GLACIER’S EDGE COUNCIL, BSA

2018CUB SCOUT SLEEP-OVER CAMP

LEADER GUIDE

BOY SCOUTS OF AMERICA5846 Manufacturer’s Dr - Madison, WI 53704

608.310.7300

Glass Pond - Camp Indian Trails

GLACIER’S EDGE COUNCIL, BSA

WELCOMEWelcome to Sleep-Over Camp 2018

2017 was a fantastic year for our Sleep-over Camp program. More than 250 Scouts attended and had a fantastic time. As we look into 2018, we are excited to grow upon our success in 2017. The program for Sleep-over Camp will remain similar to the program offered in 2017. New for Camp Indian Trails this year we will be utilizing the new Glass Pond as much as possible and we have planned to order new boats! This is one of the many small changes to look forward to in 2018.

This guide is designed to provide dates and pertinent information for our Sleepover Camps this year.

We look forward to having you camp with us!

Yours in Scouting

Jim Tobakos Nick RoseGlacier’s Edge Council Glacier’s Edge CouncilCamping Chairman Camping Executive

Camp Indian Trails5801 N River RdJanesville, WI 53545

This guidebook is designed to offer basic information that can be shared with parents and used by camp coordinators to get their packs to camp! The most in depth information, exact shedules, policies, can be found at the NEW glaciersedge.org/camps. This new site will hold all things camping including: forms, maps, programs, and links to registration. Be sure to check it out.

Ed Bryant Scout ReservationN6960 Cty Hwy GMauston, WI 53948

Be sure to like us on Facebook for updates and news from our camps!www.facebook.com/campindiantrailsgec

www.facebook.com/edbryantscoutreservationwww.facebook.com/glaciersedgebsa

Website

Camp Locations

www.glaciersedge.org/camps

Camp Indian Trails DatesJuly 5-8July 9-12July 16-19July 23-26

PricingEarly Bird Fee (Pay by Mar 31st) - $185Regular Fee (Pay by May 1st) - $200Late Fee (If paid after May 1st) - $250

Adults - $100

Packs must provide a minimum of 2 leaders, and maintain a ratio of 1 Adult per 4 Scouts. The only exception to this rule is if a parent wishes to attend camp with their son individually.

NEW FOR 2018! If your Scout wants to attend camp, but you or your pack cannot provide leadership, they can come anyway! Each session of sleepover camp will have 30 spots open for Scouts to attend without leadership. This program will be staffed by Camp Staff who are specifically selected and trained to serve as Den Leaders for the session.

There is an additional $85 fee per Scout to utilize this program.

Sibling Discount: $25 Off Per Scout - you may take this discount for any siblings attending ANY GEC Camp. This includes Sisters too.

Den Discount: Get 50% of your Den to Sleepover CampSAVE $15 per Person

Ed Bryant Scout Reservation DateAugust 5-8

This Camp is for Webelos and Arrow of Light Scouts Only

DATES AND PRICING

Sleepover Camp Dates

Sleepover Camp Pricing

Sleepover Camp Leadership

COME TO CAMP WITHOUT LEADERS

CampershipYour Cubmaster or Pack Committee Chair should make the request for a Campership with the help of the Scout applying. Applications can be found on the Glacier’s Edge Council Camping website or at either Council Service Center and must be completely filled out and returned to the Council Service Center no later than March 15th. Those Scouts joining a unit after March 15th may apply as soon as possible, up until June1st.

www.glaciersedge.org

To Register for Sleepover CampFollow these links

For Camp Indian Trails: www.scoutingevent.com/620-citsoc2018For Ed Bryant: www.scoutingevent.com/620-wsoc2018

GLACIER’S EDGE COUNCIL, BSA

PROGRAM

What to Bring

Schedule

Advancement

-Water Bottle -Tent -Hat -Sleeping bag/pillow/blanket/cot/etc-Rain Gear -Change of Clothes-Swimming gear (and towel) -Full Scout Uniform (for flag ceremonies)-Bug Spray and Sunscreen -Toiletries-Backpack -Flashlight-Closed Toe Shoes -Cold weather clothing-Health Form Parts A, B, and C

Day 1

Program RotationsThree

45min Stations

Program RotationsThree

45min Stations

Program RotationsThree

45min Stations

Program RotationsThree

45min Stations

Program RotationsThree

45min Stations

Open ProgramFreely move

between open areas before camp ends!

Check InCamp Setup

SpecialEveningProgram

Opening Campfire

ClosingCampfire

Day 2 Day 3 Day 4

9am

-Noo

n1:

30-4

:30p

m7-

8:30

pm

Above is a general idea of the schedule for camp. Program rotations above are advancement based and include the following areas: Climbing, Aquatics, Scout Skills, Nature, Shooting Sports, and more.

Please note that EBSR Webelos Camp begins at Noon on day 1!Exact schedules and offerings will be available January 2nd at glaciersedge.org/camps

Each Scout attending a Sleepover Camp will leave that camp with a minimum of 2 Adventure Loops for his rank in Scouting. Exact advancement loops will be posted along with more exact program schedules on our

website at glaciersedge.org/camps by January 2nd.

2018 Theme

Jedi Academy

POLICIES AND DETAILS

Check-in

Check In for CIT Sleep Over Camps runs 8am-10am on the first dayCheck In for EBSR Webelos Camp Runs Noon-2pm on Aug 5

-Packs should be prepared to check-in as Packs-The Summer Camp Coordinator needs to ensure that each Scout has a -Completed (parts A, B, C) Health Form -Routine Drug Administration Form for all that take medication -Complete roster of those attending (print through ScoutingEvent.com)-A Camp Staff member will run your group through the camp tour and check-in.

Check-In for all Camp Indian Trails Programs are at the Allen Dining HallCheck-In for Ed Bryant Is at the Camp Office

IMPORTANT

Refunds

Meals and FoodCamp Indian Trails has a full service dining facility. All menu options offered at Camp Indian Trails are approved by a licensed dietitian and prepared according to state food safety standards. All meals at CIT are served family style.

If you have any dietary restrictions, please communicate them to the Camp Director, no less than two weeks before your session.

Trading PostAt CIT and EBSR, there will be a camp store called the Trading Post. In the Trading Post there will be equipment, camp shirts, snacks, and other items. Daily, each Scout will have an opportunity to explore the Trading Post.

PetsWith the exception of service animals, NO pets are allowed at camp.

Sibling and Walk-Along PolicySiblings of Cub Scout Age are (at least 4!) are able to tag along (register and pay as a youth) and participate in the program. Older siblings can volunteer as Den Chiefs and attend free of charge. This includes sisters!

Refunds will only be made if requested in WRITING prior to June 1st. Refund requests must be made by the Pack Coordinator and should be directed to the Glacier’s Edge Council Program Director, Nick Rose at nicholas.rose@scouting.org. Packs may choose to credit program fees to new camper replacement registrations. Transfer requests must be submitted to the Council Program Specialist for consideration (callie.fritchen@scouting.org. Any refunds requested after June 1st will be reviewed by the Camping Committee in August and a decision will be made at that time. Approved refunds will be credited to the Pack account with a 25% per scout cancellation fee deducted.Packs may appeal any refund decisions to the Glacier’s Edge Camping Committee in WRITING before the start of the registered session.

GLACIER’S EDGE COUNCIL, BSA

COORDINATOR

How to Get Your Pack to Sleepover Camp - With Dates!

The Pack Coordinator acts as the liaison between the camp and the Pack and is responsible for the following: -Familiarize themselves with the Cub Scout Catalog -Promote camp and programs to the Pack -Ensure Pack camp registration and payment are correctly submitted in a timely manner to the Council Service Center -Oversee general coordination of the Pack while at camp -Attend and recruit adults for the Cub Scout Program Orientation & TrainingA training will be held January 16 at the Madison Office and January 18 at Camp Indian Trails. Both trainings will

start at 7pm and will help ensure a great camp for you and your boys.

Below is an in depth timeline and checklist to help you plan your pack’s summer camp! Follow it closely to get more Scouts to camp with less headaches!Do By December 15:• Receive Camp Dates and Pricing and distribute to your families• Schedule a Camp Promotion Date with the Order of the Arrow or District RepresentativeDo In January:• January 1 - Camp Registration Opens online at Glaciersedge.org• Attend Camp Coordinator Training (Jan 16 in Madison, Jan 18 in Janesville)• Gather Early Sign-ups and Interest• Plan Leadership needs and guage interest of parents• Develop and implement plan to fund camp (Popcorn Funds, Camp Cards, etc)Do in February:• Host Camp Promotion at Blue and Gold Pack Meeting (resources, videos, available at glaciersdge.org)• Remind Families to schedule physical exam for Part C of health form!Do in March• Campership Applications do March 15th. Email to glaciersedgecamps@scouting.org• Gather Early Bird Registrations and regsiter online!• Remind families about phyiscal exam requirement!Do in April• Continue Camp promotion to get to 50% of your Den attending for discount!• Register additional Scouts at Regular Fee (Due May 1)Do in May• Register Any additonal Scouts• Begin planning logistics to get to and from camp, and equipment neededDo in June• Order T-Shirts online By June 1• Finalize logistics in transportation and equipment needed2 Weeks Prior• Email any food allergies to camp for accomodation• Collect Health Forms for all attending• Ensure all adults are registered with the BSA and have current Youth Protection Training• Expect phone call from Camp confirming attendance and logisticsWeek After• Send Thank you letter to your fellow camp leaders who attended• Ensure any Scouts who received Camperships send Thank you note to Council.• Begin planning for an even better camp next year!