2017 CONVOCATION BOOKLET

Universiti Teknologi PETRONAS

32610 Seri Iskandar, Perak

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CONVOCATION CEREMONY PROCEDURES UNIVERSITI TEKNOLOGI PETRONAS (UTP)

Assalamualaikum wrt. wbt and Selamat Sejahtera, Dear Graduates, UTP 17TH CONVOCATION CEREMONY Congratulations on your success. On behalf of the University, we cordially invite you to attend the 17th Convocation Ceremony and the activities organised in conjunction with the Ceremony.

The Convocation Ceremony will be held on Sunday, 15 October 2017 with TWO (2) sessions (morning and afternoon). The details will be finalised according to your programmes (please check the latest information at the 2017 Convocation website (http://convocation.utp.edu.my/)

Session I (morning)

Session II (afternoon)

Instructions on graduate procession #Graduates to gather at Pocket D: > Session 1: 6.30 am > Session 2: 12.30 pm

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TABLE OF CONTENTS

ITEM PAGE

GRADUATION PROCESS FLOW 4 1.0 TRACER STUDY FORM (ONLINE SUBMISSION) 6 2.0 SUMMARY OF THE CONVOCATION CEREMONY 6 3.0 RENTAL OF THE CONVOCATION ROBE 6 4.0 RETURN OF CONVOCATION ROBE, MORTAR BOARD AND HOOD 7 5.0 FULL DRESS REHEARSAL & VICE CHANCELLOR’S AWARD CEREMONY 7 6.0 OFFICIAL INVITATION CARD AND CAR STICKER 8 7.0 DRESS CODE - GUESTS 8 8.0 DRESS CODE AND PERSONAL GROOMING - GRADUATES 8 9.0 COLLECTION OF SCROLLS AND ACADEMIC TRANSCRIPTS 9 10.0 LOSS OF SCROLL 10 11.0 AMMENDMENTS IN THE SCROLL OR TRANSCRIPT 10 12.0 ISSUANCE OF THE ACADEMIC TRANSCRIPT 10 13.0 ALUMNI 10 14.0 PHOTOGRAPHY SERVICE DURING CONVOCATION CEREMONY 10 15.0 PAYMENTS 11 16.0 REFRESHMENT 11

17.0 ENQUIRIES/FURTHER INFORMATION 11 18.0 ACCOMMODATION 12

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GRADUATION PROCESS FLOW

Verification Period : 28th August – 1st October 2017 URL > http://convocation.utp.edu.my/ Please verify and confirm your details. Any enquiries, you may email to: Graduate Inquiry

https://ucampus.utp.edu.my/ Enquiries on financial outstanding dues please email: Ask Finance UTP (FINANCE/UTP)

https://ucampus.utp.edu.my/

Confirmation Period : 28th August – 1st October 2017 URL > http://convocation.utp.edu.my/ Upon confirmation, graduands have to: - Confirm on Convocation Attendance

- Complete Graduate Tracer Study (http://graduan.mohe.gov.my/SKPG16/Default.aspx?lang=ms)

- Make relevant payment

Payment can be made to Universiti Teknologi PETRONAS with

the following account details:

Payee Universiti Teknologi PETRONAS Bank Account number 8004857910 Banker's name CIMB Berhad

Banker's address 20, Jalan Pos Baru, 31000 Batu Gajah, Perak, Malaysia

Collection Period: 9th – 13th October 2017 @ Undercroft Monday - Thursday Time: 9.30 am – 12.30 pm 2.30 pm – 4.30 pm Friday Time: 9.30 am – 12.00 pm 2.30 pm – 4.30 pm #Graduands are required to bring along the Graduate Tracer Study & Graduation Confirmation Slip

Start

Verification of Graduation Details

Confirmation on Convocation Attendance

Collect Graduation Robe

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On 13th October 2017, 2.30 pm @ Seminar Room 7, Undercroft

On 14th October 2017, 8.30 am @ Chancellor Hall

On 15th October 2017 @ Chancellor Hall #Graduates to gather at Pocket D: > Session 1: 6.30 am > Session 2: 12.30 pm

16th – 19th October 2017 @ Multi-Purpose Hall Monday - Thursday Time: 9.30 am – 12.30 pm 2.30 pm – 4.30 pm

Full Dress Rehearsal

Convocation Ceremony

Return Graduation Robe and Collect Scroll and Academic

Transcript

End

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Vice Chancellor’s Award

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1.0 TRACER STUDY FORM (ONLINE SUBMISSION)

The Ministry of Education Malaysia (MOE) has issued a directive for all institutions of higher learning (IHL) to undertake a Graduate Tracer Study (Kajian Pengesanan Graduan) to measure the employability and marketability rate, the quality of the programme undertaken and services provided by each IHL.

It is COMPULSORY for all graduates to complete the tracer study via MOE’s website (http://graduan.mohe.gov.my/SKPG16/Default.aspx?lang=ms). The link will be activated from 28th August – 1st October 2017. Graduates are required to bring along the printed slip of the duly completed study form during the collection of robe.

For further enquiry, please contact Registry Office, Universiti Teknologi PETRONAS:

https://ucampus.utp.edu.my/

2.0 SUMMARY OF THE CONVOCATION CEREMONY Guidelines and Procedures 2.1 All graduates are required to gather at Pocket D in full dress convocation robe

by 6.30 am (Morning Session) and 12.30 pm (Afternoon Session). Graduates who failed to come on time may not be able to join the graduates’ procession and may be denied entry into the Chancellor Hall.

2.2 At the line-up process, graduates will be arranged according to specific sequence

card numbers. The sequence card will be made available at the line-up process on the convocation day. PLEASE BRING ALONG THE SEQUENCE CARD NUMBER TO THE STAGE.

2.3 During the conferment of the degrees, the graduates’ names will be announced accordingly as follows: Doctor of Philosophy, Masters Degree and Bachelors Degree. 2.4 Once a graduate’s name is announced, he/she should walk straight to YABhg

Tun Chancellor / YBhg Dato’ Pro Chancellor, bow as a mark of respect, receive the scroll with both hands, shake hands and say “Thank You”.

3.0 RENTAL OF THE CONVOCATION ROBE

All graduates must register to rent the convocation robes. Registration will take place at Undercroft and Robe Room, Chancellor Hall. The schedule for the registration and collection of robes is as follows:

Date Day Time

9th October 2017 Monday

9.30 am – 12.30 pm 2.30 pm – 4.30 pm

10th October 2017 Tuesday

11th October 2017 Wednesday

12th October 2017 Thursday

13th October 2017 Friday 9.30 am – 12.00 pm

2.30 pm – 4.30 pm

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4.0 RETURN OF CONVOCATION ROBE, MORTAR BOARD AND HOOD

4.1 The convocation robe, mortar board and hood MUST be returned at the Multipurpose Hall (MPH) according to the following schedule:

Date Day Time

16th October 2017 Monday

9.30 am – 12.30 pm 2.30 pm – 4.30 pm

17th October 2017 Tuesday

18th October 2017 Wednesday

19th October 2017 Thursday

4.2 Additional charges will be imposed for late return of the robe:

Later than one week - RM50.00*

Between two to four weeks - RM100.00*

Four weeks above - RM400.00* 4.3 The academic scroll and transcript can only be collected AFTER graduates have

returned the convocation robe. *Note: Price is not inclusive of 6% GST charge

5.0 FULL DRESS REHEARSAL & VICE CHANCELLOR’S AWARD CEREMONY

5.1 To ensure the smooth running of the ceremony, all graduates MUST attend the full

dress rehearsal session on Saturday, 14th October 2017, 8.30 am at the Chancellor Hall.

5.2 A card system is used to arrange graduates for the Graduation Procession

Ceremony. Hence, graduates are required to attend the full dress rehearsal to familiarise with the system.

5.3 The Vice Chancellor’s Award ceremony will be conducted immediately after the

Full Dress Rehearsal on Friday, 13th October 2017, 2.30pm at Seminar Room 7, Undercroft. All graduates are required to attend the ceremony.

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6.0 OFFICIAL INVITATION CARD AND CAR STICKER 6.1 Each graduate will be given an official invitation card that allows two (2) guests to

attend the ceremony. The invitation card will be given during the collection of the convocation robe. Guests are not allowed to enter the Chancellor Hall without the invitation card.

6.2 A car sticker will be provided together with the invitation card. Only cars with the

official convocation ceremony car sticker will be allowed to enter the campus. 6.3 The University is not responsible for lost invitation cards and car sticker and they

will not be replaced.

7.0 DRESS CODE - GUESTS Dress codes for parents/guests (including children above 12 years old) when entering the Chancellor Hall MEN

National costume/batik/lounge suit/formal dress

Jeans, shorts and t-shirts are NOT ALLOWED.

Sport shoes/Slippers are NOT ALLOWED.

LADIES

National costume/Formal dress

Gowns or attires such as sleeveless blouse and short skirts, t-shirts, and jeans ARE NOT ALLOWED.

IMPORTANT NOTES FOR GUESTS

In previous cases, most guests who were denied entry into the Chancellor Hall were those who had failed to adhere to the dress code requirements.

Children below 12 years old ARE NOT ALLOWED to enter the Chancellor Hall.

For the benefit of other family members, the ceremony will also be broadcasted live at Pocket D, Academic Complex, UTP.

Parents or guests ARE NOT ALLOWED to bring cameras, food, drinks and bouquet of flowers inside the Chancellor Hall

8.0 DRESS CODE AND PERSONAL GROOMING - GRADUATES

MEN

National costume/lounge suit/formal dress and wearing full convocation robe

Black/dark leather shoes with black/dark socks

’Songkok’ is allowed but not necessary

Jeans, shorts and t-shirts are NOT ALLOWED.

Sport shoes/slippers are NOT ALLOWED.

Hair styles should be short and neat.

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LADIES

National costume/formal dress/long dresses which cover until the ankles/maxi skirts, long sleeved shirts/blouses/suit and wearing full convocation robe

Black/dark leather shoes with black/dark socks

Jeans, shorts and t-shirts are NOT ALLOWED.

Sport shoes/slippers are NOT ALLOWED.

If gloves are worn, please ensure both hands are covered and the colour of the gloves must either be black or skin-coloured.

Choice of clothes/dress must be decent (thin layered fabric or sensual designs or styles that may attract uncomfortable glares should be avoided).

THE UNIVERSITY RESERVES THE RIGHT TO DENY ENTRY OF ANY GRADUATE INTO THE CHANCELLOR HALL IF THE DRESS CODE IS NOT ADHERED TO.

9.0 COLLECTION OF SCROLLS AND ACADEMIC TRANSCRIPTS

9.1 Graduates may collect their original scrolls and transcripts from the Multipurpose

Hall (MPH) on 16th – 19th October 2017, 9.00 am – 4.00 pm once the convocation robes are safely returned. Collection after this date will be done at the Registration and Examination Unit, Registry from Mondays to Fridays between 8.30 am – 4.30 pm.

9.2 All requests for release of the graduation document shall be made using the form provided during the return of convocation robe, subject to the followings:

i. Return of the convocation robe ii. Clearance from any dues

9.3 A graduate may send a representative to collect the scrolls and academic

transcripts on his/her behalf by presenting an authorisation letter and a copy of the graduate’s identification card. The above documents should also be accompanied by a copy of the paid convocation bill.

9.4 Graduates who are not able to join the convocation ceremony are advised to collect their respective scrolls and transcripts as soon as possible after the convocation ceremony.

9.5 Graduates who are not able to attend the convocation ceremony may request for

their scrolls and academic transcripts in writing to be couriered to the postal address with nominal processing and handling charges. The University will not be held responsible or liable for any damages to the scrolls and academic transcripts couriered to the specified address. Any replacement of the original set is chargeable.

9.6 Any application for subsequent copies of the document will be chargeable and

shall be made available for collection or delivered within one (1) month from the date of application.

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10.0 LOSS OF SCROLL Scrolls are only issued once and no replacement will be printed/ entertained, unless with a

valid reason agreeable to the Registrar. Graduates are advised to keep sufficient copies and preserve the original set safely.

11.0 AMMENDMENTS IN THE SCROLL OR TRANSCRIPT

Graduates are advised to check the information contained in both the scroll and the academic transcript. Graduates have four (4) weeks from the date of the convocation ceremony to report in writing any errors or discrepancies found in the scroll or the academic transcript.

12.0 ISSUANCE OF THE ACADEMIC TRANSCRIPT

Each graduate is entitled to a complimentary first print of the academic transcript issued and presented during the convocation ceremony. Subsequent copies may be issued a week after the convocation ceremony, through a written application to Registration and Examination Unit. The charge for each subsequent copy of the academic transcript is RM15.00.

Cash payment can be made at the Finance Counter, Ground Floor, Chancellor Complex, Universiti Teknologi PETRONAS through a postal order/bank draft/crossed money order payable to Universiti Teknologi PETRONAS.

13.0 ALUMNI

Graduates are automatically eligible to become a member of UTP ALUMNI. They can fill in the UTP ALUMNI registration form and submit it at the Alumni Counter when returning the convocation robe.

A life time membership fee is required from every graduate.

Graduates who are not attending the convocation will have to email it back to UTP Alumni Unit at hanizah.hamdan@utp.edu.my.

14.0 PHOTOGRAPHY SERVICE DURING THE CONVOCATION CEREMONY

UTP will engage a photography service provider for the Convocation Ceremony. Visit the photography booth during the collection of graduation robes on 9th – 13th October 2017 for further details.

During the Convocation Ceremony, no camera is allowed to be brought into the Convocation Hall.

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15.0 PAYMENTS

Payments for the Convocation Ceremony and Dinner are as follows:

o Convocation Ceremony - RM212.00 (Inclusive 6% GST)

All payments can be made by following the steps in the online convocation attendance system from 28th August – 1st October 2017.

Payment can be made to Universiti Teknologi PETRONAS with the following account details:

o Convocation Dinner (optional, first come first serve basis) RM50.00 – Graduate &

RM85.00 - Guest

Payee YAYASAN Universiti Teknologi PETRONAS

Bank Account number 8001062118

Banker's name CIMB Berhad

For further enquiries, please contact

https://ucampus.utp.edu.my/

16.0 REFRESHMENT Refreshment will be served at the parking area at Block 1 after each session of the convocation ceremony. All are invited.

17.0 ENQUIRIES/FURTHER INFORMATION Graduates cooperation in adhering to the specified rules and regulations of the 17th UTP Convocation Ceremony is deeply appreciated. For further enquiries and information, please contact: https://ucampus.utp.edu.my/

Payee Universiti Teknologi PETRONAS

Bank Account number 8004857910

Banker's name CIMB Berhad

Banker's address 20, Jalan Pos Baru, 31000 Batu Gajah, Perak, Malaysia

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18.0 ACCOMMODATION

HOTELS 1 Hotel Putra Iskandar, Seri Iskandar, Perak

Phone: 05 371 3800

2 D-Hotel Seri Iskandar, Bandar Seri Iskandar, Perak Phone: 05 374 8888 / 019 481 8922

3 Anggun Hotel Seri Iskandar, Bandar Seri Iskandar, Perak Phone: 05 371 1764

4 Hotel Amigo SIBC Phone: 05 371 2912

5 Golden Roof Hotel Seri Iskandar Phone: 05 371 4378

6 Hotel Kristal Sri Iskandar Phone: 05 371 6868

7 Clearwater Sanctuary Golf Resort, Batu Gajah, Perak Phone: 05 366 7433

8 Impiana Hotel, Ipoh, Perak Phone: 05 255 5555

9 Hillcity Hotel, Ipoh, Phone: 05-313 5555

10 Heritage Hotel Ipoh, Perak Phone: 605-242 8888

11 Ritz-Kowloon Hotel, Ipoh, Perak Phone: 05-253 1808

12 Hotel Excelsior, Ipoh, Perak Phone: 05-253 6666

13 Hotel Fairmont Sdn Bhd, Ipoh, Perak Phone: 05-255 94999

14 Paragon City Hotel, Ipoh, Perak Phone: 05-545 0900

15 Syuen Hotel, Ipoh Perak Phone : 05-253 8889

16 Tower Regency Hotel,Ipoh,Perak Phone: 05-24182888

17 Ritz Garden Hotel (Ipoh) Sdn Bhd, Ipoh, Perak Phone: 05-242 7777

18 Kinta Riverfront Hotel & Suites, Ipoh, Perak Phone: 05-245 8888

19 Regalodge Hotel, Ipoh, Perak Phone: 05-2425555

20 Casuarina@Meru, Ipoh, Perak Phone: 05-529 9999

21 Pasir Salak Resort Sdn Bhd, Kg Gajah, Perak Phone: 05-6318999/998

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HOMESTAYS

1 Homestay Ustaz Dawi, Taman Maju Phone: 017-5585542 (Puan Erni) / 012-5896033 (Ustaz Dawi)

2 Daffar Homestay, Bandar Universiti Phone: 017-5944608

3 P Homestay, Bandar Baru Seri Iskandar,Perak. Phone: 019-5751958 / 019-5771956

4 Home Stay Cikgu Safri, Taman Maju, Perak Tel No : 012-5561757

5 Homestay Cikgu Sabri, Taman Maju, Seri Iskandar, Perak Phone: 012-5720476

6 Bistari Home Stay, Bandar Baru Seri Iskandar, Perak Phone: 019 – 579 0779 / 019 – 578 0779

7 U Home Stay, Bandar Baru Seri Iskandar, Perak Phone: 012 – 569 1381 (Pn Jamaiah)

8 Intan Liyana Home Stay, Bandar Baru Seri Iskandar, Perak Phone: 012 – 465 2567 / 013 – 548 3116

9 Wan Home Stay, Bandar Baru Seri Iskandar, Perak Phone: 012 – 465 2567 (En. Wan)

10 Homestay Bandar Baru Seri Iskandar, Perak Phone: 012 – 562 3116 / 012 – 564 7730

11 Nur Najiha Home Stay, Bandar Baru Seri Iskandar, Perak Phone: 013 – 480 5161

12 Home Stay, Bandar Baru Seri Iskandar, Perak Phone: 017 – 558 1676

13 Zahari Home Stay, Bandar Baru Seri Iskandar, Perak Phone: 017 – 468 7294 / 05 – 376 5062

14 Home Stay, Bandar Baru Seri Iskandar, Perak Phone: 019-2695397 (En. Amir)

15 Home Stay, Taman Maju, Seri Iskandar, Perak Phone: 016-5303656 (Pn. Ani)

16 Musa Homestay, Bandar Universiti, Perak Phone: 013-3646312 / 05-3713585

17 Nur Homestay, Bandar Universiti, Perak Phone: 012-5063684 / 012-5192763

18 Homestay, Bandar Baru Seri Iskandar, Perak Phone: 05-5269135 / 012-5623116 / 019-4104594 / 0195461701

19 Rumah Tamu, Bandar Universiti, Perak Phone: 05-3657304 / 016-5101727

20 Hostel Koperasi Felcra Nasaruddin, Seri Iskandar Bistari, Perak Phone: 013-5990438

21 Latif Homestay, Taman Maju, Seri Iskandar, Perak Phone: 012-5055079

22 An Nisa Home Stay, Bandar Baru Seri Iskandar, Perak Phone: 019 – 474 4841 /017 – 548 2963

23 Shumika Kekal Home Stay, Bandar Baru Seri Iskandar, Perak Phone: 012 – 524 5079

24 Home Stay, Bandar Baru Seri Iskandar, Perak Phone: 019 – 345 4104

25 Rumah Tumpangan, Bandar Baru Seri Iskandar, Perak Phone: 017 – 558 5542

26 TG Home Stay, Bandar Baru Seri Iskandar, Perak Phone: 012 – 324 8158

27 Manan Home Stay, Bandar Baru Seri Iskandar, Perak Phone: 012 – 599 2196

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28 My Home Stay, Bandar Baru Seri Iskandar, Perak Phone: 012 – 457 3391 / 012 – 516 3391

29 Aiman Homestay, Bandar Baru Seri Iskandar Phone: 0194702821 (En. Rosli) / 0125992707 (Pn. Ani)

30 Homestay Bandar University Phone: 012 - 5691381

31 Aqilah Home Stay, Bandar Baru Seri Iskandar Phone: 016 – 593 0738 (Raihan)

32 Home Stay, Bandar Tasek Putra, Tronoh, Perak Phone: 012 – 581 7547 (Cik Lydia)

33 Home Stay Persiaran Putra, Taman Tasek Putra, Tronoh, Perak Phone: 010 - 293 0059 (Puan Rafiah) / 014 – 639 5632 (En. Rahman)

34 Umi Homestay, Batu Gajah, Perak Phone: 017- 598 7972

35 Rumah Rehat Cempaka Sari, Parit, Perak Phone: 05 – 371 2088 / 05 – 371 2014

36 Hana Homestay Seri Iskandar Phone: 012 - 575 9678

37 Lia Homestay di Seri Iskandar Perak Phone: 016 - 599 4289

38 Homestay Bandar Universiti Phone:017 - 685 2683

39 Nur Homestay Phone: 012 - 506 3684

40 Ilham Homestay, Seri Iskandar Phone: 019 - 556 6657

41 Inap Desa Homestay Seri Iskandar Phone: 012 - 412 3694

42 Yusman Homestay Seri Iskandar Phone: 011 - 2431 5683

43 Tihany Homestay - Seri Iskandar Phone: 013 - 348 7214

44 Five SO Homestay Phone: 012 - 936 9632

45 Homestay Ar Rayyan Seri Iskandar Phone: 011 - 1245 0727

46 Homestay @ Seri Iskandar Phone: 017 – 685 2683

47 D'Kebun Homestay Phone: 012 - 526 3474

48 Seri Impian Homestay@Seri Iskandar Perak Phone: 016 - 366 3292

49 AMAI Homestay – Taman Puncak Iskandar Phone: 013-3504255 / 013-3624579 (En Ismail)