2018 Finance Summit Exhibitor Guide March 14 …...March 14-16th | Las Vegas, Nevada Conference Date...
3
2018 Finance Summit Exhibitor Guide March 14-16th | Las Vegas, Nevada Conference Date & Location: Wednesday, March 14 through Friday, March 16. The Westin Las Vegas Hotel & Spa 160 East Flamingo Rd | Las Vegas, NV 89109 Ph: (702) 836-5900 Exhibit Packet Includes: One 6 foot table, 4 chairs, 1 exhibitor ID sign and 1 complimentary attendee. Exhibit Networking Hours: The Exhibit Hall is open and available throughout the day. There are dedicated exhibit hours in the morning and after- noon. Those times vary and are subject to change. The Receptions, Breakfast and Refreshment / Ice-Cream breaks are located in the exhibit hall for additional networking —based upon space availability— and are subject to change. Exhibit Set-up Hours: Wednesday, March 14th: 3:00 pm until 6:00 pm *Opening reception starts at 6:00 * Exhibit Dismantle Hours: Friday, March 16th: 12:00 pm *Please do not breakdown before 12:00 pm* Please clear the exhibit hall by 5:00 pm Exhibitor Storage: You may store boxes beneath your table and room will be locked nightly. *Hotel / NEFA not responsible for lost or stolen items* Shipping: Please see important shipping details below, attached to this page. Return Shipping: All packages must be properly labeled, sealed and ready to ship via FedEx or UPS and placed on top of your table-top for pick-up. Electricity/Internet: Internet, Electric and other equipment can be ordered through the hotel at an additional cost at your own expense. Please see the attached PSAV Hotel Order Form for your electrical and internet needs. *Internet, Electric and other equipment MUST be ordered ahead of time* Exhibit Space Assignment: All exhibitor space assignments are available on a first-registered, first-paid basis. Exhibitors will have the opportunity to select their location of preference based on the order their exhibit payment is registered and paid for. All exhibitors will have the opportunity to request up to two potential exhibitors they wish NOT to be located next to. In the event that an exhibitor is located next to an exhibitor they wish not to be, they will have the opportunity to move locations if they so wish depending on space availability. Exhibitor Acknowledgement : I understand that this is a table-top exhibit opportunity. ALL materials including ALL signage or displays I bring or use will fit within the width boundaries of the table provided for my use. I will not setup any displays of any kind that extend either into the area provided for my neighbor’s use or into the open area between us. I understand and agree that ANY DISPLAYS WHICH EXTEND BEYOND THE WIDTH OF MY TABLE CAN BE TAKEN DOWN AND STORED BY THE HOTEL AT MY EXPENSE. Signature: NEFA | P.O. Box 69 | Northbrook, IL 60065 | Ph: 847.380.5050 | Fx: 847.380.5055 | www.NEFAssociation.org
Transcript of 2018 Finance Summit Exhibitor Guide March 14 …...March 14-16th | Las Vegas, Nevada Conference Date...
2018 Finance Summit Exhibitor Guide
March 14-16th | Las Vegas, Nevada
Conference Date & Location: Wednesday, March 14 through Friday, March 16.
The Westin Las Vegas Hotel & Spa
160 East Flamingo Rd | Las Vegas, NV 89109
Ph: (702) 836-5900
Exhibit Packet Includes: One 6 foot table, 4 chairs, 1 exhibitor ID sign and 1 complimentary attendee.
Exhibit Networking Hours: The Exhibit Hall is open and available throughout the day. There are dedicated exhibit hours in the morning and after-
noon. Those times vary and are subject to change.
The Receptions, Breakfast and Refreshment / Ice-Cream breaks are located in the exhibit hall for additional networking
—based upon space availability— and are subject to change.
Exhibit Set-up Hours: Wednesday, March 14th: 3:00 pm until 6:00 pm *Opening reception starts at 6:00 *
Exhibit Dismantle Hours: Friday, March 16th: 12:00 pm *Please do not breakdown before 12:00 pm*
Please clear the exhibit hall by 5:00 pm
Exhibitor Storage: You may store boxes beneath your table and room will be locked nightly.
*Hotel / NEFA not responsible for lost or stolen items*
Shipping: Please see important shipping details below, attached to this page.
Return Shipping: All packages must be properly labeled, sealed and ready to ship via FedEx or UPS and placed on top of your table-top
for pick-up.
Electricity/Internet: Internet, Electric and other equipment can be ordered through the hotel at an additional cost at your own expense.
Please see the attached PSAV Hotel Order Form for your electrical and internet needs.
*Internet, Electric and other equipment MUST be ordered ahead of time*
Exhibit Space Assignment: All exhibitor space assignments are available on a first-registered, first-paid basis. Exhibitors will have the opportunity
to select their location of preference based on the order their exhibit payment is registered and paid for. All exhibitors
will have the opportunity to request up to two potential exhibitors they wish NOT to be located next to. In the event that
an exhibitor is located next to an exhibitor they wish not to be, they will have the opportunity to move locations if they
so wish depending on space availability.
Exhibitor Acknowledgement : I understand that this is a table-top exhibit opportunity. ALL materials including ALL signage or displays I bring or use will fit within the width boundaries of the table provided for my use. I will not setup any displays of any kind that extend either into the area provided for my neighbor’s use or into the open area between us. I understand and agree that ANY DISPLAYS WHICH EXTEND BEYOND THE WIDTH OF MY TABLE CAN BE TAKEN DOWN AND STORED BY THE HOTEL AT MY EXPENSE.
Signature:
NEFA | P.O. Box 69 | Northbrook, IL 60065 | Ph: 847.380.5050 | Fx: 847.380.5055 | www.NEFAssociation.org
The Westin Las Vegas
Business Center Shipping Policy & Instructions
for The 2018 NEFA Finance Summit Show
Any questions or comments regarding shipping should be directed to:
John H. Olarte, Business Center Manager
Office 702-968-2415
Mobile 702-561-1400
Fax- 702-968-2442
EXHIBITORS
INCOMING SHIPMENTS to the Westin
Inbound packages/crates to The Westin:
The Westin is a non-union hall. All packages are sent to our business office instead of a union contractor. Our fees are much less as such. All incoming, and outgoing packages, crates, etc. are subject to handling fees based on weight per item.
Attached are the shipping authorization form, and the handling fee schedule. It's important to clarify the fact that ship-ping costs charged by independent carriers such as FEDEX or UPS are separate from the handling fees the business center charges for both incoming and outgoing packages or crates, etc. Tipping is optional but customary. *Shipping labels should be addressed as follows: The Westin Hotel & Casino (Name of the Event), Table #________ Attention: Name of the company attending the event, and company contact during the event( including their cell number) 160 E. Flamingo Rd Las Vegas, Nevada 89109
OUTGOING SHIPMENTS
Outbound packages/crates from The Westin:
How to ship using your own UPS/FEDEX or private carrier account:
(Handling fees apply based on weight per item). All UPS/FEDEX labels and shipping supplies can be provided by the business center. Please call in advance for special package needs to keep at hand if necessary.
Please keep in mind FEDEX does not provide labels for ground shipments. Therefore, a shipping authorization form must be filled out for that purpose.
IF YOU SUBMIT A SHIPPING AUTHORIZATION FORM WITH CREDIT CARD INFORMATION IN ADVANCE PRIOR TO THE EVENT: Please have your packages properly labeled and ready to ship on your table at the conclusion of the event. Additionally, please leave a busi-ness card or contact information with email addresses so we can scan /email receipts for your records. The Business Center will pick them up directly from your table and charge your credit card on file for the applicable handling fees, based on weight per package. You may experience shipping delays if the packages are not properly labeled or sealed or if you did not submit a shipping authorization form prior to the event.
IF YOU DID NOT SUBMIT A SHIPPING AUTHORIZATION FORM: Bring all labeled and sealed boxes to the Business Center to be shipped. A handling fee will be charged based on weight, per package.
FEDEX AND UPS SHIPPING LABELS ARE AVAILABLE AT THE BUSINESS CENTER, AND PACKING TAPE IS AVAILABLE FOR PURCHASE FOR $6 A ROLL. THE BUSINESS CENTER AT THE WESTIN IS ENVIRONMENTALLY FRIENDLY. THEREFORE, WE OFFER RECYCLED BOXES TO SHIP FREE OF CHARGE.
FREIGHT:
IF YOU HAVE OUTGOING FREIGHT (PALLETS OR CRATES THAT REQUIRE A FORK LIFT) PLEASE CONTACT THE BUSINESS CENTER [email protected]
We can also handle any of your freight shipping needs. Please contact the business center manager for a quote. We have access to over 40 transportation companies in the continen-tal USA, Canada and Mexico. We can ship freight anywhere worldwide.
Handling Fees Summary
Shipping & Receiving
express envelopes $5.00
boxes 15 lbs or less $10.00
boxes 16 lbs to 30 lbs. $15.00
boxes 31 lbs to 50 lbs. $20.00
boxes 51 lbs to 100 lbs. $25.00
boxes 101 lbs and above .50 per lb.
incoming and outgoing freight and pallet
Shipments will be charged per weight: .50 per lb.
