2018 EXHIBITOR MANUAL - Hervey Bay Seafood Festival...guidelines, receipt, flyers, general festival...

2018 EXHIBITOR

MANUAL

Fishermen’s Park, Urangan Harbour

Sunday 12th August 2018

10 a.m. – 4 p.m.

Est 1998

Hervey Bay Seafood Festival Association Inc. Exhibitor Handbook

Created 1/8/2012 Amended 23/11/2017 Authorised by EML

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2018 Exhibitor Manual

INDEX

SECTION 1

GENERAL FESTIVAL INFORMATION

SECTION 2

FOOD & BEVERAGE EXHIBITORS

SECTION 3

FORMS

THE VENUE- FISHERMEN’S PARK

A natural parkland, Fishermen’s Park, at Urangan Harbour - with sweeping views to Fraser Island and the Great Sandy Marine Park - the perfect setting to tell the story of local seafood

THE AUDIENCE

The main demographic is the age group 45- 64 from the 400km drive market



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EXHIBITOR INVITATION

The Hervey Bay Seafood Festival Association welcomes you to the 2018 Hervey Bay Seafood

Festival. We are pleased to offer you the opportunity to participate in the forthcoming festival.

The manual contains information relevant to the 2018 Hervey Bay Seafood Festival. Please take

the time to peruse the manual - and if you decide to proceed with an application to participate

please submit the application form and required documentation as instructed.

Please note the terms & conditions in the manual and completed application form supplied by

your organization are an indication of acceptance of the T & C of vendors.

Elaine Lewthwaite

President

Hervey Bay Seafood Festival Association

ABOUT THE AWARD-WINNING HERVEY BAY SEAFOOD FESTIVAL

The Hervey Bay Seafood Festival was established in 1998. Held the second Sunday of August the annual festival captures Hervey Bay’s perfect winter sunshine and the best of the local wild catch seafood with a day filled with fun, fishy talk and fabulous food- in an ocean themed day. Up to 10,000 lovers of seafood and wine attend the one-day event.

Winners of Hervey Bay Australia Day Awards. Hervey Bay Community Event of the Year (3 years),

Best Seafood Promotion Queensland Seafood Awards 2011. Listed as one of the top 100 events

in Queensland (Courier Mail)

EVENT MANAGERS

The Hervey Bay Seafood Festival Association Inc. is a NFP incorporated body formed by the local fishermen to raise the profile of the regions commercial fishing industry, promote the local seafood and to grow seafood as an attraction and contributor to the lifestyle of Hervey Bay.

OUR VISION: is to be recognized as the best Seafood Festival in Australia by offering the

highest standard of locally sourced wild catch seafood, including the world-renowned Hervey

Bay Scallop, in the relaxed surrounds of Hervey Bay.

The funds raised by the event promoters (HBSFA) are derived from the gate entry and are directed to the expenses of staging the festival. We support fellow community groups and schools on the Fraser Coast. Any remaining profits of a year are directed to subsequent festivals and promoting the local seafood.



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HERVEY BAY SEAFOOD FESTIVAL 2018

FESTIVAL DATE AND TIMES

• SUNDAY 12TH August 2018. Gates open to public 9.30 am- 4 pm Food from 10.a.m

ADDRESS Event Postal Address Fishermens Park PO Box 7307 Urangan Cnr Boat Harbour Dr & Charlton Esplanade Email [email protected] Urangan Boat Harbour IMPORTANT DATES FOR STALLHOLDERS

• Applications open 1 January 2018

• Closing Date for Applications: 31 March 2018

• Notification of application status – Approx 14 days after application lodge

• Final Payments Date: 30 May 2018

• Stallholder Kit Mail Out 20 July 2018

• Stallholder Feedback Deadline 20 August 2018

• PAYMENTS All successful stallholder applicants are required have paid site fees in full by 30 May 2018

• Site fee payments - Cheque to Hervey Bay Seafood Festival Association

• Electronic Direct deposit as per invoice details. Include Stall ID and Invoice number

INVOICING/ RECEIPTING

• Preferred method – by email

• Hard copy receipts will be issued only on request and included in stallholder kit mail out. ADMINISTRATION/ INFORMATION Located in Fishermens Park, hours

• Saturday 11th August 10 a.m. to 2 p.m

• Sunday 12th August 8 a.m. to 5 p.m. For all enquiries, stallholder needs, lost property, maps, merchandise. Prior to the festival, email is the preferred communication for timely assistance. (the festival volunteers cannot take enquires by phone in business hours) Email. [email protected] or 0402636485/0428289541

mailto:[email protected]




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PUBLIC ADMISSION Public

• Entry Fee $5 per adult. (includes tickets for lucky gate prizes)

• Children under 18 free (must be accompanied by adult)

• No concessions

• No dogs/no byo alcohol / no byo foods – all foods must be purchased on grounds.

STALLHOLDER WRISTBANDS.

• 4 Complimentary Admission Wristbands ONLY per stall.

• Stallholders can purchase additional wristbands prior to the festival by arrangement NOTE: - Wristbands are not supplied free of charge to stallholders with complementary info sites. PARKING

• Car parking available at Urangan Point State School with shuttle bus to festival

• Boat Ramp Car Park, Jetty Rd entry and curbside parking in vicinity.

• No vehicles inside grounds before close of festival. WEATHER CONDITIONS Due to the high cost, the festival does not offer rain insurance. Stallholders are encouraged to monitor weather via BOM website www.bom.gov.au/qld/ long range forecasts – and structure menus to minimize financial loss if rain or wash out. The festival will be cancelled only with torrential rain. No full refunds of fees apply. SITE FEES Site fees details are included in the Stallholder Application. The “services “that the HBSFA include under the site fee are:

• Provision for public garbage collection. Bulk waste bins, (see map)

• Water installation at designated locations behind food stalls

• Promotion of festival in all forms of media

• Electrician available on the grounds for emergency electrical work (fees at contractor’s rates.)

• Security patrols from 6 pm Friday 10th August and again Sat evening 11th Aug from 6 pm to 5 am and throughout the festival day on Sunday 12th August.

• Entertainment

• 4 wristbands per stallholder. SEATING

• A quantity of tables and chairs will be in dining hubs in the main food court.

SURVEYS Stallholder feedback forms are to be lodged at the close of festival day or by email within 5 days of festival to [email protected] by 20 August 2018

http://www.bom.gov.au/qld/




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SITE PLAN - STALLS & EXHIBITS LOCATION

Sites are allocated according to power & water connections. Complimentary sites to community groups are not allocated in prime trading area. Site locations may vary slightly from year to year and in accordance with the product areas

• Food outlets have priority locations for electricity and water outlets.

• Food vendors must carry sufficient stock to trade until 2 pm

• Stallholders are to present stands and staffing to a high standard

• Stalls must not be pulled down prior to 3.00 pm (if sold out stalls can be tied up ready))

PRINTED MATTER

• Exhibitors may not distribute or display any printed matter or material relating to any third party without the prior approval of the HBSFA

INSURANCE

• Stallholders and performers must have current public liability cover (10 million).

• A copy must be enclosed in your application.

• Any serious incidents/accidents at stalls must be reported to the Festival Administration.

STALLHOLDER KIT DISTRIBUTION Confirmed stallholders – stallholder kit posted out July 20, 2018. Content: 4 wristbands, 1 vehicle ID, site plan, stallholder survey form, risk & evacuation guidelines, receipt, flyers, general festival information PRE FESTIVAL INFORMATION

• As the festival is organized by volunteers, it would be appreciated if requests for information outside the content of this manual can be sent via email unless urgent.

TENTS

• Free Standing Marquees - No pegs and ropes permitted.

• Only self-erecting good quality tenting. Please bring weight for wind

• Food stalls must have the signed stall name erected and highly visible.

• Clear signage of sales items

• Preferred tents are erected on Friday or Saturday on the grassed sites. VEHICLE ACCESS

• Please ensure that vehicle ID card is displayed on windscreen of designated vehicle

• Bump In - Festival day- Vehicles Entry 6 am to be clear of site by 8.30 am

• Bump out – Road closed until 5 p.m. Please wait for police or traffic direction to exit grounds after 4 p.m. close.

FIRE EXTINGUSHERS

• Stallholder with heating & electrical equipment must comply with standards of operation for Qld Police and Fire & Rescue

• Fire Blankets & Extinguisher at each site with heating or electricity



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GAS

• Stallholders with gas appliances must comply with Mines & Energy legislation for the use of indoor or outdoor appliances.

ELECTRICITY

• Limited electricity is available and electricity is allocated per electrician’s advice. Priority

given to food stalls.

• Stallholders must include all electrical requirements on the application form. Only

applications with completed electrical details are guaranteed of their electrical needs.

• Free information sites are allocated to sites without power availability.

• The electrician may reject excessive power requests and byo generators

IT IS ADVISED TO SEEK THE FESTIVAL’S ELECTRICIANS ADVICE AT TIME OF SITE CONFIRMATION

IF YOU HAVE ANY QUESTIONS REGARDING YOUR ELECTRICAL NEEDS

FIRST AID St Johns Ambulance first aid post located at Boat Harbour Drive entry gate. SMOKING Under Queensland tobacco laws the entire seafood festival is an outdoor eating or drinking area, therefore smoking is not permitted inside the perimeter of the festival. A smoking area is outside the festival gate on the Ramada end of Charlton Esp.

LICENCED AREAS The 2018 Hervey Bay Seafood Festival is a licenced food event. The area is security patrolled for alcohol management. Adult coded Entry wristbands for over 18 yrs EMERGENCY EVACUATION

It is recommended that stallholders act to

• Advise workers of the location of the exit & entry points and the muster area nearest your site.

• Prepare a shutdown procedure applicable to your own site (e.g. Calmly and safely shutting down cooking equipment, removal of cash). Then follow your own organizations procedures for exiting the site.

• Reference key locations on maps supplied in stallholder kit. Additional maps and information leaflet is available from the central festival administration.

• Run a mock stall evacuation as part of your bump in.



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• Have a log - in book for your stall crew.

• Always have a team leader whilst the stall is operating.

If an emergency evacuation of the festival is necessary, the Hervey Bay Seafood Festival Association Inc actions to notify stallholders and the general public are:

• HBSFA Event organizer & Grounds Supervisor advise according to incident level.

• Public address system announcements from 2 stages and cooking demonstration site.

• Notify emergency services – police, fire & rescue & ambulance of the emergency. Police advice and risk management directives will be adhered for public safety.

• Notify other appropriate community services if applicable

• Traffic controllers at the festival will be activated – and an orderly evacuation process for patrons will occur.

• HBSFA volunteer ground team assist with clearways for vehicle access.

• Direct patrons to the applicable muster area.

• Designated muster areas – 3 LOCATIONS at outer ends of festival grounds – Charlton Esplanade and entrance to rock wall.

KEY CONTACT DETAILS

MARKETING & PROMOTION

• The festival is promoted in forms of traditional forms of mainstream media (television,

radio and print media).

• The festival website is regularly updated www.herveybayseafoodfestival.com as is

Facebook, newsletters etc.It is listed extensively on Event calendars .

NAME NUMBER

Event coordinator 0402 636 485

Grounds controller 0428 289 541

On site festival administration 0427 735 952

Fraser Coast Regional Council 1300 794 929

Queensland Police Service 41238111

Queensland Ambulance 41242710

Queensland Fire & Rescue 41242710

http://www.herveybayseafoodfestival.com/



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• Stallholders are welcome to submit POSTING READY high quality images of their products

or site to promote in social media.

ACCOMMODATION

For stallholders wishing to book accommodation, it is advised to make these reservations early

to secure.

WORKPLACE HEALTH & SAFETY

• Lead connections must be off the ground and comply with distance regulations relative to the placement of gas cylinders in food outlets.

• Vending facilities & services must comply with Fraser Coast Regional Council Environment & Health Unit, Workplace Health & Safety Legislation.

CLEANING AND WASTE MANAGEMENT

• Stallholders are required to remove all rubbish & equipment from their site and place in the FCRC bulk bins supplied on site before vacating their site.

• Cardboard boxes flattened

• No oils are not to be dumped in bulk waste container (Please ensure to bring suitable equipment to remove spent cooking oils.

• The parkland is heavily treed and it is recommended that stallholders refrain from using trees as signage posts and use a hessian buffer if using ropes.

UNRESOLVED ISSUES

• Stallholders must pay any arrears before applying for another site.

• Vendors who have unresolved matters from issue that have arisen at the Hervey Bay Seafood Festival Association will not be invited to participate. However, they do have the right to lodge a letter of grievance and seek resolution with the management committee.

NON- CONFORMING EXHIBITORS

• The Event managers reserve the right to reject applications for sites that are not compatible with the production of wild caught seafood and may be politically & community divisive and diminishes the spirit of the event



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The aim of the festival menu is to showcase the diversity of local seafood in a variety of dishes. The menu is the most visited page of the website.

Due to the overwhelming demand at the 2017 festival and some visitors being disappointed, 2018 food stallholders will be required to have sufficient seafood stock to trade to 2 pm.

SEAFOOD MENU SPECIFICATIONS

• ALL SEAFOOD must be LOCAL wild catch product and caught commercially. (See local species

availability). NO IMPORTED OR BLACK MARKET RECREATIONALLY CAUGHT SEAFOOD

PERMITTED (food safety legislation requires that seafood for sale must be purchased from

seafood wholesalers, retailers or direct from a licenced commercial fisher.

• Please ensure that you have proof of purchase on hand at the stand- if asked for verification of

purchase. (Dept of Fisheries Inspectors have the right to ask this)

SELECTING A MENU ITEM

• Please include on your application form - The correct title of dishes, number of serves.

• Approval of menu items will be emailed to email address supplied and uploaded to the Hervey Bay Seafood Festival website. Once approved – menu changes are not permitted.

• The quantity needs to be sufficient for sales 10 am until approx. 2.00 p.m.(when considering your sales items and quantity , it is advisable to have a contingency to sell remaining stock .

Section 2

FOOD AND BEVERAGE VENDING

APPLICATION PROCESS



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• Stallholders are advised to view the menu regularly for updates. No two sites are permitted the same menu item.

• Stallholders are encouraged to revamp their existing menus and add new dishes

• Early responses are advised to secure your preferred menu on the website.

• Stallholders submitting items duplicating already approved on the menu will be advised to

resubmit alternative items.

COLD COOKED PRAWN BULK SALES

• The sales of prawns in bags is the sole selling right of Hervey Bay Seafood Festival Associations Wild Catch site.

OTHER PERMITTED FOODS

• We encourage stallholders to choose local regional products in their vegetarian and seafood

dishes and in the desserts.

NON - PERMITTED FOODS

• Meat products as sausages, hamburgers, hot dogs and steak burgers are not approved items.

LICENCED AREA The event main food arena is licenced and security patrolled. Under 18 must be accompanied by adult Wine and craft beer stallholders are required to secure their own permits. TEMPORARY FOOD PERMITS

• Application must be made to the Fraser Coast Regional Council to obtain the appropriate food permits. For more information contact Council direct.



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WHERE TO PURCHASE LOCAL WIDE BAY WILD CATCH SEAFOOD IN THE LOCAL REGION. Seafood stocks are available from preferred suppliers to the seafood festival. These are Australian Ocean King Prawn Company/Hervey Bay Cold Stores, Urangan Fisheries, Boat Harbour Fish Markets, Sugar Coast Seafoods, Lee fishing, Ocean Pacific Seafoods- or direct from a licenced commercial fisher It is suggested that you contact your preferred supplier early in the year to discuss buying in peak

seasonality and storage options. Due to fisheries management closures this is recommended to

ensure that you have best buying options.

WIDE BAY WILD CATCH SEAFOOD

SPECIES YEAR ROUND (CHILLED OR FROZEN) SEASONALITY – PEAK SUPPLY

Scallop ✓ Limited quantity Nov- May

Sea Mullet/ Diamond Scale Mullet June - Aug

School Mackerel/ Grey Mackerel ✓ Aug - Sept

Shark (Black tip) ✓ Sept - Mar

Barramundi / Threadfin Salmon ✓ Feb- June

Whiting ✓ All Year

Reef Fish (various, fillets & whole) ✓ May—Aug

Moreton Bay Bugs ✓ All Year

Blue Swimmer Crab ✓ Oct- April

Mud Crab Jan- June

Spanner Crab ✓ Aug – Oct

King Prawns ✓ Feb- July

Tiger Prawns ✓ Mar- June

Banana Prawns ✓ Jan- April

Cuttlefish/Squid/Octopus ✓ All Year



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Fraser Coast Regional Council FOOD STALL STANDARDS

Stalls must comply with Fraser Coast Regional Council Health requirements and the festival guidelines.

The standards have been sourced from the Fraser Coast Regional Council and are generic to food

handling. For more information and forms please contact Councils Environmental Head Dept on 1300

794929. [email protected] Website: www.frasercoast.qld.gov.au

PART A - STALL STANDARDS 1. CONSTRUCTION Temporary food stalls are to be provided with:- a. Three walls; b. Roof; and c. Floor All floor, walls, roofs and fixtures in the stall shall comply with the Food Safety Standards (3.2.3). Generally this standard requires that all surfaces be non-absorbent, easily cleaned, free from cracks and crevices and other such defects. Note: Fly screen mesh walls are not acceptable unless otherwise approved due to operational considerations 2. BENCHES, TABLES AND UTENSIL STORAGE Bench tops and tables are to be:- a. free of cracks and crevices b. smooth and impervious c. capable of being easily cleaned d. Eating utensils and drink containers are to be single service disposable items. Utensils are to be stored so that they are protected from contamination from flies, dust, insects, animals or other means (e.g. enclosed containers) 3. FOOD STORAGE a. General Food is to be displayed, wrapped or stored in containers, storage cabinets & boxes, which are i. kept above ground ii. Maintained in a clean condition iii. Free of cracks, crevices or chips iv. Constructed of smooth and impervious materials v. easily cleaned


http://www.frasercoast.qld.gov.au/



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vi. Protected from contamination from any sources b. Cold Perishable foods are to be stored at 5oC or less (Cool room, large esky with ice

layers, refrigerated showcases) c. Hot Perishable goods are to be stored at 60oC or more d. Probe thermometers must be used for checking of the above temperatures. NOTE: Food not stored within the prescribed temperature may be seized by an Environmental Health officer, in accordance with of s.186 of the Food Act 2006. 4. COOKING a. Cooking appliances if required must be located within the food stall b. A suitable fire extinguisher and/or fire prevention equipment e.g. a fire blanket will be required in close proximity to any gas operated or exposed flame type cooking appliance. Note: Councils may approve flyscreen mesh windows or similar measures to improve ventilation requirements for gas appliance requirements. 5. WASHING FACILITIES a. Utensils/Appliances If washing of utensils and equipment is to occur at the stall, a suitable wash up area must be designated. If the stall is not connected to a reticulated water supply and a Council sewerage system the following is required for the cleansing of utensils: - i. access to clean potable warm water; via enclosed containers, an urn, thermos, kettle or combination of the same, ii. Provisions to collect and store all waste water until it can be disposed to sewer iii. Suitable detergent and sanitisers must be provided b. Hand washing The stall must have a designated hand wash area with the following minimum requirements:- i. Hands are to be washed with warm water. An urn or thermos (with tap fitting) of hot water and a large sealed container with a tap at its base for cold water is suitable for this purpose ii. All waste water is to be collected in another container to keep the site dry and clean iii. Collected waste water to be disposed to sewer (see note below) iv. Liquid soap & single use paper towels are to be provided. c. Water Supply: i. The drawing of water from sanitary or toilet facilities for use in food preparation is

prohibited ii. All waste water generated from the stall is to be disposed to sewer. Note: Disposal of wastewater to the storm water system is strictly prohibited d. WASTE DISPOSAL



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i. The stall must have an appropriate waste disposal bin with a close fitting lid to ensure all wastes are protected from vermin ii. Waste storage and disposal must not cause an environmental nuisance iii. WASTE OILS/FATS cannot be disposed to sewer. It is the stall holder’s responsibility to dispose of their oils/fats. Collecting large quantities of oils/fats into a container for subsequent disposal off site is the preferred method. PART B - OPERATIONAL PROCEDURES 6. PERSONAL CLEANLINESS Persons engaged in the handling, preparation, wrapping and serving of food for sale should: a) Not spit or smoke B) Be clean in their personal habits and clothing C) Wear a clean apron D) Be free of infection or illness E) Not handle food for sale if wearing a bandage or dressing which CAN contact with or contaminate food Note: waterproof dressings and coloured Band-Aids are suitable to use with gloves f) Keep hands clean by regular washing with soap and clean water (Note: gloves may be worn but must be changed between different activities (e.g. handling food and money) or otherwise on a regular basis (e.g. every 30 mins) g) Not sit on food preparation benches or storage surfaces (e.g. eskys) 7. FOOD HANDLING a) Utensils, tongs and other suitable implements are to be used to handle food b) As far as practicable food is to be wrapped or bagged at the point of preparation c) All pre-cut foods are to are stored in enclosed containers d) Cooked and uncooked foods are to be stored separately e) Animals are to be excluded at all times from temporary food stalls f) Food and utensils are to be stored separately from all other materials g) Refuse bins with sealed lids are to be provided 8. FOOD LABELLING The wrapping or packaging of food must be labelled in accordance with the Food Standards Code. The “label busters” guide is a good reference. Please contact Queensland Health Public Health Unit on (07) 4184 1800 for information regarding your specific labelling requirements.



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STALL LAYOUT.



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2018 STALLHOLDER APPLICATION FORMS

APPLYING FOR A SITE AT THE 2018 HERVEY BAY SEAFOOD FESTIVAL.

STEP 1 The application form & conditions of participation (Event Manual) are also downloadable at www.herveybayseafoodfestival.com.au or email [email protected] Note: There is a site quota for each section (e.g. food, beverages, information, traders)

STEP 2 SUBMIT YOUR APPLICATION AND ALL REQUESTED DOCUMENTS - BY CLOSING DATE 30 MARCH 2018 Include: 1 Application form signed 2 Full description of products (including seafood menu items) to be sold 3 Copy of current public liability insurance 4 Completed Electrical Form with details of all electrical needs 5 Do not send any payment with application 6 Return to either by post or email to: PO Box 7307 Urangan 4655 or EMAIL [email protected]

Note INCOMPLETE APPLICATIONS may be REJECTED STEP 3 NOTIFICATIONS OF SUCCESSFUL APPLICATIONS & INVOICE

Applicants advised by email within 14 days of Receival of applications Successful applicants will have their invoice attached for payment. Please wait for invoice to make payment STEP 4 Stallholder kits distributed by Aust Post to address on application 15 July 2018

http://www.herveybayseafoodfestival.com.au/





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APPLICANT STALLHOLDER DETAILS

Organisation

Email Address

Postal Address (for stall kit mail out)

Contact Person

Phone

Other Fraser Coast Events you are attending in 2016

Number of Stall Workers

Vehicle Reg (1 pass per stallholder)

SALES ITEMS (Refer to Event Manual for terms and conditions)

NOTE: FOOD AND BEVERAGE VENDORS . – The aim is for a wide range of dishes featuring the local seafood. Please refer to the event manual – Section 2 for more information on seafood vending conditions.

• The seafood –only local wild catch seafood - Meat not permitted unless approved as a minor ingredient of a seafood dish e.g. as prawn and chorizo

• Other food stalls e.g. vegetarian, desserts, cheeses, beverages.

• Market stalls with a focus on foods produced in the Wide Bay Burnett, marine and environmental interests, good health & information and craft of a marine influence.



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STALL DESCRIPTION

FOOD STALL

Description and Decoration theme.

Foods to be sold (attach photograph)

Description of Seafood Menu Item 1. 2. 3 4

Description of non-seafood menu item 1 2. 3

Number of Serves . Stock levels to 2PM

Beverages

Alcohol

OTHER STALLS Description of Sales Items:

Information /Exhibits



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STALL REQUIREMENTS PLEASE ENSURE ADEQUATE SIZE FOR STALL FITOUT – This includes space for items as cool rooms etc.

SITE DETAILS DIMESION COST

QUANTITY

Power Connection (note limits may

apply ) 1 x 15 amp

$ 20 each

Water No Charge

Commercial Trading Marquee Site

3 x3m $170

Commercial Trading Marquee

6 x3 m $210

Food Van Sites include tow bar in measurements Side Open End Open

$210

Community NFP Fundraising 3x3 $120

Community NFP-Fundraising 6x3 $170

Community Groups Info Only (no power connection available)

3x3 No Charge

DO NOT SEND PAYMENT WITH APPLICATION.

Upon site approval you will be issued with an invoice for payment of site fees.

DECLARATION

Yes , I have read the Hervey Bay Seafood Festival Event Manual and accept the terms & conditions and agree to abide by them.

I will ensure that all volunteers and staff under my direction are also made aware of this information Signature:……………………………………………….

Disclaimer: In staging the Hervey Bay Seafood Festival, the HBSFA has sourced the information contained within and we believe it is accurate and applicable to the quality of the event. However, neither the HBSFA nor volunteers accept any liability for its contents, advice or opinions or for any consequences that may occur.



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Electrical Management Stallholder Agreement

• All extension leads must be 15A leads

• All Bain maries’ must be on their own lead

• All other appliances must be on a separate lead

• All power boards are to have 10A circuit protection

• No double adaptors

• No Generators without the festival electrician’s permission & in the event of agreement, the electrician’s directives are final

• All leads and appliances regardless of age (even if just purchased) must have a current test tag with an electrical contractor’s number.

• Only those appliances listed on the stall appliance list will be permitted on site

Failure to comply may result in the supply of power being removed from your site. Additional

charges will apply for onsite testing of leads and appliances that do not comply. This will be

charged by the contract electrician on site.

Restrictions may apply to the quantity of heating appliances on one site due to power constraints with generators on the event site. The Electrician’s decision regarding all power management is FINAL.

ELECTRICAL AGREEMENT.

I have read the Power Supply & Electrical Management details, supplied all details of my listed appliances & agree to the electrician’s terms.

PRINT NAME…….………………………………………………………………….…….. .Signature …………………………………………………………………………………….. Stallholder………………………………………………………………………………………………. Date …………………



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Hervey Bay Seafood Festival Power Supply and Electrical Management Stallholder Agreement.

* Mandatory form for stallholder electrical connection and must be lodged at application

STALL APPLIANCE LIST

Appliance Watts/Amps

of appliance No of Appliances

Contractors number Tag Date

Cool room

Bain Marie (2 per site)

Deep Fryer (1 per site)

Kettle/Tea & Coffee urn

Coffee Machine

Coffee Grinder

Pancake / Crepe Irons etc

Hand mixer

T.V screen/ video

Leads

Power Boards

EFTPOS

Cash register

Other

2018 EXHIBITOR MANUAL - Hervey Bay Seafood Festival...guidelines, receipt, flyers, general festival...

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Transcript of 2018 EXHIBITOR MANUAL - Hervey Bay Seafood Festival...guidelines, receipt, flyers, general festival...