ships Transferring Oily Wastewater to the Oily Wastewater Pretreatment Facility Carry out and ensure compliance with SOP 1, General Transfer Procedures. Preparing for Transfer • Ensure that the berm surrounding the pier riser is free of water. • Connect transfer hose to pier riser. • Ship’s personnel connect transfer hose to ship using the hose end with the leak-free valve. • PIC ensures that transfer hose is properly connected at each end. • Open the pier riser valve. Transfer • Ship to start pumping at less than half the normal operating pressure. • Check connections for leaks. • Build up pressure slowly. • During temporary halts in the transfer (lunch, for example), stop pumping and close the

valves at the riser and at the ship’s header after which the Person In Charge may leave the area.

Completing Transfer • Ship’s personnel close leak-free valve and disconnect hose from ship. • Connect pressurized water supply to leak-free valve, open valve, and flush hose into pier

riser. • Close leak-free valve, disconnect water, and fasten end flange. • Disconnect hose from pier riser and fasten end flange.


Attachment (17)

RFPhalbertco.com/wp-content/uploads/2017/04/RFP-Area-45... · 2019. 5. 23. · 1 . IN REPLY REFER...

Documents

Transcript of RFPhalbertco.com/wp-content/uploads/2017/04/RFP-Area-45... · 2019. 5. 23. · 1 . IN REPLY REFER...