2018-2019 State Committee Goals

Table of Contents

Society Business

Leadership ----------------- 3-4

Finance ---------------------- 5

Membership ------------------ 6

Rules ------------------------ 7

Historian -------------------- 8

SAP ------------------------ 9

Society Mission and Purposes

EEC ------------------------ 10

Communication --------------- 11

Scholarship ------------------ 12

World Fellowship ---------- 13-14

GAEP ---------------------- 15

Nettesheim Literary Competition 16

Action Grant----------------- 17

09.12.2018

SIGMA STATE WISCONSIN STRATEGIC ACTION PLAN The Delta Kappa Gamma Society International

2017-2019 BIENNIUM

LEADERSHIP DEVELOPMENT FOCUS GROUP GOALS ~ 2018-2019 1. Before June 30, 2019, members of the Sigma State Wisconsin Membership, LeadershipDevelopment, and Educational Excellence committees will communicate directly with everychapter in Sigma State Wisconsin to provide resources for chapter programming and to addressquestions or concerns related to their focus area. (Responsible: Jan and Deb)

How did you do it We trained chapter president/representatives on the newly developed seven purposes reflection rubric at the fall conference. We asked presidents to use the reflection rubric as a tool for their chapter to refocus and reflect over this next year on how they are interpreting and supporting the purposes. Chapter presidents were asked to send their reflections to the leadership committee by so that the results may be analyzed and used to strengthen and share strategies and activities that support the seven purposes. Was it successful

What have we learned? Many chapters are purposefully engaged within their community and their activities multidimensionally support the seven purposes of DKG. Some chapters are looking for ideas to strengthen their engagement and support of purposes. Examples of what’s happening within our state chapters seems to fall into 5 areas.

1. Opportunities for Fellowship and Social interactionsSocial time as a part of regular meetingsShared meals and snacksDiscussion/ reflection times within meetingsFun activities that allow personal growthSpecific holiday gatheringsHonoring members accomplishments and milestones

2. Educational opportunities for personal growth within chapterMeeting centered on a specific topic/issuePresenters brought in to broaden understanding of specifictopics/programs/issuesVisits to places that broaden understanding of topics/programs/issuesBook groupsTeaching of new skill or topic of interest (e.g. painting, cooking, knitting)

3. Support of educational programming in educationScholarships for members and non-members (high school, undergrad, grad,doc)Teacher and School Grants for members and non-membersPartnering with other groups with purposes of supporting educationalneeds (e.g. STEM, Literacy training, Mentoring, Volunteering.)

09.12.2018

Volunteering and mentoring within educational programs and school districts Literacy contest opportunities

4. Support of local Charities, Services organizations and areas ofcommunity needFinancial and tangible donationsVolunteer and mentoringProviding a communication platform to get ideas out

5. Regular Communication between membersNewslettersMeeting minutesEmailsWebsitesSocial media

Examples of groups and programs supported by or working with state DKG groups include, but are not limited to:

Local University Education Students Local School District Literacy Groups Homeless Shelters and Programs Food Pantry and Nutrition Programs Domestic Violence Groups Little Libraries Books for Babies School Age Mother’s Program STEM Family Resource Groups and Organizations Rotary Garden Education Children’s Clothing Closet GRAMPS Local Library Programming Museum Programming and Displays Environmental groups and programs

Human Trafficking Cause Groups Books for Head Start Jail Ministry Hats for Hospice Careers Education Cooperative Ukuleles Music program Guest readers program Prevent Blindness program Knitting for Hospice Author Visits Various Literacy Contests Book Bag Donations Teacher Bag Donations Health program Education World Fellowship Group New Teachers Local Historical Societies

What’s next? Develop a 2018-19 Leadership plan that shares out to chapters what is presently being done to support the purposes and what can be done to improve.

09.16.18

Sigma State Wisconsin Finance Committee Goals 2018-2019

The committee set the following goals:

1. Assist in preparation of the annual Sigma State Wisconsin budget.

2. Seek input from Committee Chairs to assist in the budget preparation process.

3. Review Sigma State Wisconsin proposed Bylaws and Standing Rules yearly tosee if any changes directly impact the proposed annual budget.

4. Review and clarify all budget processes with Finance Committee and SigmaState leaders before budget preparation to ensure accuracy and transparency.

5. Add a budget narrative, if needed, to the proposed budget as an aid intransparency.

6. Review the monthly reports to help ensure the successful transition intoQuickBooks

Cindy Rockow, Chair Carolyn Barnhart, Julie Hannon, Sandra Ruesink Leslie Bakkum, Mary Kenne ~ Ex Officio

Sigma State Wisconsin ~ Membership Committee ~ 2018 Fall Report Description: The committee is focused on two main areas. First, the implementation of the 2018 formulated smart goals, and secondly to continue updating and executing the responsibilities of the membership committee.

Committee: Barbara Albrechtson, Wava Haney, Mary Kenne, Brigitte Musallam (chair)

Smart Goals:

1. Enhance and retain Sigma State WI membership.

By spring of 2019, the membership committee will have verified with the appropriate 25 chapter representatives if their chapter discussed/implemented the membership information as presented to the new chapter presidents and the fall 2018 workshop.

Additionally, the committee will assist any chapter needing information/best practices with recruiting and retention of membership.

2. Develop membership committee leadership.

The chair of the committee will mentor the prospective membership chair.

Moreover, list of membership committee chair’s responsibilities will be updated by the spring of 2019.

3. Reduce Paper output.

The process to digitize the existing memorial remembrance programs and remembrance write-ups hasbeen completed over the summer.

Other committee tasks:

1. Recognize long-term members, acknowledge chapters increased membership, plan and implementthe annual DKG Wisconsin necrology/remembrance ceremony.

Respectively submitted

Brigitte Musallam

2017 - 2019 Sigma State WI Membership Chair

4

Rules Committee Goals 2018-2019Sigma State Organization of WisconsinThe Delta Kappa Gamma Society International

The Rules committee shall receive, review, and approve proposals for amending and revising the Bylaws and Standing Rules. The committee shall review chapter standing rules to ascertain that they are consistent with the Constitution and the Bylaws of Sigma State Wisconsin. (Source: Bylaws and Standing Rules of Sigma State Organization of Wisconsin, Amended April 2017.)

1. Continue to search for new members from all regions of SigmaState Wisconsin

2. Look for a mentee for Shari3. Revise the SSW Bylaws and Standing Rules to include all changes

received from International

Rules Committee Members: Shari Eberhardt, Chair (Theta)Beverly Hess, ChiLinda Hansen, PhiMarilyn Lambert, ZetaMary Keene, 2017-2019 Sigma State Wisconsin Vice PresidentEx-Officio: Leslie Bakkum, 2017-2019 Sigma State Wisconsin Tour GuideAnnemarie Wacker- Consultant

Committee Approved July 31, 2018

09.16.18

Sigma State Wisconsin Historian Goals 2018-2019

1. Newly organized boxes need to be examined for contents.

2. We need committee additions for more help.

Helen Van Prooyen, State Historian

Sigma State Wisconsin Strategic Action Plan Committee

2018 -2019 COMMITTEE COALS

Description: The committee will continuously review and update identified action steps of the Sigma State Strategic Action Plan that embrace the Seven Purposes, the Mission, and the Vision of the Society. (Sigma State Wisconsin Bylaws Rules 2017, Article IX Section 3, A. Society Business # 7)

Committee: Leslie Bakkum, Joanne Hagen, Kathryn Harrison, Beverly Hess, Debra Keller, Mary Kenne, Marilyn Lambert, Jan Marson, Brigitte Musallam, Chris Shewczyk, Marcia Trentlage.

Sigma State Wisconsin President Leslie Bakkum appointed the 2017-2019 Strategic Action Plan committee in spring 2017. She identified five focus areas for the 2017-2019 biennium: Membership, Leadership Development, the Educational Excellence committee, Sigma State standing committees and, communication between Sigma State Wisconsin and Sigma State Foundation, Inc.

During a GoToMeeting on August 23, 2018, the SAP committee reviewed progress made by each focus group during the first year of the biennium and determined specific action steps to guide committee work during 2018-2019. Those steps can be found on our state website under the Strategic Action Plan link.

These goals continue in the last year of the 2017-2019 biennium:

1. Before June 30, 2019, members of the Sigma State Wisconsin Membership, LeadershipDevelopment, and Educational Excellence committees will communicate directly with everychapter in Sigma State Wisconsin to provide resources for chapter programming and to addressquestions or concerns related to their focus area.

2. Before June 30, 2019, all appointed Sigma State Wisconsin standing committees will includea chair and a committee member being mentored to become the next chair. Committeemembership will reflect the geographic and demographic diversity of Sigma State Wisconsin.

3. Before June 30, 2019, Sigma State Wisconsin and the Sigma State Foundation Board ProgramCommittee will increase intentional, ongoing communication with an emphasis on leadershipdevelopment and mentoring.

Kathryn Harrison, Chi 2017 - 2019 Sigma State WI 2nd Vice-president Strategic Action Plan Committee

SIGMA STATE WISCONSIN STRATEGIC ACTION PLAN The Delta Kappa Gamma Society International

2017-2019 BIENNIUM

UPDATED 08.23.18 Revised ~ 8.16.17

Approved ~ 06.13.17

Before June 30, 2019, members of the Sigma State Wisconsin Membership, Leadership Development, and Educational Excellence committees will communicate directly with every chapter in Sigma State Wisconsin to provide resources for chapter programming and to address questions or concerns related to their focus area. (Responsible: Marcia and Chris)

The action step will never be completely met…it is a journey i. How did you do it?

1. Fall meeting workshop2. Information to presidents3. Questionnaire at convention4. Personal contact with all who did not respond5. STEM/STEAM ~

a. Individual members of the committee consensus: STEAM6. Presentation at Fall Workshop EEC Night7. WEBSITE connection thanks to Barb Cody

ii. Was it successful?1. Yes, but it is ongoing

iii. What’s next?1. Continuing action to create awareness. Attentive to needs of chapters; we need to listen carefully and

check for necessary bylaws revisions2. Inform all chapters of the decision to go with STEAM.3. ML: Consider interaction with the Girl Scouts regarding the DKG badge.4. CS: Discuss with EEC committee how we will gain information from our chapters. How much info

was disseminated to local chapters?5. Keep the website information updated.6. MATRIX from CS: How will we use it with EEC programming

2018 DKG INTERNATIONAL Adopted Amendments related to

Communications and Marketing Committee

Based on International Adopted amendments as follows:Article VIII | CommitteesSection B. Society Business1. Communications and Marketing Committee* - appointed

* State organizations and/or chapters are responsible to international for the work of thiscommittee

a. The committee shall promote and stimulate effective communication between andamong members at all levels of the Society. Use Committee contacts communicate information for dispensing to their chapter.

b. The committee shall promote effective internal and external marketing. Encourage chapters to publish activities and programs on Facebook and the state

newsletter. Encourage chapters to publish events and programs in local newspapers.

c. The committee shall provide training for organization editors and webmasters. Continue to present communication workshops at state meetings. Help members with technology questions. Also help members to become more

comfortable using the Wisconsin State website and the DKG website. Include a Tech Tip article in each DKG Wisconsin State Newsletter.

d. The committee shall recommend editorial policy to the Executive Board. Develop editorial guidelines for members to use on Facebook, their chapter

websites, newsletters or blogs.

ISR 8.0 | Committees–General8.010 Communications and Publicity Committee (will be renamed to conform)

8.012 The committee shall recommend to the Executive Board guidelines that provide accountability for internet and other electronic communication, including guidelines for state organization and chapter websites.

8.013 The committee shall recommend to the Executive Board general guidelines for conducting electronic meetings that provide accurate and authentic official actions, including the taking of votes. These guidelines shall be applied to all international committees and boards of the Society.

Scholarship Committee Goals: 2018-19

Smart Goal Action Responsibility When

Simplify and clarify the 1. Review state bylaws and rules for 2019 changes Chair & committee 2017-18 application procedure for Complete the revision 2018-19 scholarships and stream- 2. Review and improve application forms. Chair & committee 2018-19 line committee function.

3. Create fillable applications forms that the chair Chair & committee 2017-18 can send directly to committee members for their (partially completed 9/’18) 2019 vote.*

4. Provide committee members with simplified Chair** 2017-18 scholarship descriptions to keep in their filesfor reference.

5. Develop voting rubrics for committee members. Chair 2017-18

6. Update chairs timeline and responsibilities. Chair 2017

*The old application forms have already beenmade fillable but will be replaced by revisedfillables.

**All chair-produced documents will be reviewed by committee members for editing and additions.

Committee members: Margaret Bussone, Chair Alli Karrels Lori Peterson Kathy Zautner Michelle Nettles

Sigma State World Fellowship Committee ~ 2018-2019 Goals

InternationalGoal

Our Action Steps Responsible Person orCommittee

CompletionDate

1. To increasecommunication withchapters and stateorganizations bypromoting awareness ofWorld Fellowship and theWorld Fellowshiprecipients.

1. Promote WF at Spring Conventionby using our “Change for Changingthe World” collection containers.

2. Update and share the WorldFellowship display board to show atthe Fall Conference and SpringConvention.

3. Produce and distribute a WorldFellowship brochure specific toSigma State, using the Californiabrochure as a guide. (We have $300in our budget for printing.)

4. Send copy of WF donation page tochapter presidents and post on SigmaState website.

1. Sigma State WFC Chair/MarieAllen, with Mary Flierl providingthe tubs.

2. Marie Allen

3. Pat Premo: First DraftOther committee members assistwith input, changes, anddistribution.

Marie Allen: Share brochure and donation page with Chapter presidents and on Sigma State website.

April, 2019

August, 2018, and April, 2019

First draft due Fall, 2018. Available for distribution at Spring Convention, 2019.

Fall, 2018

2. To publicize thecommittee’s actions andshare information aboutWorld Fellowship throughvarious communicationchannels.

1. Update the World Fellowshipsection of the Sigma State website.

2. Submit an article about two WorldFellowship recipients to the SigmaState editor, Sharon Storms, forinclusion in the December, 2018,newsletter. (Nov. 15 deadline)

3. Encourage chapters to add aninformational paragraph about WF intheir chapter newsletters. Mailparagraphs about WF to all chapters.

4. Post information about WorldFellowship on the DKG Sigma StateFacebook Page.

1. SS WFC Chair/Marie Allen withBarb Cody

2. Mary Flierl (Marie Allen willhelp with selection process.)

3. Marie Allen

4. Marie Allen, once a month.

Fall, 2018

Nov. 15, 2018

Fall, 2018

Fall, 2018 thruSpring, 2019

3. To increasecommunication and makeconnections with theindividual WorldFellowship recipients.

1. In October, when the WF recipientcontact information becomesavailable, match recipients withchapters, for support and contactthroughout the year. Sendinformation via snail mail with emailfollow-up.

1. Marie Allen October, 2018

2. Arrange for a WF recipient toattend Spring 2019 Convention,either in person or through a 7-10minute video.A. Selection and Contact.B. Acquire necessary funds and/orarrange technology.C. Contact Convention CommitteeChair, Ruth Scholze, and SigmaState president, Leslie Bakkum, toschedule time for presentation.D. Assist with arrangingtransportation.

2. Marie Allen, with assistancefrom WF committee members.

Transportation and/or video tech assistant:Jennifer Schrab

Initial contact to be made in November, 2018.

Ongoing contact with WF recipient until convention.

~ Updated, August 24, 2018

GAEP: Fall 2018—Spring 2019 Goals with Background

Grants in Aid for Educational PublicationsPrevious Five Goals from 2017-2018—Red indicates the action taken on the goals

1. Further acclimating the entire new GAEP Committee. The committee has had several“Go to Meetings” with follow-up minutes and four group shared/response emailsregarding actions taken with group approval.

2. Align the GAEP portion of the website to the application and brochure of GAEP that arebeing updated. We updated both items and forwarded them to Barb Cody.

3. Provide new brochures at the fall workshop. The brochures were put on the tables atthe fall workshop for all attending.

4. Organize files and other transferred committee materials from the former committeechairperson. Some committee members collected old files and organized the files. Now,two bins and a small box of resource materials serve the committee. Additionally, ourstate president provided documents that will support possible future action that thecommittee may bring forward at the Spring 2019 Convention.

5. Submit and encourage members to apply for GAEP Grants by putting reminders in theSigma State Newsletters. Continued

2018-2019 Activities and Goals1. Committee member Dr. Carol Lange resigned from the committee due to health issues.

The committee of five remain and all are comfortable with keeping this team as is sincethey are all midway through their term.

2. Further update to the application, brochure, and reimbursement forms have beenadopted by the committee this mid-August of 2018 and will be sent to Barb Cody inSeptember after graphic changes are made by committee member, Jillian Igl.

3. The committee is currently developing a proposal for the 2019 Convention. Presently,authors of educational books, DVD’s and CD’s to be published can apply for GAEPGrants. The committee would like a conference vote of confidence that would allowmembers to submit an application for a grant stipend for an article they published in aprofessional journal. The details to this proposal are currently being discussed by thecommittee. If accepted, this would require another phases of updating all websitematerials in 2019.

Submitted,Dr. Sharon Burow GAEP ChairpersonAugust 23, 2018

MARY JO NETTESHEIM MEMORIAL LITERARY COMPETITION

The Literary Competition Committee, of Sigma State WI provides support, rules and information to local chapters, arranges judging of state entries, lists state winners and their awards, and creates a display of winning books at the Spring Sigma State Convention.

The Goals for the 2018-2019 Literary Competition Committee are:

1. To honor our top writers by encouraging families to attend the Birthday luncheon atthe State Convention in La Crosse and have our young authors share their books

2. To continue clarifying the definition of an Enhanced Personal Narrative

3. To encourage chapters to recognize news media outlets, businesses and organizationsthat promote education and the Literary Competition with a plaque, framed certificatesor trophy (Perhaps extend invitations to chapter meetings or celebrations)

4. To explore ways that Sigma State, Sigma State Foundation, local chapters and /orparents can publish winning entries. We hope to have at least 1st place state LiteraryCompetition winner’s book published this year

5. To include entries written in other languages (Spanish) as a new Bi-Lingual category(with assistance from Zeta Chapter members)

This Literary Competition provides a means for students to excel in writing, as well as having their talents recognized in their schools and communities.It also provides a way for our DKG Society, and your local chapters, to be more visible in its support for education and literacy.

Committee Co-Chairs Judy Snyder and Pat Brabazon Committee Members: Nancy Herrmann, Pat Premo,and our State Judges

ACTION GRANT COMMITTEE GOALS FOR 2018-2019

THE GOAL OF THE ACTION GRANT COMMITTEE IS TO SUPPORT, PROMOTE AND REFLECT THE MISSIONS OF THE DELTA KAPPA GAMMA SOCIETY INTERNATIONAL AND WISCONSIN STATE ORGANIZATION

I. The Action Grant Committee will endorse and support the Wisconsin StateOrganization President and her goals.

II. The Committee will support the Wisconsin State Organization Executive Board,State committees, and chapters in their work by:A. Encouraging chapters and individual members to become aware of and

apply for State and the Delta Kappa Gamma International grants.B. Directing chapters to complete Action Grant applications by December 1,

2018. The application is available online at deltakappagamma.org/WIC. Reviewing/revising the Action Grant Application and application processD. Awarding Action Grants.

III. The Action Grant Committee will facilitate linking a project described in anAction Grant Application to the Wisconsin State Organization Strategic ActionPlan and/or to the broader purposes of DKG.

IV. The Action Grant Committee will write a self-evaluation form to be used bychapters receiving grants.

V. The Action Grant Committee will write frequent articles for the StateNewsletter and encourage Grant winning chapters to write summaries of theirGrants for the State Newsletter.

Action Grant Committee Members: Gerry Nelson, Chair; Pat Chuchwar, Secretary, Bobbi Momchilovich, Linda Jentzch, Anna Walser Ex-Officio: Leslie Bakkum, Wisconsin State Organization President

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