2017 Certificate of Excellence in Financial Reporting ...€¦ · f) Res. No. 160-18 Approve...

The City of Minnetrista will deliver quality services in a cost effective and innovative manner; and provide opportunities for a high quality of life while protecting natural resources, maintaining a rural character, while effectively managing growth.

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CITY COUNCIL MEETING AGENDA December 3, 2018

7:00pm

1) Call to Order a) Pledge of Allegiance b) Introductions: City Council: Mayor Lisa Whalen, Pam Mortenson, Mike Molitor, Shannon Bruce

and John Tschumperlin; Staff: City Administrator Michael Barone, Community Development Director David Abel, Finance Director Brian Grimm, Director of Public Safety Paul Falls, Director of Administration Cassandra Tabor and City Clerk Kris Linquist. Consultants: City Attorney Ron Batty, Kennedy & Graven and City Engineer Alyson Fauske, WSB Engineering.

c) Approval of Agenda

2) Special Presentations a) Public Comment on 2019 Budget – Overview and Presentation b) 2017 Certificate of Excellence in Financial Reporting (CAFR) Award

3) Persons to Be Heard

The City Council invites residents to share new ideas or concerns related to city business; however, individual question and remarks are limited to three (3) minutes per speaker. No City Council action will be taken, although the Council may refer issues to staff for follow up or consideration at a future meeting. The mayor may use discretion if speakers are repeating views already expressed or ask for a spokesperson for groups of individuals with similar views. Speakers should state their name and home address at the podium before speaking.

4) Consent Agenda a) Approve Closed Session Meeting Minutes from October 15, 2018 b) Approve Work Session Meeting Minutes from November 13, 2018 c) Approve Regular Meeting Minutes from November 13, 2018 d) Res. No. 158-18 Approve Claims e) Res. No. 159-18 Approve and Finalize 2018 Budgeted Transfers f) Res. No. 160-18 Approve Designated Polling Places for the 2019 Election Year g) Res. No. 161-18 Approve Variance at 7061 Halstead Drive

5) Public Hearings a) 2019 Fee Schedule

i) Adopt Ordinance No. 456 Adopting 2019 Fee Schedule ii) Res. No. 162-18 Approve Publication of Ordinance No. 456 by Title and Summary

6) Business Items a) 2019 Budget Approvals

i.) Res. No. 163-18 Adopt and Approve 2019 Tax Levy ii.) Res. No. 164-18 Adopt and Approve 2019 Budgets (General Fund, Special

Revenue, Debt Service, CIP Funds and Enterprise) iii.) Res. No. 165-18 Adopt and Approve Updated Financial Management Plan iv.) Res. No. 166-18 Adopt and Approve Updated Utility Financial Management Plan

The City of Minnetrista will deliver quality services in a cost effective and innovative manner; and provide opportunities for a high quality of life while protecting natural resources, maintaining a rural character, while effectively managing growth.

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b) Res. No. 167-18 Authorize Prepayment and Redemption of a Portion of the City’s General Obligation Improvement Bonds, Series 2010 A c) Res. No. 168-18 Amend Conservation Easements 7300 Halstead Dr. d) Res. No. 169-18 Approve 2019 City Calendar

e) Res. No. 170-18 Approve Professional Services Agreement for Lift Station 7 Forcemain Improvements, CP 06-18

f) Res. No. 171-18 Approve 2019 Health Insurance Benefits g) Res. No. 172-18 Approve 2019 Leave Accrual Benefits

7) Administrative Items a) Staff Reports i) City Administrator ii) City Engineer b) Council Reports

i) Mayor Lisa Whalen – Economic Development Authority; Personnel Committee; Planning Commission

(rotating); Police Communications Committee; Northwest Hennepin League of Municipalities; Minnehaha Creek Watershed District; Gillespie Center Advisory Council; Mound Fire Advisory Committee (alternate); Parks Commission (rotating)

ii) Pam Mortenson – Acting Mayor; Personnel Committee; Economic Development Authority;

Planning Commission (rotating); Parks Commission (rotating); Steering/Comprehensive Plan Committee; Westonka Community & Commerce

iii) Mike Molitor – Economic Development Authority; Planning Commission (rotating); Parks

Commission (rotating); Steering/Comprehensive Plan Committee; LMCD i) Shannon Bruce – Economic Development Authority; Planning Commission (rotating); Parks

Commission (rotating); Mound Fire Advisory Committee; St. Bonifacius Fire Advisory Committee; Pioneer-Sarah Creek Watershed Management Commission (alternate)

ii) John Tschumperlin –Planning Commission (rotating); Parks Commission(rotating); Economic

Development Authority; Pioneer-Sarah Creek Watershed District

8) Adjournment The agenda packet with all background material is located at the back table for viewing by the public. Published

agenda is subject to change without notice. Information and materials relating to the above items are available for review at city hall by appointment.

Memo – Final 2019 Budget 12.3.2018

1

MEMO TO: Honorable Mayor and City Council City Administrator, Mike Barone

MEMO FROM: Brian Grimm, Finance Director

DATE: December 3, 2018

REGARDING: 2019 Final Budget – Public Comment

Attached is the Proposed 2019 Final Budget for General, Special Revenue, Capital CIP, Debt Service and Enterprise funds for your review. The multiyear CIP plan is also attached at the end of the budget document. The preliminary budget was presented back in August and September in conjunction with the adoption of the preliminary 2019 levy and several budget discussions have been held at Council meetings subsequently relating to enterprise funds, roads, parks and tree replacement.

The Final Budgets attached are consistent with what was presented earlier in the year with a few modifications. There are two levy options being presented. One of them is equal to the preliminary levy that was adopted back in September. The other uses some of the projected positive fund balance from 2018 and reduces the general fund levy component of the total levy to be the same as last year. Instead of putting it all into the fund balance and levying as originally was adopted with the preliminary levy back in September.

Public Comment on the 2019 budget will be taken at this time. The Public Comment period replaced the old TNT format in 2010 and is again in place for 2018. A Powerpoint will be presented that will review the budget and levy information.

Several items to note that have been incorporated from previous budget discussions and meetings are these:

The general fund budgeted summary revenues and expenditures aresummarized on the page right after the memo.

Levied dollar amount for roads is increasing by $125,000 from 2018 to2019

Item 2a

Memo – Final 2019 Budget 12.3.2018

2

2018 Actuals should exceed 2018 budget performance based on YTD projections for the general fund. Revenues (specifically the building permit revenues) have come in better than budgeted and expenditures are projected to come in right around the budgeted general fund amount.

CIP is being funded through fund balance and a 2019 equipment certificate.

Water Capital Fund Projects are being budgeted in association with a potential water tower improvement.

Some final Dollars for finishing of Street Projects for Halstead, Tuxedo, Enchanted, Grandview are budgeted as part of a new capital projects fund (2017 Street Projects) –restoration work and retainage in spring 2019. This work has already been bonded for.

Health Insurance renewal is a 12/3/18 agenda item and is taken into account as part of the 2019 budget

2.75 % annual increase was used for Budgeting purposes for 2019 for non-union City employees. Union contracts settled for 2019 range from 2.75-3.25% annual increase for employees of the City’s 3 bargaining units.

Public works staff time has been updated in the budget to reflect that more time is being spent in some of the enterprise fund activities (especially the water activities) in the last couple of years with the water treatment process being added.

The final budget and levy agenda items are subsequently attached for adoption by resolution.

City of Minnetrista2019 ProposedFinal Budget

General Fund Summary

Option #1

GENERAL FUND SUMMARY

2016 2017 2017 2018 2019 Draft Proposed %Actual Final Budget Acutal Budget Budget Change

GENERAL FUND REVENUEProperty Tax 3,240,129$ 3,246,041$ 3,231,251$ 3,211,041$ 3,275,262$ 2.0%Licenses & Permits 652,035$ 632,500$ 624,524$ 657,500$ 690,000$ 4.9%Intergovernmental 130,877$ 121,800$ 133,066$ 116,800$ 151,800$ 30.0%Fines 47,632$ 58,000$ 45,202$ 50,500$ 51,000$ 1.0%Other/Charges for services 533,861$ 496,656$ 478,609$ 517,599$ 498,298$ -3.7%

TOTAL G.F. REVENUES 4,604,534$ 4,554,997$ 4,512,652$ 4,553,440$ 4,666,360$ 2.5%

GENERAL FUND EXPEND.Legislative 33,291$ 38,898$ 32,954$ 34,798$ 31,698$ -8.9%Administrative 499,598$ 472,272$ 518,356$ 518,359$ 524,456$ 1.2%Elections 14,200$ 1,000$ 4,396$ 14,250$ 1,000$ -93.0%Auditing 22,953$ 23,850$ 23,850$ 24,500$ 25,000$ 2.0%Assessor 124,000$ 131,000$ 130,000$ 140,000$ 144,000$ 2.9%Planning 248,075$ 249,081$ 248,135$ 219,118$ 215,406$ -1.7%Legal 115,376$ 99,000$ 95,772$ 111,000$ 102,000$ -8.1%Buildings 80,907$ 80,597$ 64,892$ 81,500$ 76,500$ -6.1%Police 1,722,805$ 1,940,455$ 1,869,625$ 1,992,045$ 2,067,839$ 3.8%Fire 424,413$ 432,907$ 436,653$ 448,676$ 452,112$ 0.8%Inspections 171,663$ 221,549$ 221,049$ 232,445$ 234,663$ 1.0%Engineering 12,168$ 21,000$ 12,000$ 13,000$ 13,000$ 0.0%Streets 791,529$ 823,308$ 772,827$ 834,366$ 786,828$ -5.7%Snow and Ice Removal 79,630$ 142,077$ 65,907$ 121,692$ 119,446$ -1.8%Street Lighting 22,682$ 19,000$ 20,832$ 23,000$ 22,000$ -4.3%Park Areas 121,672$ 119,569$ 115,899$ 127,521$ 124,175$ -2.6%Culture and Recreation - Gillespie 34,000$ 34,000$ 34,000$ 34,000$ 34,000$ 0.0%Misc. Expense 8,001$ 15,000$ 25,535$ 15,000$ 15,000$ 0.0%Insurance 8,903$ 10,000$ 9,985$ 10,000$ 10,500$ 5.0%Transfers 275,000$ -$ 125,000$

TOTAL G. F. EXPENDITURES 4,810,866$ 4,874,563$ 4,827,667$ 4,995,270$ 4,999,623$ 0.1%

G.F. SURPLUS/(DEFICIT) (206,332)$ (319,566)$ (315,015)$ (441,830)$ (333,263)$ Projected Positive Variance 2017 35,000$

2018 Projected positive variance 150,000.00$ **Assigned fund balance to transfer to CIP Fund in 2017 (125,000.00)$

Transfers - Administrative charges on projects 200,000.00$ 200,000.00$ 80,000.00$ -$ Year End Fund Balance 3,012,263$ 2,802,697$ 2,897,248$ 2,685,418$ 2,352,155$

62.61% 57.50% 60.01% 53.76% 47.05%

2019 General Fund Summary12-3-18

City of Minnetrista2019 Proposed Final Budget

General Fund Summary

Option #2

GENERAL FUND SUMMARY

2016 2017 2017 2018 2019 Draft Proposed %Actual Final Budget Acutal Budget Budget Change

GENERAL FUND REVENUEProperty Tax 3,240,129$ 3,246,041$ 3,231,251$ 3,211,041$ 3,211,041$ 0.0%Licenses & Permits 652,035$ 632,500$ 624,524$ 657,500$ 690,000$ 4.9%Intergovernmental 130,877$ 121,800$ 133,066$ 116,800$ 151,800$ 30.0%Fines 47,632$ 58,000$ 45,202$ 50,500$ 51,000$ 1.0%Other/Charges for services 533,861$ 496,656$ 478,609$ 517,599$ 498,298$ -3.7%

TOTAL G.F. REVENUES 4,604,534$ 4,554,997$ 4,512,652$ 4,553,440$ 4,602,139$ 1.1%

GENERAL FUND EXPEND.Legislative 33,291$ 38,898$ 32,954$ 34,798$ 31,698$ -8.9%Administrative 499,598$ 472,272$ 518,356$ 518,359$ 524,456$ 1.2%Elections 14,200$ 1,000$ 4,396$ 14,250$ 1,000$ -93.0%Auditing 22,953$ 23,850$ 23,850$ 24,500$ 25,000$ 2.0%Assessor 124,000$ 131,000$ 130,000$ 140,000$ 144,000$ 2.9%Planning 248,075$ 249,081$ 248,135$ 219,118$ 215,406$ -1.7%Legal 115,376$ 99,000$ 95,772$ 111,000$ 102,000$ -8.1%Buildings 80,907$ 80,597$ 64,892$ 81,500$ 76,500$ -6.1%Police 1,722,805$ 1,940,455$ 1,869,625$ 1,992,045$ 2,067,839$ 3.8%Fire 424,413$ 432,907$ 436,653$ 448,676$ 452,112$ 0.8%Inspections 171,663$ 221,549$ 221,049$ 232,445$ 234,663$ 1.0%Engineering 12,168$ 21,000$ 12,000$ 13,000$ 13,000$ 0.0%Streets 791,529$ 823,308$ 772,827$ 834,366$ 786,828$ -5.7%Snow and Ice Removal 79,630$ 142,077$ 65,907$ 121,692$ 119,446$ -1.8%Street Lighting 22,682$ 19,000$ 20,832$ 23,000$ 22,000$ -4.3%Park Areas 121,672$ 119,569$ 115,899$ 127,521$ 124,175$ -2.6%Culture and Recreation - Gillespie 34,000$ 34,000$ 34,000$ 34,000$ 34,000$ 0.0%Misc. Expense 8,001$ 15,000$ 25,535$ 15,000$ 15,000$ 0.0%Insurance 8,903$ 10,000$ 9,985$ 10,000$ 10,500$ 5.0%Transfers 275,000$ -$ 125,000$

TOTAL G. F. EXPENDITURES 4,810,866$ 4,874,563$ 4,827,667$ 4,995,270$ 4,999,623$ 0.1%

G.F. SURPLUS/(DEFICIT) (206,332)$ (319,566)$ (315,015)$ (441,830)$ (397,484)$ Projected Positive Variance 2017 35,000$

2018 Projected positive variance 150,000.00$ **Assigned fund balance to transfer to CIP Fund in 2017 (125,000.00)$

Transfers - Administrative charges on projects 200,000.00$ 200,000.00$ 80,000.00$ -$ Year End Fund Balance 3,012,263$ 2,802,697$ 2,897,248$ 2,685,418$ 2,287,934$

62.61% 57.50% 60.01% 53.76% 45.76%

2019 General Fund Summary

12-3-18


Revenue Detail

2016 Actuals

2017 Final Budget

2017 Actuals

2018 Final Budget

2019 Proposed

BudgetFUND 101 GENERAL FUND

R 101-100-31010 GENERAL PROPERTY TAX ** 3,131,392$ 3,161,041$ 3,130,718$ 3,126,041$ 3,121,041$ **

R 101-100-31020 DELINQUENT AD VALOREM 26,119$ ‐$ 8,345$ -$ -$

R 101-100-31040 FISCAL DISPARITIES 82,618$ 85,000$ 92,188$ 85,000$ 90,000$

R 101-200-32120 BUSINESS LICENSES 1,335$ 2,000$ 2,375$ 2,000$ 2,000$

R 101-200-32210 BUILDING PERMITS 570,284$ 565,000$ 544,562$ 575,000$ 609,000$

R 101-200-32212 BLDG - ENGINEER REVIEW 28,175$ 20,000$ 22,533$ 25,000$ 25,000$

R 101-200-32230 PLUMBING AND HEATING PERMITS 47,324$ 40,000$ 47,699$ 50,000$ 48,000$

R 101-200-32240 DOG LICENSES 750$ 1,500$ 1,397$ 1,500$ 1,000$

R 101-200-32260 OTHER PERMITS 4,167$ 4,000$ 5,960$ 4,000$ 5,000$

R 101-300-33160 FEDERAL GRANT -$ -$ -$ -$

R 101-300-33265 SAFE & SOBER GRANT 4,472$ 10,000$ 6,468$ 10,000$ 7,000$

R 101-300-33401 HOMESTEAD CREDIT 8,973$ 8,000$ 6,600$ 9,000$ 7,000$

R 101-300-33406 POST REIMBURSEMENT 3,442$ 4,000$ 4,133$ 4,000$ 5,000$

R 101-300-33407 POLICE AID 90,957$ 87,000$ 92,370$ 91,000$ 110,000$

R 101-300-33416 PERA STATE AID 2,852$ 2,800$ 2,852$ 2,800$ 2,800$

R 101-300-33425 STATE OTHER 181$ -$ -$ -$ -$

R 101-300-33510 Drug Task Force -$ 10,000$ 643$ 20,000$ 20,000$

R 101-400-34101 Rent 1,470$ 1,500$ 1,600$ 1,700$ 1,900$

R 101-400-34103 ZONING AND SUBDIVISION FEES 74,439$ 30,000$ 51,400$ 45,000$ 55,000$

R 101-400-34104 WETLAND PERMIT FEE 1,500$ 1,000$ 3,600$ 1,500$ 2,000$

R 101-400-34105 SALE OF MAPS AND COPIES 350$ 250$ 275$ 250$ 250$

R 101-400-34106 REPORT COPIES 1,809$ 1,000$ 1,738$ 1,800$ 1,800$

R 101-400-34107 ASSESSMENT SEARCHES -$ -$ -$

R 101-400-34109 MISC FEES 3,121$ 1,000$ 3,881$ 4,000$ 4,000$

R 101-400-34301 STREET STATE AID 20,000$ 20,000$ 20,000$ 20,000$ 20,000$

R 101-400-34303 STREET DEPARTMENT 190$ 500$ 32$ 250$ -$

R 101-400-34401 CRIME LEVY - ISD #277 OFFICER 42,736$ 50,000$ 45,252$ 45,000$ 50,000$

R 101-400-34501 POLICE SERVICES CONTRACT 204,286$ 217,406$ 217,406$ 211,599$ 221,848$

R 101-400-34940 SQUADS VEHICLES/EQUIP SOLD -$ 5,000$ 4,573$ 1,500$ 1,500$

R 101-400-37170 OTHER - CELL PHONE TOWER (NEW) 85,303$ 84,000$ 91,820$ 90,000$ 90,000$

R 101-500-35101 COURT FINES 43,070$ 57,000$ 44,497$ 50,000$ 50,000$

R 101-500-35104 ALARM FINES 3,650$ 500$ 350$ -$ 500$

R 101-500-35105 DOG RELEASE 912$ 500$ 355$ 500$ 500$

R 101-600-36101 SPECIAL ASSESSMENTS 189$ 4,000$ 4,556$ 5,000$ -$

R 101-610-36210 INTEREST ON INVESTMENT & CKG 34,255$ 50,000$ 31,403$ 50,000$ 35,000$

R 101-620-36230 CONTRIBUTIONS AND DONATIONS -$ -$ 999$ -$ -$

R 101-620-36240 REVENUE COLL FOR OTHER AGENCY -$ 1,000$ (3)$ -$ -$

R 101-620-36250 REFUNDS AND REIMB 13,605$ 20,000$ 2,751$ 12,000$ 7,000$

R 101-620-36251 PD REFUNDS/REIMB 6,339$ 10,000$ 9,440$ 8,000$ 8,000$

R 101-620-37170 OTHER -$ 7,895$ -$ -$

R 101-620-39101 - SALE OF FIXED ASSETS 27,946$ -$ -$ -$ -$

R 101-700-40000 OPERATING TRANSFER IN 36,323$ 200,000$ 200,000$ 80,000$ -$

TOTAL GENERAL FUND 4,604,531$ 4,754,997$ 4,712,663$ 4,633,440$ 4,602,139$

Tax revenue for general fund would be $64,221 higher for option 1 **

2 2019 Final Budget

12-3-18


Revenue Detail

2016 Actuals

2017 Final Budget

2017 Actuals

2018 Final Budget

2019 Proposed

Budget

FUND 401 CAPITAL IMPROVEMENT PROGRAM

R 401-100-31010 GENERAL PROPERTY TAX -$

R 401-620-39310 GENERAL OBL BO - Equip CERT 395,739$ 275,000$ 248,999$ 230,000$ 281,200$


R 401-620-39101 SALE OF FIXED ASSETS -$ -$ 39,975$ -$

R401-700-40000 Transfers IN 125,000$ 125,000$ 125,000$ -$

TOTAL CIP FUND 523,307$ 402,000$ 417,173$ 232,000$ 284,200$

FUND 402 EMERG WARNING SIREN FUND


R 402-620-36230 CONTRIBUTIONS AND DONATIONS 833$ 2,000$ 11,712$ 2,000$ 2,000$

R 402-620-39310 GENERAL OBL BOND PROCEEDS -$ -$ -$ -$ -$

TOTAL SIREN FUND 2,774$ 3,000$ 13,885$ 3,000$ 4,000$

FUND 404 PARK DEDICATION FUND

R 404-300-33280 COUNTY GRANT -$ -$ -$ -$ -$


R 404-620-36230 CONTRIBUTIONS AND DONATIONS 77,500$ 100,000$ 118,753$ 100,000$ 50,000$

R 404-620-36250 REFUNDS & REIMB -$ -$ -$ -$ -$

TOTAL PARK FUND 91,163$ 108,010$ 127,999$ 114,688$ 68,248$

FUND 406 ROAD MAINTENANCE FUND (New in 2011)

R 406-100-31010 GENERAL PROPERTY TAX 150,000$ 250,000$ 250,000$ 350,000$ 475,000$

R 406-400-34301 STREET STATE AID 84,670$ 85,000$ 77,187$ 85,000$ 83,000$

R 406-400-34303 STREET DEPARTMENT -$ -$ -$ -$

R 406-400-70000 TRANSFERS IN 150,000$ -$ -$ -$ -$


TOTAL ROAD MAINTENANCE FUND 386,456$ 338,000$ 328,286$ 438,000$ 561,000$

FUND 407 TREE REPLACEMENT FUND


R 407-620-36230 CONTRIBUTIONS AND DONATIONS -$ -$ -$ -$

TOTALTREE REPLACEMENT FUND 2,302$ 3,000$ 2,427$ 2,500$ 2,500$

FUND 490 STREET CAPITAL PROJECTS FUND -$ -$

R 490-100-31010 GENERAL PROPERTY TAX -$ -$ -$

R 490-300-33610 COUNTY/STATE AID FOR HIGHWAY -$ -$ -$

R 490-610-36210 INTEREST ON INVESTMENT & CKG 1,685$ 1,500$ (80)$ -$ -$

R 490-400-70000 TRANSFERS IN -$ -$ 161,608$ -$

R 490-620-36250 REFUNDS AND REIMB -$ -$ -$

TOTAL STREET IMP FUND 1,685$ 1,500$ 161,528$ -$

FUND 499 2017 Street Projects Fund

R 499-620-39310 GENERAL OBL BOND -$ 4,702,800$ 2,981,667$ -$ -$

499-300-34301 Street State Aid 1,302,800$ -$

R 499-610-36210 INTEREST ON INVESTMENT & CKG -$ -$ 10,091$ 10,000$ 3,000$

Total 2017 Street Projects -$ 4,702,800$ 4,294,558$ 10,000$ 3,000$

3 2019 Final Budget

12-3-18


Revenue Detail

2016 Actuals

2017 Final Budget

2017 Actuals

2018 Final Budget

2019 Proposed

Budget

FUND 501 CIP EQUIPMENT CERTIFICATES


R 501-610-36210 INTEREST ON INVESTMENT & CKG (107)$ 500$ 473$ 500$ 500$

R 501-620-39310 GENERAL OBL BOND PROCEEDS

TOTAL CIP EQUIP CERT FUND 153,549$ 210,500$ 208,457$ 255,000$ 315,500$

FUND 514 MOUND FIRE IMPROVEMENT FUND


R 514-610-36210 INTEREST ON INVESTMENT & CKG -$ -$ -$

TOTAL MOUND FD IMP FUND 71,376$ 72,000$ 71,308$ 72,000$ 72,000$

FUND 525 ENCHANTED BRIDGE IMP 2003 - Closed in 2016

R 525-100-31010 GENERAL PROPERTY TAX 35,466$ -$ -$ -$ -$

R 525-300-33425 STATE AID OTHER -$ -$ -$ -$ -$

R 525-600-36101 SPECIAL ASSESSMENTS 4,953$ -$ -$ -$ -$

R 525-610-36210 INTEREST ON INVESTMENT & CKG 1,114$ -$ -$ -$ -$

TOTAL ENCHANTED BRIDGE FUND 41,533$ -$ -$ -$ -$

FUND 526 MAPLE CREST DEBT FUND


R 526-600-36101 SPECIAL ASSESSMENTS 32,439$ 30,000$ 31,281$ 33,000$ 30,000$

R 526-610-36210 INTEREST ON INVESTMENT & CKG 494$ 1,000$ 430$ 1,000$ 500$

R 526-620-36250 REFUNDS AND REIMBURSE -$ -$ -$ -$

R 526-620-39310 GENERAL OBL BO -$ -$ -$ -$

R 526-700-40000 OPERATING TRANS -$ -$ -$ -$

TOTAL MAPLE CREST DEBT FUND 53,255$ 51,500$ 52,014$ 54,500$ 51,000$

FUND 527 PUBLIC FACILITIES DEBT FUND


R 527-610-36210 INTEREST ON INVESTMENT & CKG (68)$ 1,000$ 1,202$ 1,000$ 1,000$

R 527-620-36250 REFUNDS AND REIMBURSE 19,664$ 19,665$ 19,668$ 19,665$ 19,665$

R 527-650-39311 LEASE REVENUE BOND PROCEEDS -$ -$ -$

R 527-620-39310 GENERAL OBL BO -$ -$ -$

TOTAL FACILITIES DEBT FUND 384,405$ 388,665$ 385,336$ 388,665$ 388,665$

FUND 528 GAME FARM SOUTH BAY DEBT FUND (NEW IN 2010)


R 528-600-36101 SPECIAL ASSESSMENTS 112,089$ 80,000$ 77,235$ 85,000$ 80,000$


R 528-620-36250 REFUNDS AND REIMBURSE -$ -$ -$ -$

R 528-650-39311 LEASE REVENUE BOND PROCEEDS -$ -$ -$ -$

R 528-620-39310 GENERAL OBL BO -$ -$ -$ -$

R 528-700-40000 OPERATING TRANSFERS 14,383$ 15,000$ 14,382$ 14,500$ 14,500$

TOTAL SOUTH BAY DRIVE DEBT FUND 255,841$ 227,609$ 222,499$ 230,109$ 203,709$

Fund 529HIGHLAND ROAD DEBT

R 529-100-31010 GENERAL PROPERTY -$ -$ -$

R 529-300-33425 STATE AID OTHER -$ -$ -$

R 529-600-36101 SPECIAL ASSESSMENT 5,550$ 15,000$ 5,394$ 10,000$ 5,000$

R 529-610-36210 INTEREST ON INVESTMENT 822$ -$ 951$ -$ 1,000$

R 529-620-36250 REFUNDS AND REIMBURSEMENTS 31,268$ 32,000$ 31,242$ 31,500$ 31,500$

R 529-620-39310 GENERAL OBL BOND -$ -$ -$

R 529-700-40000 OPERATING TRANSFERS 25,025$ 25,000$ 25,025$ 25,000$ 25,000$

TOTAL HIGHLAND ROAD DEBT 62,665$ 72,000$ 62,612$ 66,500$ 62,500$

Fund 530 ROUNDABOUT DEBT FUND

R 530-620-39310 Bond Proceeds -$ -$ 2,845,000$ -$ -$

R 530-610-36210 INTEREST ON INVESTMENT 5,936$ 7,000$ 9,077$ 6,500$ 9,000$


TOTAL ROUNDABOUT DEBT 370,752$ 302,000$ 3,359,138$ 326,500$ 329,000$

4 2019 Final Budget

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Revenue Detail

2016 Actuals

2017 Final Budget

2017 Actuals

2018 Final Budget

2019 Proposed

Budget

Fund 531 KPR DEBT FUND

R 531-620-39310 Bond Proceeds -$ 2,362,695$

R 531-610-36210 INTEREST ON INVESTMENT 1,848$ 2,500$ 2,859$ 2,500$ 2,500$


TOTAL KPR DEBT FUND 224,197$ 242,500$ 2,672,739$ 242,500$ 252,500$

Fund 532 2017 Street Projects (Halstead and Enchanted)

R 532-100-31010 GENERAL PROPERTY -$ -$ 75,000$ 118,000$

R 532-610-36210 INTEREST ON INVESTMENT -$ -$ 864$ -$

R 532-600-36101 SPECIAL ASSESSMENT -$ -$ 306,138$ 50,000$ 60,000$

TOTAL 2017 Street Projects FUND -$ -$ 307,002$ 125,000$ 178,000$

FUND 601 WATER FUND

R 601-300-33630 GRANTS -$

R 601-400-37110 WATER SALES 660,849$ 832,696$ 763,499$ 818,934$ 867,090$

R 601-400-37120 UNDISTRIBUTED UTILITIES 5,161$ -$ 10,269$ -$

R 601-400-37150 WATER CONNECTION FEES 6,500$ 2,000$ 4,810$ 2,000$ 5,000$

R 601-400-37158 WATER TEST SURCHARGE (75)$ -$ (167)$ -$

R 601-400-37160 Water Permits -$ -$

R 601-400-37165 WATER METERS 37,556$ 10,000$ 29,270$ 30,000$ 30,000$

R 601-400-37170 OTHER 142$ -$ 60$ -$

R 601-600-36101 SPECIAL ASSESSMENTS -$ -$ -$


R 601-620-36250 REFUNDS & REIMB 3,500$ -$ 3,958$ -$

SUBTOTAL WATER FUND - OPERATIONS 725,816$ 858,104$ 825,306$ 860,906$ 912,090$

R 601-400-37150 WATER CONNECTION FEES 233,750$ 213,750$ 175,700$ 213,750$ 190,000$

R 601-400-37151 WATER AREA CHARGES 12,980$ 191,925$ 340,636$ -$

R 601-600-36101 SPECIAL ASSESSMENTS 2,800$ -$ 2,678$ 2,500$


R 601-620-39310 Other Financing Sources 2,789,302$ -$ 36,183$

R Transfers in fro water operational fund 601-700-40000 350,000$ 350,000$

R 601-650-39311 REVENUE Bond/PFA 7,714,609$ 2,400,000$ 1,331,514$ -$ 2,400,000$

SUBTOTAL WATER FUND - CAPITAl 10,776,091$ 3,169,504$ 2,255,140$ 229,225$ 2,607,500$

TOTAL WATER FUND 11,501,907$ 4,027,608$ 3,080,446$ 1,090,131$ 3,519,590$

FUND 602 SEWER FUND

R 602-300-33160 Federal Grant -$ -$ -$

R 602-300-33160 State Grant -$ -$

R 602-400-34407 SEWER AVAILABILITY CHARGE 2,410$ 1,000$ 2,063$ 1,500$ 1,500$

R 602-400-37210 SEWER USE CHARGES 753,369$ 762,135$ 817,539$ 773,135$ 843,013$

R 602-400-37250 SEWER CONNECTION FEES 13,360$ 10,000$ 12,935$ 12,000$ 13,000$


R 602-620-36250 REFUNDS AND REIMB -$ -$

R 602-620-37270 OTHER INCOME -$ -$

TOTAL SEWER OPERATIONS 778,788$ 783,435$ 845,062$ 796,605$ 870,801$

R 602-400-37250 SEWER CONNECTION FEES 106,700$ 99,138$ 83,600$ 99,138$ 102,112$

R 602-400-37251 SEWER AREA CHARGES 1,641$ -$ 13,860$ 50,000$

R 602-600-36101 SPECIAL ASSESSMENT -$ -$ -$


R 602-620-39310 GENERAL OBL BOND -$ -$ -$

R 602-650-39310 REVENUE BOND (other financing source) -$ -$

TOTAL SEWER CAPITAL 110,327$ 106,289$ 100,367$ 156,289$ 105,612$

5 2019 Final Budget

12-3-18


Revenue Detail

2016 Actuals

2017 Final Budget

2017 Actuals

2018 Final Budget

2019 Proposed

BudgetTOTAL SEWER FUND 889,115$ 889,724$ 945,429$ 952,894$ 976,413$

FUND 651 STORM WATER FUND

R 651-300-33630 GRANTS -$ -$ -$

R 651-400-37310 STORM WATER CHARGES 261,853$ 288,913$ 294,973$ 326,359$ 351,489$


R 651-620-36250 REFUNDS AND REIMB 240$ -$ 180$ -$

R 651-650-39999 CONTRIBUTIONS FROM GOV -$ -$ -$

TOTAL ST WATER FUND 264,840$ 297,603$ 298,721$ 334,390$ 356,291$

FUND 671 RECYCLING ENTERPRISE FUND

R 671-300-33620 COUNTY AID FOR RECYCLING 23,014$ 23,000$ 21,869$ 23,000$ 20,000$

R 671-400-34950 SUPPLIES/MATERIALS SOLD 610$ -$ 551$ -$

R 671-400-37410 RECYCLING SERVICE CHARGE 105,882$ 102,000$ 110,281$ 106,000$ 110,000$

R 671-400-37411 RECYCLING DAY SERVICES 8,644$ 8,000$ 10,328$ 9,000$ 10,000$


TOTAL RECYCLING FUND 140,450$ 135,500$ 145,643$ 140,500$ 142,500$

CABLE FUND

R 673-400-38050 CABLE TV 40,772$ 43,000$ 41,588$ 40,772$ 43,000$

R 671-610-36210 INTEREST ON INVESTMENT & CKG 870$ -$ 1,667$ 1,000$ 1,000$

TOTAL CABLE FUND 41,642$ 43,000$ 43,255$ 41,772$ 44,000$

TOTAL ALL FUNDS 20,067,745$ 17,273,516$ 21,913,118$ 9,754,089$ 12,416,755$

6 2019 Final Budget

12-3-18

City of MinnetristaProposed Final Budget 2019

Expenditure Detail

_Detail DEPT 2016

Actuals 2017 Final

Budget 2017 Actuals

2018 Proposed

Budget

2019 Proposed

Budget

FUND 101 GENERAL FUND

DEPT 41110 COUNCIL

41110 E 101-41110-101 SALARIES-REGULAR 24,050$ 22,200$ 22,200$ 22,200$ 22,200$ 41110 E 101-41110-122 FICA - EMPLOYER CONTR 1,840$ 1,698$ 1,699$ 1,698$ 1,698$ 41110 E 101-41110-201 OFFICE SUPPLIES -$ -$ -$ 100$ -$ 41110 E 101-41110-361 GENERAL LIABILITY INSURANCE 2,597$ 3,500$ 2,912$ 3,000$ 3,000$ 41110 E 101-41110-433 DUES & SUBSRIPT & TRAINING 1,378$ 1,500$ 2,473$ 1,500$ 1,500$ 41110 E 101-41110-435 COUNCIL RETREAT/TRAINING 325$ 7,000$ -$ 3,000$ -$ 41110 E 101-41110-437 MISCELLANEOUS EXPENSE 3,101$ 3,000$ 3,671$ 3,300$ 3,300$

TOTAL 33,291$ 38,898$ 32,954$ 34,798$ 31,698$ DEPT 41320 ADMINISTRATION

41320 E 101-41320-101 SALARIES-REGULAR 332,735$ 312,180$ 346,060$ 341,072$ 350,618$ 41320 E 101-41320-102 SALARIES-OVERTIME 694$ -$ 108$ -$ 41320 E 101-41320-121 PERA - EMPLOYER CONTR 25,029$ 23,414$ 24,778$ 26,445$ 26,296$ 41320 E 101-41320-122 FICA - EMPLOYER CONTR 25,196$ 23,298$ 26,247$ 27,178$ 26,822$ 41320 E 101-41320-131 HEALTH & LIFE INS - E CONTR 49,243$ 44,880$ 53,157$ 54,664$ 54,720$ 41320 E 101-41320-151 WORKMEN'S COMP INSURANCE 2,944$ 3,000$ 2,977$ 3,000$ 2,000$ 41320 E 101-41320-201 OFFICE SUPPLIES 3,263$ 3,000$ 2,789$ 3,000$ 3,000$ 41320 E 101-41320-202 COPY & PRINTING SUPPLIES 3,450$ 4,500$ 4,020$ 4,000$ 4,000$ 41320 E 101-41320-302 CONSULTANTS/MINUTES -$ -$ -$ 41320 E 101-41320-307 PROFESSIONAL SERVICES 6,406$ 8,000$ 7,458$ 7,000$ 7,000$ 41320 E 101-41320-322 POSTAGE 4,850$ 6,000$ 5,547$ 6,000$ 5,500$ 41320 E 101-41320-331 TRAVEL EXPENSE 619$ 500$ 68$ 500$ 500$ 41320 E 101-41320-351 LEGAL NOTICE & ORD PUBLICATION 1,066$ 1,000$ 1,111$ 1,000$ 1,000$ 41320 E 101-41320-404 EQUIPMENT MAINT 40$ 500$ 500$ -$ 41320 E 101-41320-410 COMPUTER SERVICES/FEES 20,614$ 22,000$ 20,399$ 21,000$ 21,000$ 41320 E 101-41320-433 DUES & SUBSRIPT & TRAINING 21,071$ 19,000$ 19,451$ 21,000$ 20,000$ 41320 E 101-41320-435 BOOKS & PAMPHLETS 17$ -$ 123$ -$ -$ 41320 E 101-41320-437 MISCELLANEOUS EXPENSE 2,362$ 1,000$ 4,063$ 2,000$ 2,000$

TOTAL 499,598$ 472,272$ 518,356$ 518,359$ 524,456$ DEPT 41410 ELECTIONS

41410 E 101-41410-101 SALARIES-REGULAR 9,879$ -$ 10,000$ -$ 41410 E 101-41410-201 OFFICE SUPPLIES 782$ -$ 60$ -$ -$ 41410 E 101-41410-202 COPY & PRINTING SUPPLIES 301$ -$ 108$ 500$ -$ 41410 E 101-41410-322 POSTAGE 215$ -$ -$ -$ 41410 E 101-41410-404 VEHICLE & EQUIP MAINT 2,812$ 1,000$ 4,228$ 3,000$ 1,000$ 41410 E 101-41410-437 MISCELLANEOUS EXPENSE 212$ -$ 750$ -$

TOTAL 14,200$ 1,000$ 4,396$ 14,250$ 1,000$ DEPT 41530 AUDITOR

41530 E 101-41530-301 AUDITING AND ACCOUNTING SERV 22,953$ 23,850$ 23,850$ 24,500$ 25,000$ TOTAL 22,953$ 23,850$ 23,850$ 24,500$ 25,000$

7 2019 projected Final Budget

12-3-18


Expenditure Detail

_Detail DEPT 2016

Actuals 2017 Final

Budget 2017 Actuals

2018 Proposed

Budget

2019 Proposed

Budget DEPT 41550 ASSESSING

41550 E 101-41550-310 HENNEPIN COUNTY ASSESSING 124,000$ 131,000$ 130,000$ 140,000$ 144,000$ 41550 E 101-41550-351 LEGAL NOTICE & ORD PUBLICATION -$ -$ -$ -$

TOTAL 124,000$ 131,000$ 130,000$ 140,000$ 144,000$ DEPT 41610 ATTORNEY

41610 E 101-41610-304 LEGAL FEES - ATTORNEY 84,392$ 60,000$ 59,412$ 75,000$ 65,000$ 41610 E 101-41610-305 PROSECUTING ATTORNEY 27,000$ 36,000$ 36,000$ 36,000$ 36,000$ 41610 E 101-41610-311 HUMAN RESOURCE ATTORNEY 3,984$ 3,000$ 360$ -$ 1,000$

TOTAL 115,376$ 99,000$ 95,772$ 111,000$ 102,000$ DEPT 41910 PLANNING

41910 E 101-41910-101 SALARIES-REGULAR 123,286$ 134,113$ 143,642$ 148,804$ 153,240$ 41910 E 101-41910-102 SALARIES-OVERTIME 413$ 1,000$ -$ 41910 E 101-41910-121 PERA - EMPLOYER CONTR 9,278$ 10,058$ 10,773$ 11,160$ 11,493$ 41910 E 101-41910-122 FICA - EMPLOYER CONTR 9,483$ 10,260$ 11,044$ 11,384$ 11,723$ 41910 E 101-41910-131 HEALTH & LIFE INS - E CONTR 24,806$ 26,400$ 24,821$ 27,120$ 25,200$ 41910 E 101-41910-151 WORKMEN'S COMP INSURANCE 981$ 1,200$ 1,184$ 1,200$ 1,000$ 41910 E 101-41910-201 OFFICE SUPPLIES 758$ 1,000$ 568$ 1,000$ 1,000$ 41910 E 101-41910-202 COPY & PRINTING SUPPLIES 1,598$ 1,700$ 2,520$ 1,800$ 1,800$ 41910 E 101-41910-302 CONSULTANTS/MINUTES -$ -$ -$ 41910 E 101-41910-303/311 ENG SERV (NOW ENG/GIS Services) 71,264$ 60,000$ 51,766$ 14,000$ 7,500$ 41910 E 101-41910-322 POSTAGE 3,998$ 100$ 35$ 100$ 100$ 41910 E 101-41910-331 TRAVEL EXPENSE 7$ 200$ 7$ 250$ 250$ 41910 E 101-41910-351 LEGAL NOTICE & ORD PUBLICATION 242$ 800$ 24$ 600$ 600$ 41910 E 101-41910-433 DUES & SUBSRIPT & TRAINING 1,076$ 1,500$ 991$ 1,000$ 1,000$ 41910 E 101-41910-435 Commission Training 820$ 500$ 754$ 500$ 300$ 41910 E 101-41910-437 MISCELLANEOUS EXPENSE 64$ 250$ 7$ 200$ 200$

TOTAL 248,075$ 249,081$ 248,136$ 219,118$ 215,406$ DEPT 41940 GOVERNMENT BUILDINGS

41940 E 101-41940-101 SALARIES-REGULAR 350$ 1,000$ 2,330$ -$ -$ 41940 E 101-41940-121 PERA - EMPLOYER -$ 75$ 175$ -$ -$ 41940 E 101-41940-122 FICA - EMPLOYER -$ 72$ 178$ -$ -$ 41940 E 101-41940-211 CLEANING & MAINT SUPPLIES 7,447$ 6,000$ 6,910$ 8,000$ 7,000$ 41940 E 101-41940-223 BUILDING REPAIR PARTS 1,024$ -$ 500$ 1,000$ 41940 E 101-41940-321 TELEPHONE 11,562$ 11,000$ 10,095$ 12,000$ 11,500$ 41940 E 101-41940-362 PROPERTY INSURANCE 13,785$ 14,000$ 14,921$ 15,000$ 22,000$ 41940 E 101-41940-381 ELECTRIC UTILITIES 10,743$ 8,500$ 11,797$ 10,000$ 10,000$ 41940 E 101-41940-383 NATURAL GAS 2,399$ 3,500$ 2,809$ 3,000$ 3,000$ 41940 E 101-41940-401 BLDG & LAWN MAINTENANCE (2012 BLDG) 20,501$ 25,000$ 6,961$ 22,000$ 12,000$ 41940 E 101-41940-402 LAWN MAINTENANCE (NEW FOR 2012) 12,623$ 5,200$ 8,718$ 10,000$ 10,000$ 41940 E 101-41940-404 VEHICLE & EQUIP MAINT 472$ 500$ 500$ -$ 41940 E 101-41940-437 MISCELLANEOUS EXPENSE -$ 750$ 500$ -$ 41940 E 101-41940-531 BUILDING IMPROVEMENTS -$ 5,000$ -$

TOTAL 80,907$ 80,597$ 64,894$ 81,500$ 76,500$


12-3-18


Expenditure Detail

_Detail DEPT 2016

Actuals 2017 Final

Budget 2017 Actuals

2018 Proposed

Budget

2019 Proposed

Budget DEPT 42110 POLICE DEPARTMENT

42110 E 101-42110-101 SALARIES-REGULAR 1,077,979$ 1,201,306$ 1,193,140$ 1,231,339$ 1,290,705$ 42110 E 101-42110-102 SALARIES-OVERTIME 17,791$ 30,000$ 18,969$ 30,000$ 30,000$ 42110 E 101-42110-103 SALARIES-SAFE&SOBER 4,309$ 10,000$ 3,353$ 5,000$ 5,000$ 42110 E 101-42110-121 PERA - EMPLOYER CONTR 164,875$ 180,623$ 184,057$ 183,620$ 206,048$ 42110 E 101-42110-122 FICA - EMPLOYER CONTR 24,769$ 29,026$ 26,132$ 29,608$ 31,686$ 42110 E 101-42110-131 HEALTH & LIFE INS - E CONTR 188,739$ 211,000$ 178,659$ 227,978$ 207,900$ 42110 E 101-42110-151 WORKMEN'S COMP INSURANCE 19,624$ 20,000$ 19,850$ 20,000$ 20,000$ 42110 E 101-42110-201 OFFICE SUPPLIES 3,630$ 4,000$ 2,718$ 4,000$ 4,000$ 42110 E 101-42110-202 COPY & PRINTING SUPPLIES 4,099$ 5,000$ 4,104$ 5,000$ 5,000$ 42110 E 101-42110-211 CLEANING & MAINT SUPPLIES 8,453$ 12,000$ 8,394$ 12,000$ 12,000$ 42110 E 101-42110-212 MOTOR FUELS AND LUBRICANTS 21,071$ 27,000$ 25,434$ 27,000$ 30,000$ 42110 E 101-42110-221 EQUIPMENT PARTS, TIRES 5,260$ 8,000$ 10,334$ 8,000$ 8,000$ 42110 E 101-42110-240 SMALL TOOLS AND MINOR EQUIP 113$ 1,000$ 407$ 1,000$ 1,000$ 42110 E 101-42110-307 PROFESSIONAL SERVICES 2,779$ 5,000$ 3,270$ 5,000$ 5,000$ 42110 E 101-42110-319 KENNEL CHARGES 1,249$ 2,000$ 1,000$ 2,000$ 2,000$ 42110 E 101-42110-321 TELEPHONE 11,570$ 10,000$ 10,353$ 12,000$ 12,000$ 42110 E 101-42110-322 POSTAGE 520$ 1,000$ 1,306$ 1,000$ 1,000$ 42110 E 101-42110-339 Siren Maintenance and Power 16,719$ 16,000$ 16,846$ 17,000$ 17,000$ 42110 E 101-42110-362 PROPERTY INSURANCE 12,433$ 14,000$ 13,649$ 14,000$ 14,000$ 42110 E 101-42110-363 AUTOMOBILE INSURANCE 6,320$ 7,000$ 7,140$ 8,000$ 14,000$ 42110 E 101-42110-381 ELECTRIC UTILITIES 27,708$ 24,000$ 23,658$ 28,000$ 28,000$ 42110 E 101-42110-383 NATURAL GAS 2,816$ 8,000$ 3,599$ 5,000$ 5,000$ 42110 E 101-42110-401 BLDG & LAWN MAINTENANCE (2012 BLDG) 13,003$ 12,000$ 15,594$ 14,000$ 14,000$ 42110 E 101-42110-404 VEHICLE & EQUIP MAINT 7,130$ 14,000$ 19,971$ 14,000$ 15,000$ 42110 E 101-42110-410 COMPUTER SERVICES/FEES 36,843$ 32,000$ 37,697$ 32,000$ 32,000$ 42110 E 101-42110-417 UNIFORMS 16,040$ 12,000$ 6,272$ 12,000$ 14,000$ 42110 E 101-42110-418 RECRUITING 2,191$ 1,000$ 351$ 1,000$ 1,000$ 42110 E 101-42110-428 RESERVE OFFICERS 24$ 1,000$ 1,144$ 1,000$ 1,000$ 42110 E 101-42110-431 TRAIN/MTG/EXP & SUPPLIES 3,338$ 6,000$ 5,017$ 5,000$ 5,000$ 42110 E 101-42110-433 DUES & SUBSRIPT & TRAINING 3,507$ 3,500$ 4,082$ 4,500$ 4,500$ 42110 E 101-42110-434 POLICE TRAINING 4,432$ 15,000$ 9,446$ 14,000$ 14,000$ 42110 E 101-42110-437 MISCELLANEOUS EXPENSE 599$ 3,500$ 586$ 3,500$ 3,500$ 42110 E 101-42110-440 APPRECIATION EVENTS 8,851$ 6,500$ 5,784$ 6,500$ 6,500$ 42110 E 101-42110-441 CORRECTIONS 4,019$ 6,000$ 7,312$ 6,000$ 6,000$ 42110 E 101-42110-450 DARE/CRIME PREV Supplies -$ 2,000$ 2,000$ 2,000$

TOTAL 1,722,805$ 1,940,455$ 1,869,628$ 1,992,045$ 2,067,839$


12-3-18


Expenditure Detail

_Detail DEPT 2016

Actuals 2017 Final

Budget 2017 Actuals

2018 Proposed

Budget

2019 Proposed

Budget DEPT 42210 FIRE DEPARTMENT

42210 E 101-42210-316 FIRE CONTRACT MOUND 212,471$ 219,774$ 219,774$ 231,476$ 237,263$ 42210 E 101-42210-318 FIRE CONTRACT ST BONIFACIUS 211,942$ 213,133$ 216,879$ 217,200$ 214,849$

TOTAL 424,413$ 432,907$ 436,653$ 448,676$ 452,112$

DEPT 42401 BUILDING INSPECTION

42401 E 101-42401-101 SALARIES-REGULAR 78,370$ 136,386$ 137,466$ 144,796$ 141,696$ 42401 E 101-42401-102 SALARIES-OVERTIME 3,211$ 5,000$ 3,922$ 5,000$ 5,000$ 42401 E 101-42401-107 SALARIES-SEASONAL 21,490$ -$ 1,925$ -$ 5,000$ 42401 E 101-42401-121 PERA - EMPLOYER CONTR 5,713$ 10,229$ 10,604$ 10,485$ 10,627$ 42401 E 101-42401-122 FICA - EMPLOYER CONTR 7,897$ 10,434$ 11,050$ 10,694$ 10,840$ 42401 E 101-42401-131 HEALTH & LIFE INS - E CONTR 13,757$ 26,400$ 20,848$ 27,120$ 25,200$ 42401 E 101-42401-202OFFICE SUPPLIES 730$ 500$ 1,198$ 700$ 2,000$ 42401 E 101-42401-202 COPY & PRINTING SUPPLIES 344$ 300$ 1,039$ 350$ 1,000$ 42401 E 101-42401-303 ENGINEERING SERV 29,590$ 20,000$ 24,668$ 20,000$ 20,000$ 42401 E 101-42401-306 BUILDING INSPECTION 6,095$ 5,000$ 5,000$ 5,000$ 42401 E 101-42401-308 PLAN REVIEW FEES -$ 2,500$ 2,000$ 2,000$ 42401 E 101-42401-404 VEHICLE MAINTENANCE 1,684$ 1,000$ 3,592$ 2,000$ 2,000$ 42401 E 101-42401-433 DUES SUBSCRIPTIONS & TRAINING 2,392$ 3,700$ 3,873$ 3,700$ 3,700$ 42401 E 101-42401-437Misc Expense 390$ 100$ 862$ 600$ 600$

TOTAL 171,663$ 221,549$ 221,047$ 232,445$ 234,663$ DEPT 42600 ENGINEER

42600 E 101-42600-303 ENGINEERING SERV 12,000$ 18,000$ 12,000$ 13,000$ 13,000$ 42600 E 101-42600-309 WETLAND REVIEW 168$ 3,000$ -$ -$

TOTAL 12,168$ 21,000$ 12,000$ 13,000$ 13,000$ DEPT 43121 STREET DEPARTMENT

43121 E 101-43121-101 SALARIES-REGULAR 334,228$ 299,348$ 281,626$ 326,832$ 284,185$ 43121 E 101-43121-102 SALARIES-OVERTIME 5,917$ 5,000$ 7,340$ 6,000$ 6,000$ 43121 E 101-43121-121 PERA - EMPLOYER CONTR 22,203$ 22,901$ 21,059$ 23,452$ 21,764$ 43121 E 101-43121-122 FICA - EMPLOYER CONTR 24,787$ 23,359$ 21,888$ 23,932$ 22,199$ 43121 E 101-43121-131 HEALTH & LIFE INS - E CONTR 54,237$ 72,600$ 49,718$ 64,580$ 61,380$ 43121 E 101-43121-151 WORKMEN'S COMP INSURANCE 36,304$ 40,700$ 40,269$ 40,000$ 21,000$ 43121 E 101-43121-201 OFFICE SUPPLIES 1,351$ 800$ 1,819$ 800$ 800$ 43121 E 101-43121-211 CLEANING & MAINT SUPPLIES 3,320$ 4,000$ 3,533$ 3,500$ 3,500$ 43121 E 101-43121-212 MOTOR FUELS AND LUBRICANTS 14,178$ 20,000$ 19,850$ 16,000$ 20,000$ 43121 E 101-43121-215 SHOP MATERIALS 12,350$ 6,000$ 11,242$ 6,500$ 8,000$ 43121 E 101-43121-221 EQUIPMENT PARTS, TIRES 13,309$ 8,500$ 16,898$ 8,500$ 9,000$ 43121 E 101-43121-224 STREET MAINTENANCE SUPPLIES 182,818$ 215,000$ 196,047$ 219,170$ 225,000$ 43121 E 101-43121-240 SMALL TOOLS AND MINOR EQUIP 1,979$ 1,500$ 1,994$ 1,600$ 2,000$ 43121 E 101-43121-307 PROFESSIONAL SERVICES 16,574$ 20,000$ 20,838$ 20,000$ 20,000$ 43121 E 101-43121-321 TELEPHONE 9,199$ 8,000$ 9,218$ 8,000$ 9,000$ 43121 E 101-43121-363 AUTOMOBILE INSURANCE 11,666$ 12,000$ 8,746$ 12,000$ 12,000$ 43121 E 101-43121-381 ELECTRIC UTILITIES 5,635$ 7,000$ 5,382$ 6,000$ 6,000$ 43121 E 101-43121-383 NATURAL GAS 2,470$ 5,000$ 2,670$ 3,500$ 4,000$ 43121 E 101-43121-401 BLDG & LAWN MAINTENANCE 13,787$ 5,000$ 13,227$ 8,000$ 10,000$ 43121 E 101-43121-404 VEHICLE & EQUIP MAINT 6,470$ 28,000$ 24,368$ 17,000$ 20,000$ 43121 E 101-43121-410 COMPUTER SERVICES/FEES 4,984$ 5,000$ 3,858$ 5,000$ 4,500$ 43121 E 101-43121-415 RADIO LEASE 3,525$ -$ -$ -$ -$ 43121 E 101-43121-416 RENTAL 721$ 2,500$ -$ 2,500$ 2,500$ 43121 E 101-43121-417 UNIFORMS 4,679$ 5,500$ 6,939$ 5,500$ 8,000$ 43121 E 101-43121-433 DUES & SUBSRIPT & TRAINING 524$ 600$ 1,367$ 1,000$ 1,000$ 43121 E 101-43121-437 MISCELLANEOUS EXPENSE 4,316$ 5,000$ 2,931$ 5,000$ 5,000$

TOTAL 791,529$ 823,308$ 772,827$ 834,366$ 786,828$


12-3-18


Expenditure Detail

_Detail DEPT 2016

Actuals 2017 Final

Budget 2017 Actuals

2018 Proposed

Budget

2019 Proposed

Budget DEPT 43125 ICE AND SNOW REMOVAL

43125 E 101-43125-101 SALARIES-REGULAR 11,261$ 74,929$ 17,131$ 56,803$ 51,000$ 43125 E 101-43125-102 SALARIES-OVERTIME 8,107$ 6,000$ 4,617$ 6,000$ 8,000$ 43125 E 101-43125-121 PERA - EMPLOYER CONTR 1,453$ 6,182$ 1,631$ 6,312$ 4,425$ 43125 E 101-43125-122 FICA - EMPLOYER CONTR 1,419$ 6,306$ 1,632$ 6,449$ 4,513$ 43125 E 101-43125-131 HEALTH & LIFE INS - E CONTR 11,376$ 17,160$ 10,483$ 17,628$ 14,508$ 43125 E 101-43125-212 MOTOR FUELS AND LUBRICANTS -$ 4,000$ 7,919$ -$ -$ 43125 E 101-43125-221 EQUIPMENT PARTS, TIRES 3,973$ 7,000$ 2,749$ 4,000$ 7,500$ 43125 E 101-43125-224 STREET MAINTENANCE SUPPLIES 4,486$ 15,000$ 18,361$ 4,000$ 5,000$ 43125 E 101-43125-307 PROFESSIONAL SERVICES 35,415$ -$ -$ 17,000$ 20,000$ 43125 E 101-43125-404 VEHICLE & EQUIP MAINT 1,536$ 5,000$ 1,040$ 3,000$ 4,000$ 43125 E 101-43125-437 MISCELLANEOUS EXPENSE 138$ 500$ 343$ 500$ 500$ 43125 E 101-43125-560 Equip and Furnishings 467$ -$ -$ -$ -$

TOTAL 79,630$ 142,077$ 65,906$ 121,692$ 119,446$ DEPT 43160 STREET LIGHTING

43160 E 101-43160-381 ELECTRIC UTILITIES 22,682$ 19,000$ 20,832$ 23,000$ 22,000$ TOTAL 22,682$ 19,000$ 20,832$ 23,000$ 22,000$

DEPT 45202 PARK AREAS

45202 E 101-45202-101 SALARIES-REGULAR 21,875$ 36,252$ 21,230$ 39,544$ 22,000$ 45202 E 101-45202-102 SALARIES-OVERTIME 151$ 1,000$ 684$ -$ -$ 45202 E 101-45202-107 SALARIES-SEASONAL (NEW CODE) -$ -$ -$ -$ 45202 E 101-45202-121 PERA - EMPLOYER CONTR 1,014$ 2,719$ 1,307$ 3,695$ 1,430$ 45202 E 101-45202-122 FICA - EMPLOYER CONTR 1,683$ 2,774$ 1,689$ 3,790$ 1,683$ 45202 E 101-45202-131 HEALTH & LIFE INS - E CONTR 6,791$ 7,125$ 7,420$ 9,492$ 7,812$ 45202 E 101-45202-151 WORKERS COMP -$ 1,000$ 45202 E 101-45202-201 OFFICE SUPPLIES -$ -$ -$ -$ -$ 45202 E 101-45202-215 SHOP MATERIALS 180$ 500$ -$ 500$ 1,000$ 45202 E 101-45202-221 EQUIPMENT PARTS, TIRES 245$ 500$ -$ 750$ -$ 45202 E 101-45202-362 PROPERTY INSURANCE 21,175$ 20,000$ 22,625$ 20,000$ 25,000$ 45202 E 101-45202-202 Copy Printing -$ -$ -$ -$ -$ 45202 E 101-45202-401 BLDG & LAWN MAINTENANCE (2012 BLDG) 19,981$ 12,000$ 15,361$ 10,000$ 16,000$ 45202 E 101-45202-402 LAWN MAINTENANCE (NEW IN 2012) 46,578$ 35,000$ 43,041$ 38,000$ 45,000$ 45202 E 101-45202-404 VEHICLE & EQUIPMENT 460$ 1,000$ 86$ 1,000$ 1,500$ 45202 E 101-45202-433 DUES & SUBSCRIP TRAINING 25$ 200$ 461$ 250$ 500$ 45202 E 101-45202-437 MISCELLANEOUS 689$ 500$ 1,996$ 500$ 1,250$ 45202 E 101-45202-530 IMPROVEMENTS - SA 824$ -$ -$ -$

TOTAL 121,672$ 119,569$ 115,900$ 127,521$ 124,175$ DEPT 45203 CUTLURE & RECREATION - GILLESPIE

E 101-45203-307 PROFESSIONAL SERVICES 34,000$ 34,000$ 34,000$ 34,000$ 34,000$

DEPT 49020 MISCELLANEOUS

49020 E 101-49020-437 MISCELLANEOUS EXPENSE 8,001$ 15,000$ 25,535$ 15000 15,000$ TOTAL 8,001$ 15,000$ 25,535$ 15,000$ 15,000$

DEPT 49240 INSURANCE UNALLOCATED

49240 E 101-49240-361 GENERAL LIABILITY INSURANCE 8,903$ 10,000$ 9,985$ 10000 10,500$ TOTAL 8,903$ 10,000$ 9,985$ 10,000$ 10,500$

DEPT 49300 TRANSFERS OUT

49300 E 101-49300-720 TRANSFERS 275,000$ 125,000$ 125,000$ -$ -$ TOTAL 275,000$ 125,000$ 125,000$ -$ -$

TOTAL GENERAL FUND 101 4,810,867$ 4,999,563$ 4,827,671$ 4,995,270$ 4,999,623$


12-3-18


Expenditure Detail

_Detail DEPT 2016

Actuals 2017 Final

Budget 2017 Actuals

2018 Proposed

Budget

2019 Proposed

Budget

FUND 401 CAPITAL IMPROVEMENT PROGRAM

DEPT 42110 POLICE DEPARTMENT

42110 E 401-42110-540 MOTOR VEHICLES & MACHINERY 46,251$ 91,000$ 91,669$ 45,000$ 54,000$ 42110 E 401-42110-560 EQIUP AND FURNISHINGS 77,101$ 39,400$ 28,617$ 51900 28,400$

TOTAL 123,352$ 130,400$ 120,286$ 96,900$ 82,400$ DEPT 43126 MACHINERY & EQUIPMENT

43126 E 401-43126-307 PROFESSIONAL 10,358$ -$ 7,327$ 43126 E 401-43126-540 MOTOR VEHICLES & MACHINERY 188,656$ 248,000$ 251,118$ -$ 118,500$ 43126 E 401-43126-560 EQIUP AND FURNISHINGS 76,832$ 80,695$ 53,510$ 194,550$ 139,400$

TOTAL 275,846$ 328,695$ 311,955$ 194,550$ 257,900$

TOTAL CIP FUND 401 399,198$ 459,095$ 432,241$ 291,450$ 340,300$

FUND 402 EMERG WARNING SIREN FUND

DEPT 43126 MACHINERY & EQUIPMENT

43126 E 402-43126-540 MOTOR VEHICLES & MACHINERY -$ 2,000$ -$ 2,000$ 2,000$ EMERGENCY WARNING FUND TOTAL -$ 2,000$ -$ 2,000$ 2,000$

FUND 404 PARK DEDICATION FUND

DEPT 45202 PARK AREAS

45202 E 404-45202-307 PROFESSIONAL SERVICE 52,754$ -$ 1,569$ -$ -$ 45202 E 404-45202-437 MISCELLANEOUS EXPENSE -$ -$ -$ -$ 45202 E 404-45202-514 LAND -$ -$ -$ -$ 45202 E 404-45202-530 IMPROVEMENTS 406,590$ 432,500$ 130,046$ 155,000$ 21,000$ 45202 E 404-45202-580 OTHER EQUIPMENT -$ -$ -$ -$

TOTAL 459,344$ 432,500$ 131,615$ 155,000$ 21,000$ DEPT 45202 TRANSFERS OUT

49300 E 404-49300-720 TRANSFERS 14,383$ 15,000$ 14,383$ 14,500$ 14,500$ TOTAL 14,383$ 15,000$ 14,383$ 14,500$ 14,500$

TOTAL PARK DEDICATION FUND 404 473,727$ 447,500$ 145,998$ 169,500$ 35,500$

FUND 406 ROAD MAINTENANCE (new in 2011)

DEPT 43121 Streets

43121 E 406-43121-303 Engineering -$ 46,865$ 43121 E 406-43121-351 Legal Ord -$ 674$ 43121 E 406-43121-224 Road Maintenance 393,707$ 320,000$ 280,014$ 420,000$ 800,000$ 43121 406-49300-720 - TRANSFERS 25,025$ 25,000$ 25,025$ 25,000$ 25,000$

ROAD MAINTENANCE FUND TOTAL 418,732$ 345,000$ 352,578$ 445,000$ 825,000$ FUND 407 TREE REPLACEMENT FUND

DEPT 45203 CULTURE AND RECREATION

45203 E 407-45202-530 IMPROVEMENTS 4772 12,000$ 1,775$ 10,000$ 5,000$ 45203 E 407-45202-437 Misc Expense 3,922$ -$

TOTAL 8,694$ 12,000$ 1,775$ 10,000$ 5,000$

FUND 490 REVOLVING FUND STREET IMP CAPITAL PROJECTS

DEPT 43122 STREET CONSTRUCTION

43122 E 490-43122-303 ENGINEERING SERVICES 161,440$ -$ 109$ -$ -$ 43122 E 490-43122-307 PROFESSIONAL SERVICES 896$ -$ -$ -$ -$ 43122 E 490-43122-320 CONSTRUCTION C -$ -$ -$ -$ 43122 E 490-43122-437 MISCELLANEOUS EXPENSE 378$ -$ -$ -$ -$ 43122 E 490-43122-514 LAND -$ -$ -$ -$

-$ -$ -$ -$ TOTAL STREET FUND 490 162,714$ -$ 109$ -$ -$

FUND 499 2017 STREET IMP CAPITAL PROJECTS

43122 E 499-43122-303 Engineering -$ -$ 601,316$ -$ -$ 43122 E 499-43122-304 Legal -$ -$ 4,512$ -$ -$ 43122 E 499-43122-307 PROFESSIONAL SVCS -$ -$ 11,606$ -$ -$ 43122 E 499-47300-720 Transfer for admin charge -$ -$ 161,608$ 80,000$ -$ 43122 E 499-47300-605 Bond Issuance costs -$ -$ 66,190$ -$ -$ 43122 E 499-43122-437 MISCELLANEOUS EXPENSE -$ -$ 37,382$ -$ -$ 43122 E 499-43122-530 IMPROVEMENTS -$ 4,702,800$ 2,187,806$ 920,000$ 250,000$

TOTAL 2017 Street Projects FUND 499 -$ 4,702,800$ 3,070,420$ 1,000,000$ 250,000$


12-3-18


Expenditure Detail

_Detail DEPT 2016

Actuals 2017 Final

Budget 2017 Actuals

2018 Proposed

Budget

2019 Proposed

Budget FUND 501 CIP EQUIPMENT CERTIFICATES

DEPT 47000 DEBT SERVICE - 47000 E 501-47000-601 BOND PRINCIPAL 61000 141,000 141,000 137,000 188,000$ 47000 E 501-47000-611 BOND INTEREST 5980 24,928 16,448 17,003 15,055$ 47000 E 501-47000-620 FISCAL AGENT FEES - 56 5,000 2,000$ 47000 E 501-47000-720 TRANSFERS - -

TOTAL 66,980$ 165,928$ 157,504$ 159,003 205,055$

TOTAL CIP EQUIP CERT DEBT SERVICE FUND 501 66,980$ 165,928 157,504 159,003 205,055$

FUND 514 MOUND FIRE IMPROVEMENT FUND

DEPT 47000 DEBT SERVICE -$

47000 E 514-47000-601 BOND PRINCIPAL 68,104$ 68,217$ 68,217$ 68,217$ 68,217$ TOTAL 68,104$ 68,217$ 68,217$ 68,217$ 68,217$

TOTAL MOUND FIRE IMP FUND 514 68,104$ 68,217$ 68,217$ 68,217$ 68,217$ FUND 525 ENCHANTED BRIDGE IMP 2003 - Closed in 2016

DEPT 47000 DEBT SERVICE

47000 E 525-47000-601 BOND PRINCIPAL 115,000$ - - - -$ 47000 E 525-47000-611 BOND INTEREST 2,533$ - - - -$

47000 E 525-47000-620 FISCAL AGENT FEE 500 - - - -$ TOTAL 118,033$ -$ -$ -$ -$

43122 E 525-43122-437 MISCELLANEOUS/TRANSFERS 36,323$

TOTAL ENCHANTED BRIDGE DEBT SERVICE FUND 154,356$ -$ -$ -$ -$

FUND 526 MAPLE CREST DEBT FUND


47000 E 526-47000-601 BOND PRINCIPAL 40,000$ 40,000 40,000 40,000 45,000$ 47000 E 526-47000-611 BOND INTEREST 15,725$ 17,350 17,350 16,150 14,950$ 47000 E 526-47000-620 FISCAL AGENT FEE/BOND ISSUANCE 813 - 759 1,000 1,000$

TOTAL 56,538$ 57,350 58,109 57,150 60,950$

43122 E 526-43122-437 MISCELLANEOUS -$ - - - -$

TOTAL MAPLE CREST DEBT SERVICE FUND 56,538$ 57,350 58,109 57,150 60,950$

FUND 527 PUBLIC FACILITIES DEBT FUND


47000 E 527-47000-601 BOND PRINCIPAL/REFUNDING 235,000$ 240,000 240,000 250,000 255,000$ 47000 E 527-47000-611 BOND INTEREST 130,125$ 123,000 123,000 119,400 108,075$ 47000 E 527-47000-620 FISCAL AGENT FEES 993$ - 3,921 - -$

TOTAL 366,118$ 363,000$ 366,921$ 369,400$ 363,075$

43122 E 527-43122-437 MISCELLANEOUS/fiscal agent fees 2,000$ 2,000$ -$ 2,000$ 2,000$

TOTAL PUBLIC FACILITES DEBT FUND 368,118$ 365,000$ 366,921$ 371,400$ 365,075$

FUND 528 GAME FARM/SOUTH BAY DEBT FUND (NEW IN 2011)


47000 E 528-47000-601 BOND PRINCIPAL 145,000$ 150,000 150,000 155,000$ 1,035,000$

47000 E 528-47000-611 BOND INTEREST 79,406$ 76,456 76,456 73,406$ 69,918$

47000 E 528-47000-620 FISCAL AGENT FEE 993$ 1,000 921 1,000$ 1,000$

GAME FARM/SOUTH BAY DEBT FUND TOTAL 225,399$ 227,456$ 227,377$ 229,406$ 1,105,918$


12-3-18


Expenditure Detail

_Detail DEPT 2016

Actuals 2017 Final

Budget 2017 Actuals

2018 Proposed

Budget

2019 Proposed

Budget

FUND 529 HIGHLAND ROAD DEBT FUND (NEW IN 2013)


47000 E 529-47000-601 BOND PRINCIPAL 50,000$ 50,000 50,000 50,000$ 50,000$

47000 E 529-47000-611 BOND INTEREST 12,681$ 11,430 13,249 10830 10,130$ HIGHLAND ROAD DEBT FUND TOTAL 62,681$ 61,430$ 63,249$ 60,830$ 60,130$

FUND 530 ROUNDABOUT DEBT FUND (NEW IN 2014)


47000 E 530-47000-601 BOND PRINCIPAL 200,000$ 205,000 3,130,000 55,000 230,000$ 47000 E 530-47000-605 BOND Issuance costs 60,461 47000 E 530-47000-620- fiscal agent fee 921 47000 E 530-47000-611 BOND INTEREST 97,081$ 93,350 116,303 42,239 50,940$

ROUNDABOUT DEBT FUND TOTAL 297,081$ 298,350$ 3,307,685$ 97,239 280,940$

FUND 531 KINGS POINT ROAD DEBT FUND (NEW IN 2015)


47000 E 531-47000-601 BOND PRINCIPAL 135,000$ 140,000 2,535,000 60,000 175,000$ E 531-47000-605 BOND Issuance costs -$ -$ 41,429 -$ -$ E 531-47000-620- fiscal agent fee -$ -$ 921 -$ -$

47000 E 531-47000-611 BOND INTEREST 97,103$ 94,248 117,529 44,978 54,410$ KINGS POINT ROAD DEBT FUND TOTAL 232,103$ 234,248$ 2,694,879$ 104,978 229,410$

FUND 532 2017 Street Projects Fund (NEW IN 2017) - Halstead Enchanted


47,000 E 530-47000-601 BOND PRINCIPAL 30,000$ 47,000 E 530-47000-611 BOND INTEREST 73,534 84,025$

Fund 532 (NEW IN 2017) - Halstead Enchanted - - - 73,534 114,025$


12-3-18


Expenditure Detail

_Detail DEPT 2016

Actuals 2017 Final

Budget 2017 Actuals

2018 Proposed

Budget

2019 Proposed

Budget FUND 601 WATER FUND

DEPT 47000 OPERATIONS DEBT SERVICE

47000 E 601-47000-601 BOND PRINCIPAL 105,000$ 110,000 110,000 105,000$ 105,000$ 47000 E 601-47000-611 BOND INTEREST 18611 9,750 40,643 6450 4,875$ 47000 E 601-47000-620 FISCAL AGENT FEES -

TOTAL 123,611$ 119,750$ 150,643$ 111,450$ 109,875$ DEPT 49300 TRANSFERS OUT

49300 E 601-49300-720 TRANSFERS 550,000 550,000 -$ -$ TOTAL 550,000$ 550,000$ -$ -$

DEPT 49440 WATER DEPARTMENT ADMINISTRATION

49440 E 601-49440-101 SALARIES-REGULAR 135,690$ 139,916 162,523 138711 150,692$ 49440 E 601-49440-102 SALARIES-OVERTIME 4,696$ 7,000 8,997 4000 7,000$ 49440 E 601-49440-105 PAGER 6,122$ 7,500 5,234 6500 7,500$ 49440 E 601-49440-121 PERA - EMPLOYER CONTR 10,955$ 12,160 13,149 11641 12,389$ 49440 E 601-49440-122 FICA - EMPLOYER CONTR 10,191$ 12,403 12,682 11874 12,637$ 49440 E 601-49440-131 HEALTH & LIFE INS - E CONTR 29,203$ 31,680 25,384 31188 32,000$ 49440 E 601-49440-151 WORKMEN'S COMP INSURANCE 14,718$ 22,500 22,076 34000 15,000$ 49440 E 601-49440-201 OFFICE SUPPLIES 66$ 100 12 100$ 100$ 49440 E 601-49440-202 COPY & PRINTING SUPPLIES 276$ 350 275 350$ 350$ 49440 E 601-49440-212 MOTOR FUELS AND LUBRICANTS 5,046$ 9,000 3,963 9,000$ 8,000$ 49440 E 601-49440-215 SHOP MATERIALS 44$ 100 - 100$ 100$ 49440 E 601-49440-221 EQUIPMENT PARTS, TIRES 305$ 750 1,455 800$ 500$ 49440 E 601-49440-227 UTILITY SYSTEM MAINT SUPPLIES 115,644$ 155,000 103,050 155,000$ 175,000$ 49440 E 601-49440-240 SMALL TOOLS AND MINOR EQUIP 10,353$ 500 515 5,000$ 3,000$ 49440 E 601-49440-303 ENGINEERING SERV 14,492$ 20,000 13,111 17,000$ 13,000$ 49440 E 601-49440-307 PROFESSIONAL SVCS 31,722$ 10,000 8,043 20,000$ 15,000$ 49440 E 601-49440-322 POSTAGE 1,416$ 1,000 1,616 1,500$ 1,500$ 49440 E 601-49440-351 LEGAL NOTICE & ORD PUBLICATION 192$ 400 320 250$ 300$ 49440 E 601-49440-362 PROPERTY INSURANCE 7,972$ 7,500 8,588 8,000$ 16,000$ 49440 E 601-49440-381 ELECTRIC UTILITIES 53,633$ 46,000 99,636 70,000$ 100,000$ 49440 E 601-49440-383 NATURAL GAS 748$ 1,000 8,045 3,000$ 13,000$ 49440 E 601-49440-401 BLDG MAINTENANCE 2,405$ 2,000 9,449 2,000$ 5,000$ 49440 E 601-49440-402 LAWN MAINTENANCE 920$ - - 1,000$ -$ 49440 E 601-49440-404 VEHICLE & EQUIP MAINT 6,214$ 15,000 2,737 7,500$ 5,000$ 49440 E 601-49440-410 COMPUTER SERVICES/FEES 8,924$ 9,000 9,500 9,000$ 10,000$ 49440 E 601-49440-416 RENTAL -$ - 49 -$ -$ 49440 E 601-49440-433 DUES & SUBSRIPT & TRAINING 3,021$ 3,500 1,493 3,000$ 3,000$ 49440 E 601-49440-437 MISCELLANEOUS EXPENSE 2,093$ 4,907 253 2,000$ 1,500$ 49440 E 601-49440-580 OTHER EQUIPMENT 38585 102,000 102,849 18000 9,000$

SUB TOTAL WATER OPERATIONS ADMIN 515,646$ 1,171,266$ 1,175,004$ 570,514$ 616,568$

Dept 47000 - Capital Debt Service

47000 E 601-47000-601 BOND PRINCIPAL 456,697$ 475,000$ 644,000$ 614000 624,000$ 47000 E 601-47000-611 BOND INTEREST 76,309$ 81,166$ 120,283$ 146284 137,201$

SUB TOTAL WATER DEBT SERVICE 533,006$ 556,166$ 764,283$ 760,284$ 761,201$ DEPT 43241 WATER CONSTRUCTION

43241 E 601-43241-303 ENGINEERING SVCS 431,732$ -$ 77,948$ -$ -$ 43241 E 601-43241-304 LEGAL 33,736$ -$ 33,066$ -$ -$ 43241 E 601-43241-307 PROF SVCS 26,927$ -$ 25,503$ 4,142$ -$ 43241 E 601-43241-437 WATER PLAN IMPROVEMENTS/EXPENSE 9,077$ -$ -$ -$ -$ 43241 E 601-43241-530 IMPROVEMENTS 9,215,380$ 2,400,000$ 578,190$ 400,000$ 2,500,000$ 43241 E 601-43241-514 Land 127,250$ -$ -$ -$ -$

SUB TOTAL WATER CAPITAL PROJECTS 9,844,102$ 2,400,000$ 714,707$ 404,142$ 2,500,000$ TOTAL WATER FUND 601 11,016,365$ 4,247,182$ 2,804,637$ 1,846,390$ 3,987,644$


12-3-18


Expenditure Detail

_Detail DEPT 2016

Actuals 2017 Final

Budget 2017 Actuals

2018 Proposed

Budget

2019 Proposed

Budget FUND 602 SEWER FUND

DEPT 49490 SEWER DEPARTMENT ADMINISTRATIO

49490 E 602-49490-101 SALARIES-REGULAR 82,808$ 129,862 105,359 127861 125,626$ 49490 E 602-49490-102 SALARIES-OVERTIME 5,627$ 7,000 4,751 6500 7,500$ 49490 E 602-49490-105 SALARIES PAGER 5,925$ 7,500 5,011 6500 7,000$ 49490 E 602-49490-121 PERA - EMPLOYER CONTR 7,054$ 11,181 8,668 10602 10,434$ 49490 E 602-49490-122 FICA - EMPLOYER CONTR 6,782$ 11,405 8,520 10814 10,643$ 49490 E 602-49490-131 HEALTH & LIFE INS - E CONTR 25,037$ 29,040 23,114 28476 25,920$ 49490 E 602-49490-151 WORKMEN'S COMP INSURANCE 14,717$ 22,500 22,076 34,000$ 15,000$ 49490 E 602-49490-201 OFFICE SUPPLIES 25 3 -$ 49490 E 602-49490-202 COPY & PRINTING SUPPLIES 275$ 300 275 300$ 300$ 49490 E 602-49490-212 MOTOR FUELS AND LUBRICANTS 5,893$ 10,000 4,528 7,500$ 7,500$ 49490 E 602-49490-215 SHOP MATERIALS 184$ 100 20 100$ 100$ 49490 E 602-49490-221 EQUIPMENT PARTS, TIRES 1,830$ 500 297 1,000$ 1,000$ 49490 E 602-49490-227 UTILITY SYSTEM MAINT SUPPLIES 80,998$ 80,000 109,055 80,000$ 90,000$ 49490 E 602-49490-240 SMALL TOOLS AND MINOR EQUIP 472$ 350 1,234 350$ 500$ 49490 E 602-49490-303 ENGINEERING SERV 3,359$ 4,000 6,587 4,000$ 5,000$ 49490 E 602-49490-307 PROFESSIONAL SVCS 12,801$ 12,000 5,455 13,000$ 10,000$ 49490 E 602-49490-322 POSTAGE 798$ 1,000 835 1,000$ 1,000$ 49490 E 602-49490-351 LEGAL NOTICE & ORD PUBLICATION -$ - -$ 49490 E 602-49490-362 PROPERTY INSURANCE 2,578$ 3,000 2,812 2,600$ 3,000$ 49490 E 602-49490-381 ELECTRIC UTILITIES 2,293$ 15,000 7,095 7,000$ 10,000$ 49490 E 602-49490-390 SEWER SERVICE TO OTHER GOVT 42,272$ 55,000 65,175 60,000$ 65,000$ 49490 E 602-49490-401/402 BLDG & LAWN MAINTENANCE 450$ 500 96 500$ 500$ 49490 E 602-49490-404 VEHICLE & EQUIP MAINT 716$ 6,000 3,855 700$ 700$ 49490 E 602-49490-410 COMPUTER SERVICES/FEES 8,925$ 9,000 8,965 9,000$ 10,000$ 49490 E 602-49490-433 DUES & SUBSRIPT & TRAINING 2,180$ 1,000 1,243 -$ 1,500$ 49490 E 602-49490-437 MISCELLANEOUS EXPENSE 2,068$ 2,000 699 2,000$ 2,000$ 49490 E 602-49490-438 EXPENSE MWCC 252,320$ 274,958 274,958 306,117$ 329,139$ 49490 E 602-49490-540 MOTOR VEHICLES 48,008$ - 51,539 -$ -$ 49490 E 602-49490-580 OTHER EQUIPMENT/IMPROVEMENTS 32,227$ 72,500 5,649 82,000$ 155,000$

SUB TOTAL SEWER OPERATIONS 648,597$ 765,721$ 727,874$ 801,920$ 894,362$ FUND 602 SEWER IMP CAPITAL PROJECTS

Dept 447000 E 602-47000-601 BOND PRINCIPAL 50,000$ 50,000$ 50,000$ 50000 50,000$ 47000 E 602-47000-611 BOND INTEREST 12,282$ 11,540$ 12,886$ 10940 11,000$

SUBTOTAL DEBT SERVICE SEWER 62,282$ 61,540$ 62,886$ 60,940$ 61,000$

DEPT 43251 E 602-43251-307 PROFESSIONAL SVCS 158$ -$ -$ -$ 43251 E 602-43251-437 MISCELLANEOUS EXPENSE 10,200$ -$ 7,800$ -$ -$ 43251 E 602-43251-530 IMPROVEMENTS -$ 100,000$ 5,649$ 100000 100,000$ 43251 E 602-43251-580 I & I -$ 50,000$ 50000 50,000$

SUBTOTAL CAPITAL IMPROVEMENTS 10,358$ 150,000$ 13,449$ 150,000$ 150,000$

TOTAL SEWER FUND 602 721,237$ 977,261$ 804,209$ 1,012,860$ 1,105,362$

FUND 651 STORM WATER FUND

DEPT 49590 STORM WATER ADMINISTRATION

49590 E 651-49590-101 SALARIES-REGULAR 12,047$ 36,770$ 17,041$ 38,234$ 21,649$ 49590 E 651-49490-102 SALARIES-OVERTIME 277$ 4,000$ 26$ 1,000$ 1,000$ 49590 E 651-49590-121 PERA - EMPLOYER CONTR 912$ 2,870$ 1,244$ 2,980$ 2,861$ 49590 E 651-49590-122 FICA - EMPLOYER CONTR 847$ 2,928$ 1,202$ 3,040$ 2,918$ 49590 E 651-49590-131 HEALTH & LIFE INS - E CONTR 8,277$ 9,240$ 8,125$ 9,492$ 8,460$ 49590 E 651-49590-151 WORKMEN'S COMP INSURANCE 4,906$ 7,500$ 7,358$ 9,000$ 4,712$ 49590 E 651-49590-202 COPY & PRINTING SUPPLIES 69$ 100$ 68$ 100$ 100$ 49590 E 651-49590-221 EQUIPMENT PARTS, TIRES 1,524$ 2,000$ 1,067$ 2,000$ 2,000$ 49590 E 651-49590-224 STREET MAINTENANCE SUPPLIES 21,538$ 50,000$ 55,839$ 30,000$ 55,000$ 49590 E 651-49590-307 PROFESSIONAL SERVICES 37,176$ 65,000$ 29,843$ 50,000$ 35,000$ 49590 E 651-49590-303 ENGINEERING SERV 52,472$ 25,000$ 47,032$ 35,000$ 50,000$ 49590 E 651-49590-322 POSTAGE 966$ 500$ 278$ 500$ 500$ 49590 E 651-49590-351 LEGAL NOTICE & ORD PUBLICATION 65$ 100$ 69$ 100$ 100$ 49590 E 651-49590-401 BLDG & LAWN MAINTENANCE -$ -$ -$ -$ 49590 E 651-49590-404 VEHICLE & EQUIP MAINT -$ 1,500$ 1,621$ 500$ 500$ 49590 E 651-49590-433 DUES & SUBSRIPT & TRAINING 13,430$ 13,000$ 14,437$ 13,000$ 15,000$ 49590 E 651-49590-437 MISCELLANEOUS EXPENSE 1,292$ 2,000$ 1,800$ 2,000$ 2,000$ 49590 E 651-49590-530 IMPROVEMENTS 69,304$ 183,000$ 78,936$ 160,500$ 171,000$ 49590 E 651-49590-580 OTHER EQUIPMENT 32,227$ - - 75000 82,500$

TOTAL STORM WATER FUND 257,329$ 405,508$ 265,986$ 432,446$ 455,300$


12-3-18


Expenditure Detail

_Detail DEPT 2016

Actuals 2017 Final

Budget 2017 Actuals

2018 Proposed

Budget

2019 Proposed

Budget DEPT 43230 RECYCLING

43230 E 671-43230-101 SALARIES-REGULAR 7,431$ 7,750$ 8,037$ 7,750$ 7,800$ 43230 E 671-43230-102 SALARIES- OVERTIME -$ 1,200$ 1,000$ 1,000$ 43230 E 671-43230-121 PERA - EMPLOYER CONTR 538$ 565$ 582$ 565$ 575$ 43230 E 671-43230-122 FICA - EMPLOYER CONTR 569$ 580$ 614$ 580$ 590$ 43230 E 671-43230-131 HEALTH & LIFE INS -E CONTR -$ -$ -$ -$ 2,100$ 43230 E671-43230-241 RECYCLING DAY EXPENSE 15,624$ 12,000$ 13,795$ 15,000$ 15,000$ 43230 E 671-43230-215 SHOP MATERIALS 1,213$ 2,000$ 37$ 2,000$ 750$ 43230 E 671-43230-307 PROF SERV 1,612$ 1,500$ 43230 E 671-43230-322 POSTAGE 266$ 50$ 278$ 250$ 250$ 43230 E 671-43230-384 REFUSE REMOVAL 104,759$ 100,000$ 108,906$ 105,000$ 110,000$ 43230 E 671-43230-437 MISCELLANEOUS EXPENSE 138$ 1,000$ 506$ 1000 500$

TOTAL 130,538$ 125,145$ 134,367$ 133,145$ 140,065$ DEPT 49600 CABLE

E 673-49600-560 CABLE EXPENSE -$ - - - -$

TOTAL ALL FUNDS 19,930,761$ 18,201,034$ 19,783,932$ 11,559,818$ 14,635,514$


12-3-18

City of Minnetrista 2019 Final Budget

CIP Fund Revenues ExpendituresCAPITAL IMPROVEMENT PROGRAMFUND 401

2016 2017 2017 2018 2019Revenue Actuals Budget Actual Budget BudgetCity Public Works & Police CIP

31010 GENERAL PROPERTY TAXES -$ 39310 Equipment Certs 395,739$ 275,000$ 248,999$ 230,000$ 281,200$ 39101 Sale of Fixed Assets 2,000$ 39,975$ 36210 INVESTMENT INTEREST 2,568$ -$ 3,199$ 2,000$ 300040000 Transfers IN/assignment from general fund 125,000$ 125,000$ 125,000$ -$ 0

Total Revenue 523,307$ 402,000$ 417,173$ 232,000$ 284,200$

Expenditures

Police540 motor vehicles 46,251$ 91,000$ 91,669$ 45,000$ 54,000$ 560 Equipment/other improvements 77,101$ 39,400$ 28,617$ 51,900$ 28,400$

Public Works Total Expenditures 123,352$ 130,400$ 120,286$ 96,900$ 82,400$

Public Works/City Hall Total Expenditures307 Prof Services 10,358$ -$ 7,327$ -$ 540 motor vehicles 188,656$ 248,000$ 251,118$ -$ 118,500$ 560 Equipment/other improvements 76,832$ 80,695$ 53,510$ 194,550$ 139,400$

Police Total Expenditures 275,846$ 328,695$ 311,955$ 194,550$ 257,900$

Beginning Fund Balance 221,995$ 346,104$ 346,104$ 289,009$ 229,559$ Surplus/(Deficit) 124,109$ (57,095)$ (15,068)$ (59,450)$ (56,100)$

Ending Fund Balance 346,104$ 289,009$ 331,036$ 229,559$ 173,459$ Projected fund balance as haven'tdone 2018 equip certs yet $115,000

18

2019 Final Budget12/3/2018

City of Minnetrista2019 Final Budget

Special Revenue Funds

EMERGENCY WARNING SIREN FUNDFUND 402

2016 2017 2017 2018 2019Revenue A Actual Budget Actual Budget Budget

31010 GENERAL PROPERTY TAX36210 INTEREST ON INVESTMENT 1,941$ 1,000$ 2,173$ 1,000$ 2,000$ 36230 CONTRIBUTIONS/DONATIONS 833$ 2,000$ 11,712$ 2,000$ 2,000$ 39310 BOND PROCEEDS -$ -$ -$ -$ -$

TRANSFER FROM -$ -$ -$ -$ -$ Revenue Total 2,774$ 3,000$ 13,885$ 3,000$ 4,000$

Expenditures

540 EQUIPMENT PURCHASES -$ 2,000$ -$ 2,000$ 2,000$

Expenditure Total -$ 2,000$ -$ 2,000$ 2,000$

Surplus/(Deficit) 2,774$ 1,000$ 13,885$ 1,000$ 2,000$

Beginning Fund Balance 182,137$ 184,911$ 185,911$ 199,796$ 200,796$

Surplus/(Deficit) 2,774$ 1,000$ 13,885$ 1,000$ 2,000$

Ending Fund Balance 184,911$ 185,911$ 199,796$ 200,796$ 202,796$

19 2019 Final Budget

12/3/2018



PARK DEDICATION FUNDFUND 404


33280 County Grant -$ 36210 INTEREST ON INVESTMENT 13,663$ 8,010$ 9,246$ 14,688$ 18,248$ 36230 CONTRIBUTIONS/DONATIONS 77,500$ 100,000$ 118,753$ 100,000$ 50,000$

TRANSFERS IN -$ -$ -$ -$ -$ Revenue Total 91,163$ 108,010$ 127,999$ 114,688$ 68,248$

Expenditures

307 Prof Serv 52,754$ -$ 1,569$ -$ -$ 437 MISC/transfer for game farm 14,383$ 15,000$ 14,383$ 14,500$ 14,500$ 530 PARK OR TRAIL IMPROVEMENTS 406,590$ 432,500$ 130,046$ 155,000$ 21,000$ 514 LAND -$ -$ -$ -$ 580 EQUIPMENT PURCHASES -$ -$ -$ -$ -$

Expenditure Total 420,973$ 447,500$ 144,429$ 169,500$ 35,500$

Surplus/(Deficit) (329,810)$ (339,490)$ (16,430)$ (54,812)$ 32,748$

Beginning Fund Balance 1,105,980$ 776,170$ 776,170$ 759,740$ 912,383$

Surplus/(Deficit) (329,810)$ (339,490)$ (16,430)$ (54,812)$ 32,748$

Ending Fund Balance 776,170$ 436,680$ 759,740$ 704,928$ 945,131$

Projected Cash Balance 776,170$ 734,379$ 759,740$ 912,383$ 945,131$

Road Maintenance FundFUND 406


31010 Property tax 150,000 250,000 250,000 350,000 475,000 34401 Street Aid 84,670 85,000 77,187 85,000 83,000 36210 INTEREST ON INVESTMENT 1,786 3,000 1,099 3,000 3,000 36230 CONTRIBUTIONS/DONATIONS - - - - - 39310 BOND PROCEEDS - - - - -

TRANSFER FROM - - - - - Revenue Total 236,456 338,000 328,286 438,000 561,000

Expenditures

437, 303, 3Misc, Legal and Engineering - 47,539 224 Road Maintenance 393,707 320,000 280,014 420,000 800,000 700 Transfers 25,025 25,000 - 25,000 25,000

Expenditure Total 418,732 345,000 280,014 445,000 825,000

Surplus/(Deficit) (182,276) (7,000) 48,272 (7,000) (264,000)

Beginning Fund Balance 47,360 15,084 15,084 63,356 375,000

Surplus/(Deficit) (182,276) (7,000) 48,272 (7,000) (264,000) Transfer from General 150,000 - - - -

Ending Fund Balance 15,084 8,084 63,356 56,356 111,000 **Projected ending Cash Balance 375,000 2018 projects not being done until 2019


12/3/2018



Tree Replacement FundFUND 407


31010 Property tax34401 Street Aid36210 INTEREST ON INVESTMENT 2,302 3,000 2,427 2,500 2,500 36230 CONTRIBUTIONS/DONATIONS - - - - -

]

Revenue Total 2,302 3,000 2,427 2,500 2,500

Expenditures

437 Misc 3,922 - - - - 530 Trees 4,772 12,000 1,775 10,000 5,000 700 Transfers - - - -

Expenditure Total 4,772 12,000 1,775 10,000 5,000

Surplus/(Deficit) (2,470) (9,000) 652 (7,500) (2,500)

Beginning Fund Balance 224,504 196,169 222,034 222,686 358,768

Surplus/(Deficit) (2,470) (9,000) 652 (7,500) (2,500)

Ending Fund Balance 222,034 187,169 222,686 215,186 356,268 Projected ending Cash Balance 358,768


12/3/2018


Project Funds

REVOLVING STREET IMPROVEMENT FUNDFUND 490

2016 2017 2017 2018 2019Revenue Actuals Budget Actuals Budget Budget

31010 GENERAL PROPERTY TAX -$ -$ -$ -$ -$ 33610 COUNTY AID FOR HIGHWAY -$ -$ -$ -$ -$ 36210 INTEREST ON INVESTMENT 1,685$ 1,500$ -$ -$ -$ 36230 CONTRIBUTIONS -$ -$ -$ -$ -$ 40000 TRANSFERS IN/COSTS TO 499 FUN -$ -$ 161,528$ -$ 0

Revenue/Reallocaton Total 1,685$ 1,500$ 161,528$ -$ -$

Expenditures

303 ENGINEERING SERVICES 162,336$ -$ 109$ -$ 320 CONSTRUCTION CONTRACT -$ -$ 437 MISCELLANEOUS EXPENSE 378$ -$ -$

Expenditure Total 162,714$ -$ 109$ -$

Surplus/(Deficit) (161,029)$ -$ 161,419$

Beginning Fund Balance 47,926$ (113,103)$ (113,103)$ 48,316$ 48,316$

Surplus/(Deficit) (161,029)$ -$ 161,419$ -$

Ending Fund Balance (113,103)$ (113,103)$ 48,316$ 48,316$ 48,316$ moved to Fund 499


12/3/2018


Project Funds2017 Street Project FundsFUND 499

2016 2017 2017 2018 2019Revenue Acutals Budget Actuals Budget Budget

39310 General Obliagtion Bonds - 4,702,800 2,981,667 - - 34301 Street State Aid - - 1,302,800 - - 36210 INTEREST ON INVESTMENT - - 10,090 10,000 3,000$

Total Revenue Financing Sources -$ 4,702,800 4,294,557 10,000 3,000

Expenditure720 Transfer to general fund 80,000 530 Improvement/Project Costs 4,702,800 3,070,422 920,000 250,000$

Total Expenditures -$ 4,702,800 3,070,422 1,000,000 250,000 Surplus/(Deficit) - - 1,224,135 (990,000) (247,000)

Beginnng Fund Balance - - - 1,224,135 234,135

Projected Ending Fund Balance - - 1,224,135 234,135 (12,865)


12/3/2018


Debt Service Funds

CIP EQUIPMENT CERTIFICATESFUND 501

2016 2017 2017 2018 2019Revenue Acutals Budget Actual Budget Budget

31010 GENERAL PROPERTY TAXES 153,656$ 210,000$ 207,984$ 254,500$ 315,000 36210 INVESTMENT INCOME (107)$ 500$ 473$ 500$ 500 39310 BOND PROCEEDS -$ -$

CIP Equipment Cert. Revenue Total 153,549$ 210,500$ 208,457$ 255,000$ 315,500

Expenditures

BOND PRINCIPAL 61,000$ 141,000$ 141,000$ 137,000$ 188,000 BOND INTEREST 5,980$ 24,928$ 16,448$ 17,003$ 15,055 FISCAL AGENT FEES -$ -$ 56$ 5,000$ 2,000

CIP Equip. Cert. Expenditure Total 66,980$ 165,928$ 157,504$ 159,003$ 205,055

Surplus/(Deficit) 86,569$ 44,572$ 50,953$ 95,997$ 110,445

Beginning Fund Balance 56,066$ 142,635$ 142,635$ 187,207$ 193,588

Surplus/(Deficit) 86,569$ 44,572$ 50,953$ 95,997$ 110,445

Transfers Out -$ -$ Transferred out balanceEnding Fund Balance 142,635$ 187,207$ 193,588$ 283,204$ 304,033


12/3/2018


Debt Service Funds

MOUND FIRE IMPROVEMENT FUNDFUND 514

2016 2017 2017 2018 2019Revenue Actuals Budget Actual Budget Budget

31010 GENERAL PROPERTY 71,376$ 72,000$ 72,000$ 72,000$ 72,000 36210 INTEREST ON INVESTMENT & CKG

TOTAL REVENUE 71,376$ 72,000$ 72,000$ 72,000$ 72,000

Expenditures

601 PRINCIPAL 68,104$ 68,217$ 68,217$ 68,217$ 68,217

TOTAL MOUND FIRE IMP EXPENDITUR 68,104$ 68,217$ 68,217$ 68,217$ 68,217

Surplus/(Deficit) 3,272$ 3,783$ 3,783$ 3,783$ 3,783


Surplus/(Deficit) 3,272$ 3,783$ 3,783$ 3,783$ 3,783

Transfers In -$ -$ -$ -

Ending Fund Balance 13,047$ 13,558$ 16,830$ 20,613$ 24,396


12/3/2018


Debt Service Funds

ENCHANTED ISLAND BRIDGEFUND 525 - Fund Closed in 2016

2016 2017 2017 2018 2019Revenue Actuals Budget Actual Budget Budget

31010 GENERAL PROPERTY 35,466$ -$ -$ -$ - 33425 STATE AID OTHER -$ -$ -$ -$ - 36101 SPECIAL ASSESSMENTS 4,953$ -$ -$ -$ - 36210 INVESTMENT INTEREST 1,114$ -$ -$ -$ -

TOTAL REVENUE 41,533$ -$ -$ -$ -

Expenditures

437 MISCELLANEOUS EXPENSE 813$ -$ -$ -$ - 601 PRINCIPAL 115,000$ -$ -$ -$ - 611 BOND INTEREST 2,533$ -$ -$ -$ -

Expenditure Total 118,346$ -$ -$ -$ -

Surplus/(Deficit) (76,813)$ -$ -$ -$ -

Beginning Fund Balance 113,136$ -$ -$ 0$ -

Surplus/(Deficit) (76,813)$ -$ -$ -$ -

Payoff of bonds/close fund -$ -$ -$ -

Transfers Out (36,323)$ -$ -$ -$ -

Ending Fund Balance 0$ -$ -$ 0$ -


12/3/2018


Debt Service Funds

Maple Crest Project Debt FundFUND 526


31010 GENERAL PROPERTY 20,322$ 20,500$ 20,303$ 20,500$ 20,500 33425 STATE AID OTHER -$ 36101 SPECIAL ASSESSMENTS 32,439$ 30,000$ 31,281$ 33,000$ 30,000 36210 INTEREST ON INVESTMENT & CKG 494$ 1,000$ 430$ 1,000$ 500 39310 Bond Proceeds (refunding) -$ -$ -$ . -

TOTAL REVENUE 53,255$ 51,500$ 52,014$ 54,500$ 51,000

Expenditures

620 Issuance Costs601 PRINCIPAL 40,000$ 40,000$ 40,000$ 40,000$ 45,000 611 BOND INTEREST 16,538$ 17,350$ 18,109$ 17,150$ 15,950

Expenditure Total 56,538$ 57,350$ 58,109$ 57,150$ 60,950

Surplus/(Deficit) (3,283)$ (5,850)$ (6,095)$ (2,650)$ (9,950)

Beginning Fund Balance 11,053$ 11,053$ 7,770$ 1,675$ 125,000 AJE calling of bondsSurplus/(Deficit) (3,283)$ (5,850)$ (6,095)$ (2,650)$ (9,950)

Ending Fund Balance 7,770$ 5,203$ 1,675$ (975)$ 115,050 Projected ending balance (prepaid 125,000$ assesment)


12/3/2018


Debt Service Funds

Public Facilities Debt FundFUND 527


31010 GENERAL PROPERTY 364,809$ 368,000$ 364,466$ 368,000$ 368,000 33425 Other/Reimb 19,664$ 19,665$ 19,668$ 19,665$ 19,665 36210 INTEREST (68)$ 1,000$ 1,202$ 1,000$ 1,000 39311 CIP BOND -$

TOTAL REVENUE 384,405$ 388,665$ 385,336$ 388,665$ 388,665

Expenditures

620 BOND ISSUANCE COSTS -$ 601 PRINCIPAL 235,000$ 240,000$ 240,000$ 250,000$ 255,000 611 BOND INTEREST 130,125$ 125,000$ 126,921$ 121,400$ 110,075


Surplus/(Deficit) 19,280$ 23,665$ 18,415$ 17,265$ 23,590


Surplus/(Deficit) 19,280$ 23,665$ 18,415$ 17,265$ 23,590

Debt Service Reserve no longer requiredEnding Fund Balance 393,973$ 398,358$ 412,388$ 429,653$ 453,243

GAME FARM SOUTH BAY DRIVEFUND 528 (New in 2011)


31010 GENERAL PROPERTY 121,546$ 122,609$ 121,432$ 122,609$ 99,209 34401 Other/Reimb 14,383$ 15,000$ 14,382$ 14,500$ 14,500 36101 SPECIAL ASSESSMENTS 112,089$ 80,000$ 77,235$ 85,000$ 80,000 36210 INTEREST 7,823$ 10,000$ 9,450$ 8,000$ 10,000

TOTAL REVENUE 255,841$ 227,609$ 222,499$ 230,109$ 203,709

Expenditures

(Cash Call)437 MISCELLANEOUS EXPENSE 993$ 1,000$ 921$ 1,000$ 1,000 601 PRINCIPAL 145,000$ 150,000$ 150,000$ 155,000$ 1,035,000 611 BOND INTEREST 79,406$ 76,456$ 76,456$ 73,406$ 69,918

Expenditure Total 224,406$ 227,456$ 227,377$ 229,406$ 1,105,918

Surplus/(Deficit) 31,435$ 153$ (4,878)$ 703$ (902,209)

Beginning Fund Balance 976,145$ 985,848$ 1,007,580$ 1,002,702$ 1,003,405

Surplus/(Deficit) 31,435$ 153$ (4,878)$ 703$ (902,209)

Ending Fund Balance 1,007,580$ 986,001$ 1,002,702$ 1,003,405$ 101,196


12/3/2018


Debt Service Funds

Highland Road DebtFUND 529 (New in 2013)


40000 Transfers in 25,025$ 25,000$ 25,025$ 25,000$ 25,000 34401 Other/Reimb 31,268$ 32,000$ 31,242$ 31,500$ 31,500 36101 SPECIAL ASSESSMENTS 5,550$ 15,000$ 5,394$ 10,000$ 5,000 36210 INTEREST 822$ -$ 951$ -$ 1,000

TOTAL REVENUE 62,665$ 72,000$ 62,612$ 66,500$ 62,500

Expenditures

437 MISCELLANEOUS EXPENSE -$ -$ -$ -$ -$ 601 PRINCIPAL 50,000$ 50,000$ 50,000$ 50,000$ 50,000 611 BOND INTEREST 12,681$ 11,430$ 13,249$ 10,830$ 10,130


Surplus/(Deficit) (16)$ 10,570$ (637)$ 5,670$ 2,370


Surplus/(Deficit) (16)$ 10,570$ (637)$ 5,670$ 2,370

Transfers Out

Ending Fund Balance 110,906$ 121,476$ 110,269$ 115,939$ 118,309

Roundabout DebtFUND 530(New in 2014)

2016 2017 2017 2018 2019Revenue Acutals Budget Actuals Budget Budget

31010 GENERAL PROPERTY -$ -$ -$ -$ - 39101 Bond proceeds -$ -$ 2,845,000$ -$ - 36101 SPECIAL ASSESSMENTS 295,000$ 295,000$ 505,061$ 320,000$ 320,000 36210 INTEREST 7,000$ 7,000$ 9,077$ 6,500$ 9,000

TOTAL REVENUE 302,000$ 302,000$ 3,359,138$ 326,500$ 329,000

Expenditures

437 MISCELLANEOUS EXPENSE -$ -$ -$ -$ -$ 601 PRINCIPAL 200,000$ 205,000$ 3,130,000$ 55,000$ 230,000 611 BOND INTEREST/fees 97,081$ 93,350$ 177,685$ 42,239$ 50,940

Expenditure Total 297,081$ 298,350$ 3,307,685$ 97,239$ 280,940

Surplus/(Deficit) 4,919$ 3,650$ 51,453$ 229,261$ 48,060

Beginning Fund Balance 867,305$ 872,224$ 872,224$ 923,677$ 1,152,938

Surplus/(Deficit) 4,919$ 3,650$ 51,453$ 229,261$ 48,060

Transfers In Capital Fund

Ending Fund Balance 872,224$ 875,874$ 923,677$ 1,152,938$ 1,200,998


12/3/2018


Debt Service Funds

Kings Point Road DebtFUND 531(New in 2015)

2016 2017 2017 2018 2019Revenue Acutals Budget Acutals Budget Budget

31010 GENERAL PROPERTY -$ -$ -$ -$ -$ 39101 Bond proceeds -$ -$ 2,362,695$ -$ - 36101 SPECIAL ASSESSMENTS 222,349$ 240,000$ 307,185$ 240,000$ 250,000 36210 INTEREST 1,848$ 2,500$ 2,859$ 2,500$ 2,500

TOTAL REVENUE 224,197$ 242,500$ 2,672,739$ 242,500$ 252,500

Expenditures

437 MISCELLANEOUS EXPENSE601 PRINCIPAL 135,000$ 140,000$ 2,535,000$ 60,000$ 175,000 611 BOND INTEREST 97,103$ 94,248$ 159,879$ 44,978$ 54,410

Expenditure Total 232,103$ 234,248$ 2,694,879$ 104,978$ 229,410

Surplus/(Deficit) (7,906)$ 8,252$ (22,140)$ 137,522$ 23,090


Surplus/(Deficit) (7,906)$ 8,252$ (22,140)$ 137,522$ 23,090 Transfers OutAssessments paid off in 2015Ending Fund Balance 372,486$ 380,738$ 350,346$ 487,868$ 510,958

2017 Street Projects Debt - Halstead and EnchantedFUND 532(New in 2017)

2016 2017 2017 2018 2019Revenue Acutals Budget Acutals Budget Budget

31010 GENERAL PROPERTY -$ -$ -$ 75,000 118,000 34401 Other/Reimb -$ -$ -$ -$ - 36101 SPECIAL ASSESSMENTS -$ -$ 306,138$ 50,000$ 60,000 36210 INTEREST -$ -$ 864$ -$ -

TOTAL REVENUE 307,002$ 125,000$ 178,000

Expenditures

437 MISCELLANEOUS EXPENSE -$ -$ -$ -$ -$ 601 PRINCIPAL -$ -$ -$ -$ 30,000 611 BOND INTEREST -$ -$ -$ 73,534$ 84,025

Expenditure Total 73,534$ 114,025

Surplus/(Deficit) -$ -$ 307,002$ 51,466$ 63,975

Beginning Fund Balance -$ -$ -$ 307,002$ 358,468

Surplus/(Deficit) -$ -$ -$ 51,466$ 63,975 Transfers Out -$ -$ -$ Assessments paid off in 2015Ending Fund Balance -$ -$ 307,002$ 358,468$ 422,443


12/3/2018

City of Minnetrista2019 Final BudgetEnterprise Funds

WATER ENTERPRISE FUNDFUND 601


OPERATIONS37110 WATER SALES 660,849$ 832,696$ 763,499$ 818,934$ 867,090$ 37120 UNDISTRIBUTED UTILITIES 5,161$ -$ 10,269$ -$ -$ 37150 WATER CONNECTION FEES 6,500$ 2,000$ 4,810$ 2,000$ 5,000$ 37158 WATER TEST SURCHARGE (75)$ -$ (167)$ -$ -$ 33360 Grants -$ -$ -$ -$ -$ 37165 WATER METERS 37,556$ 10,000$ 29,270$ 30,000$ 30,000$ 37170 OTHER 142$ -$ 60$ -$ -$ 36210 SPECIAL ASSESSMENTS -$ -$ -$ -$ -$ 36210 INTEREST ON INVESTMENT & CKG 12,183$ 13,408$ 13,607$ 9,972$ 10,000$ 36250 REFUNDS & REIMB 3,500$ -$ 3,958$ -$ -$

Water Operations SubTotal 725,816$ 858,104$ 825,306$ 860,906$ 912,090$

CAPITAL37150 WATER CONNECTION FEES 233,750$ 213,750$ 175,700$ 213,750 190,000$ 37151 WATER AREA CHARGES 12,980$ 191,925$ 340,636$ - -$ 36101 SPECIAL ASSESSMENTS 2,800$ -$ 2,678$ 2,500$ 36210 INTEREST ON INVESTMENT & CKG 22,650$ 13,829$ 18,429$ 15,475 15,000$ 39310 Other Financing Sources 2,789,302$ -$ 36,183$ -$ 40000 Transfers in fro water operational fund 350,000$ 350,000$ -$ 39311 REVENUE Bond/PFA 7,714,609$ 2,400,000$ 1,331,514$ - 2,400,000$

Water Capital SubTotal 10,776,091$ 3,169,504$ 2,255,140$ 229,225$ 2,607,500$

Total Water Revenue 11,501,907$ 4,027,608$ 3,080,446$ 1,090,131$ 3,519,590$

Expenditures

601 BOND PRINCIPAL 105,000$ 110,000$ 110,000$ 105,000$ 105,000$ 611 BOND INTEREST 18,611$ 9,750$ 40,643$ 6,450$ 4,875$ 620 FISCAL AGENT -$ -$ -$ -$ -$ 630 BOND ISSUANCE FEES -$ -$ -$ -$ -$ 101 SALARIES-REGULAR 135,690$ 139,916$ 162,523$ 138,711$ 150,692$ 102 SALARIES-OVERTIME 4,696$ 7,000$ 8,997$ 4,000$ 7,000$ 105 SALARIES - PAGER 6,122$ 7,500$ 5,234$ 6,500$ 7,500$ 121 PERA - EMPLOYER CONTR 10,955$ 12,160$ 13,149$ 11,641$ 12,389$ 122 FICA - EMPLOYER CONTR 10,191$ 12,403$ 12,682$ 11,874$ 12,637$ 131 HEALTH & LIFE INS - E CONTR 29,203$ 31,680$ 25,384$ 31,188$ 32,000$ 151 WORKMEN'S COMP INSURANCE 14,718$ 22,500$ 22,076$ 34,000$ 15,000$ 201 OFFICE SUPPLIES 66$ 100$ 12$ 100$ 100$ 202 COPY & PRINTING SUPPLIES 276$ 350$ 275$ 350$ 350$ 212 MOTOR FUELS AND LUBRICANTS 5,046$ 9,000$ 3,963$ 9,000$ 8,000$ 215 SHOP MATERIALS 44$ 100$ -$ 100$ 100$ 221 EQUIPMENT PARTS, TIRES 305$ 750$ 1,455$ 800$ 500$ 227 UTILITY SYSTEM MAINT SUPPLIES 115,644$ 155,000$ 103,050$ 155,000$ 175,000$ 240 SMALL TOOLS AND MINOR EQUIP 10,353$ 500$ 515$ 5,000$ 3,000$ 303 ENGINEERING SERVICE 14,492$ 20,000$ 13,111$ 17,000$ 13,000$ 307 PROFESSIONAL SVCS 31,722$ 10,000$ 8,043$ 20,000$ 15,000$ 322 POSTAGE 1,416$ 1,000$ 1,616$ 1,500$ 1,500$ 351 LEGAL NOTICE & ORD PUBLICATION 192$ 400$ 320$ 250$ 300$ 362 PROPERTY INSURANCE 7,972$ 7,500$ 8,588$ 8,000$ 16,000$ 381 ELECTRIC UTILITIES 53,633$ 46,000$ 99,636$ 70,000$ 100,000$ 383 NATURAL GAS 748$ 1,000$ 8,045$ 3,000$ 13,000$ 401 BLDG & LAWN MAINTENANCE 2,405$ 2,000$ 9,449$ 2,000$ 5,000$ 404 VEHICLE & EQUIP MAINT 920$ 15,000$ 2,737$ 1,000$ 5,000$ 410 COMPUTER SERVICES/FEES 6,214$ 9,000$ 9,500$ 7,500$ 10,000$ 416 RENTAL 8,924$ -$ 49$ 9,000$ -$ 433 DUES & SUBSRIPT & TRAINING 3,021$ 3,500$ 1,493$ 3,000$ 3,000$ 437 MISCELLANEOUS EXPENSE 2,093$ 4,907$ 253$ 2,000$ 1,500$ 580 OTHER EQUIPMENT 38,585$ 102,000$ 102,849$ 18,000$ 9,000$ 720 Transfers 550,000$ 550,000$ -$

Operating Expenditure Sub Total 639,257$ 1,291,016$ 1,325,647$ 681,964$ 726,443$

31 2019 Final Enterprise Fund Budget 12/3/18


Capital Expenses307 ENGINEERING SVCS 431,732$ -$ 77,948$ -$ -$ 303 LEGAL 33,736$ -$ 33,066$ -$ -$ 530 PROF SVCS 26,927$ -$ 25,503$ 4,142$ -$ 580 WATER PLAN IMPROVEMENTS/EXPEN 9,077$ -$ -$ -$ -$ 601 IMPROVEMENTS 9,215,380$ 2,400,000$ 578,190$ 400,000$ 2,500,000$ 611 Land 127,250$ -$ -$ 0 -$

Capital Expenditure Sub Total 9,844,102$ 2,400,000$ 714,707$ 404,142$ 2,500,000$

Dept 47000 - Capital Debt Service601 BOND PRINCIPAL 456,697$ 475,000$ 644,000$ 614,000$ 624,000$ 611 BOND INTEREST 76,309$ 81,166$ 120,283$ 146,284$ 137,201$

Capital Debt Expenditure Sub Total 533,006$ 556,166$ 764,283$ 760,284$ 761,201$

Total Water Fund Expenditures 11,016,365$ 4,247,182$ 2,804,637$ 1,846,390$ 3,987,644$

Revenue/Exp Surplus/(Deficit) 485,542$ (219,574)$ 275,809$ (756,259)$ (468,054)$

Cash Balance at Beg of Year 1,994,198$ 2,479,740$ 2,479,740$ 2,755,549$ 2,399,290$ Cash Surplus/(Deficit) 485,542$ (219,574)$ 275,809$ (756,259)$ (468,054)$ Projected YTD difference 238,229$ 400,000$ Cash Balance at Yr End 2,479,740$ 2,498,395$ 2,755,549$ 2,399,290$ 1,931,236$



SEWER ENTERPRISE FUNDFUND 602

2016 2017 2017 2018 2019Revenue A Actuals Budget Acutals Budget BudgetOPERATIONS

34407 SEWER AVAILABILITY CHARGE 2,410$ 1,000$ 2,063$ 1,500$ 1,500$ 37210 SEWER USE CHARGES 753,369$ 762,135$ 817,539$ 773,135$ 843,013$ 37250 SEWER CONNECTION FEES 13,360$ 10,000$ 12,935$ 12,000$ 13,000$ 36210 INTEREST ON INVESTMENT & CKG 9,649$ 10,300$ 12,525$ 9,970$ 13,288$ 37270 OTHER INCOME/FEMA -$ -$ -$ -$

OPERATIONS Revenue Sub Total 778,788$ 783,435$ 845,062$ 796,605$ 870,801$

Capital Revenue Sub Total

37250 SEWER CONNECTION FEES 106,700$ 99,138$ 83,600$ 99,138 102,112$ 37251 SEWER AREA CHARGES 1,641$ -$ 13,860$ 50,000 -$ 36101 SPECIAL ASSESSMENT -$ -$ -$ - -$ 36210 INTEREST ON INVESTMENT & CKG 1,986$ 7,151$ 2,907$ 7,151 3,500$ 39310 GENERAL OBL BOND -$ -$ -

-$ - 110,327$ 106,289$ 100,367$ 156,289$ 105,612$

Total Sewer (602) Revenue 889,115$ 889,724$ 945,429$ 952,894$ 976,413$

Operating Expenditures

101 SALARIES-REGULAR 82,808$ 129,862$ 105,359$ 127,861$ 125,626$ 102 SALARIES-OVERTIME 5,627$ 7,000$ 4,751$ 6,500$ 7,500$ 105 SALARIES-PAGER 5,925$ 7,500$ 5,011$ 6,500$ 7,000$ 121 PERA - EMPLOYER CONTR 7,054$ 11,181$ 8,668$ 10,602$ 10,434$ 122 FICA - EMPLOYER CONTR 6,782$ 11,405$ 8,520$ 10,814$ 10,643$ 131 HEALTH & LIFE INS - E CONTR 25,037$ 29,040$ 23,114$ 28,476$ 25,920$ 151 WORKMEN'S COMP INSURANCE 14,717$ 22,500$ 22,076$ 34,000$ 15,000$ 201 OFFICE SUPPLIES -$ 25$ 3$ -$ -$ 202 COPY & PRINTING SUPPLIES 275$ 300$ 275$ 300$ 300$ 212 MOTOR FUELS AND LUBRICANTS 5,893$ 10,000$ 4,528$ 7,500$ 7,500$ 215 SHOP MATERIALS 184$ 100$ 20$ 100$ 100$ 221 EQUIPMENT PARTS, TIRES 1,830$ 500$ 297$ 1,000$ 1,000$ 227 UTILITY SYSTEM MAINT SUPPLIES 80,998$ 80,000$ 109,055$ 80,000$ 90,000$ 240 SMALL TOOLS AND MINOR EQUIP 472$ 350$ 1,234$ 350$ 500$ 303 ENGINEERING SERV 3,359$ 4,000$ 6,587$ 4,000$ 5,000$ 307 PROFESSIONAL SVCS 12,801$ 12,000$ 5,455$ 13,000$ 10,000$ 322 POSTAGE 798$ 1,000$ 835$ 1,000$ 1,000$ 351 LEGAL NOTICE & ORD PUBLICATION -$ -$ -$ -$ -$ 362 PROPERTY INSURANCE 2,578$ 3,000$ 2,812$ 2,600$ 3,000$ 381 ELECTRIC UTILITIES 2,293$ 15,000$ 7,095$ 7,000$ 10,000$ 390 SEWER SERVICE TO OTHER GOVT 42,272$ 55,000$ 65,175$ 60,000$ 65,000$ 401 BLDG & LAWN MAINTENANCE 450$ 500$ 96$ 500$ 500$ 404 VEHICLE & EQUIP MAINT 716$ 6,000$ 3,855$ 700$ 700$ 410 COMPUTER SERVICES/FEES 8,925$ 9,000$ 8,965$ 9,000$ 10,000$ 433 DUES & SUBSRIPT & TRAINING 2,180$ 1,000$ 1,243$ -$ 1,500$ 437 MISCELLANEOUS EXPENSE 2,068$ 2,000$ 699$ 2,000$ 2,000$ 438 EXPENSE MWCC 252,320$ 274,958$ 274,958$ 306,117$ 329,139$ 540 MOTOR VEHICLES 48,008$ -$ 51,539$ -$ -$ 580 OTHER EQUIPMENT 32,227$ 72,500$ 5,649$ 82,000$ 155,000$

Operating Expenditure Sub Total 648,597$ 765,721$ 727,874$ 801,920$ 894,362$



Capital ExpensesDebt Service

601 BOND PRINCIPAL 50,000$ 50,000$ 50,000$ 50000 50,000$ 611 BOND INTEREST 12,282$ 11,540$ 12,886$ 10940 11,000$

Debt Service Subtotal 62,282$ 61,540$ 62,886$ 60,940$ 61,000$ Capital Projects

307 PROFESSIONAL SVCS 158$ -$ -$ 437 MISCELLANEOUS EXPENSE 10,200$ -$ 7,800$ -$ -$ 530 IMPROVEMENTS -$ 100,000$ 5,649$ 100000 100,000$ 580 E 602-43251-580 I & I -$ 50,000$ 50000 50,000$

Capital Subtotal Sewer Fund 10,358$ 150,000$ 13,449$ 150,000$ 150,000$

Total Sewer Fund Expenditures 721,237$ 977,261$ 804,209$ 1,012,860$ 1,105,362$

Revenue/Exp Surplus/(Deficit) 167,878$ (87,537)$ 141,220$ (59,966)$ (128,949)$

Cash Balance at Beg of Year 1,209,117$ 1,376,995$ 1,376,995$ 1,518,215$ 1,458,249$ Cash Surplus/(Deficit) 167,878$ (87,537)$ 141,220$ (59,966)$ (128,949)$ Projected positive varianceCash Balance at Yr End 1,376,995$ 1,289,458$ 1,518,215$ 1,458,249$ 1,329,300$



STORM WATER ENTERPRISE FUNDFUND 651

2016 2017 2017 2018 2019Revenue A Actuals Budget Actuals Budget Budget

37310 STORM WATER CHARGES 261,853$ 288,913$ 294,973$ 326,359$ 351,489$ 36210 INTEREST ON INVESTMENT & CKG 2,747$ 8,690$ 3,568$ 8,031$ 4,802$ 39999 Other income/Grants 240$ -$ 180$ -$ -$

Revenue Total 264,840$ 297,603$ 298,721$ 334,390$ 356,291$

Expenditures

101 SALARIES-REGULAR 12,047$ 36,770$ 17,041$ 38,234$ 21,649$ 102 SALARIES-OVERTIME 277$ 4,000$ 26$ 1,000$ 1,000$ 121 PERA - EMPLOYER CONTR 912$ 2,870$ 1,244$ 2,980$ 2,861$ 122 FICA - EMPLOYER CONTR 847$ 2,928$ 1,202$ 3,040$ 2,918$ 131 HEALTH & LIFE INS - E CONTR 8,277$ 9,240$ 8,125$ 9,492$ 8,460$ 151 WORKMEN'S COMP INSURANCE 4,906$ 7,500$ 7,358$ 9,000$ 4,712$ 202 COPY & PRINTING SUPPLIES 69$ 100$ 68$ 100$ 100$ 221 EQUIPMENT PARTS, TIRES 1,524$ 2,000$ 1,067$ 2,000$ 2,000$ 224 PROJECT MAINTENANCE SUPPLIES 21,538$ 50,000$ 55,839$ 30,000$ 55,000$ 307 PROFESSIONAL SERVICES 37,176$ 65,000$ 29,843$ 50,000$ 35,000$ 303 ENGINEERING SERV 52,472$ 25,000$ 47,032$ 35,000$ 50,000$ 322 POSTAGE 966$ 500$ 278$ 500$ 500$ 351 LEGAL NOTICE & ORD PUBLICATION 65$ 100$ 69$ 100$ 100$ 401 Bldg & Lawn Maint -$ -$ -$ -$ -$ 404 VEHICLE & EQUIP MAINT -$ 1,500$ 1,621$ 500$ 500$ 433 DUES & SUBSRIPT & TRAINING 13,430$ 13,000$ 14,437$ 13,000$ 15,000$ 437 MISCELLANEOUS EXPENSE 1,292$ 2,000$ 1,800$ 2,000$ 2,000$ 530 Improvements 69,304$ 183,000$ 78,936$ 160,500$ 171,000$ 580 Captial Projects 32,227$ -$ -$ 75,000$ 82,500$

Expenditure Total 257,329$ 405,508$ 265,986$ 432,446$ 455,300$ Revenue/Exp Surplus/(Deficit) 7,511$ (107,905)$ 32,735$ (98,056)$ (99,009)$

Cash Balance at Beg of Year 348,140$ 355,651$ 355,651$ 388,386$ 290,330$ Cash Surplus/(Deficit) 7,511$ (107,905)$ 32,735$ (98,056)$ (99,009)$

** Cash Balance at Yr End 355,651$ 247,746$ 388,386$ 290,330$ 191,321$

** Fund Balance will be used for projects listed in utility financial management plan



RECYCLING ENTERPRISE FUNDFUND 671


34711 Recycling Day Services 23,014$ 8,000$ 21,869$ 23,000$ 20,000$ 33620 COUNTY AID FOR RECYCLING 610$ 23,000$ 551$ -$ -$ 34950 SUPPLIES MAT SOLD 105,882$ 110,281$ 106,000$ 110,000$ 37410 RECYCLING SERVICE CHARGE 8,644$ 102,000$ 10,328$ 9,000$ 10,000$ 36210 INTEREST ON INVESTMENT & CKG 2,300$ 2,500$ 2,614$ 2,500$ 2,500$

Revenue Total 140,450$ 135,500$ 145,643$ 140,500$ 142,500$

Expenditures

101 SALARIES-REGULAR 7,431$ 7,750$ 8,037$ 7,750$ 7,800$ 102 SALARIES-OVERTIME -$ 1,200$ -$ 1,000$ 1,000$ 121 PERA - EMPLOYER CONTR 538$ 565$ 582$ 565$ 575$ 122 FICA - EMPLOYER CONTR 569$ 580$ 614$ 580$ 590$ 131 HEALTH INSURANCE 2,100$ 215 SHOP MATERIALS 1,213$ 2,000$ 37$ 2,000$ 750$ 307 PROF SERV 1,612$ 1,500$ 322 POSTAGE 266$ 50$ 278$ 250$ 250$ 384 REFUSE REMOVAL 104,759$ 100,000$ 108,906$ 105,000$ 110,000$ 437 MISCELLANEOUS EXPENSE 138$ 1,000$ 506$ 1,000$ 500$ 241 Recycling Day expense 15,624$ 12,000$ 13,795$ 15,000$ 15,000$

Expenditure Total 130,538$ 125,145$ 134,367$ 133,145$ 140,065$ Revenue/Exp Surplus/(Deficit) 9,912$ 10,355$ 11,276$ 7,355$ 2,435$

Cash Balance at Beg of Year 184,084$ 196,589$ 193,996$ 205,272$ 212,627$ Cash Surplus/(Deficit) 9,912$ 10,355$ 11,276$ 7,355$ 2,435$ Cash Balance at Yr End 193,996$ 206,944$ 205,272$ 212,627$ 215,062$

Cable FundFUND 673


38050 Cable Revneue 40,772$ 43,000$ 41,588$ 40,772$ 43,000$ 36210 INTEREST ON INVESTMENT 870$ -$ 1,667$ 1,000$ 1,000$ 36230 CONTRIBUTIONS/DONATIONS

]

Revenue Total 41,642$ 43,000$ 43,255$ 41,772$ 44,000$

Expenditures

437 Misc560 Cable Expense/Equipment -$ -$ -$ -$ 0700 Transfers

Expenditure Total -$ -$ -$ -$ -$

Surplus/(Deficit) 41,642$ 43,000$ 43,255$ 41,772$ 44,000$

Beginning Fund Balance 78,479$ 129,479$ 120,121$ 163,376$ 205,148$

Surplus/(Deficit) 41,642$ 43,000$ 43,255$ 41,772$ 44,000$

Ending Fund Balance 120,121$ 172,479$ 163,376$ 205,148$ 249,148$ Projected ending Cash Balance


Summary of Future Needs 2019 2020 2021 2022 2023 Total

Equipment & VehiclesPolice 82,400 148,400 144,400 141,400 140,400 657,000 Campus Maintenance 62,300 48,450 50,300 22,050 12,150 195,250 Streets 138,500 198,500 243,500 358,500 211,500 1,150,500 Administration 48,000 35,000 $20,000 20,000 $20,000 143,000

331,200 430,350 458,200 541,950 384,050 2,145,750

Funding Sources:CIP equipment certificates (bond) - other 281,200 280,350 308,200 391,950 234,050 1,495,750 CIP/General Fund Balance 50,000 50,000 50,000 50,000 50,000 250,000 Tax Levy - 100,000 100,000 100,000 100,000 400,000 Sale of equipment - CIP Reserve from 2016 General Fund Surplus - Carry over from 2016 (1 squad instead of 2) -

331,200 430,350 458,200 541,950 384,050 2,145,750

Capital Improvements PlanCity of Minnetrista, Minnesota

EQUIPMENT, VEHICLES TAX LEVY SUPPORTED 2019 thru 2023

2020 2021 2022 2023 CURRENT MILES/HRS YRS MIN ANNUAL

MILES MAX MILES

Squad 70 - Chief (2015 FPI Utility) 45,000 45,000 50000 100000Squad 69 - Patrol (2014 Ford Police Interceptor) 50000 100000Squad 68 - CSO (2014 Ford F-150 SSV) 45,000 50000 100000Squad 72 - Supervisor/Traffic (2016 FPI Utility) 45,000 50000 100000Squad 71 - Patrol (2015 Ford Police Interceptor Utility) 1 45,000 50000 100000Squad 73 - Patrol (2016 FPI Utility) 1 45,000 50000 100000Squad 74 - Patrol (2016 FPI Utility) 45,000 50000 100000Squad 65 - Investigation (2013 Explorer) 45,000 50000 100000Squad 76 - Patrol (2017 Interceptor Utility) 50000 100000Squad 77 - Patrol (2017 Interceptor Utility) 50000 100000Squad 67 - Investigation (2013 Police Interceptor) 45,000Additional Misc. 0 0 0 0 1,000 1,000 1,000 1,000Mobile squad 800 Mhz radio 0 0 0 0 0 0 0Mobile Squad Computers 0 2 8,000 2 8,000 8,000 8,000 8,000Mobile Squad Car Printers 0 0 0 0 0 0 0 0Mobile Squad Video Systems 0 0 0 2,000 0 0 2,000Vehicle scales 0 0 0 0 0 6,000 0 0

Digital Finger Print & Booking photo system 0 0 0 0 0 0 0 0CIP Reserve from 2016 General Fund Surplus ## 0 0 0 0 0 0 0Other Software (scheduling, crime tracking, etc) 0 0 0 0 0 0 0 0Station and Range Maintenance 0 0 0 0 10,000 10,000 10,000 10,000Fitness Equipment 0 0 0 0 0 0 0 0 0 0Telecommunications equipment 0 0 0 0 0 0 0 0Copier - 5 yr replacement cycle 0 0 0 0 0 0 0 0Records software updates and video storage 0 0 0 0 0 0 0 0ID card maker replacement 0 0 0 0 0 0 0 0Building Security and monitoring 0 0 0 0 0 0 0 0LETG Mobile Software/Hardware 0 0 0 0 0 0 0 0Office Furnishings 0 0 0 0 0 0 0 0Video Equipment (non-squad) 0 0 0 0 0 0 0 0Additional Misc. 0 1 1,000 1 1,000 1,000 1,000 1,000

Sub TOTAL $54,000 $112,000 $116,000 $110,000 $112,000

Squad Equipment Cases 0 0 0 0 0 0 0 0PBT's 2 2 800 2 800 800 800 800Cameras (still camera for patrol) 0 0 0 0 0 0 0 0First Aide Equipment 0 1 1,000 1 1,000 1,000 1,000 1,000Surveilance Equipment (varda, night-vision, binoculars) 0 1 1,000 1 1,000 1,000 1,000 1,000AED Defibrilators 0 0 0 0 0 0 0 0Speed Detection Equipment (lidar, smart trailer, laser) 0 0 0 1 5,000 0 0 0Additional Misc. 0 0 0 0 0 0 0Tactical Equipment 0 0 0 1 4,000 0 4,000 0

VEHICLES & SQUAD EQUIPMENT

REPLACEMENT POLICYITEM DESCRIPTION

PATROL EQUIPMENT & WEAPONS

PUBLIC SAFETY EQUIPMENT - EMERGENCY MANAGEMENTCapital Improvements Plan

POLICE BUILDING EQUIPMENT

CITY OF MINNETRISTACAPITAL IMPROVEMENTS PLAN

PUBLIC SAFETY VEHICLES - EQUIPMENT - EMERGENCY MANAGEMENT

2019

2020 2021 2022 2023 CURRENT MILES/HRS YRS MIN ANNUAL

MILES MAX MILES

REPLACEMENT POLICYITEM DESCRIPTION 2019

Firearms 0 2 2,000 2 2,000 2,000 2,000 2,0000 0 0 0 0 0 0 0

Tasers 0 2 2,000 2 2,000 2,000 2,000 2,000Training Equipment (D.T., simunitions, firearms) 0 1 1,000 0 0 1,000 0 1,000Animal Control Equipment 0 0 0 0 0 0 0 0Personal Protection Equipment (haz-mat or pathogen) 0 0 0 0 0 0 0 0

Portable Radio Replacements/radio lease payments 0 20,000 20,000 20,000 20,000 20,000Portable radio batteries 0 6 600 6 600 600 600 600Portable radio microphones 0 0 0 0 0 0 0 0Portable radio Chargers 0 0 0 0 0 0 0 0Additional Misc. 0 0 0 0 0 0 0 0

Public Ed. And protection (CERT) 0 0 0 0 0 0 0 0EM Healy Ruff Replacement Units 0 0 0 0 0 0 0 0Additional Misc. 0 0 0 0 0 0 0 0

Sub TOTAL 28,400 36,400 28,400 31,400 28,400

TOTAL of Both CIP's 82,400 148,400 144,400 141,400 140,400

Vehicles and Squad Equipment 53,000 101,000 105,000 99,000 101,000

Police Building Equipment 1,000 11,000 11,000 11,000 11,000

Patrol Equipment & Weapons 7,800 15,800 7,800 10,800 7,800

Communications Equipment 20,600 20,600 20,600 20,600 20,600

Emergency Management 0 0 0 0 0

Sub TOTAL 82,400 148,400 144,400 141,400 140,400TOTAL 82,400$ 148,400$ 144,400$ 141,400$ 140,400$

COMMUNICATIONS EQUIPMENT

EMERGENCY MANAGEMENT

SUMMARY OF PUBLIC SAFETY CIPCapital Improvements Plan

Capital Improvements Plan - Campus Maintenance

2019 2020 2021 2022 2023

Campus SecuritySecurity system annual maintenance $1,500 $1,500 $1,500 $1,500 $1,500Fuel management system $20,000 $0 $0 $0

SUB TOTAL $1,500 $21,500 $1,500 $1,500 $1,500

Physical PlantHVAC-Furnace & AC Maintenance (City Hall building) $2,500 $2,600 $2,700 $2,800 $2,900HVAC-Purchase of New AC units (City Hall building) $2,600 $2,650 $5,400 $2,750 $2,750HVAC-Purchase of New Furnaces (City Hall building) $5,000 $5,000 $5,000 $5,000 $5,000

SUB TOTAL $10,100 $10,250 $13,100 $10,550 $10,650

Building ExteriorRepair / Replace concrete sidewalks, curbs, steps - City Hall/PW $10,000 $10,000 $10,000 $10,000 $0Repair / Replace concrete sidewalks, curbs, steps - Police $0 $0 $0 $0 $0Bituminous overlay for City Hall X $40,000 $0 $0 $0 $0

SUB TOTAL $50,000 $10,000 $10,000 $10,000 $0

Building InteriorNew carpeting in CH offices $0 $0 $15,000 $0 $0Repaint Entry Foyer, Hallways, and City Council Chambers $0 $6,000 $0 $0 $0

Replace hot water heaters at City Hall bathrooms (WH's in Janitor's closets) $700 $700 $700 $0 $0Server Room AC system $0 $0 $0 $0 $0ADA upgrades to Lobby bathrooms (men's and woman's) $0 $0 $10,000 $0 $0

SUB TOTAL $700 $6,700 $25,700 $0 $0

2019 2020 2021 2022 2023

Campus Maintenance CIP total = $62,300 $48,450 $50,300 $22,050 $12,150

CURRENT MILES/HRS YRS MIN ANNUAL

MILES/HOURSMAX MILES /

HOURS

1 2017 Ford F-550 chasis (Sewer Utility CIP item) $65,000 Utility box body $50,000 Overhead crane $20,000 Trade in value $5,000

SUB TOTAL $0 $0 $140,000 $0 $0

2 2017 Ford F-350 Pickup Front plow / Lights / Bed liner Trade in value

SUB TOTAL $0 $0 $0 $0 $0

3 2000 Single Axle Dump Truck (past due on the 10 year replacement schedule) Front plow & wing / Spreader / SS box / Lights / Hydraulics Trade in value

SUB TOTAL $0 $0 $0 $0 $0

4 2016 Ford F-550 Dump body & hoist / Plow / Sander / Lights Trade in value

SUB TOTAL $0 $0 $0 $0 $0

5 CIP Reserve from 2016 General Fund Surplus Dump body & hoist / Lift gate / Lights Trade in value

SUB TOTAL $0 $0 $0 $0 $0

6 2015 Ford F-350 Pickup $60,000 Front plow / Lights / Bed liner $15,000

SUB TOTAL $0 $0 $0 $75,000 $0

7 2016 Ford F-550 chasis (Water Utility CIP item) $70,000 Utility box body $55,000 Overhead crane $20,000 Trade in value -$5,000

SUB TOTAL $0 $0 $0 $140,000 $0

9 2016 Ford F-350 Pickup (New addition to the fleet) Front plow / Lights / Bed liner

SUB TOTAL $0 $0 $0 $0 $0

10 Ford F-150 2WD Pickup Lights / Bed liner

SUB TOTAL $0 $0 $0 $0 $0

11 2017 Freightliner Single Axle Dump Truck Front plow & wing / Spreader / SS box / Lights / Hydraulics Trade in value

SUB TOTAL $0 $0 $0 $0 $0

12 2003 Sterling LT-9500 Tandem Axle w/tag (¼ each - Street / Storm / Sewer / Water CIP) $120,000 Front plow & wing / Spreader / SS box / Lights / Hydraulics / Tarp $120,000 Trade in value -$20,000

SUB TOTAL $0 $220,000 $0 $0 $0

13 2005 Sterling LT-9500 Tandem Axle Dump Truck $135,000 Front plow & wing / Spreader / SS box / Lights / Hydraulics / Tarp $120,000 Trade in value -$20,000

SUB TOTAL $0 $0 $235,000 $0 $0

16 2006 Ford F-350 Pickup $50,000 Front plow / Lights / Bed liner $10,000

SUB TOTAL $0 $60,000 $0 $0 $0

10 6,000 60,000

CITY OF MINNETRISTA PUBLIC WORKS CAPITAL IMPROVEMENT PLANSVEHICLE DESCRIPTION

5

REPLACEMENT POLICY2019 2020 2021

10

6,500 100,000

2022 2023

6,000 60,000

PUBLIC WORKS: VEHICLES

25,000 100,000

79,228

10

10 6,000 60,000

34060 / 3546 15

6,000 60,000

43,000

6,000 60,00092,000 10

5 25,000 100,000

6,500 100,000

433397 / 3594 15 6,500 100,000

73,700 / 5,522 15

15

10 6,000 60,000

10 6,000 60,000

6,500 100,000



HOURS


REPLACEMENT POLICY2019 2020 2021 2022 2023

17 2006 Sterling LT-9500 Tandem Axle Dump Truck (Replace w/single axle truck) $140,000 Front plow & wing / Spreader / SS box / Lights / Hydraulics / Tarp $125,000 Trade in value -$20,000

SUB TOTAL $0 $0 $0 $245,000 $0

Single Axle Dump Truck (New addition to the fleet when needed for expanded plowing) Front plow & wing / Spreader / SS box / Lights / hydraulics Trade in value

SUB TOTAL $0 $0 $0 $0 $0

STREETS: VEHICLE TOTAL $0 $280,000 $375,000 $460,000 $0

30 2003 John Deere 624H Loader $200,000SUB TOTAL $0 $0 $0 $0 $200,000

31 2003 John Deere 772CH Grader (PERFORM OVERHAUL INSTEAD OF REPLACING) $130,000 RH Wing for plowing (REPLACEMENT = $300k / OVERHAUL = $130K) Rear mounted pack & roll (ESTIMATING ANOTHER 10 YEARS OF USE) Gravel retriever

SUB TOTAL $130,000 $0 $0 $0 $0

32 2016 Cat 420F2 Tractor Backhoe Trade-in

(⅓ each - Storm water / Sewer / Water CIP) SUB TOTAL $0 $0 $0 $0 $0

35 2008 Cat 315D-L Track HoeSUB TOTAL $0 $0 $0 $0 $0

33 2010 Bobcat S300 Skid Steer loader $75,000SUB TOTAL $0 $75,000 $0 $0 $0

34 2007 Bobcat S300 Skid Steer loader (Storm water CIP item)SUB TOTAL $0 $0 $0 $0 $0

BOBCAT ATTACHMENTS2001 Bobcat Auger n/a 10 n/a n/a2011 Bobcat Snow Blower SBX 240 n/a 10 n/a n/a2011 Bobcat Angle Broom n/a 10 n/a n/a1997 Virnig 66" Fork Grapple n/a 10 n/a n/a1997 E/Z Grade Bar n/a 10 n/a n/a2010 Bobcat 72" Box Broom Sweeper n/a 10 n/a n/a2001 Pallet Fork - replace with hydraulic forks n/a 10 n/a n/a1998 Fork hook n/a 10 n/a n/a1998 Tooth Bucket n/a 10 n/a n/a2010 Rock Bucket n/a 10 n/a n/a2013 18" High-flow Planer w/18" Fast Cut All Purpose Drum n/a 10 n/a n/aBox Blade (for shouldering purposes) n/a 10 n/a n/aHydraulic Breaking Hammer (Jackhammer)

SUB TOTAL $0 $0 $0 $0 $0

625

10 6,000 60,000

590 400 2,0005

5 400

3657 10

1,8003189

PUBLIC WORKS: HEAVY EQUIPMENT

2,700

3300

46164 / 3288 15 6,500 100,000

400 4,000

15 1,000 15,000

10 180

15 180

2,000

480



HOURS


REPLACEMENT POLICY2019 2020 2021 2022 2023

38 2014 Kubota Tractor Rear mount PTO driven flail mower

SUB TOTAL $0 $0 $0 $0 $0

39 Kubota Zero Turn Mower ZD323-60 (Parks CIP item) $15,000SUB TOTAL $0 $0 $15,000 $0 $0

Fork liftSUB TOTAL $0 $0 $0 $0 $0

STREETS: HEAVY EQUIPMENT TOTAL $130,000 $75,000 $15,000 $0 $200,000

42 2008 IR P185 Air Compressor w/dual reels & jackhammer 52.5 15 180 2,700

36 2003 IR DD28HF Asphalt Roller 926 10 150 1,500

37 2013 Wacker/Neuson RD-12 Asphalt Roller 5 10 150 1,500

41 2009 Bandit 1890 XP Chipper 158 10 150 1,500

40 2014 Stepp SPH 2.0 - 3 ton trailer unit n/a 10 n/a n/a

Jumping jack style compactor n/a 10 n/a n/a

36 1999 Dynapacker (Plate compactor) $3,000 n/a 10 n/a n/a

43 2007 Stepp SMT-400 Tar Kettle (Replace with Bomag ProTack TW250) $30,000 n/a 10 n/a n/a

44 2000 Katolight 200 KW Generator $85,000 435 20 400 2,000

45 2000 Katolight 50 KW Generator $70,000 530 20 400 2,000

46 2016 Winco DR45 Generator 20 400 2,000

STREETS: LIGHT EQUIPMENT TOTAL $0 $0 $155,000 $30,000 $3,000

Street sign replacement for reflectivity guidelines set by Federal governmentMotorola radio lease program $8,500 $8,500 $8,500 $8,500 $8,500

STREETS: OTHER EQUIPMENT TOTAL $8,500 $8,500 $8,500 $8,500 $8,500

2004 Dayton 20" drill press2004 Wire feed welder2004 CastAire air compressor (old shop)2010 Quincy air compressor (new shop)

STREETS: OTHER EQUIPMENT TOTAL $0 $0 $0 $0 $0

2019 2020 2021 2022 2023

Sewer Utility CIP item 55,000$ 210,000$ Storm Water CIP item 55,000$

Water CIP item 55,000$ 85,000$ 140,000$ Park CIP item 15,000$

Street CIP item 190,000$ 243,500$ 358,500$ 311,500$ TOTAL TAX LEVY CIP 138,500$ 198,500$ 243,500$ 358,500$ 211,500$

PUBLIC WORKS CIP TOTAL

PUBLIC WORKS: LIGHT EQUIPMENT

PUBLIC WORKS: OTHER EQUIPMENT

498,500$ 211,500$

PUBLIC WORKS: SHOP TOOLS

450

n/a 15 200 3,000

5 90430

363,500$ 553,500$ 138,500$

Summary of Future Needs 2019 2020 2021 2022 2023

Equipment & VehiclesCity Hall Office Space Improvements $3,000 $3,000 $3,000 $3,000 $3,000Other Equipment $2,000 $2,000 $2,000 $2,000 $2,000Technology Improvements $15,000 $15,000 $15,000 $15,000 $15,0002019 Technology project $15,000 $0 $0 $0 $0City Server Replacements $0 $0 $0 $0 $0Phone System $13,000 $0 $0 $0 $0Municipal Code Update $0 $10,000 $0 $0 $0Election equipment $0 $5,000 $0 $0 $0

$48,000 $35,000 $20,000 $20,000 $20,000

Capital Improvements PlanCity of Minnetrista, Minnesota

ADMINISTRATION EQUIPMENT, VEHICLES, 2019 thru 2023

_____________________________________________________________________________

Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

CITY OF MINNETRISTA

SPECIAL PRESENTATIONS

Subject: Recognition and Presentation of 2017 CAFR Award for Excellence in Financial Reporting

Prepared By: Brian Grimm, Finance Director

Meeting Date: December 3, 2018

Item: Attached is our Certificate of Achievement that we received from the Government Finance Officers Association for our 2017 Comprehensive Annual Financial Report. Each year Cities have the opportunity to submit their financials to the GFOA to be reviewed for this award. GFOA awards these Certificates to Cities whose annual reports achieve the highest standards in government accounting and financial reporting.

The City has received this award since 2004 and plans to submit its 2018 financial report again once it is completed. GFOA also sends an annual award (pin/button that gets attached to our plaque) that we display in our reception area.

I would also like to express my thanks to Angie Boll, Associate Accountant and Dawn Motzko, Utility Billing Specialist for all of their hard work throughout the 2017 audit and reporting process. Without their help and others the City would not be able to obtain this prestigious award.

Recommended City Council Action: Accept 2017 CAFR award from GFOA

Does Recommended Action meet City Mission Statement? Yes No Does Recommended Action meet City Goals/Priorities? Yes No Explain: Special Presentation to Accept 2017 CAFR award from GFOA

Item 2b

Minnetrista City Council Closed Meeting Minutes –October 15, 2018 Page 1

CITY COUNCIL CLOSED SESSION MEETING

MINUTES October 15, 2018

Attendees: City Council: Mayor Lisa Whalen, Pam Mortenson, Mike Molitor and Shannon Bruce; Staff: City Administrator Michael Barone, Finance Director Brian Grimm, Community Development Director David Abel, Director of Administration Cassandra Tabor and City Clerk Kris Linquist; Consultant: City Attorney Ron Batty, Kennedy & Graven Absent: John Tschumperlin

Mayor Whalen called the closed session to order at 5:35 p.m.

Purpose of the closed session: Attorney – Client Privilege pursuant to MN § 13D.05, Subd. 3(b) to discuss the lawsuit of Scott Qualle vs. City of Minnetrista.

Batty overviewed the case.

Council discussed and gave direction on how to proceed with this case.

Motion by Bruce, seconded by Mortenson to end the closed session and return to the open Work Session meeting at 5:53 p.m. Motion carried 4-0. Absent: Tschumperlin

Respectfully Submitted,

K r i s L i n q u i s t Kris Linquist, MMMC, CMC City Clerk

Item 4a

Minnetrista Work Session Minutes – November 13, 2018 Page 1 of 3

CITY COUNCIL WORK SESSION MINUTES

Tuesday, November 13, 2018 5:30 – 6:30pm

1) Call to OrderMayor Whalen called the meeting to order at 5:30 p.m.

Present – Council: Mayor Lisa Whalen, Pam Mortenson, Mike Molitor and John Tschumperlin; Staff: City Administrator Michael Barone, Finance Director Brian Grimm, Community Development Director David Abel, Director of Public Safety Paul Falls, Director of Administration Cassandra Tabor, Public Works Superintendent Gary Peters and City Clerk Kris Linquist; Consultant: City Engineer Adam Gadbois, WSB. Absent: Shannon Bruce

2) Update from Three Rivers Park DistrictKelly Grissman from Three Rivers Park District overviewed the Regional Parksin the Minnetrista area, they include: Kingswood SRF, Gale Woods FarmSRF, Lake Minnetonka Regional Park, Carver Park Reserve, future Baker-Carver Regional Trail and Dakota Trail.

There was discussion on 7300 Halstead Drive, a 55 acre parcel of land that Three Rivers Park District will soon be acquiring.

There was discussion on the regional trail system that will connect Baker Park and Carver Park regions and the properties that still need to be acquired to accomplish that.

3) Park Dedication, Tree Replacement/Environmental Fund BudgetsDiscussionDirector of Finance Grimm overviewed the staff report from the packet datedNovember 13, 2018.Highlights included:

Making Gene Lehner Park ADA compliant Recommendations from the Parks Commission regarding necessary

improvements for 2019 Updated Park inventory Park Dedication Fund plan

Mayor Whalen commented that she is not interested in spending $250,000 on Gene Lehner Park, since it gets little use. She feels those dollars could be

Item 4b


spent more effectively on other parks. She suggested using some of the funds to replace/repair other parks that are on the 2020 schedule and possibly get a few more parks done in 2019 instead of 2020.

There was discussion on options of what could be done at Gene Lehner

without addressing the ADA issue. Mortenson would also like to see the money be used at a few of the smaller

parks and find better options for Gene Lehner. Mayor Whalen wants to see what amenities are going to be added for Lisle

Park. Grimm suggested to remove Gene Lehner from the budget and send it back to

the Parks commission for review and possibly amend the budget in early 2019 after the Parks commission has made their revised recommendations.

Mayor Whalen would like to increase the Tree Replacement Budget to

$15,000 in 2019. There was discussion of using the Tree Replacement fund for the costs of

removing trees that usually is taken from the general fund. 4) Long Range Financial Management Plan Update Director of Finance Grimm overviewed the staff report from the packet dated

November 13, 2018. There was a brief discussion about the Financial Management Plan and that it

will be brought back on December 3, 2018 for further review. 5) Sewer and Stormwater Fund Budget Updates Director of Finance Grimm overviewed the staff report from the packet dated

November 13, 2018. Grimm suggested to leave the sewer rates the same as 2018 and felt that the

fund will be sustainable for 2019. Grim suggested to leave the stormwater rates the same as 2018 and felt the

fund will be able to sustain itself for 2019 but depending on the cost of some projects, not all projects for 2019 may be completed.

There was discussion on whether all the street sweeping costs should be

moved to the stormwater fund budget

Consensus of the Council was to leave the rates as they are, with no increase for 2019.


6) Adjourn Motion by Molitor, seconded by Tschumperlin to adjourn the Work Session Meeting. Motion carried 4-0. Absent: Bruce Mayor Whalen adjourned the meeting at 6:55 p.m. Respectfully Submitted, Kris Linquist, MMMC, CMC

City Clerk

The City of Minnetrista will deliver quality services in a cost effective and innovative manner; and provide opportunities for a high quality of life while protecting natural resources, maintaining rural character, while effectively managing growth.

Minnetrista City Council Minutes – November 13, 2018 Page 1 of 6

CITY COUNCIL MEETING MINUTES Tuesday, November 13, 2018

7:00 p.m.

1) Call to Order Mayor Whalen called the meeting to order at 7:01 p.m.

Mayor Whalen thanks all veterans for their service to our country.

a) Pledge of Allegiance

b) Introductions:City Council: Mayor Lisa Whalen, Pam Mortenson, Mike Molitor and JohnTschumperlin; Staff: City Administrator Michael Barone, Finance Director BrianGrimm, Community Development Director David Abel, Public Safety Director PaulFalls, Director of Administration Cassandra Tabor, Public Works Superintendent GaryPeters and City Clerk Kris Linquist; Consultants: City Attorney Jim Strommen, Kennedy& Graven and City Engineer Adam Gadbois, WSB Engineering.Absent: Shannon Bruce

c) Approval of AgendaMotion by Tschumperlin, seconded by Mortenson to approve the agenda aspresented.Motion carried 4-0. Absent: Bruce

2) Special Presentations – None

3) Persons to Be HeardRon Schwartz, 727 5th Avenue S, Minneapolis – had Human Resources concerns andCouncil directed him to contact Human Resources.

4) Consent Agendaa) Approve Work Session Meeting Minutes from October 15, 2018b) Approve Regular City Council Meeting Minutes from October 15, 2018c) Res. No. 144-18 Approve Claimsd) Res. No. 145-18 Approve Hennepin County GIS User Agreemente) Res. No. 146-18 Approve CUP Amendment T-Mobile 4700 Merrywood Lanef) Res. No. 147-18 Approve Variance at 5360 Eastview Avenueg) Res. No. 148-18 Approve Step Increase for Mike Bruzek, Public Safety Officerh) Res. No. 149-18 Approve Step Increase for Aaron Rasset, Public Works

Maintenance Workeri) Res. No. 150-18 Approve Step Increase for Mike Pawelk, Water Treatment Plant

Operatorj) Res. No. 151-18 Approve “Not to Waive” Municipal Tort Liability Monetary Limits

Item 4c


Minnetrista City Council Minutes – November 13, 2018

Page 2 of 6

k) Res. No. 152-18 Approve Plans and Specifications, Authorize Advertisement for Bids for 2018 Inflow and Infiltration Abatement Project (City Project 03-18)

l) Res. No. 153-18 Approve Site Plan for Nike Storage m) Res. No. 154-18 Accept a Monetary Donation from the Rotary to Purchase

Investigative Audio Equipment Mayor Whalen requested to remove items c) Res. No. 144-18 Approve Claims and l) Res. No. 153-18 Approve Site Plan for Nike Storage. Molitor requested to remove item m) Res. No. 154-18 Accept a Monetary Donation from the Rotary to Purchase Investigative Audio Equipment. Motion by Mortenson, seconded by Molitor to approve the Consent Agenda Items with the exception of items c, l and m.

Motion carried 4-0. Absent: Bruce 4c) Res. No. 144-18 Approve Claims

Mayor Whalen had requested this item be removed from the consent agenda. She had questions regarding payment to RAM Excavating and what this included. Grimm stated that this was for the subcontractor’s work of the final lift of asphalt. There is still a balance on the contract and RAM still has punch list of items that need to be completed. Mayor Whalen wanted to know what Valley Paving’s pay voucher 6 was for. Grimm stated that it was mainly for the boat launch. Mayor Whalen is not happy that the paving was done while it was snowing out. She was to further this discussion when the pay voucher for the paving is presented to the council. Motion by Whalen, seconded by Mortenson to Adopt Resolution No. 144-18 Approving Claims as presented in the packet. Motion carried 4-0. Absent: Bruce

4l) Res. No. 153-18 Approve Site Plan for Nike Storage

Mayor Whalen had requested this item be removed from the consent agenda. She wanted to review the comments that were made at the Planning Commission meeting. One item of concern was the City’s ordinance regarding commercial and industrial site hookups to water and sewer. It would be too costly to run watermain to this location and the site is not in MUSA so there is no sewer hookup nearby. The site will remain with a well and septic system. The other concern was hardcover. It is not uncommon for industrial building site to be 35% hardcover as long as the site meets the stormwater regulations with a runoff pond. Abel stated that the owners are following building plans from the previous storage building plans. Mortenson had concerns with the amount of traffic this facility would create on County Road 92. Abel stated it could possibly increase traffic slightly but that the infrastructure could handle it. Motion by Tschumperlin, seconded by Mortenson to Adopt Res. No. 153-18 Approving the



Page 3 of 6

Site Plan for Nike Storage at 9200 Nike Road. Motion carried 4-0. Absent: Bruce

4m) Res. No. 154-18 Accept a Monetary Donation from the Rotary to Purchase

Investigative Audio Equipment Molitor had requested this item be removed from the consent agenda. He questioned if this was replacement equipment and would like more details on the donation. Chief Falls commented that he had been at a Rotary meeting and they wanted to donate money to the department as a sign of appreciation for the police department is hard work and dedication. He stated the equipment helps the officers transcribe their reports. The department has been using equipment like this for a while and the money will help replace and add new equipment. Motion by Molitor, seconded by Mortenson to Adopt Resolution No. 154-18 Accepting a monetary donation from the Rotary to purchase Investigative audio equipment. Motion carried 4-0. Absent: Bruce

5) Public Hearings - None 6) Business Items a) Res. No. 155-18 Canvassing of the November 2018 Election Results

City Clerk Linquist presented the staff report found in the City Council packet dated November 13, 2018. She overviewed the results of the November 6, 2018 General Election. Highlights included:

The Clerk swore in the Council as the Canvassing Board The Canvassing Board certified the Abstract of Elections. Pam Mortenson and John Tschumperlin will fill the two Councilmember

positions. Gave special thanks to Angie Boll, Dawn Motzko, Anisha Mueller, the

Public Works Department and all the Election Judges for all their hard work during the Election cycle.

Motion by Whalen, seconded by Molitor (serving as the Canvassing Board) to certify the election results as provided in the Abstract of Elections, Adopt Resolution No. 155-18 Accepting Election Results for the 2018 General Election held Tuesday, November 6, 2018, and to authorize the City Clerk to provide winning Candidates with Certificates of Election. Motion carried 4-0. Absent: Bruce

b) Res. No. 156-18 Consent to the Land Purchase of 1705 Retreat Circle by

Three Rivers Park District Community Development Director Abel presented the staff report from the November 13, 2018 City Council packet.

Highlights included: The City of Minnetrista passed Res. No. 25-13 in support of the Kingswood

Special Recreation Feature Acquisition Master Plan on March 4, 2013 The Acquisition Master Plan did not include 1705 Retreat Circle



Page 4 of 6

The property owners of 1705 Retreat Circle are interested in selling their property to Three Rivers Park District

Both the Parks and Planning Commissions have reviewed and are in favor of this acquisition.

Motion by Tschumperlin, seconded by Mortenson to adopt Resolution 156-18 A Resolution of Consent to the Acquisition of 1705 Retreat Circle located in the City of Minnetrista by Three Rivers Park District. Motion carried 3-1. Opposed: Molitor Absent: Bruce Molitor inquired if any other parcels on the lake will acquired by Three Rivers Park District. Kelly Grissman, Three Rivers Park District Representative, stated that there is possibly one more willing seller just to the south of this property.

c) Res. No. 142-18 Approve Professional Services Agreement and Authorize Preparation of Feasibility Study for 2019 Street Projects, CP 01-19 City Engineer Gadbois presented the staff report from the November 13, 2018 City Council packet. Highlights included:

Bids for the 2018 Street Improvement Projects were high and rejected. The remaining work from 2018 include:

Mill and overlay of Burl Oaks Drive, Burl Oaks Court, Hunters Court, Pheasant Crossing and Glacier Court

Removal and replacement of the pavement in the north and east parking lots of City Hall

Installation of drain tile along Sunnybrook Circle The proposed 2019 Street Improvement Projects include:

Mill and overlay of Ox Yoke Circle Reclamation of Kristin Lane, D’Chene Lane and D’Chene Circle Paving of approximately 200’ to 250’ of Ingerson Road north of

County Road 26 A feasibility report will be prepared for the streets that will be reclaimed The proposed fee for preparation of a feasibility study, preparation of

construction bid documents and bidding services including 2018 documents will be billed on an hourly rate not to exceed $ 62,900.

A tentative project schedule was outlined in the staff report.

There was discussion about the parking lot and the roads that need to be done in 2020. There was further discussion about the City Hall parking lot and the ADA requirements that would need to be met. There was discussion about the project timeline outlined in the staff report. Mayor Whalen had concerns with a mid to late June start of construction. She does not want history to repeat itself with having construction finishing up in late fall.



Page 5 of 6

Motion by Molitor, seconded by Tschumperlin to Adopt Resolution No. 142-18 Approving Professional Services Agreement and Authorize Preparation of Feasibility Study for 2019 Street Projects, CP 01-19

Motion carried 4-0. Absent: Bruce Mortenson questioned if the parking lot could be pulled. Grimm stated that after the bids

come in, the council could remove certain projects if they felt the bids were too high. d) Res. No. 157-18 Approve Quotes for Restoration at 7515 Halstead Dr., CP 01-16 City Administrator Barone gave a brief update about this project. Highlights included:

The City acquired a temporary easement for the property at 7515 Halstead Dr. to construct the new roadway.

The property has been altered by grading the driveway as negotiated with the owners.

To reduce construction costs and for the convenience of the owner, staff recommended getting quotes from contractors to restore the yard area disturbed by construction.

The City received two quotes. The lowest quote was from G.F. Jedlicki, Inc. in the amount of $21,440.

Peters stated that this is above and beyond the scope of the contract. There was discussion about extensions of easement agreements. Motion by Tschumperlin, seconded by Molitor to Adopt Resolution No. 157-18 Accepting quotes and authorizing the expenditure of funds to G. F. Jedlicki Inc. in the amount of $21,440 from the Halstead Drive land acquisition commitments for restoration at 7515 Halstead Drive, CP 01-16. Motion carried 4-0. Absent: Bruce

7) Administrative Items

a) Staff Reports i) City Administrator

Elections Council/Staff Retreat Open House for Water Tower End of Construction Season LMC Metro Cities – 11/29 Mound Fire Commission – 11/14

ii) Director of Community Development

Planning Commission Liaison - Tschumperlin Commissioner Applications Temporary CO’s for Red Oak

ii) Director of Administration Open Enrollment update



Page 6 of 6

b) Council Reports i) Mayor Lisa Whalen

Request: Would like to have staff send letters to residents of the Halstead and Enchanted projects giving them an update.

Personnel Committee Meeting Gillespie Center Meeting Mound Fire Commission – 11/14 NW League – 11/14 HOA Meeting – Turtle Creek 11/14 LMC Metro Cities – 11/29

ii) Pam Mortenson

WCC Tree Lighting – 11/17 Polar Plunge in January Personnel Committee Meeting

iii) Mike Molitor

LMCD Weed Harvesting Question: Union Contracts / Leave Benefits

iv) Shannon Bruce - Absent

v) John Tschumperlin

Pioneer Sarah Creek Watershed District Planning Commission – 11/26

8) Adjournment

Motion by Mortenson, seconded by Tschumperlin to adjourn the meeting at 8:27 p.m. Motion carried 4-0. Absent: Bruce Respectfully submitted, Kris Linquist, MMMC, CMC City Clerk

RESOLUTION NO. 158-18

CITY OF MINNETRISTA

RESOLUTION APPROVING JUST AND CORRECT CLAIMS AGAINST CITY FUNDS

WHEREAS, the City Council of the City of Minnetrista, pursuant to MS 412.241, shall have the full authority over the financial affairs of the City; and

WHEREAS, the City Council reviewed the Claims for payment, with checks numbered 63020 through 63131; electronic checks E1001327 through E1001335; Claims batch includes electronic transfers for payroll in the amount of $67,369.43.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, that the attached list of claims in the amount of $ 789,091.22 is hereby approved.

ADOPTED this 3rd day of December 2018 by a vote of ______ Ayes and _______ Nays.

___________________________ Lisa Whalen, Mayor

ATTEST:

________________________________ Kris Linquist, City Clerk

(seal)

Item 4d

*Check Detail Register©CITY OF MINNETRISTA 11/29/18 10:57 AM

Page 1

NOVEMBER 2018 to DECEMBER 2018

Check Amt CommentInvoice

1010 1ST BK OF THE LAKESASPEN EQUIPMENTPaid Chk# 063020 11/20/2018

$339.24 Repair of Plow Wiring Harness #6E 101-43125-437 MISCELLANEOUS EXPENSE Pro FormaTotal ASPEN EQUIPMENT $339.24

BANYON DATA SYSTEMS, INC.Paid Chk# 063021 11/20/2018

$795.00 Fund SupportE 101-41320-433 DUES & SUBSRIPT & TRAINING 00158082$195.00 Fund Invoice Bill SupportE 101-41320-433 DUES & SUBSRIPT & TRAINING 00158082

Total BANYON DATA SYSTEMS, INC. $990.00

CLASSIC CLEANING COMPANYPaid Chk# 063022 11/20/2018

$400.00 Monthly Cleaning ChargesE 101-41940-211 CLEANING & MAINT SUPPLIES 27385$370.00 Monthly Cleaning ChargesE 101-43121-211 CLEANING & MAINT SUPPLIES 27385$495.00 Monthly Cleaning ChargesE 101-42110-211 CLEANING & MAINT SUPPLIES 27385

Total CLASSIC CLEANING COMPANY $1,265.00

DPC INDUSTRIES, INC.Paid Chk# 063023 11/20/2018

$70.00 Chlorine Cyl RentalE 601-49440-227 UTILITY SYSTEM MAINT SUPPL DE82000125-1Total DPC INDUSTRIES, INC. $70.00

ECM PUBLISHERS, INCPaid Chk# 063024 11/20/2018

$30.84 Ord - Fee Schedule 2019E 101-41320-351 LEGAL NOTICE & ORD PUBLIC 647119$38.55 PH - VarianceE 101-41910-351 LEGAL NOTICE & ORD PUBLIC 647120

Total ECM PUBLISHERS, INC $69.39

EROSION PRODUCTS, LLCPaid Chk# 063025 11/20/2018

$825.00 Straw Blankets & Seed MixE 651-49590-224 STREET MAINTENANCE SUPPL 5736$147.50 Roadside Seed MixE 651-49590-224 STREET MAINTENANCE SUPPL 5750

Total EROSION PRODUCTS, LLC $972.50

FRONTIER OHPaid Chk# 063026 11/20/2018

$472.31 Monthly ServiceE 101-41940-321 TELEPHONE 952-446-1660$472.31 Monthly ServiceE 101-43121-321 TELEPHONE 952-446-1660$472.32 Monthly ServiceE 101-42110-321 TELEPHONE 952-446-1660

$7.94 Fire Alarm-PWE 101-43121-321 TELEPHONE 952-446-9997Total FRONTIER OH $1,424.88

GALLS INCORPORATEDPaid Chk# 063027 11/20/2018

$719.28 UniformsE 101-42110-417 UNIFORMS 1001728004Total GALLS INCORPORATED $719.28

GREATER MN COMMUNICATIONSPaid Chk# 063028 11/20/2018

$434.80 EnvelopesE 101-41320-202 COPY & PRINTING SUPPLIES 17218Total GREATER MN COMMUNICATIONS $434.80

GRIGGS, CHADPaid Chk# 063029 11/20/2018

$159.88 Reimbursement - Transmission Fluid ChangeE 101-42110-404 VEHICLE & EQUIP MAINT NovemberTotal GRIGGS, CHAD $159.88

HENN CO INFO TECHNOLOGYPaid Chk# 063030 11/20/2018

$2,163.04 radio lease - PDE 401-42110-560 EQIUP AND FURNISHINGS 1000118543$637.05 Radio LeaseE 401-43126-560 EQIUP AND FURNISHINGS 1000118585

Total HENN CO INFO TECHNOLOGY $2,800.09

LEGEND COMPANIESPaid Chk# 063031 11/20/2018

$1,140.00 HVAC MaintenanceE 101-42110-401 BLDG/STRUCT MAINTENANCE 6171Total LEGEND COMPANIES $1,140.00

LEXISNEXISPaid Chk# 063032 11/20/2018


Page 2



$30.00 Contract FeeE 101-42110-307 PROFESSIONAL SERVICES 1085510Total LEXISNEXIS $30.00

LOFFLER COMPANIES INC MOPaid Chk# 063033 11/20/2018

$154.37 CopierE 101-42110-202 COPY & PRINTING SUPPLIES 370696122Total LOFFLER COMPANIES INC MO $154.37

MADISON NATIONAL LIFE INSURANCPaid Chk# 063034 11/20/2018

$764.31 Disability PremimumG 101-2340 PAYROLL CLEARING HEALTH INS DecemberTotal MADISON NATIONAL LIFE INSURANC $764.31

METERING AND TECHNOLOGYPaid Chk# 063035 11/20/2018

$816.92 Meter CouplingsE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 12986Total METERING AND TECHNOLOGY $816.92

MID COUNTYPaid Chk# 063036 11/20/2018

$336.83 Squad FuelE 101-42110-212 MOTOR FUELS AND LUBRICAN 34853$543.38 Squad FuelE 101-42110-212 MOTOR FUELS AND LUBRICAN 34914$457.43 Squad FuelE 101-42110-212 MOTOR FUELS AND LUBRICAN 34962

$1.00 Annual Rent for TankE 101-42110-212 MOTOR FUELS AND LUBRICAN 711Total MID COUNTY $1,338.64

OFFICE DEPOT -USEPaid Chk# 063037 11/20/2018

$21.98 FoldersE 101-41320-201 OFFICE SUPPLIES 225901288001$116.12 InkE 101-42110-202 COPY & PRINTING SUPPLIES 226091079001

$32.99 InkE 101-41320-201 OFFICE SUPPLIES 227701042001$20.00 Copy PaperE 101-41910-201 OFFICE SUPPLIES 228325765001$23.74 Copy PaperE 101-42401-201 OFFICE SUPPLIES 228325765001$40.00 Copy PaperE 101-41320-201 OFFICE SUPPLIES 228325765001

Total OFFICE DEPOT -USE $254.83

SHRED IT USA INCPaid Chk# 063038 11/20/2018

$87.51 ShreddingE 101-41320-307 PROFESSIONAL SERVICES 8125877245Total SHRED IT USA INC $87.51

SQUIRES, CRAIGPaid Chk# 063039 11/20/2018

$159.96 ClothingE 101-42110-417 UNIFORMS NovemberTotal SQUIRES, CRAIG $159.96

TOLL GAS & WELDING SUPPLYPaid Chk# 063040 11/20/2018

$22.08 CylindersE 101-43121-215 SHOP MATERIALS 40090858Total TOLL GAS & WELDING SUPPLY $22.08

US BANK CORPORATE SYSTEMSPaid Chk# 063041 11/20/2018

$40.45 Council FoodE 101-41110-437 MISCELLANEOUS EXPENSE October$179.47 Heavy Weight Parka - InspectionsE 101-42401-437 MISCELLANEOUS EXPENSE October$213.98 Lodging - PW Class and ExamE 601-49440-227 UTILITY SYSTEM MAINT SUPPL October$15.25 IACP -Conference - MealsE 101-42110-434 POLICE TRAINING October$75.00 BCA TrainingE 101-42110-434 POLICE TRAINING October$75.00 BCA TrainingE 101-42110-434 POLICE TRAINING October$75.00 BCA TrainingE 101-42110-434 POLICE TRAINING October$75.00 BCA TrainingE 101-42110-434 POLICE TRAINING October$75.00 BCA TrainingE 101-42110-434 POLICE TRAINING October$75.00 BCA TrainingE 101-42110-434 POLICE TRAINING October$75.00 BCA TrainingE 101-42110-434 POLICE TRAINING October

$550.00 FirearmE 401-42110-560 EQIUP AND FURNISHINGS October$102.76 Food - Police TrainingE 101-42110-431 TRAIN/MTG/EXP & SUPPLIES October

$90.10 Safe Ride Newsletter SubscriptionE 101-42110-434 POLICE TRAINING October$710.54 Citrix- Annual RenewalE 101-41320-410 COMPUTER SERVICES/FEES October


Page 3



Total US BANK CORPORATE SYSTEMS $2,427.55

US BANK EQUIPMENT FINANCEPaid Chk# 063042 11/20/2018

$35.00 CopierE 101-41320-307 PROFESSIONAL SERVICES 370281396$35.00 CopierE 101-41910-307 PROFESSIONAL SERVICES 370281396$35.00 CopierE 101-43121-307 PROFESSIONAL SERVICES 370281396$35.00 CopierE 601-49440-307 PROFESSIONAL SERVICES 370281396$35.00 CopierE 602-49490-307 PROFESSIONAL SERVICES 370281396

Total US BANK EQUIPMENT FINANCE $175.00

WACONIA FORD MERCURYPaid Chk# 063043 11/20/2018

$23.95 Tire Repair - 62869E 101-42110-404 VEHICLE & EQUIP MAINT FOCS126696$422.86 Diesel Service - 66290E 101-43121-404 VEHICLE & EQUIP MAINT FOCS126738$458.20 Service Diesel - 44736E 602-49490-404 VEHICLE & EQUIP MAINT FOCS126749

$51.14 Oil Change - 27392E 101-43121-404 VEHICLE & EQUIP MAINT FOCS126750$113.45 Oil change & Tire Rotation #2E 101-43121-404 VEHICLE & EQUIP MAINT FOCS126841$113.45 Oil change & Tire Rotation #16E 101-43121-404 VEHICLE & EQUIP MAINT FOCS126843$719.19 Rear Brakes & Mount Tires - 19523E 101-42110-404 VEHICLE & EQUIP MAINT FOCS126891

Total WACONIA FORD MERCURY $1,902.24

XCEL ENERGY-MNPaid Chk# 063044 11/20/2018

$12.17 IrrigationE 101-45202-401 BLDG/STRUCT MAINTENANCE 51-001102400$12.81 9005 Partridge RdE 602-49490-381 ELECTRIC UTILITIES 51-7712620-6$19.59 Lift Station 19E 602-49490-381 ELECTRIC UTILITIES 51-8558010-1$18.92 Electricity-Lift StationsE 602-49490-381 ELECTRIC UTILITIES 51-8724735-0$16.84 Irrigation Lisle ParkE 101-45202-401 BLDG/STRUCT MAINTENANCE 51-9214996-5$43.56 MN SignalsE 101-43160-381 ELECTRIC UTILITIES 51-9440119-3

Total XCEL ENERGY-MN $123.89

AMERIPRIDE SERVICES INCPaid Chk# 063045 12/3/2018

$27.03 Shop towelsE 101-43121-215 SHOP MATERIALS 1004301858$101.76 Shop uniformsE 101-43121-417 UNIFORMS 1004301858$15.42 Service ChargeE 101-41940-211 CLEANING & MAINT SUPPLIES 1004301858

Total AMERIPRIDE SERVICES INC $144.21

ANDERSON, DEEPaid Chk# 063046 12/3/2018

$155.00 Through General ElectionE 101-41410-101 SALARIES-REGULARTotal ANDERSON, DEE $155.00

ASPEN EQUIPMENTPaid Chk# 063047 12/3/2018

$339.24 Power Cable for Truck 6E 101-43125-404 VEHICLE & EQUIP MAINT 10196012Total ASPEN EQUIPMENT $339.24

BAILEY, LARRYPaid Chk# 063048 12/3/2018

$152.50 Through General ElectionE 101-41410-101 SALARIES-REGULARTotal BAILEY, LARRY $152.50

BAUER BUILT TIREPaid Chk# 063049 12/3/2018

$1,046.72 Tires-PDE 101-42110-221 EQUIPMENT PARTS, TIRES 0180237532Total BAUER BUILT TIRE $1,046.72

BOLL, ANGELAPaid Chk# 063050 12/3/2018

$13.84 Election Day MileageE 101-41320-433 DUES & SUBSRIPT & TRAINING$26.16 Gallagher Seminar MileageE 101-41320-433 DUES & SUBSRIPT & TRAINING

Total BOLL, ANGELA $40.00

BRYAN ROCK PRODUCTSPaid Chk# 063051 12/3/2018

$2,676.25 GraniteE 101-43121-224 STREET MAINTENANCE SUPPL 32517


Page 4



Total BRYAN ROCK PRODUCTS $2,676.25

CALATLANTIC HOMESPaid Chk# 063052 12/3/2018

$1,000.00 Rtn Tree Dep 4968 Grandview AveG 101-2025 DEPOSITS PAYABLE MB-17152 R-8$10,000.00 Rtn Temp Co 4968 Grandview AveG 101-2025 DEPOSITS PAYABLE MB-17152 R-8$10,000.00 Rtn Temp Co 993 Fairway LnG 101-2025 DEPOSITS PAYABLE MB-18038 R-9

Total CALATLANTIC HOMES $21,000.00

CALHOUN, BARBARAPaid Chk# 063053 12/3/2018

$55.00 Through General ElectionE 101-41410-101 SALARIES-REGULARTotal CALHOUN, BARBARA $55.00

CAR-CO AUTO PARTSPaid Chk# 063054 12/3/2018

$53.99 Tire Pressure SensorE 101-43121-221 EQUIPMENT PARTS, TIRES 49-514875Total CAR-CO AUTO PARTS $53.99

CARQUESTPaid Chk# 063055 12/3/2018

$5.33 PlugE 101-43121-221 EQUIPMENT PARTS, TIRES 5927-178381Total CARQUEST $5.33

CASHMAN, JIMPaid Chk# 063056 12/3/2018

$80.00 Through General ElectionE 101-41410-101 SALARIES-REGULARTotal CASHMAN, JIM $80.00

CENTER POINT ENERGYPaid Chk# 063057 12/3/2018

$169.41 Gas UtilityE 601-49440-383 NATURAL GAS 6401076054-0Total CENTER POINT ENERGY $169.41

CULLIGAN WATER CONDITIONING Paid Chk# 063058 12/3/2018

$60.00 Rtn Permit Fees 5540 EastviewR 101-200-32230 PLUMBING AND HEATING PER$1.00 Rtn Permit Fees 5540 EastviewG 101-2101 PLUMBING - STATE SURCH

Total CULLIGAN WATER CONDITIONING $61.00

DAKOLIOS, STEVEPaid Chk# 063059 12/3/2018

$75.00 Through General ElectionE 101-41410-101 SALARIES-REGULARTotal DAKOLIOS, STEVE $75.00

DENNEY, JOELPaid Chk# 063060 12/3/2018

$80.00 Through General ElectionE 101-41410-101 SALARIES-REGULARTotal DENNEY, JOEL $80.00

DIRCKS, ROBERTPaid Chk# 063061 12/3/2018

$155.00 Through General ElectionE 101-41410-101 SALARIES-REGULARTotal DIRCKS, ROBERT $155.00

DIRCKS, ROBERTAPaid Chk# 063062 12/3/2018

$155.00 Through General ElectionE 101-41410-101 SALARIES-REGULARTotal DIRCKS, ROBERTA $155.00

DON S SOD SERVICEPaid Chk# 063063 12/3/2018

$750.00 Black Dirt for Ditch WorkE 651-49590-224 STREET MAINTENANCE SUPPLTotal DON S SOD SERVICE $750.00

DORHOLT, CINDAPaid Chk# 063064 12/3/2018

$183.78 Through General ElectionE 101-41410-101 SALARIES-REGULAR$843.00 Assisted with Absentee Voting in City HallE 101-41410-101 SALARIES-REGULAR

Total DORHOLT, CINDA $1,026.78

EROSION PRODUCTS, LLCPaid Chk# 063065 12/3/2018


Page 5



$1,525.00 Erosion Blanket for Ditch WorkE 651-49590-224 STREET MAINTENANCE SUPPL 5772$147.50 Roadside Seed MixE 651-49590-224 STREET MAINTENANCE SUPPL 5780

Total EROSION PRODUCTS, LLC $1,672.50

EVANS, NICKPaid Chk# 063066 12/3/2018

$220.38 Through General ElectionE 101-41410-101 SALARIES-REGULARTotal EVANS, NICK $220.38

FLUGUM, ROLLANDPaid Chk# 063067 12/3/2018

$80.00 Through General ElectionE 101-41410-101 SALARIES-REGULARTotal FLUGUM, ROLLAND $80.00

FOTH INFRASTRUCTUREPaid Chk# 063068 12/3/2018

$37,328.84 * Lotus Dr Constr Svcs-Reimbursed from Escrow fromMattamy

G 490-2025 DEPOSITS PAYABLE 59286

Total FOTH INFRASTRUCTURE $37,328.84

FRONTIER OHPaid Chk# 063069 12/3/2018

$257.50 South Treatment PlantE 101-43121-321 TELEPHONE 952-196-1926$168.68 Fire Alarm-Treatment PlantE 601-49440-381 ELECTRIC UTILITIES 952-472-1082$59.47 Well 5 Phone ServiceE 601-49440-381 ELECTRIC UTILITIES 952-495-0149

Total FRONTIER OH $485.65

GAGE, FAWNPaid Chk# 063070 12/3/2018

$174.99 Through General ElectionE 101-41410-101 SALARIES-REGULARTotal GAGE, FAWN $174.99

GEMPLER, MARIAPaid Chk# 063071 12/3/2018

$77.50 Through General ElectionE 101-41410-101 SALARIES-REGULARTotal GEMPLER, MARIA $77.50

GEYEN, MARY ANNPaid Chk# 063072 12/3/2018

$155.00 through general ElectionE 101-41410-101 SALARIES-REGULARTotal GEYEN, MARY ANN $155.00

GILLESPIE CENTERPaid Chk# 063073 12/3/2018

$17,000.00 2nd Half Semi Annual SupportE 101-45203-307 PROFESSIONAL SERVICESTotal GILLESPIE CENTER $17,000.00

GREAT AMERICA FINANCIAL SVCSPaid Chk# 063074 12/3/2018

$139.95 Meter RentalE 101-41320-322 POSTAGE 23707747Total GREAT AMERICA FINANCIAL SVCS $139.95

HAWKINS, JENNIEPaid Chk# 063075 12/3/2018

$179.53 through general electionE 101-41410-101 SALARIES-REGULARTotal HAWKINS, JENNIE $179.53

HENDRICKSON, CHARLESPaid Chk# 063076 12/3/2018

$10,000.00 Rtn Temp Co 875 Sunnyfield RdG 101-2025 DEPOSITS PAYABLE MB-18049 R-9Total HENDRICKSON, CHARLES $10,000.00

IIMCPaid Chk# 063077 12/3/2018

$170.00 2019 MembershipE 101-41320-433 DUES & SUBSRIPT & TRAININGTotal IIMC $170.00

INT L UNION OF OPER. ENGINEERSPaid Chk# 063078 12/3/2018

$245.00 * Union duesG 101-2360 PAYROLL CLEARING UNION DUESTotal INT L UNION OF OPER. ENGINEERS $245.00

JLM LANDSCAPESPaid Chk# 063079 12/3/2018


Page 6



$20,915.00 Paver Driveway Re-Installation at 3850 Enchanted LaneE 499-43122-530 IMPROVEMENTS 116-18Total JLM LANDSCAPES $20,915.00

JUHL, KATHARINEPaid Chk# 063080 12/3/2018

$140.00 Through General ElectionE 101-41410-101 SALARIES-REGULARTotal JUHL, KATHARINE $140.00

JULIAR, NADINEPaid Chk# 063081 12/3/2018

$155.00 through general electionE 101-41410-101 SALARIES-REGULARTotal JULIAR, NADINE $155.00

KENNEDY & GRAVEN, CHARTEREDPaid Chk# 063082 12/3/2018

$767.00 Woodland Cove 3rd AddtG 801-1170 LAND USE RECEIVABLE 145695$2,500.00 GeneralE 101-41610-304 LEGAL FEES - ATTORNEY 145696$1,649.00 AdministrationE 101-41610-304 LEGAL FEES - ATTORNEY MN415-00140

$680.00 Halstead Dr Improv ProjE 499-43122-304 LEGAL FEES - ATTORNEY MN415-00259$42.50 General Personnel MattersE 101-41610-311 HR ATTORNEY MN415-00263

$100.50 Document RecordingsG 801-1170 LAND USE RECEIVABLE MN415-00279$2,618.00 Qualle v CityE 101-41610-304 LEGAL FEES - ATTORNEY MN415-00300$3,038.50 Jennings Bay VillasG 801-1170 LAND USE RECEIVABLE MN415-00302

Total KENNEDY & GRAVEN, CHARTERED $11,395.50

Kirkwood, MichaelPaid Chk# 063083 12/3/2018

$173.93 through general electionE 101-41410-101 SALARIES-REGULARTotal Kirkwood, Michael $173.93

KUGLIN, ELROYPaid Chk# 063084 12/3/2018

$80.00 through general electionE 101-41410-101 SALARIES-REGULARTotal KUGLIN, ELROY $80.00

KUGLIN, SALLYPaid Chk# 063085 12/3/2018

$80.00 through general electionE 101-41410-101 SALARIES-REGULARTotal KUGLIN, SALLY $80.00

LANO EQUIPMENT - SHAKOPEEPaid Chk# 063086 12/3/2018

$1,224.86 Electric Fuel Pump RepairE 101-43121-404 VEHICLE & EQUIP MAINT 01-622263Total LANO EQUIPMENT - SHAKOPEE $1,224.86

LEAGUE OF MN CITIES INS. TRUSTPaid Chk# 063087 12/3/2018

$45,000.00 Workers Comp Premium 2019G 101-1350 PREPAID ITEMS$15,000.00 Workers Comp Premium 2019G 601-1350 PREPAID ITEMS$15,000.00 Workers Comp Premium 2019G 602-1350 PREPAID ITEMS$4,712.00 Workers Comp Premium 2019G 651-1350 PREPAID ITEMS

Total LEAGUE OF MN CITIES INS. TRUST $79,712.00

LEE, TERESAPaid Chk# 063088 12/3/2018

$75.00 through general electionE 101-41410-101 SALARIES-REGULARTotal LEE, TERESA $75.00

LELSPaid Chk# 063089 12/3/2018

$588.00 PD Union Dues (12x$49)G 101-2360 PAYROLL CLEARING UNION DUESTotal LELS $588.00

LINQUIST, KRISPaid Chk# 063090 12/3/2018

$146.20 Elections Supplies, Mileage and Meeting MileageE 101-41320-433 DUES & SUBSRIPT & TRAININGTotal LINQUIST, KRIS $146.20

LOFFLER, INCPaid Chk# 063091 12/3/2018

$999.11 Rack/Tower ServerE 401-42110-560 EQIUP AND FURNISHINGS 2934461


Page 7



$1,110.00 Watchgaurd Firebox SecurityE 401-43126-560 EQIUP AND FURNISHINGS 2942750$1,240.00 Cabling for Reception DeskE 401-43126-560 EQIUP AND FURNISHINGS CW84870

Total LOFFLER, INC $3,349.11

MATTAMY MPLS USEPaid Chk# 063092 12/3/2018

$5,000.00 Rtn Temp Co 4374 Woodland CoveG 101-2025 DEPOSITS PAYABLE MB-16231 R-7Total MATTAMY MPLS USE $5,000.00

MCCLURE, MIKEPaid Chk# 063093 12/3/2018

$196.88 through general electionE 101-41410-101 SALARIES-REGULARTotal MCCLURE, MIKE $196.88

MELBY, JILL AND JONATHANPaid Chk# 063094 12/3/2018

$32.65 Rtn overpmt on Clsd AcctR 601-400-37120 UNDISTRIBUTED UTILITIESTotal MELBY, JILL AND JONATHAN $32.65

MENARDS BUFFALOPaid Chk# 063095 12/3/2018

$497.07 Cold Patch for Winter RepairE 101-43121-224 STREET MAINTENANCE SUPPL 85166Total MENARDS BUFFALO $497.07

MET COUNCIL ENVIRONMENTAL SVCPaid Chk# 063096 12/3/2018

$25,518.99 * Monthly SewerE 602-49490-438 EXPENSE MWCC 0001088848otal MET COUNCIL ENVIRONMENTAL SVC $25,518.99

METERING AND TECHNOLOGYPaid Chk# 063097 12/3/2018

$6,762.92 Pressure Reducing ValvesE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 13044Total METERING AND TECHNOLOGY $6,762.92

MHSRCPaid Chk# 063098 12/3/2018

$520.00 Class Fees (2)E 101-43121-307 PROFESSIONAL SERVICESTotal MHSRC $520.00

MID COUNTYPaid Chk# 063099 12/3/2018

$280.65 Dyed Diesel FuelsE 601-49440-212 MOTOR FUELS AND LUBRICAN 34973$280.65 Dyed Diesel FuelsE 602-49490-212 MOTOR FUELS AND LUBRICAN 34973

$1,964.54 Dyed Diesel FuelsE 101-43121-212 MOTOR FUELS AND LUBRICAN 34973$280.65 Dyed Diesel FuelsE 101-43125-212 MOTOR FUELS AND LUBRICAN 34973

Total MID COUNTY $2,806.49

MINNETONKA CUSTOM HOMESPaid Chk# 063100 12/3/2018

$8,000.00 Rtn Temp Co 5107 Minneapolis AveG 101-2025 DEPOSITS PAYABLE MB-15215 R-9Total MINNETONKA CUSTOM HOMES $8,000.00

MN DEPT OF AGRICULTUREPaid Chk# 063101 12/3/2018

$25.00 Tree Care Registry RenewalE 101-45202-437 MISCELLANEOUS EXPENSETotal MN DEPT OF AGRICULTURE $25.00

MN DEPT OF HEALTHPaid Chk# 063102 12/3/2018

$2,368.00 Community Water SupplyR 601-400-37158 WATER TEST SURCHARGETotal MN DEPT OF HEALTH $2,368.00

MORTENSON, PAMPaid Chk# 063103 12/3/2018

$12.00 WCC Meeting-MortensonE 101-41110-437 MISCELLANEOUS EXPENSETotal MORTENSON, PAM $12.00

MSCICPaid Chk# 063104 12/3/2018

$375.00 2019 Conference-3G 101-1350 PREPAID ITEMSTotal MSCIC $375.00


Page 8



NORTHWEST HENNEPIN LEAGUE OF MPaid Chk# 063105 12/3/2018

$200.00 DuesG 101-1350 PREPAID ITEMS 2019otal NORTHWEST HENNEPIN LEAGUE OF M $200.00

NOTCH, CINDYPaid Chk# 063106 12/3/2018

$62.50 through general electionE 101-41410-101 SALARIES-REGULARTotal NOTCH, CINDY $62.50

OFFICE DEPOT -USEPaid Chk# 063107 12/3/2018

$149.21 Ink, Coil, PaperE 101-42110-202 COPY & PRINTING SUPPLIES 229341080001$10.00 PaperE 101-41320-201 OFFICE SUPPLIES 232267902001$36.94 CalendarE 101-41910-201 OFFICE SUPPLIES 232267902001$50.00 PaperE 101-41320-201 OFFICE SUPPLIES 232641433001$36.02 PaperE 101-43121-201 OFFICE SUPPLIES 232641433001$47.38 Deskpad and RefillE 101-41320-201 OFFICE SUPPLIES 232641433001

Total OFFICE DEPOT -USE $329.55

PHILIPSON, KARENPaid Chk# 063108 12/3/2018

$80.00 through general electionE 101-41410-101 SALARIES-REGULARTotal PHILIPSON, KAREN $80.00

POLKEY-BERG, SUZANNEPaid Chk# 063109 12/3/2018

$155.00 through general electionE 101-41410-101 SALARIES-REGULARTotal POLKEY-BERG, SUZANNE $155.00

POSTMASTERPaid Chk# 063110 12/3/2018

$225.00 First Class PresortE 101-41320-322 POSTAGE PI 89Total POSTMASTER $225.00

PREFERRED COMMUNICATIONPaid Chk# 063111 12/3/2018

$11,000.00 Mobile Printers, Video, ComputersE 401-42110-540 MOTOR VEHICLES & MACHINE 53300$9,243.54 Mobile Printers, Video, ComputersG 101-2399 FORFEITED PROPERTY 53300

Total PREFERRED COMMUNICATION $20,243.54

PRIDE CONSTRUCTIONPaid Chk# 063112 12/3/2018

$2,310.00 Replace Hydrant and Gate ValveE 601-49440-227 UTILITY SYSTEM MAINT SUPPLTotal PRIDE CONSTRUCTION $2,310.00

RONN, SHERIPaid Chk# 063113 12/3/2018

$104.12 Rtn Overpmt on Clsd AcctR 601-400-37120 UNDISTRIBUTED UTILITIESTotal RONN, SHERI $104.12

SABRE HEATING & AIRPaid Chk# 063114 12/3/2018

$1.00 Rtn Permit Fees 5945 Loring DrG 101-2101 PLUMBING - STATE SURCH$60.00 Rtn Permit Fees 5945 Loring DrR 101-200-32230 PLUMBING AND HEATING PER

Total SABRE HEATING & AIR $61.00

SANDQUIST, JOANPaid Chk# 063115 12/3/2018

$207.60 AB voting at city hallE 101-41410-101 SALARIES-REGULAR$181.94 through general electionE 101-41410-101 SALARIES-REGULAR

Total SANDQUIST, JOAN $389.54

SEBOLD HEATING AND COOLINGPaid Chk# 063116 12/3/2018

$3,600.00 Replacement of Heater in Old PW ShopE 101-41940-401 BLDG/STRUCT MAINTENANCE 1834$810.00 Fall Service of Heaters on PW ShopE 101-43121-401 BLDG/STRUCT MAINTENANCE 1835

Total SEBOLD HEATING AND COOLING $4,410.00

STAR TRIBUNEPaid Chk# 063117 12/3/2018

$42.25 PaperE 101-43121-433 DUES & SUBSRIPT & TRAINING 4928270


Page 9



Total STAR TRIBUNE $42.25

STEPANEK, CATHERINEPaid Chk# 063118 12/3/2018

$75.00 through general electionE 101-41410-101 SALARIES-REGULARTotal STEPANEK, CATHERINE $75.00

SUN LIFE FINANCIALPaid Chk# 063119 12/3/2018

$1,605.15 * Life InsuranceG 101-2380 PAYROLL CLEARING LIFE INS Dec 2018Total SUN LIFE FINANCIAL $1,605.15

THORPE, VERAPaid Chk# 063120 12/3/2018

$80.00 through general electionE 101-41410-101 SALARIES-REGULARTotal THORPE, VERA $80.00

TOXALERT INTERNATIONAL INCPaid Chk# 063121 12/3/2018

$370.00 Inspection of Carbon Monoxide DetectorsE 101-43121-401 BLDG/STRUCT MAINTENANCE 19902Total TOXALERT INTERNATIONAL INC $370.00

TRI TECH FORENSICSPaid Chk# 063122 12/3/2018

$115.50 Rifle BoxesE 101-42110-240 SMALL TOOLS AND MINOR EQTotal TRI TECH FORENSICS $115.50

VALLEY PAVING- SHAKOPEEPaid Chk# 063123 12/3/2018

$184,642.72 Enchanted Lane ReconstructionE 499-43122-530 IMPROVEMENTS Pay Voucher 7Total VALLEY PAVING- SHAKOPEE $184,642.72

VIKING INDUSTRIAL CENTERPaid Chk# 063124 12/3/2018

$324.07 Calibration of Confined gas detectorE 602-49490-227 UTILITY SYSTEM MAINT SUPPL 3152643Total VIKING INDUSTRIAL CENTER $324.07

VON HOLTZ, ROGERPaid Chk# 063125 12/3/2018

$77.50 through general electionE 101-41410-101 SALARIES-REGULARTotal VON HOLTZ, ROGER $77.50

WACONIA FORD MERCURYPaid Chk# 063126 12/3/2018

$396.41 Oil Change-Unit 5E 101-43121-404 VEHICLE & EQUIP MAINT FOCS126869$113.45 Truck 9-Oil ChangeE 101-43121-404 VEHICLE & EQUIP MAINT FOCS126870$164.33 Truck 7-Mount and BalanceE 601-49440-404 VEHICLE & EQUIP MAINT FOCS127058

Total WACONIA FORD MERCURY $674.19

WATSON, JANETPaid Chk# 063127 12/3/2018

$80.00 through general electionE 101-41410-101 SALARIES-REGULARTotal WATSON, JANET $80.00

WILLIAMS, DIANE M.Paid Chk# 063128 12/3/2018

$77.50 through general electionE 101-41410-101 SALARIES-REGULARTotal WILLIAMS, DIANE M. $77.50

WRIGHT HENNEPIN ELECTRICPaid Chk# 063129 12/3/2018

$20.49 765 Game farm rdE 101-42110-339 SIREN AND MAINTENANCE PO$20.49 Rolling Hills DriveE 101-42110-339 SIREN AND MAINTENANCE PO$20.49 675 Apple GardenE 101-42110-339 SIREN AND MAINTENANCE PO$21.04 Co Rd 15E 101-42110-339 SIREN AND MAINTENANCE PO$20.49 Co Rd 6E 101-42110-339 SIREN AND MAINTENANCE PO

Total WRIGHT HENNEPIN ELECTRIC $103.00

XCEL ENERGY-MNPaid Chk# 063130 12/3/2018

$25.19 Lift 21E 602-49490-381 ELECTRIC UTILITIES 51-001102157$2,463.74 North Treatment PlantE 601-49440-381 ELECTRIC UTILITIES 51-001164027


Page 10



$5,052.62 Electricity-Wells/WatertowerE 601-49440-381 ELECTRIC UTILITIES 51-6565410-8$1,932.07 Electricity-Street LightsE 101-43160-381 ELECTRIC UTILITIES 51-6565411-9$2,623.49 Electricity-PoliceE 101-42110-381 ELECTRIC UTILITIES 51-9597547-2

$368.11 Electricity-PWE 101-43121-381 ELECTRIC UTILITIES 51-9597553-0Total XCEL ENERGY-MN $12,465.22

YOUNG, DAMIANPaid Chk# 063131 12/3/2018

$189.00 through general electionE 101-41410-101 SALARIES-REGULARTotal YOUNG, DAMIAN $189.00

WELLS FARGO - BOND WIRESPaid Chk# 1001327E 11/26/2018

$105,000.00 BOND PRINCIPAL 2014A GENERAL OBLIGATION BONDS

E 601-47000-601 BOND PRINCIPAL

$40,000.00 BOND PRINCIPAL 2014A GENERAL OBLIGATION BONDS

E 526-47000-601 BOND PRINCIPAL

$3,225.00 BOND INTEREST 2014A GENERAL OBLIGATION BONDS

E 601-47000-611 BOND INTEREST

$8,075.00 BOND INTEREST 2014A GENERAL OBLIGATION BONDS

E 526-47000-611 BOND INTEREST

$50.00 FISCAL AGENT FEES 2014A GENERAL OBLIGATION BONDS

E 601-47000-620 FISCAL AGENT FEES

$50.00 FISCAL AGENT FEES 2014A GENERAL OBLIGATION BONDS

E 526-47000-620 FISCAL AGENT FEES

Total WELLS FARGO - BOND WIRES $156,400.00

MN DEPARTMENT OF REVENUEPaid Chk# 1001328E 11/16/2018

$4,302.77 * State w/hG 101-2310 PAYROLL CLEARING STATE W/HTotal MN DEPARTMENT OF REVENUE $4,302.77

INTERNAL REVENUE SERVICEPaid Chk# 1001329E 11/16/2018

$8,545.92 * PR - Fed w/hG 101-2300 PAYROLL CLEARING FED W/H$10,042.18 * PR - SS/Medicare w/hG 101-2320 PAYROLL CLEARING FICA

Total INTERNAL REVENUE SERVICE $18,588.10

PUBLIC EMPLOYEES RETIREMENTPaid Chk# 1001330E 11/16/2018

$19,562.46 * Pera w/hG 101-2330 PAYROLL CLEARING PERATotal PUBLIC EMPLOYEES RETIREMENT $19,562.46

VOYAPaid Chk# 1001331E 11/16/2018

$400.00 * Deferred Comp w/hG 101-2370 PAYROLL CLEARING DEFERRED COTotal VOYA $400.00

EDWARD JONESPaid Chk# 1001332E 11/16/2018

$1,542.70 * Deferred Comp w/hG 101-2370 PAYROLL CLEARING DEFERRED COTotal EDWARD JONES $1,542.70

OPTUMPaid Chk# 1001333E 11/16/2018

$4,311.68 * HSA Employee and Employer ContributionG 101-2347 HSA CLEARING ACCTTotal OPTUM $4,311.68

ICMAPaid Chk# 1001334E 11/16/2018

$437.00 * Roth IRA ContributionsG 101-2370 PAYROLL CLEARING DEFERRED CO$380.00 * Deferred Comp ContributionsG 101-2370 PAYROLL CLEARING DEFERRED CO

Total ICMA $817.00

TASC FLEX SYSTEMS REIMBURSEMENPaid Chk# 1001335E 11/19/2018

$1,114.00 * Dependent CareG 101-2346 PR CLEARING DAYCARE FSA$250.00 * Medical FSAG 101-2347 HSA CLEARING ACCT

tal TASC FLEX SYSTEMS REIMBURSEMEN $1,364.00


Page 11



1010 1ST BK OF THE LAKES $721,721.79

Fund Summary1010 1ST BK OF THE LAKES101 GENERAL FUND $214,277.12401 CAPITAL IMPROVEMENT PROGRAM $17,699.20490 STREET IMP CAPITAL PROJECTS $37,328.84499 2017 STREET PROJECTS $206,237.72526 MAPLE CREST IMP DEBT $48,125.00601 WATER FUND $144,347.49602 SEWER FUND $41,693.42651 STORM WATER MGMT FUND $8,107.00801 LANDUSE AGENCY $3,906.00

$721,721.79

_____________________________________________________________________________


CITY OF MINNETRISTA

CONSENT AGENDA ITEM

Subject: Approve and finalize 2018 Budgeted Transfers



Item: As part of the 2018 Budget and financing of the 2010A and 2012A bond issues there are a couple cost sharing items that are related to these issues. For the 2010A (Game Farm Road Project/South Bay Project) there is an annual cost that is picked up the Park Dedication Fund. For the 2012A (Highland Road Project), the annual cost has been picked up by the Road Maintenance Fund as when the project was completed, this was designated as the funding source in lieu of an annual debt services levy.

The next one is to transfer dollars from the 2017 Street Projects fund to the general fund for an administrative charge for all of the general fund time spent with the Halstead Drive Project and Enchanted Lane Project (2% of project cost)

These funds are still available to be transferred as per the budget and the attached list should be approved to complete the transaction of actually transferring these funds.

Recommended City Council Action: Approve Res No. 159-18 which approves actual transfers that were budgeted for 2018 on the attached listing

Does Recommended Action meet City Mission Statement? Yes No Does Recommended Action meet City Goals/Priorities? x Yes No Explain: Adapt to a changing economy – monitor budget

This agenda item is part of financial monitoring of the current year budget.

Item 4e


CITY OF MINNETRISTA

RESOLUTION APPROVING AND FINALIZING BUDGETED TRANSFERS FOR 2018 AND AUTHORIZING ACTUAL TRANSACTIONS

WHEREAS, the City of Minnetrista is a municipal corporation, organized and existing under the laws of the State of Minnesota; and

WHEREAS, there are annual transfers/cost sharing regarding bond issues that had multiple/other financing sources

WHEREAS, there are other one transfers that are incorporated into the annual budgeted process

AND WHERAS, the City of Minnetrista has budgeted for the above transactions through the 2018 budget.

BE IT RESOLVED, that the City Council of the City of Minnetrista hereby approves the transfers as outlined on the attached listing

This resolution was adopted on the 3rd day of December 2018 by a vote of Ayes _____ and Nays ______.

__________________________ Lisa Whalen, Mayor ATTEST:

___________________________Kris Linquist, City Clerk

(SEAL)

2018 Transfers

Transfer IN:

R 101-700-40000 80,000$ Transfer in from 2017 Street projectsGeneral Fund Transfer In Admin charge on water treatment infrastructure

R 528-700-40000 14,383$ Transfer in from Park Dedication FundGame Farm Road Debt Fund Transfer In for annual debt service

R 529-700-40000Highland Road Debt Fund Transfer In 25,025$ Transfer in from Road Maintenance Fund

for annual debt service

Total Transfers IN 119,408$ Transfer OUT:

E 499-49300-7202017 Street Projects Capital Fund Transf 80,000$ Transfer out to general fund for

Admin charge on 2017 Street Projects

E 404-49300-720Park Dedication Fund Transfers Out 14,383$ Transfer out to Game Farm Road Debt Fund

E 406-49300-720Road Maintenance Fund Transfers Out 25,025$ Transfer out to Highland Road Debt Fund

Total Transfers OUT 119,408$

_____________________________________________________________________________

Mission Statement:

The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

CITY OF MINNETRISTA

CONSENT AGENDA ITEM

Subject: Designating Polling Places for the 2019 Special Election

Prepared By: Kris Linquist, City Clerk


Background: In 2017, the Legislature enacted a new provision that requires all municipalities to designate their polling place locations for an upcoming election year by December 31 of the previous year. This provision is in effect for the 2018 state elections and beyond, including the Presidential primary election that will be held in March 2020 as a result of new legislation. The new law does permit changing polling place locations in the year of the election if the polling place authorized by Council becomes unavailable for use.

The City does not have any elections scheduled for 2019 but is required by state statute to designate polling locations. If there happens to be any special elections in 2019, the City would use the polling locations that the City has used in past elections.

The following are the four (4) polling locations that the City of Minnetrista uses for their polling places:

Precinct 1 – Westonka District Education Center 5901 Sunnyfield Rd E Minnetrista MN 55364

Precinct 2 – Minnetrista City Hall 7701 County Road 110 W Minnetrista MN 55364

Precinct 3 – Freshwater Community Church 4319 Steiner Street St. Bonifacius MN 55375

Precinct 4 – Minnetrista Police Training Room 7651 County Road 110 W Minnetrista MN 55375

Item 4f

_____________________________________________________________________________

Mission Statement:


Staff is not recommending any changes since these locations seem to work well for our elections.

Fiscal Impact: None at this time

Recommended City Council Action: Approve Res. No. 160-18 Approving the Designated Polling Places for the 2019 Special Election.

Does Recommended Action meet City Mission Statement? Yes No Does Recommended Action meet City Goals/Priorities? Yes No Explain:


CITY OF MINNETRISTA

APPROVING DESIGNATION OF POLLING PLACES FOR THE 2019 SPECIAL ELECTION

WHEREAS, Minnesota Statutes 204B.16, subd.1 requires the City Council, by ordinance or resolution, to designate polling places for the upcoming year; and

WHEREAS; changes to the polling places locations may be made at least 90 days before the next election if one or more of the authorized polling places becomes unavailable for use; and

WHEREAS, the City does not have any scheduled elections for 2019;

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Minnetrista, in compliance with the terms and provisions of Minnesota Statutes Section 204B.16, hereby designates the following polling places for elections conducted in the City in 2019:

Precinct 1 Westonka District Education Center 5901 Sunnyfield Rd E Precinct 2 Minnetrista City Hall 7701 County Road 110 W Precinct 3 Freshwater Community Church 4319 Steiner St. St. Bonifacius Precinct 4 Minnetrista Police Training Room 7651 County Road 110 W

BE IT FURTHER RESOLVED, that the City Clerk is hereby authorized to designate replacement polling location(s), meeting the requirements of the Minnesota Election Law for any polling place designated in this Resolution that becomes unavailable for use by the City;

BE IT FURTHER RESOLVED, that the City Clerk is directed to send a copy of this Resolution to the Hennepin County Elections Office by December 31, 2018.

Adopted by the City Council of the City of Minnetrista this 3rd day of December, 2018 by a vote of ______ ayes and ______ Nays.

________________________________ Lisa Whalen, Mayor

ATTEST:

______________________________ Kris Linquist, City Clerk

(Seal)


CITY OF MINNETRISTA

CONSENT AGENDA ITEM

Subject: VARIANCE: Application from Bradley & Lisa Kay Markson for a setback variance at 7061 Halstead Drive; R-1 Low Density Single-Family Residential Zoning District; PID# 27-117-24-23-0041.

Prepared By: Nickolas Olson, City Planner Through: David Abel, Community Development Director


Overview: Bradley & Lisa Kay Markson (the “Applicants”) have applied for a setback variance to reduce the required lakeshore setback from 75 feet to 48.75 feet and the required front (streetside) setback from 35 feet to 18.75 feet for the construction of 2 separate decks onto the existing nonconforming home at 7061 Halstead Drive (the “Property”). The Applicants would construct one deck off of the lakeside of the home and the other deck off of the east side of the home.

Background: The existing home was built back in 1970 and does not meet current setback regulations. The Applicants contacted city staff earlier this year to discuss the project and their desire to construct decks off of 2 existing, above grade exit doors. The project includes a 7 foot by 9 foot deck off of the kitchen door towards the street and a 7 foot by 30 foot deck off of the porch door towards the lake. Since the existing home does not meet the required setbacks, most expansions to the structure, including the proposed decks, require the approval of a variance. Attached to this staff report is the Applicants’ narrative, which explains the project in more detail.

Variance Request: City Code Section 505.05 Subd. 9 allows the City to issue variances from the provisions of the zoning code. A variance is a modification or variation of the provisions of the zoning code as applied to a specific piece of property. A variance is only permitted when:

a. The variance is in harmony with the general purposes and intent of thisordinance.Section 505.03 Subd. 1 outlines the specific purpose and intent of the city’szoning ordinance. In general, the zoning regulations are in place to provide forthe safe and orderly development of property within the City in a manner thatpromotes the general public health, safety, morals, comfort, and general welfareof the inhabitants of the City. The requested variance meets the intent of thezoning ordinance in that one of the purposes of the request is to provide safe

Item 4g


egress out of existing doorways and the location of the decks does not impact the use of the roadway or infringe upon neighboring properties.

b. The variance is consistent with the comprehensive plan.The basic intent of the comprehensive planning process is to provide a well-founded and coordinated decision-making framework to guide both public andprivate development and community improvements. In this regard, thecomprehensive plan represents the development framework to guide and directfuture land development decisions within the city. The Land Use Plan is anarrative and graphic representation of the community’s land use and growthmanagement goals and policies that provides the background and rationale forland use designations as represented on the Proposed Land Use Map. The LandUse Plan is divided into two sections: General Concept Plan and Land UseElements. Minnetrista’s fundamental land use policies are laid out, with theintention that decisions about new development proposals are expected to meetthese standards identified in the comprehensive plan, in addition to merecompliance with development ordinances and maps.

The Property is currently being used as a single family dwelling, which isconsistent with the current and future land use of the Property. The proposeddecks do not change the use of the Property. Also, the Guiding Land UsePrinciples are used as a means to maintain the integrity of neighbors. Therequested variance maintains the neighborhood character and feel through theattention to size and location of the proposed decks relative to neighboringproperties and the adjoining street and lakeshore.

A variance may be granted when the applicant establishes there are practical difficulties in complying with this ordinance. Practical difficulties, as used in connection with granting a variance, means:

1. The property owner proposes to use the property in a reasonable manner notpermitted by this ordinance.This factor means that the landowner would like to use the property in a particularreasonable way but cannot do so under the rules of the ordinance. It does notmean that the land cannot be put to any reasonable use whatsoever without thevariance. The Applicants are adding decks off of 2 existing above grade doors.Without having the decks as landings, the doorways are currently rendereduseless. Therefore, it is reasonable to allow the Applicants to construct decks as asafe means of egress out of the above grade doorways.

2. The plight of the landowner is due to circumstances unique to the propertynot created by the landowner.The uniqueness generally relates to the physical characteristics of the particularpiece of property, that is, to the land and not personal characteristics orpreferences of the landowner. When considering the variance for a building toencroach or intrude into a setback, the focus of this factor is whether there is


anything physically unique about the particular piece of property, such as sloping topography or other natural features like wetlands or trees. The Applicants are stuck with a home that was built by a previous landowner in 1970 that does not meet current setback regulations. This is due in large part to the configuration of the lot, which tapers off rather quickly from roughly 177 feet to 74 feet as you move west to east across the property. With a minimum front (streetside) setback of 35 feet and lakeshore setback of 75 feet, the numbers just don’t add up for even a reasonable house to be built in a conforming location. This results in an existing nonconforming home on which the Applicants are seeking to add decks on to.

3. The variance would not alter the essential character of the locality.Under this factor, consider whether the resulting structure will be out of scale, outof place, or otherwise inconsistent with the surrounding area. The proposed decksare reasonably sized relative to the size of the home and the purpose they willserve. Decks are commonly seen on lakeshore homes because of that fact thatalmost all are walkouts and decks provide a safe ingress/egress from the mainlevel of the homes down to grade. Decks also provide enjoyment of the lakeshoreyard, which is a key component to the Property and other lakeshore properties.

Neighborhood Comments: Notices were sent out to all property owners within 500 feet of the subject property. To date, staff has not received any comments or concerns regarding this request.

Planning Commission Meeting: The Planning Commission reviewed the requested setback variances at their November 26, 2018 meeting. A public hearing was held where all interested parties were invited to speak in regards to the request. No person other than the Applicant spoke regarding the request. After holding the public hearing and reviewing the record before it, the Planning Commission made a motion to recommend the City Council approve the requested variances, subject to certain conditions. The motion passed 7-0.

Conclusion: The City Council should review the staff report and the recommendation of the Planning Commission. After review, the City Council should consider the entire record before it prior to making a motion. Along with making a motion, findings of fact should be made which support the motion. Possible findings of fact are as follows:

1. The requested variance is consistent with the purpose and intent of the city’szoning ordinances because the Applicants are proposing to properly use theProperty in an orderly and safe manner that allows for safe egress from theexisting doorways and does not impact the use of the roadway or infringe uponneighboring properties;

2. The requested variance is consistent with the city’s comprehensive plan becausethe existing use of the Property as a single family home will not be changed bythe request and remains consistent with the current and future land use plans forthe Property while maintaining its residential character;

3. The Applicants propose to use the Property in a reasonable manner because theproposed decks are being constructed off of 2 existing above grade exit doors,


which will provide a safe means of egress from the home that currently does not exist at these doorways;

4. The requested variance is the result of unique circumstances not created by thelandowner because of the existing home on the Property, which was not built bythe Applicants, is nonconforming with respect to both the required lakeshore andfront (streetside) setbacks and the narrowing lot makes finding a complyinglocation nonexistent at the doorways; and

5. The requested variance will not alter the character of the locality because thelakeshore homes commonly have decks and the size the decks being proposed bythe Applicants are reasonable given the size of the home and the Property.

Recommended Action: Motion to approve the requested setback variances at 7061 Halstead Drive based on the findings of fact in the staff report and subject to the following conditions:

1. The Property must be developed in accordance with the approved plans assubmitted with the variance application;

2. Any tree removal shall be done in accordance with city code and is subject tocertain replacement requirements;

3. Any required grading shall maintain existing drainage patterns or improve theexisting drainage of the lot and adjacent lots;

4. The Applicant obtain all necessary permits and approvals from the City and otherapplicable entities with jurisdiction over the Property prior to any construction;

5. The Applicant is responsible for all fees incurred by the City in review of thisapplication; and

6. The variance approval is valid for one year from the date of approval and willbecome void and expire unless a building permit has been issued for the site.

Attachments: 1. Location Map2. Project Narrative3. Proposed Plans4. Proposed Survey5. Res. No. 161-18 Approving Variances at 7061 Halstead Drive

7061 Halstead Drive

November 15, 2018Map Powered by DataLink from WSB & Associates

1 inch = 94 feet

Description of Request

Install 7’ x 30’ Deck with stairs on the lakeside of the home off of existing above grade entry door and support with helical piles. Deck will be Trex Select composite decking with Westbury aluminum rails. Please see attached plans.

Install 7’ x 9’ Deck with stairs on the streetside of the home off of existing above grade entry door and support with helical piles. Deck will be Trex Select composite decking with Westbury aluminum rails. Please see attached plans.

Written Statement 2.a

7061 HALSTEAD DRIVE MINNETRISTA, MN 55364

PROPERTY OWNERS

• Bradley Glen Markson• Lisa Kay Markson

Written Statement 2.b

LEGAL DESCRIPTION:

• Par 1: Lot 24, 25, 26, 27, 28, 29 and 30, Block 2, "Minnetonka Centre"• Par 2: That part of the East Half of adjoining McClellen Avenue vacated, lying between

the extension across it of the North line of said Lot 30, and a line running from theNortheast corner of Block 3, Minnetonka Centre, to a point on the West line of Block 2,Minnetonka Centre, distant 174.15 feet South of the Northwest corner of said Block 2, asmeasured long the West line thereof, Minnetonka Centre.

• Par 3: That part of the West Half of vacated McClellan Avenue, as platted in MinnetonkaCentre, lying Northerly of a line running from the Northeast corner of Block 3,Minnetonka Centre, to a point on the West line of Block 2, Minnetonka Centre, distant174.15 feet South of the Northwest corner of said Block 2, as measured along the Westline thereof, and Southerly of the extension across it of the North line of Lot 1, said Block3, Minnetonka Centre.

PARCEL SIZE

• 20,001 Square Feet• 0.46 Acres

EXISTING USE OF LAND

• Residential Homestead

CURRENT ZONING

• R-1: Low density single-family residence

Written Statement 2.c

MINNETRISTA CITY CODE PROVISION(S) FOR WHICH A VARIANCE IS SOUGHT FOR 7061 HALSTEAD DRIVE MINNETRISTA, MN 55364

Section 505.49 Subd. 8.b: Lot area, width, setbacks, coverage

• Proposed Lakeside of Home Deck: Structure setback from ordinary high water mark (ft.)- General Development Waters – 75 feet

o Code is 75’ – current structure is 61.9’ per surveyo Proposed deck with stairs would be 48.75’ at its nearest point to the ordinary high

water mark.

• Proposed Side of Home Deck: Structure setback from municipal or private right-of way -General Development Waters – 35 feet

o Code is 35’ – current structure is 22’ per surveyo Proposed deck with stairs would be 18.75’ at its nearest point from the municipal

right of way.

Written Statement 2.d

Description of the Proposal

The dwelling, at 7061 Halstead Dr. for which the variance is requested, was built in 1970 and has two (2) above grade entry doors that are currently unusable. Because of the date of construction, the dwelling is located nearer to both the normal high water mark and the street than current City of Minnetrista code permits.

In order to make the two (2) pre-existing entry doors usable, the owners of the property (Bradley G. Markson & Lisa K. Markson) are seeking a variance from Minnetrista city code (Section505.49 Subd. 8.b: Lot area, width, setbacks, coverage).

Deck 1: This deck is proposed to allow access to the dwelling from an existing entry door off of the 4-season “porch” (as it is designated on the survey). The deck will have a landing out of the existing door and then run across the length of the porch, extending 7’ away from the dwelling. There will also be a staircase to ground level. There will be no hardcover added under the deck.

Deck 2: This deck is proposed to allow access to the dwelling from an existing entry door off of the kitchen. The deck is proposed to be 7'x9' on the side of the dwelling and have steps to ground level on the street side that will not pass the current concrete walkway. There will be no hardcover added under the deck.

Deck 1 will vary from the provision for lake setback in Section 505.49 Subd. 8.b: Lot area, width, setbacks, coverage).

Deck 2 will vary from the provision for street side setback in (Section 505.49 Subd. 8.b: Lot area, width, setbacks, coverage).

Please reference plans and drawings as needed

Written Statement 2.e

Pre-Application Discussions

The homeowner, Bradley Markson, had an initial conversation with Nickolas Olson at the City of Minnetrista offices in September of 2018 to discuss the project. Subsequent phone conversations were had to facilitate moving forward and Nickolas provided guidance on areas of the Minnetrista city code that may be in play. These conversations led to an understanding that a request for a variance would be needed for the project to proceed.

Written Statements 2.f The proposal of two decks off of the residence where there are existing above grade doors, is in harmony with the general purposes and intent of Minnetrista City Code in that the project will introduce minimal / code compliant amount of new hardcover and will not significantly alter the dwelling. The addition of the decks will improve the safety of the home and is consistent with the Land use goals and policies (below) from the Minnetrista Comprehensive plan. The decks will not introduce any significant shoreline or roadside clutter or alter views for any other residences.

From Minnetrista Comprehensive Plan 2-10: Low Density Residential Within this category, the predominant land use will be detached single family homes, and the City’s R-1 zoning district will be the major zoning designation for development regulations.

From Minnetrista Comprehensive Plan 2-18

LAND USE GOALS AND POLICIES The land use plan for Minnetrista is a graphic representation of the community’s land use and growth management goals and policies. In the following pages, Minnetrista’s fundamental land use policies are laid out, with the intention that decisions about new development proposals are expected to meet these standards identified in this material, in addition to mere compliance with development ordinances and maps.

Guiding Land Use Principles - There are two primary environments in Minnetrista which have defined the community’s identity – uncluttered shoreline development, and vistas of open rural residential neighborhoods. Open space is a major component of both. Preservation of distinct agricultural and other rural areas plus the accommodation of urbanization in appropriate locations - only in densities and patterns that reflect the values of the community - is a primary objective for the community’s planning. Š Minnetrista has a strong history of community involvement and neighborhood awareness. This awareness is closely tied to identification with the surrounding rural landscape. It is a fundamental objective of the community to establish and maintain a strong sense of neighborhood and community. Concerns, preferences and density in and around the neighborhood shall be identified to ensure compatible development. The sense of neighborhood can be achieved by: 1. Establishing a sense of continuity between residential areas and the adjoining countryside. 2. Attention to neighborhood design and views. 3. Neighborhoods which relate well within themselves as well as to adjacent neighborhoods or other land uses, and to the community as a whole through roads and trails. 4. Preserving rural landscapes in and around developed neighborhoods.

Written Statements 2.g The proposal of two decks off of the residence at 7061 Halstead Dr. where there are existing above grade doors, does face practical difficulties in complying with Minnetrista City Code because of the following.

• The dwelling having been built in 1970 already lies nearer to both the shoreline and theroad than the current setback regulations.

• The dwelling currently has two above grade entry doors that are un-usable and willremain unusable unless the decks with stairs can be added to the dwelling.

• The variance, if granted, would allow the addition of the decks but the decks would notalter the essential character of the locality as there was clearly an intention when thehome was built that there would be decks off of the existing doors.

• The decks would not be invasive to any other property and would only be minimallyvisible from any other property.

Written Statements 2.h The proposal of two decks off of the residence at 7061 Halstead Dr. where there are existing above grade entry doors is primarily being driven by a desire of the homeowners to make the two doors usable in a safe manner. Both doors are currently unusable and provide no means of safely exiting the home. The addition of the decks would provide addition safe means of entry/exit.

While the addition of the decks may nominally increase the value of the home, the primary rationale is safety.

Written Statements 2.i The granting of a variance for the proposal of two decks off of the residence at 7061 Halstead Dr. will have minimal impact for any neighboring properties or homes in that they will not lie near any property lines and will only be minimally visible while not on the property.

Because of the above, The project will not 1) adversely affect the health or safety of persons residing or working in the neighborhood; 2) impair an adequate supply of light and air to adjacent properties; 3) be injurious to property or improvements in the neighborhood; 4) increase the congestion on public streets; 5) endanger public safety; 6) or substantially diminish or impair property values within the neighborhood.


CITY OF MINNETRISTA

RESOLUTION APPROVING A LAKESHORE SETBACK VARIANCE OF 26.25 FEET AND A STREETSIDE SETBACK VARIANCE OF 16.25 FEET TO ALLOW

FOR THE CONSTRUCTION OF 2 SEPARATE DECKS AT 7061 HALSTEAD DRIVE

WHEREAS, the City of Minnetrista (the “City”) is a municipal corporation, organized and existing under the laws of the State of Minnesota; and

WHEREAS, the City Council of the City of Minnetrista has adopted zoning and subdivision regulations, per Chapter 5 of the Municipal Code, to promote the orderly, economic and safe development and utilization of land within the city; and

WHEREAS, Bradley and Lisa Markson (the “Applicants”) have made an application for a variance to reduced the required lakeshore setback from 75 feet to 48.75 feet and the required streetside setback from 35 feet to 18.75 feet for the construction of 2 separate decks the property generally located at 7061 Halstead Drive (the “Property”) and which is legally described on Exhibit A attached hereto; and

WHEREAS, on November 26, 2018, the Minnetrista Planning Commission considered the requested lakeshore and streetside setback variances, held a public hearing and, after consideration of the record before it, voted 7-0 in favor of recommending approval of the setback variance requests; and

WHEREAS, the City Council has reviewed the application, as submitted, and has made the following findings of fact:

1. The requested variances are consistent with the purpose and intent of the city’szoning ordinances because the Applicants are proposing to properly use the Propertyin an orderly and safe manner that allows for safe egress from the existing doorwaysand does not impact the use of the roadway or infringe upon neighboring properties;

2. The requested variances are consistent with the city’s comprehensive plan becausethe existing use of the Property as a single family home will not be changed by therequest and remains consistent with the current and future land use plans for theProperty while maintaining its residential character;

3. The Applicants propose to use the Property in a reasonable manner because theproposed decks are being constructed off of 2 existing above grade exit doors, whichwill provide a safe means of egress from the home that currently does not exist atthese doorways;

4. The requested variances are the result of unique circumstances not created by thelandowner because of the existing home on the Property, which was not built by theApplicants, is nonconforming with respect to both the required lakeshore and front(streetside) setbacks and the narrowing lot makes finding a complying locationnonexistent at the doorways; and

5. The requested variances will not alter the character of the locality because the

lakeshore homes commonly have decks and the size the decks being proposed by theApplicants are reasonable given the size of the home and the Property.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of

Minnetrista hereby approves the requested lakeshore setback variance to reduce the required setback from 75 feet to 48.75 feet and the requested streetside setback variance to reduce the required setback from 35 feet to 18.75 feet on the property located at 7061 Halstead Drive for the construction of 2 seperate decks, as submitted with the variance application, subject to the following conditions:

1. The Property must be developed in accordance with the approved plans as submittedwith the variance application;

2. Any tree removal shall be done in accordance with city code and is subject to certainreplacement requirements;

3. Any required grading shall maintain existing drainage patterns or improve theexisting drainage of the lot and adjacent lots;

4. The Applicants shall obtain all necessary permits and approvals from the City andother applicable entities with jurisdiction over the Property prior to any construction;

5. The Applicants are responsible for all fees incurred by the City in review of thisapplication; and

6. The variance approval is valid for one year from the date of approval and willbecome void and expire unless a building permit has been issued for the site.

This resolution was adopted by the City Council of the City of Minnetrista on the 3rd day of December, 2018 by a vote of ___ Ayes and ___ Nays.

__________________________________ Lisa Whalen, Mayor

ATTEST:

___________________________________ Kris Linquist, City Clerk (SEAL)

Res. No. 161-18; 2018.12.03Variance - 7061 Halstread Dr

EXHIBIT A

Legal Description of the Property (7061 Halstead Drive):

Par 1: Lot 24, 25, 26, 27, 28, 29 and 30, Block 2, "Minnetonka Centre", Hennepin County, Minnesota

Par 2: That part of the East Half of adjoining McClellen Avenue vacated, lying between the extension across it of the North line of said Lot 30, and a line running from the Northeast corner of Block 3, Minnetonka Centre, to a point on the West line of Block 2, Minnetonka Centre, distant 174.15 feet South of the Northwest corner of said Block 2, as measured long the West line thereof, Minnetonka Centre, Hennepin County, Minnesota.

Par 3: That part of the West Half of vacated McClellan Avenue, as platted in Minnetonka Centre, lying Northerly of a line running from the Northeast corner of Block 3, Minnetonka Centre, to a point on the West line of Block 2, Minnetonka Centre, distant 174.15 feet South of the Northwest corner of said Block 2, as measured along the West line thereof, and Southerly of the extension across it of the North line of Lot 1, said Block 3, Minnetonka Centre, Hennepin County, Minnesota.

Res. No. 161-18; 2018.12.03Variance - 7061 Halstead Dr

_____________________________________________________________________________


CITY OF MINNETRISTA

PUBLIC HEARING

Subject: Ordinance 456 – 2019 Fee Schedule



Item:

The City Council is being asked to approve the 2019 fee schedule by ordinance. A Public Hearing is being held for this item. No major changes are incorporated in the 2019 fee schedule from the 2018 fee schedule. The water utility rates are proposed to change from previous discussions with Council based on incremental needed changes. Some other minor changes have been incorporated into land use fees, public safety related fees, and other sections as necessary. Any changes have been highlighted in yellow for the amounts and fees that have been changed for 2019.

City staff has reviewed the current 2018 fee schedule within their departments and made changes for 2019 as deemed necessary. City staff also has reviewed their fee structure to other entities as well as reviewing it internally.

Recommended City Council Action: Staff recommends City Council approve ordinance 456 – 2019 fee schedule which would go into effect after the summary publication has been published and would be effective starting with calendar year 2019. Staff also recommends adopting the attached Resolution to publish ordinance 456 – 2019 fee schedule by summary and title due to its length

Does Recommended Action meet City Mission Statement? x Yes No Does Recommended Action meet City Goals/Priorities? x Yes No Explain: Annual update to City Fee Schedule

Item 5a - i & ii

CITY OF MINNETRISTA COUNTY OF HENNEPIN STATE OF MINNESOTA

ORDINANCE NO 456

2019 Fee Schedule

The City Council of Minnetrista hereby ordains as follows:

In the event of a conflict between this schedule and the City Code, the fee schedule shall prevail. If the applicable section of the Code does not provide for a specific fee, the amount listed on the fee schedule shall prevail. In connection with any permit or procedure described herein, an applicant may be required to pay fees for consultation with experts, professionals or other qualified persons and other costs related to processing the application, resulting in the imposition of a fee greater than listed in this fee schedule. Fees for consultation with experts, professionals or other qualified persons will be billed at the annual hourly rate set by each consultant.

BUILDING PERMIT FEES: VALUATION OF STRUCTURE

$1.00 - $500 $40.00 $501 - $2,000 $40.00 + $3.35 per $100 over $500 $2,001 - $25,000 $90.25 + $15.40 per $1000 over $2000 $25,001 - $50,000 $444.45 + $11.11 per $1000 over $25,000 $50,001 - $100,000 $722.20 + $7.70 per $1000 over $50,000 $100,001 - $500,000 $1107.20 + $6.16 per $1000 over $100,000 $500,001 - $1,000,000 $3571.20 + $5.23 per $1000 over $500,000

$1,000,001 and up $6186.20 + $4.02 per $1000 over $1,000,000 State Surcharge for valuations greater than $1,000,000 –See State MN Statutes

*Total Building Permit Fee includes the above, plan check fee =65% of the above fee, plus a State Surcharge (.0005 x valuation).

Site Inspection $60.00 (pre-construction), Backfill Inspection & Admin Review

Re-inspection Fee $60.00 (No Show or Not Ready)

Building Permit Renewal $ ½ of building Permit fee (provided no changes have been made or will be made in the original plans and specifications for such work)

Permit Alteration Fees incurred for changes (Plan Review)

Cancellation Fee 20% of Building Permit fee plus fees incurred for plan review prior to Cancellation

General Building Permit (re-roof/re-side/window replacement ) Stucco removal requires demo permit.

$90.00 + State Surcharge

Stucco (Removal requires demo) Building Permit Required to re-apply stucco

Temporary Cert. of Occupancy Incomplete Code Requirements = 150% of value of incomplete work

$1,000 minimum Final Grade between Nov.15 and June 30 =

$5,000 Emergency Final Grade between July 1 and Nov. 14 =

$10,000.00

Tree Preservation Escrow $1,000.00 escrow/lots subject to tree preservation

Public Works Re-inspection $60.00 (2 hours notice required) Engineer Grading Survey Review $300.00 (includes initial and final) + any additional costs

WORK BEGUN OR FINISHED WITHOUT REQUIRED PERMIT IS 2X THE REQUIRED PERMIT FEE

Electronic Payments (non-utilities) * Credit Card Payments 2.75% Convenience Fee (permits over $100)

Credit Card Payments 2.75% Convenience Fee + flat fee (permits under $100)

Electronic Check Payments $1 Flat Convenience Fee per Transaction

* Applies to building permits, plumbing permits, heating, permits, (non-utility transactions)

COMMERCIAL PLUMBING, MECHANICAL, FIRE ALARM/SUPPRESSION SYSTEM PERMIT FEES 1.5% for valuations between $5,000 and $10,000. 1% for valuations over $10,000. Minimum commercial fee is $75.00 Plus State Surcharge.

COMMERCIAL PLAN REVIEW FEE (IF REQUIRED) is 25% of Total Permit Fee

State Surcharge .0005 of the permit valuation (minimum of $5.00) Valuation for $1,000,000 or less

Electrical Permits See State for Electrical Permits

LAND USE FEES:

Fees for land use and other applications must include the fee established by this fee schedule ordinance and any unpaid fees from previous applications involving essentially the same property by the same or similar applicant.

FEES ARE DOUBLED FOR AFTER-THE-FACT APPLICATIONS AND PERMITS PENALTIES WILL APPLY

Simple Subdivision $400.00* + $400 Deposit

Class I Subdivision Sketch $500.00* + $1,000 Deposit Preliminary $800.00 *+ $30/Lot + $500 per lot Deposit Final $350.00* + $30/Lot + $500 per lot Deposit

Class II Subdivision Sketch $500.00* + $1,000 Deposit Preliminary $800.00 *+ $30/Lot + $500 per lot Deposit Final $350.00* + $30/Lot + $500 per lot Deposit

Class III Subdivision Sketch $600.00* + $1,000 Deposit Preliminary $1000.00* + $30/Lot + $500 per lot Deposit (up to $50,000) Final $500.00* + $30/Lot + $500 per lot Deposit (up to $50,000)

Planned Unit Development Concept/Sketch $600.00* + $1,000 Deposit Preliminary $1000.00* + $30/Lot + $500 per lot Deposit (up to $50,000) Final $500.00* + $30/Lot + $500 per lot Deposit (up to $50,000) PUD Amendment $300.00* + $1,000 Deposit

Expedited Land Subdivision Sketch $100.00* + $300 Engineer Review Deposit Preliminary/Final $500.00* + $30/Lot + $500 per lot Deposit

Variance Structural $300.00* + $300 Engineer Review Deposit Wetlands $300.00* + $300 Engineer Review Deposit

Road Vacation $500.00* + $1,000 Deposit Easement/Utility Vacation $500.00* + $1,000 Deposit

Fire Lane Vacation $1500.00* per adjacent property owner

Administrative Appeal $250.00* + $1,500 Deposit

Amendments Comp Plan (Major) $800.00* + $1,000 Deposit + Printing Costs Code/Text/Rezone $400.00* + $1,000 Deposit + Printing Costs

Conditional Use Permit Amending Applications $300.00*+ $300 Deposit Standard Applications $600.00* + $1,500 Deposit Home Occupation (administrative) $100.00* Accessory Building >1000 Sq.ft. $250.00* + $1,000 Deposit

Conditional Sign Permit $150.00* CUP Annual Inspection $75.00* Second Home Agreement $250.00* + $1,000 Deposit

Interim Use Permit Amending Applications $300.00*+ $300 Deposit Standard Applications $600.00* + $1,500 Deposit

Excavation/Fill Permit Non-Shoreland District $300.00*+ $300 Deposit Shoreland District $400.00* + $1,000 Deposit Adm. Review Required Only $300 + $300 Deposit

General Wetland Review $300.00* + $300 Deposit Wetland Fill Restoration Application $300.00* + $1000 Deposit

Engineer Concept Plan Review $200.00* Park, Trail and Open Space Plan $100.00 Hard Copy

$25.00 Electronic Copy

Watertower/Telecommunications Site Inspection Fee $500.00* + Bldg Permit Fee + Deposit $1000

Uniform Land Use Confirmation Forms $10.00

Other Land Use Fees

Warning Siren Fee (part of subdivision) $64/unit Park Dedication Fee Per City Ordinance 301 Wetland Mitigation GIS Database Update Fee*

$350.00 / development

Map Update Fee* $450.00 / development Utility Base Map Update Fee* $1,000.00 / development Late Fee on Land Use Accounts .34% (1/3%) compounded monthly for amounts past due. (30 days) Interest Rate on Land Use Accounts .66% (2/3%) compounded monthly for amounts past due. (30 days) Seal Coat Fee (for developers) $1.20/square yard

* MISCELLANEOUS & CONSULTANT FEES:

The land-use applicant shall pay miscellaneous costs and fees to defray any additional expenses incurred by the City in the review and processing of said application in excess of the application fee. Such expenses, as determined by the City Administrator or the Administrator’s designee, may include, but are not limited to, direct city payroll and overhead costs; fees paid to consultants/professionals; and the cost of printing, mailing and supplies. Such miscellaneous costs and fees shall come due immediately upon notification by the City. The City shall provide, upon the request of the applicant, a breakdown of the various expenses incurred by the City. The City may withhold any final action on a land use application, and/or rescind prior actions, until all miscellaneous costs and fees are paid in full. Furthermore, the City may request additional deposits if deemed necessary.

KENNEDY & GRAVEN FEES:

Reimbursable Work for: Attorney Paralegal Law Clerks CUP $295/hr $125/hr $90/hr

IUP $295/hr $125/hr $90/hr PUD $295/hr $125/hr $90/hr

Simple Easements $160/hr $100/hr $85/hr Subdivisions $295/hr $125/hr $90/hr

Vacations $160/hr $100/hr $85/hr Variances $160/hr $100/hr $85/hr

Zonings $295/hr $125/hr $90/hr

WSB ENGINEER FEES: Billing Rate/Hour

Principal $166-$185 Associate / Senior Project Manager $150-$185 Project Manager $132-$146 Project Engineer $116-$146 Graduate Engineer $88-$109 Sr Landscape Architect / Sr Planner / Sr. GIS Specialist $116-$146 Landscape Architect / Planner / GIS Specialist $69-$109 Engineering Specialist / Sr Enviromental Scientist $99-$143 Engineering Technician / Enviromental Scientist $57-$94 Survey Crew - One Person $145 Survey Crew -Two Person $190 Survey Crew-Three Person $205 Office Technician $52-$92 Construction Observer $93-$118

Costs associated with word processing, vehicle mileage, cell phones, reproduction of common correspondence and mailing are included in the above hourly rates.

Reimbursable expenses include costs associated with plan, specification and report reproduction, permit fee, delivery cost, etc. Multiple rates illustrate the varying levels of experience within each category. Rate Schedule is adjusted annually

LICENSE FEES:

3.2 Malt Liquor - On-Sale $175.00 + Insurance 3.2 Malt Liquor - Off-Sale $50.00 + Insurance Temporary 3.2 Malt Liquor $25.00 + Insurance Intoxicating Liquor - Off-Sale $240.00 + Insurance Intoxicating Liquor - On-Sale $4,500.00 + Insurance Intoxicating Liquor - Club $300.00 + Insurance Intoxicating Liquor - Sunday On-Sale $200.00 Intoxicating Liquor - Combination On-sale/Off-Sale

2,500.00 + Insurance

Temporary Intoxicating Liquor - On-Sale

$40.00 + Insurance

Wine - On-Sale $2,000.00 + Insurance Temporary consumption & display $25.00 Liquor - Consumption & Display $250.00 Culinary Class limited On-Sale $100.00 + Insurance Temporary Wine - Off-Sale $25.00 + Insurance Brew Pub On-Sale $200.00 + Insurance Brewer Off-Sale $75.00 + Insurance Brewer Temporary On-Sale $25.00 + Insurance New Liquor License-Background Investigation Fee

$250.00 In-State Actual Cost, Not to Exceed $10,000 Out-State

Liquor - After 1:00am $200.00 Dock Annual (New or Modified) Home Owners Association (HOA)

$300.00

Dock Annual (Renewal, No Changes) HOA $50.00 Dock Annual After 1/31 (late fee HOA) $115.00 Kennel - Hobby $20.00 + CUP & Licenses Kennel - Commercial $50.00 + CUP Garbage & Rubbish Hauling $30.00 1st truck + $10.00/each addt'l truck

PERMIT FEES: Burning Permit $35.00 Fireworks Permit $50.00 Fireworks Sales $100.00

$50.00 On Site Inspection-Dependent on Necessity Pressure Reducing Valve $200.00 Electronic Meter 1" $360.00 Electronic Meter 1 1/2" $600.00

Firearm Discharge (Clubs, Dog Training)

$25.00

HVAC per Unit (new home furnace/AC = 1 unit)

$38.00 Each + State Surcharge

Gas Fittings $10 per gas fitting (minimum $20) House Moving Pre-Inspection $250.00 + $500.00 + Deposit

based on Time & Expense Plumbing $5.00 per fixture (min $75 + State surcharge)

Commercial Plumbing Plan Review See Dept of Labor and Industry's Plumbing Division

Right of Way Utility Permit Charge $250.00 Right of Way Obstruction Permit Charge $250.00 Annual Right of Way Registration Fee $10.00 Right of Way Delay Penalty $500.00 SAC Charge $2,485 (Set by the Met Council) Sewer Connection* $1,100 per unit + $65.00 permit Solicitor/Peddler $50.00 + DL & Vehicle Info Trunk Water Charge $9,100/acre above Ordinary High Water Level Trunk Sewer Charge $1,100 per acre above OHW Trapping $100.00 + $300.00 deposit Water Connection* Woodland Cove Development ONLY $2,700 per unit + 65.00 Permit Water Connection* $2,950 per unit + $65.00 permit Special Water Connection* Charge Kings Point Road $4,612.05 per unit (Applicable Parcels) Charge Halstead Drive $4,675.00 per unit (Applicable Parcels) * Provided area charge is paid

SERVICE FEES:

Address List $30.00 Ag-Preservation Application $50 Application Fee + $75 Recording Fee

Alarm (False) per year (3rd - $100.00) (4th - $150.00) (5th - $250.00) (6th + $350.00)

City Code - Entire Copy w/ Cover $150.00 City Code - Entire Copy w/o Cover $120.00 City Code Chapter 4 - Building/Housing $12.00 City Code Chapter 5 - Land Use Reg. $63.00 City Code - Subdivision $18.00 City Code - Zoning $33.00 Comprehensive Plan $100.00 Electronic Copies $0.25 per page (up to 100 pages) Copies - Black & WhiteSingle sided - Letter/Legal

$0.25 per page (up to 100 pages)

11"x 17" (Ledger) $0.50 per page (up to 100 pages) Copies- Color 8 1/2 x 11 $1.00 per page (up to100 pages)

Copies -Color 11 x 17 $2.00 Oversized Copies- B/W 18"x24" $3.00 per page Oversized Copies- Color 18"x24" $6.00 per page Oversized Copies- B/W 24"x36" $4.00 per page Oversized Copies- Color 24"36" $8.00 per page Oversized Copies- B/W 36"x48" $5.00 per page Oversized Copies- Color 36"x48" $10.00 per page Map - Generated In House $7.50 Map - Zoning Large $25.00 Map- Outsourced Copying $5.00 Mobile Home Connection $50.00 Park Plan - Color Copy $140.00 Park Plan - B/W Copy $75.00 Park Plan - Electronic Copy $25.00 Recycle Curbside Pick-Up Service $9.50 per quarter Returned Payment $20.00 Special Assessment Searches $15.00 Specifications (Engineering) $75.00 Book or $8.00 per plate Video Tape/DVD Copy $25.00

* Postage/handling fees will be added to orders for copies that are mailed out (based on actualcost). Quotes for UPS rates are available upon request.* Requests for Electronic or Paper Documents exceeding 100 pages will include a charge of$23.00/Hr for staff time.* All requests with a cost exceeding $50.00 requires pre-payment.

NOTICE : Data Privacy laws restrict who may have copies of certain documents. Picture identification required for access to data classified as private.

DOG IMPOUNDMENT RELEASES:

Licensed Dogs 1st Offense $40.00 2nd Offense (within year) $50.00 3rd Offense (within year) $60.00

Unlicensed Dogs Same as above + $15.00 Penalty & Cost of License Dog Impound Applicable fees paid to Crossroads

UTILITY RATES: Administrative Fee (for assessing delinquent utilities to property)

$30.00 per property

Public Works Service Call $35 per trip -During working hours (per management discretion)

After Hours Public Works Service Call $100 (per management discretion)

Outdoor Watering Citation (1st - Warning Letter) (2nd - Citation +$75.00) (3rd and up Citation + $250.00)

Safe Water Test $6.36 per year Sewer per Quarter $103.00 (Commercial/Schools = .00458G) Storm/Surface Water Management $26.00 per Quarter Trailer Court/Appts. Sewer Rate per Quarter = Number of Units x .8

Water - Residential $28.42 Base per Quarter 0-25,000 gallons $3.67 per 1,000 gallons 25,001-50,000 gallons $4.58 per 1,000 gallons Over 50,001 gallons $5.87 per 1,000 gallons

Water- Commercial $28.42 Base per Quarter 0-80.000 gallons $3.89 per 1,000 gallons 80,001-150,000 gallons $4.54 per 1,000 gallons Over 150,001 gallons $6.38 per 1,000 gallons

Water - Schools $28.42 Base per Quarter 0-700,000 gallons $3.89 per 1,000 gallons 700,001-900,000 gallons $4.54 per 1,000 gallons Over 900,001 gallons $6.38 per 1,000 gallons

Water Meter Testing $65.00 + cost of meter testing (meter faulty-no charge)

Water/Sewer Tie Map $1.00 per page

Utility Billing Late Fee 15% of the amount past due compounded quarterly

PUBLIC WORKS FEES:

Culvert Cost of Culvert + $140 Delivery Fee Culvert Inspection/Determination $60.00 Dust Abatement Cost Based on Sq. Footage - Determined in spring Hydrant Meter Rental $30.00 Base + $15.00/week + $950 Deposit + Water

Tiered Rate Street Cut Inspection $110.00 Sump Pump Inspection $35.00 Sump Pump not inspected/month $75.00

PUBLIC SAFETY FEES:

Accident/Incident Reports $0.25 Each Page Community Service Officer $30.00/hr (2 hour min.) Photos - Printed $3.00/page Squad Video/DVD $25.00 (one case per disc/cd)

Photos/Audio/Data on CD $10.00 (one case per disc/cd) Fingerprints (2 cards max.) $20.00 per Person Police Officer $70.00/hr (2 hour min.) Research/Special Report $20.00/hr (1 hour min.) + Postage ($1 min.) Reserve Officer $20.00/hr (donation requested) Storage Fee $5.00 per Day + Tow & Impound Fees Training Room $50.00 * (per management discretion)

* Damage Deposit may be requiredMini Truck Permit $25.00Special Event Permit Fees are Case by Case basis

(depending on demand for city services)Dog License- (2 yr) issued in odd years $20.00 WORKSESSION DISCUSSION Dog License - (1 yr) issued in even years $10.00 WORKSESSION DISCUSSION Dog License - Duplicate $5.00 WORKSESSION DISCUSSION

NOTICE Data privacy laws restrict who may have copies of certain documents. Picture identification required for access to data classified as private, fingerprint sessions, and for drivers license checks. Drivers license checks for DL holders only, unless required by law or waiver signed by subject is presented. Payment must be made in advance, unless otherwise approved. Estimates will be provided, upon request.

All fees herein are deemed to be service fees and the city intends to avail itself of all collection methods permitted under law, including but not limited to those authorized pursuant to Minnesota Statutes sections 366.012 and 415.01

Ordinance No. ___ was published in THE LAKER on _________________ and is effective January 1st, 2019.

This Ordinance No. 456 was adopted on this 3rd day of December 2018 by a vote of Ayes and Nays.

s:__________________ Mayor

Attest: s:____________________ City Clerk

City Seal


CITY OF MINNETRISTA

RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE 456 BY TITLE AND SUMMARY

WHEREAS, the city council of the City of Minnetrista has adopted Ordinance Number 456 an ordinance amending the City of Minnetrista Fee Schedule; and

WHEREAS, the ordinance is lengthy; and

WHEREAS, Minnesota Statutes, section 412.191, subdivision 4 allows publication by title and summary in the case of lengthy ordinances or those containing charts or maps; and

WHEREAS, the city council believes that the following summary would clearly inform the public of the intent and effect of the ordinance.

NOW THEREFORE BE IT RESOLVED, by the city council of the City of Minnetrista, that the city administrator shall cause the following summary of Ordinance 456 to be published in the official newspaper in lieu of the entire ordinance:

PUBLIC NOTICE

The city council of the City of Minnetrista has adopted Ordinance Number 456: the ordinance amends the City of Minnetrista Fee Schedule and sets fees for standard city services, land use fees, sewer and water rates, permits, public safety fees and licenses. The full text of Ordinance Number 456 is available for inspection at the Minnetrista City Hall during regular business hours.

S: Brian Grimm Finance Director

This resolution was adopted on the 3rd day of December 2018 by a vote of _____Ayes and ____Nays.

__________________________Lisa Whalen, Mayor

ATTEST:

_________________________Kris Linquist, City Clerk

Seal

Memo – Final 2019 Levy 12.3.2018

1

MEMO TO: Honorable Mayor and City Council City Administrator, Michael Barone



REGARDING: Adoption of 2019 Final Tax Levy

Attached is a couple options for resolutions for the 2019 Final Tax Levy for your review. The levy options being presented tonight are the same as the preliminary levy back in September that was adopted on a 4-1 vote by the City Council of a 6.01 % net increase as well as a second option. The new net levy being presented by staff is about a 4.53% increase from 2019 over the 2018 final levy. It is $64,221 (almost 1.5%) less than the preliminary levy option that was adopted back in September

This is the last regularly scheduled council meeting before the deadline, so a resolution needs to be passed tonight so we can meet the deadline for the County to have the certified resolution.

The total gross levy options that are being proposed in the attached resolution is $4,742,971 and $4,678,750 respectively. Once fiscal disparities are added in, it reduces the net tax levies for the two options for 2019 down to $4,616,197 or $4,551,976. The respective net levy amount for 2018 was $4,354,687.

Recommended Action: Staff recommends adopting one of the following attached resolutions for the adoption of the 2019 Final tax levy.

Item 6a i

RESOLUTION NO. Option #1


ADOPTING FINAL 2018 TAX LEVY, COLLECTIBLE IN 2019

Be it resolved by the City Council of the City of Minnetrista, County of Hennepin, Minnesota, that the following sums of money be levied for the current year, collectible in 2019, upon the taxable property in the City of Minnetrista, for the following purposes:

GENERAL FUND $ 3,275,262 ROADS $ 475,000 BOND RETIREMENT EQUIPMENT CERTIFICATES 2015 A $ 70,000 BOND RETIREMENT EQUIPMENT CERTIFICATES 2016 A $ 82,500 BOND RETIREMENT EQUIPMENT CERTIFICATES 2017 A $ $57,500 BOND RETIREMENT EQUIPMENT CERTIFICATES 2018 A $ 45,000 BOND RETIREMENT EQUIPMENT CERTIFICATES 2019 A $ 60,000 BOND RETIREMENT MOUND FIRE HALL $ 72,000 GAME FARM ROAD/SOUTH BAY $ 99,209 MAPLECREST PROECT (2014A REFUNDING) $ 20,500 2017 STREET PROJECTS $ 118,000 PUBLIC FACILITIES PROJECT $ 368,000 TOTAL FINAL 2018 PAY 2019 LEVY $ 4,742,971

Operations Levy Gross Fiscal Net Levy Disparities Levy

$3,750,262 ($126,774) $3,623,488

Special Levies Game

Farm/South Bay Equipment

Mound Fire

2017 Street

Maple Crest Pub Facil Total

Bond Certs Hall Bond Projects Bond

2014A Bond Project

Special Levies

$99,209 $315,000 $72,000 $118,000 $20,500 $368,000 992,709

A certified copy of this resolution shall be submitted to the County Auditor of Hennepin County, Minnesota, by Wednesday December 28, 2018.

This resolution was adopted on the 3rd day of December 2018, by a vote of _____Ayes and _____Nays.

_____________________Lisa Whalen, Mayor

______________________ Kris Linquist, City Clerk (SEAL)

ATTEST:

163-18

State of MinnesotaCounty of Hennepin

Taxing Jurisdiction

I, Clerk of hereby certify that

3-Dec-18

** Provide a breakdown of the certified levy by individual bond on page 2.

Given under my hand this day of , 2018

TOTAL TAX CAPACITY BASED LEVY 4,742,971.00$

Taxing Jurisdiction Clerk

*The levy amount by line item should already be reduced by Local Government Aid (LGA) and other resourcesused to finance your taxing jurisdiction's budget.

*** Per M.S. 275.61, Levies for the payment of debt obligations that are approved by voters after June 30, 2008must be levied on net tax capacity.

A. TOTAL TAX CAPACITY BASED LEVY 4,742,971.00

B. MARKET VALUE BASED REFERENDUM LEVY***

the following Resolution establishing the levy upon taxable property in said Taxing Jurisdiction

2. Bonded Indebtedness** 992,709.00

3. Sewer District

was passed by the governing body at a duly convened meeting held on

LEVY ITEM CERTIFIED LEVY*

1. General Revenue 3,750,262.00

City of Minnetrista

2019 FINAL LEVY CERTIFICATION

Kris Linquist City of Minnetrista

4th December

BOND DESCRIPTION CERTIFIED LEVY Mound Fire Hall Bond $72,000 Maple Crest Project Bond (2014 A) $20,500 Public Facilities. Project $368,000Game Farm Road/South Bay Project $99,209 2015 Equip Certificates $70,000 2016 Equip Certificates $82,500 2017 Equip Certificates $57,500 2018 Equip Certificates (new) $45,000 2019 Equip Certificates (new) $60,000 2017 Street Projects $118,000

DEBT SERVICE TOTAL** 992,709.00$

** This must match the totals for debt service reported on page 1.

Per M.S. 475.61 all debt must be accounted for in the resolution. If the amount levied is less than the required amount from the payment schedule for the bond, you must submit a resolution stating that there are sufficient funds for that bond. This can be included in the same resolution with your levy.

LEVY CERTIFICATION - DEBT SERVICE SCHEDULE

Taxing Jurisdiction City of Minnetrista

1

RESOLUTION NO. Option #2


ADOPTING FINAL 2018 TAX LEVY, COLLECTIBLE IN 2019

Be it resolved by the City Council of the City of Minnetrista, County of Hennepin, Minnesota, that the following sums of money be levied for the current year, collectible in 2019, upon the taxable property in the City of Minnetrista, for the following purposes:

GENERAL FUND $ 3,211,041 ROADS $ 475,000 BOND RETIREMENT EQUIPMENT CERTIFICATES 2015 A $ 70,000 BOND RETIREMENT EQUIPMENT CERTIFICATES 2016 A $ 82,500 BOND RETIREMENT EQUIPMENT CERTIFICATES 2017 A $ $57,500 BOND RETIREMENT EQUIPMENT CERTIFICATES 2018 A $ 45,000 BOND RETIREMENT EQUIPMENT CERTIFICATES 2019 A $ 60,000 BOND RETIREMENT MOUND FIRE HALL $ 72,000 GAME FARM ROAD/SOUTH BAY $ 99,209 MAPLECREST PROECT (2014A REFUNDING) $ 20,500 2017 STREET PROJECTS $ 118,000 PUBLIC FACILITIES PROJECT $ 368,000 TOTAL FINAL 2018 PAY 2019 LEVY $ 4,678,750

Operations Levy Gross Fiscal Net Levy Disparities Levy

$3,686,041 ($126,774) $3,559,267

Special Levies Game

Farm/South Bay Equipment

Mound Fire

2017 Street

Maple Crest Pub Facil Total

Bond Certs Hall Bond Projects Bond

2014A Bond Project

Special Levies

$99,209 $315,000 $72,000 $118,000 $20,500 $368,000 992,709

A certified copy of this resolution shall be submitted to the County Auditor of Hennepin County, Minnesota, by Wednesday December 28, 2018.

This resolution was adopted on the 3rd day of December 2018, by a vote of _____Ayes and _____Nays.

______________________ Mayor

ATTEST:

______________________ Kris Linquist, City Clerk (SEAL)

163-18

State of MinnesotaCounty of Hennepin

Taxing Jurisdiction

I, Clerk of hereby certify that

3-Dec-18

** Provide a breakdown of the certified levy by individual bond on page 2.

Given under my hand this day of , 2018

TOTAL TAX CAPACITY BASED LEVY 4,678,750.00$

Taxing Jurisdiction Clerk

*The levy amount by line item should already be reduced by Local Government Aid (LGA) and other resourcesused to finance your taxing jurisdiction's budget.

*** Per M.S. 275.61, Levies for the payment of debt obligations that are approved by voters after June 30, 2008must be levied on net tax capacity.

A. TOTAL TAX CAPACITY BASED LEVY 4,678,750.00

B. MARKET VALUE BASED REFERENDUM LEVY***

the following Resolution establishing the levy upon taxable property in said Taxing Jurisdiction

2. Bonded Indebtedness** 992,709.00

3. Sewer District

was passed by the governing body at a duly convened meeting held on

LEVY ITEM CERTIFIED LEVY*

1. General Revenue 3,686,041.00

City of Minnetrista

2019 FINAL LEVY CERTIFICATION

Kris Linquist City of Minnetrista

4th December

BOND DESCRIPTION CERTIFIED LEVY Mound Fire Hall Bond $72,000 Maple Crest Project Bond (2014 A) $20,500 Public Facilities. Project $368,000Game Farm Road/South Bay Project $99,209 2015 Equip Certificates $70,000 2016 Equip Certificates $82,500 2017 Equip Certificates $57,500 2018 Equip Certificates (new) $45,000 2019 Equip Certificates (new) $60,000 2017 Street Projects $118,000

DEBT SERVICE TOTAL** 992,709.00$

** This must match the totals for debt service reported on page 1.

Per M.S. 475.61 all debt must be accounted for in the resolution. If the amount levied is less than the required amount from the payment schedule for the bond, you must submit a resolution stating that there are sufficient funds for that bond. This can be included in the same resolution with your levy.

LEVY CERTIFICATION - DEBT SERVICE SCHEDULE

Taxing Jurisdiction City of Minnetrista

1

Memo – Final 2019 Budget –12.3.2018

1

MEMO TO: Honorable Mayor and City Council City Administrator, Michael Barone



REGARDING: Adoption of 2019 Final Budget for General, Capital, CIP, Debt service, Special Revenue and Enterprise funds

Attached are a couple of summary resolutions (two options based on final decision regarding general fund revenues) for adopting the 2019 proposed final budgets for General, Capital, CIP, Debt service, Special Revenue and Enterprise funds.

Staff and Council have worked hard to put together a budget that meets the needs of the citizens of a growing community and provides good services while being cognizant of the tax levy which is discussed in the previous staff report regarding the adoption of the 2019 final tax levy.

The following resolution(s) are for the summary budget numbers for the final 2019 General, Capital, CIP, Debt service, Special Revenue and Enterprise funds. The detail line items by fund and summary sheets per fund type as well as CIP detail were presented in the agenda item regarding the public comment on the 2019 Budget.

Staff recommends adopting one of the two following attached resolutions.

Does Recommended Action meet City Mission Statement? x Yes No Does Recommended Action meet City Goals/Priorities? x Yes No

Item 6a ii

RESOLUTION NO. ________ Option #1


ADOPTING FINAL BUDGET FOR 2019 GENERAL, CAPITAL IMPROVEMENT (CIP) CAPITAL PROJECT FUNDS, DEBT SERVICE FUNDS, SPECIAL REVENUE FUNDS and ENTERPRISE FUNDS

WHEREAS, the City Council of the City of Minnetrista met to consider budget needs for the Year 2019 at Council meetings over the last several months. The Council had its Public Comment meeting on the 2019 Budget on December 3, 2018

NOW THEREFORE BE IT RESOLVED THAT the City Council, adopts the 2019 Final Budget for the following funds as follows:

Revenues/other financing sources Expenditures

General Fund $4,666,360 $4,999,623Capital Improvement Fund $284,200 $340,300Bond Retirement – 2017 Street Projects $178,000 $114,025Bond Retirement – Equip Certs $315,500 $205,055Bond Retirement - Roundabout $329,000 $280,940Bond Retirement – Kings Point Road $252,500 $229,410Bond Retirement – Mound Fire Hall $72,000 $68,217Bond Retirement – Public Facilities $388,665 $365,0752017 Street Projects- Enchant/Halsted $3,000 $250,000Bond Retirement – Maple Crest $51,000 $60,950Bond Retirement – Game Farm/South Bay $203,709 $894,363Bond Retirement – Highland Road $62,500 $60,130Special Revenue Funds $635,748 $867,500Enterprise Funds $5,038,794 $5,688,371

TOTAL $12,480,976 $14,635,514

BE IT FURTHER RESOLVED THAT city staff is hereby directed to prepare the final 2019 budget documents reflecting the above approved revenues and expenditures.

Adopted this 3rd day of December 2018, by a vote of Ayes and Nays.

Lisa Whalen, Mayor ATTEST:

Kris Linquist, City Clerk

(seal)

164-18

RESOLUTION NO. ________ Option #2 CITY OF MINNETRISTA

COUNTY OF HENNEPIN STATE OF MINNESOTA

ADOPTING FINAL BUDGET FOR 2019 GENERAL, CAPITAL IMPROVEMENT (CIP) CAPITAL PROJECT FUNDS, DEBT SERVICE FUNDS, SPECIAL REVENUE FUNDS and ENTERPRISE FUNDS

WHEREAS, the City Council of the City of Minnetrista met to consider budget needs for the Year 2019 at Council meetings over the last several months. The Council had its Public Comment meeting on the 2019 Budget on December 3, 2018

NOW THEREFORE BE IT RESOLVED THAT the City Council, adopts the 2019 Final Budget for the following funds as follows:

Revenues/other financing sources Expenditures

General Fund $4,602,139 $4,999,623Capital Improvement Fund $284,200 $340,300Bond Retirement – 2017 Street Projects $178,000 $114,025Bond Retirement – Equip Certs $315,500 $205,055Bond Retirement - Roundabout $329,000 $280,940Bond Retirement – Kings Point Road $252,500 $229,410Bond Retirement – Mound Fire Hall $72,000 $68,217Bond Retirement – Public Facilities $388,665 $365,0752017 Street Projects- Enchant/Halsted $3,000 $250,000Bond Retirement – Maple Crest $51,000 $60,950Bond Retirement – Game Farm/South Bay $203,709 $1,105,918Bond Retirement – Highland Road $62,500 $60,130Special Revenue Funds $635,748 $867,500Enterprise Funds $5,038,794 $5,688,371

TOTAL $12,416,755 $14,635,514

BE IT FURTHER RESOLVED THAT city staff is hereby directed to prepare the final 2019 budget documents reflecting the above approved revenues and expenditures.

Adopted this 3rd day of December 2018, by a vote of Ayes and Nays.



(seal)

164-18

_____________________________________________________________________________


CITY OF MINNETRISTA

BUSINESS / DISCUSSION ITEM

Subject: Approve Update to Financial Management Plan



Item:

Staff and Council incorporated the Financial Management Plan into the City’s financial documents and approved this during 2008. Attached is a resolution that approves the attached updates to this document for 2018.

Staff will be available to answer any questions on the updated plans.

Recommended City Council Action: Approve by resolution Update to Financial Management Plan.

Does Recommended Action meet City Mission Statement? x Yes No Does Recommended Action meet City Goals/Priorities? x Yes No Explain: Annual update to Financial Management Plan

Item 6a iii


CITY OF MINNETRISTA

RESOLUTION APPROVING UPDATE TO FINANCIAL MANAGEMENT PLAN

WHEREAS, The City first adopted by motion a long range financial management plan in 2008 with the intent that this plan be updated annually along with the City budget

NOW, THEREFORE, IT BE RESOLVED, by the City Council of the City of Minnetrista,

1. The City adopts an update to the financial management plan which incorporates 2017 actual numbers and 2019 Budgeted numbers.

This resolution was adopted by the City Council of the City of Minnetrista on the 3rd day of December 2018, by a vote of ______Ayes and______Nays.

_________________________ Lisa Whalen, Mayor

ATTEST:

___________________________ Kris Linquist, City Clerk

(seal)

Inflation Assumptions - Revenue (Non-property tax) 0.00% 3.00% 3.00% 3.00% 3.00%- Expenses 2.50% 1.00% 1.00% 1.50% 1.50%

2012 2013 2014 2015 2016 2017 2018 Final 2019 2020 2021 2022GENERAL FUND D Actual Actual Actual Actual Actual Actuals Budget Preliminary Projected Projected Projected

REVENUEGENERAL PROPERTY TAX 3,262,084 3,216,040 3,205,321 3,188,270 3,240,129 3,246,041 3,211,041 3,275,262 3,406,272 3,542,523 3,684,224General Fund Levy Reserve from SurplusLICENSES & PERMITS 274,871 394,487 666,305 740,757 652,035 624,524 657,500 671,000 718,775 769,952 824,773 INTERGOVERNMENTAL 118,415 147,091 139,195 339,144 130,877 133,066 116,800 136,800 140,904 145,131 149,485 FINES & FORFEITS 69,141 60,313 55,469 59,601 47,632 45,202 50,500 51,000 52,530 54,106 55,729 OTHER FINANCING SOURCES 811,325 465,462 499,092 406,583 533,861 478,617 517,199 498,298 513,247 528,644 544,504 TOTAL REVENUE 4,535,836 4,283,393 4,565,382 4,734,355 4,604,534 4,527,450 4,553,040 4,632,360 4,831,728 5,040,357 5,258,714

EXPENSESGENERAL GOVERNMENT 1,088,050 1,020,078 1,024,050 969,963 1,138,402 1,118,361 1,139,895 1,121,760 1,132,978 1,149,972 1,167,222 PUBLIC SAFETY 2,082,473 1,980,708 2,240,017 2,200,045 2,330,657 2,538,467 2,670,966 2,762,395 2,790,019 2,831,869 2,874,347 PUBLIC WORKS 738,076 833,667 992,105 895,940 893,846 859,565 997,888 960,274 969,877 984,425 999,191 CULTURE AND RECREATION 114,923 111,257 126,927 129,905 155,671 149,900 161,521 149,364 150,858 153,121 155,417 OTHER FUNCTIONS 288,780 12,184 109,233 13,689 17,294 36,382 25,000 25,000 25,250 25,629 26,013 TOTAL EXPENSES 4,312,302 3,957,894 4,492,332 4,209,542 4,535,870 4,702,675 4,995,270 5,018,793 5,068,981 5,145,016 5,222,191

REVENUE OVER (UNDER) EXPENSES 223,534 325,499 73,050 524,813 68,664 (175,225) (442,230) (386,433) (237,252) (104,659) 36,524 Potential transfer to surface water fundAdministrative Charges on Projects 200,000 80,000 Transfer/reserve for CIP/technology/roads - (276,000) (275,000) (125,000) Cell Phone Tower Revenue Reclassification & transfer 501 f 46,317Loring Drive (100,000) Projected Positive VarianceEnding General Fund Balance 2,671,237 2,720,736 2,693,786 3,218,599 3,012,263 2,912,038 2,549,808 2,163,375 1,926,123 1,821,464 1,857,987

Percent of Expenditures to Ending Fund Balance 62% 69% 60% 71% 66% 62% 51% 43% 38% 35% 36%

GENERAL FUND OPERATING TAX LEVY 3,224,000 3,158,896 3,205,321 3,188,270 3,232,890 3,246,041 3,211,041 3,275,262 3,406,272 3,542,523 3,684,224ANNUAL INCREASE -7.8% -2.0% 1.5% 0.8% 2.2% 0.4% -1.1% 2.0% 4.0% 4.0% 4.0%

Roads levy 50,000 50,000 150,000 150,000 250,000 350,000 475,000 600,000 725,000 850,000Capital Improvement Plan (CIP) 0 0 0 0 0 0 0 0 0 100,000 100,000Equipment Certificates 0 0 0 70,000 155,000 210,000 254,500 270,000 314,500 243,500 190,000Interfund loan - levy/revenue source (2018 CIP equip cert 45,000 45,000 45,000 45,000Halstead/Enchanted (2017 Street Projects) 75,000 118,000 118,000 118,000 118,000Mound Fire Hall Debt & CIP 72,000 72,000 72,000 72,000 72,000 72,000 72,000 72,000 72,000 72,000 72,000Public Facilities Debt 401,466 401,466 401,466 368,650 368,000 368,000 368,000 368,000 368,000 368,000 368,000Game Farm/South Bay Drive 122,609 122,609 122,609 122,609 122,609 122,609 122,609 99,209 122,609 122,609 122,609Enchanted Bridge Debt 36,600 36,600 36,600 36,600 36,600 0 0 0 0 0 0Maple Crest Debt 22,000 22,000 22,000 20,500 20,500 20,500 20,500 20,500 20,500 20,500 20,500TOTAL SPECIAL LEVY 654,675 654,675 654,675 690,359 774,709 793,109 912,609 992,709 1,060,609 1,089,609 1,036,109

TOTAL TAX LEVY 3,878,675 3,863,571 3,878,323 4,004,111 4,157,599 4,289,150 4,473,650 4,742,971 5,066,881 5,357,132 5,570,333POTENTIAL NEW LEVY (Capital Bonding - Street Projects) 0 0 0 0 0 0 0 0 80,000 80,000LESS FISCAL DISPARITIES 101,410 86,306 101,058 101,526 101,890 116,040 118,963 126,604 130,402 134,314 103,344NET LEVY TO TAXPAYERS 3,777,265 3,777,265 3,777,265 3,902,585 4,055,709 4,173,110 4,354,687 4,616,367 4,936,479 5,302,818 5,546,990% Tax Levy Change (in dollars) -6.04% 0.00% 0.00% 3.32% 3.92% 2.89% 4.35% 6.01% 6.93% 7.42% 4.60%

CITY OF MINNETRISTAFINANCIAL MANAGEMENT PLAN

Summary

Option 1

Inflation Assumptions - Revenue (Non-property tax) 0.00% 3.00% 3.00% 3.00% 3.00%- Expenses 2.50% 1.00% 1.00% 1.50% 1.50%

2012 2013 2014 2015 2016 2017 2018 Final 2019 2020 2021 2022GENERAL FUND D Actual Actual Actual Actual Actual Actuals Budget Preliminary Projected Projected Projected

REVENUEGENERAL PROPERTY TAX 3,262,084 3,216,040 3,205,321 3,188,270 3,240,129 3,246,041 3,211,041 3,211,041 3,339,483 3,473,062 3,611,984General Fund Levy Reserve from SurplusLICENSES & PERMITS 274,871 394,487 666,305 740,757 652,035 624,524 657,500 671,000 718,775 769,952 824,773 INTERGOVERNMENTAL 118,415 147,091 139,195 339,144 130,877 133,066 116,800 136,800 140,904 145,131 149,485 FINES & FORFEITS 69,141 60,313 55,469 59,601 47,632 45,202 50,500 51,000 52,530 54,106 55,729 OTHER FINANCING SOURCES 811,325 465,462 499,092 406,583 533,861 478,617 517,199 498,298 513,247 528,644 544,504 TOTAL REVENUE 4,535,836 4,283,393 4,565,382 4,734,355 4,604,534 4,527,450 4,553,040 4,568,139 4,764,939 4,970,895 5,186,475

EXPENSESGENERAL GOVERNMENT 1,088,050 1,020,078 1,024,050 969,963 1,138,402 1,118,361 1,139,895 1,121,760 1,132,978 1,149,972 1,167,222 PUBLIC SAFETY 2,082,473 1,980,708 2,240,017 2,200,045 2,330,657 2,538,467 2,670,966 2,762,395 2,790,019 2,831,869 2,874,347 PUBLIC WORKS 738,076 833,667 992,105 895,940 893,846 859,565 997,888 960,274 969,877 984,425 999,191 CULTURE AND RECREATION 114,923 111,257 126,927 129,905 155,671 149,900 161,521 149,364 150,858 153,121 155,417 OTHER FUNCTIONS 288,780 12,184 109,233 13,689 17,294 36,382 25,000 25,000 25,250 25,629 26,013 TOTAL EXPENSES 4,312,302 3,957,894 4,492,332 4,209,542 4,535,870 4,702,675 4,995,270 5,018,793 5,068,981 5,145,016 5,222,191

REVENUE OVER (UNDER) EXPENSES 223,534 325,499 73,050 524,813 68,664 (175,225) (442,230) (450,654) (304,042) (174,120) (35,716) Potential transfer to surface water fundAdministrative Charges on Projects 200,000 80,000 Transfer/reserve for CIP/technology/roads - (276,000) (275,000) (125,000) Cell Phone Tower Revenue Reclassification & transfer 501 f 46,317Loring Drive (100,000) Projected Positive VarianceEnding General Fund Balance 2,671,237 2,720,736 2,693,786 3,218,599 3,012,263 2,912,038 2,549,808 2,099,154 1,795,112 1,620,992 1,585,276

Percent of Expenditures to Ending Fund Balance 62% 69% 60% 71% 66% 62% 51% 42% 35% 32% 30%

GENERAL FUND OPERATING TAX LEVY 3,224,000 3,158,896 3,205,321 3,188,270 3,232,890 3,246,041 3,211,041 3,211,041 3,339,483 3,473,062 3,611,984ANNUAL INCREASE -7.8% -2.0% 1.5% 0.8% 2.2% 0.4% -1.1% 0.0% 4.0% 4.0% 4.0%

Roads levy 50,000 50,000 150,000 150,000 250,000 350,000 475,000 600,000 725,000 850,000Capital Improvement Plan (CIP) 0 0 0 0 0 0 0 0 0 100,000 100,000Equipment Certificates 0 0 0 70,000 155,000 210,000 254,500 270,000 314,500 243,500 190,000Interfund loan - levy/revenue source (2018 CIP equip cert 45,000 45,000 45,000 45,000Halstead/Enchanted (2017 Street Projects) 75,000 118,000 118,000 118,000 118,000Mound Fire Hall Debt & CIP 72,000 72,000 72,000 72,000 72,000 72,000 72,000 72,000 72,000 72,000 72,000Public Facilities Debt 401,466 401,466 401,466 368,650 368,000 368,000 368,000 368,000 368,000 368,000 368,000Game Farm/South Bay Drive 122,609 122,609 122,609 122,609 122,609 122,609 122,609 99,209 122,609 122,609 122,609Enchanted Bridge Debt 36,600 36,600 36,600 36,600 36,600 0 0 0 0 0 0Maple Crest Debt 22,000 22,000 22,000 20,500 20,500 20,500 20,500 20,500 20,500 20,500 20,500TOTAL SPECIAL LEVY 654,675 654,675 654,675 690,359 774,709 793,109 912,609 992,709 1,060,609 1,089,609 1,036,109

TOTAL TAX LEVY 3,878,675 3,863,571 3,878,323 4,004,111 4,157,599 4,289,150 4,473,650 4,678,750 5,000,092 5,287,671 5,498,093POTENTIAL NEW LEVY (Capital Bonding - Street Projects) 0 0 0 0 0 0 0 0 80,000 80,000LESS FISCAL DISPARITIES 101,410 86,306 101,058 101,526 101,890 116,040 118,963 126,604 130,402 134,314 103,344NET LEVY TO TAXPAYERS 3,777,265 3,777,265 3,777,265 3,902,585 4,055,709 4,173,110 4,354,687 4,552,146 4,869,690 5,233,357 5,474,750% Tax Levy Change (in dollars) -6.04% 0.00% 0.00% 3.32% 3.92% 2.89% 4.35% 4.53% 6.98% 7.47% 4.61%

CITY OF MINNETRISTAFINANCIAL MANAGEMENT PLAN

Summary

Option 2

Mission Statement:


CITY OF MINNETRISTA

WORK SESSION ITEM/DISCUSSION

Subject: 2019 and 2020 Street Projects

Prepared By: Alyson Fauske, PE, City Engineer

Meeting Date: October 1, 2018

Issue:

To reduce maintenance costs and improve the roadway infrastructure for residents, staff proposes street improvement projects as shown on the attached map.

Background/Discussion:

Pavement management includes maintenance activities (such as filling potholes, crack sealing and seal coating) and structural improvements (such as mill and overlay, reclamation and reconstruction). The streets in the proposed 2019 and 2020 projects have deteriorated to a condition where staff recommends a structural improvement project. Staff considered pavement condition survey data and field analysis to provide the recommendations herein.

Bids for the 2018 street improvement project were over budget, therefore the project did not proceed. The streets from the 2018 project have been included in the proposed 2019 project.

Fiscal Impact:

The Capital Improvement Plan includes $755,000 for street improvements in 2019 and $600,000 for 2020. If Council wants to process with all project areas proposed for 2020, bonding will be necessary.

Next Steps:

To adjust street project timelines to allow for late winter/early spring bidding and spring construction, staff proposes the following timeline:

WS Item 4

Mission Statement:


October 1, 2018: Staff receives direction regarding 2019 and 2020 projects October 15, 2018: Approve professional services agreement and authorize

preparation of Feasibility Study. January 7, 2019: Accept Feasibility Study, Call the Public Hearing February 4, 2019: Public Hearing, Authorize Preparation of Plans and

Specifications March 18, 2019: Approve Plans and Specifications, Authorize Advertisement for

Bid Mid-April, 2019: Bid opening May 6, 2019: Call Assessment Hearing* June 3, 2019: Assessment Hearing*, Accept Bids, Award Contract Mid to Late June, 2019: Construction begins August 31, 2019: Substantial completion

*Applies to the streets that are being reclaimed. Historically, mill and overlayprojects are not assessed.

Recommended City Council Action: Provide direction to staff for the 2019 and 2020 street improvement projects


G:\Group Data\Municipal\Clients - Cities - Counties\Minnetrista\City Council\CC WS 20181001 2019 and 2020 street improvements.docx

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$1,350,000 (2018 pricing)$1,593,000 (2018 pricing + 15%)

$483,000 (2018 pricing)$570,000 (2018 pricing + 15%)

$220,000 (2018 pricing)$260,000 (2018 pricing + 15%)

2019 (orig. 2018) 2019

1 City of Minnetrista2 Parks, Trails and Open Space3 Capital Improvement Plan456 Inflation Assumptions7 Revenues 5% 5% 5% 5% 5% 5% 5% 5%8 Expenses 5% 5% 5% 5% 5% 5% 5% 5% 5% 5%9 Investment Income 2% 2% 1% 1% 2% 2% 2% 2% 2% 2%

1011 Actual Actual Actual Actual Actual Actual YTD/Predicted12 2012 2013 2014 2015 2016 2017 2018 YE 2019 2020 2021 202213 Expenses14 Game Farm Road 14,433 14,433 14,383 14,383 14,400 14,500 14,500 14,500 14,500 15 Lisle Park Tennis Courts 271,247 14,910 16 Lisle Park - Additional Parking Lot 436,323 12,666 17 Gene Lehner -Playground equipment/site work18 misc other improvements 9,268 2,334 9,374 20,867 8,110 14,727 20,000 21,000 22,050 23,153 24,310 19 Douglas 27,619 20 Linden 32,985 21 Slow Creek 24,717 22 Friendship23 Capital Outlay - 17,558 4,095 29,893 18,900 - - - - 24 Gillespie Property - 40,415 11,873 - - - - - 25 Total Expenses 9,268 19,892 68,317 348,313 473,726 145,997 34,400 35,500 36,550 37,653 38,810 2627 Revenues28 Bond Proceeds/other financing sources - - - - - - - - - - 29 Park Dedication Fees 38,894 160,020 381,473 176,349 77,500 118,753 117,824 50,000 50,000 50,000 50,000 30 Investment Income 10,870 (6,015) 16,888 14,425 13,663 9,425 8,000 18,248 18,903 19,550 20,188 31 Grant 100,000 32 Property Tax Levy33 Total Revenues 49,764 154,005 398,361 290,774 91,163 128,178 125,824 68,248 68,903 69,550 70,188 34 Balance sheet AJE's - 109 2,872 (2,325) 12,548 (36,075) (1,693)

additional projected activity for year35 Cash Balance 794,405 931,390 1,259,109 1,214,118 840,471 820,959 912,383 945,131 977,483 1,009,380 1,040,758

Projected

Parks, Trails and Open Space Improvement Plan

1 City of Minnetrista2 Tree Replacement Fund345 Actual Actual Actual Actual YTD Budget 6 2014 2015 2016 2017 Predicted 2018 20197 Expenses8 Tree Replacement -Gillespie 17,110 9 Tree Replacement - Hunters Crest - 7,871 -

Tree Replacement - Jennings Park and Linden 3,795 10 Tree Replacement Other 3,828 8,694 1,775 12,500 5,000 11 Total Expenses - 32,604 8,694 1,775 12,500 5,000 1213 Revenues14 - - 15 Tree Replacement Fees 251,600 - - 152,400 16 Investment Income 739 2,828 2,302 2,427 2,500 2,500 171819 Total Revenues 252,339 2,828 2,302 2,427 154,900 2,500 20 Balance sheet AJE's - (337) (12) (106)

additional projected activity for year21 Cash Balance 252,002 222,214 215,716 216,368 358,768 356,268

Notes:

Tree Replacement

_____________________________________________________________________________


CITY OF MINNETRISTA


Subject: Approve Update to Utility Financial Management Plan



Item:

Staff and Council incorporated the Utility Financial Management Plan into the City’s financial documents and approved this during 2009. Attached is a resolution that approves the attached updates to this document for 2018.

Staff will be available to answer any questions on the updated plans. Staff plans to try and consolidate the water and sewer documents down from 5 and 3 pages each respectively for future years (starting with 2019 for 2020). Grand totals for each fund have been added to sum the departmental components for the operations and capital of each fund. The spreadsheets that were created back in 2009 with the help of a consultant as part of the original long range planning have some formatting components that need to be gone through.

Recommended City Council Action: Approve by resolution Update to Utility Financial Management Plan.

Does Recommended Action meet City Mission Statement? x Yes No Does Recommended Action meet City Goals/Priorities? x Yes No Explain: Annual update to Utility Financial Management Plan

Item 6a iv

RESOLUTION NO.166-18

CITY OF MINNETRISTA

RESOLUTION APPROVING UTILITY FINANCIAL MANAGEMENT PLAN UPDATE

WHEREAS, The City had numerous discussions on developing and implementing a utility financial management plan and adopted one in 2009. The City is committed to updating this document each year as part of annual budget process.

NOW, THEREFORE, IT BE RESOLVED, by the City Council of the City of Minnetrista,

1. The City adopts the attached updates to the utility financial management plan which are used in the budgeting process and updated each year.

This resolution was adopted by the City Council of the City of Minnetrista on the 3rd day of December 2018, by a vote of ______Ayes and______Nays.

_________________________ Lisa Whalen, Mayor

ATTEST:

___________________________ Kris Linquist, City Clerk

(seal)

City of MinnetristaUtility Rate Study

Plan Updated December 3, 2018

Actual Actual Actual Actual d Actual Budget2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025

1 Rates Inflation 4.00% 4.00% 4.00% 4.00% 4.00% 4.00% 4.00% 4.00% 4.00%2 Revenue growth assumption - non-usage 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00%3 Investment income yield 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00%4 Expense growth - general and administrative 1.00% 1.00% 1.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00%5 Expense growth - contractual 1.00% 1.00% 1.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00%612 Operating Revenues3 Water sales 544,296 528,432 627,328 710,133 807,681 850,934 902,090 988,491 1,079,906 1,179,804 1,285,967 1,398,734 1,518,4664 Trunk charge5 Connection charge6 Total Operating Revenues 544,296 528,432 627,328 710,133 807,681 850,934 902,090 988,491 1,079,906 1,179,804 1,285,967 1,398,734 1,518,46678 Operating Expenses9 Personnel Services 169,366 167,116 189,318 211,572 250,045 237,914 257,218 262,362 267,610 272,962 278,421 283,989 289,669

10 Supplies and Maintenance 293,374 164,352 140,442 131,731 109,270 170,350 187,050 190,791 194,607 198,499 198,499 198,499 198,49911 Additional operating costs-WTP 0 0 0 0 0 0 0 012 Insurance 7,205 7,554 7,173 7,972 8,588 8,000 16,000 16,320 16,646 16,979 17,319 17,319 17,31913 Utilities 57,389 37,905 46,565 54,381 107,681 73,000 113,000 115,260 117,565 119,917 122,315 122,315 122,31514 Other Services and Charges 9,353 38,791 49,384 71,398 46,571 62,250 54,300 55,386 56,494 57,624 58,776 59,952 61,15115 Depreciation 230,532 217,983 219,575 247,344 284,941 287,790 290,668 296,482 302,411 308,460 314,629 320,921 327,34016 Total Operating Expenses 767,219 633,701 652,458 724,398 807,096 839,304 918,236 936,601 955,333 974,440 989,959 1,002,995 1,016,2921718 Net Operations (222,923) (105,269) (25,130) (14,265) 585 11,630 (16,146) 51,890 124,573 205,364 296,008 395,739 502,17319 Non operating revenues (expenses)20 Special assessments21 Other 22 Interest income (9,140) 19,689 13,703 12,183 13,607 9,972 10,000 13,412 11,863 10,733 7,330 9,523 11,07323 Miscellaneous Revenue 4,489 7,605 504 3,500 4,018 0 0 0 0 0 0 0 024 Bond proceeds - Existing Water Towers Maint and Improvements25 Bond proceeds - Water Main26 Bond Proceeds - New Water Tower27 Bond Proceeds - Treatment Plant28 Bond principal29 Bond P&I - Water Main - 20 yrs at 2.2%30 Bond P&I - Water Tower - 20 yrs at 3.5%31 Bond P&I (PFA) - Treatment Plant3637 Interest and Other Expenses (28,102) (46,509) (40,244) (18,610) (40,643) (6,450) (4,875) (16,705) (15,827) (14,837) (13,638) (12,247) (10,710)38 Capital outlay (102,849) (18,000) (9,000) (60,000) (78,000) (235,000) 0 (87,000) 039 Transfers (Internal) to Water Operations Department 0 0 0 0 0 0 0 040 Transfers (Internal) to Water Imp Department (350,000) 0 0 (350,000) (350,000) (350,000) (350,000) (350,000) (350,000)41 Total non operating revenue (expenses) (32,753) (19,215) (26,037) (2,927) (475,867) (14,478) (3,875) (413,293) (431,964) (589,104) (356,308) (439,724) (349,637)4243 Net increase (decrease) in resources (255,676) (124,484) (51,167) (17,192) (475,282) (2,848) (20,021) (361,403) (307,391) (383,740) (60,300) (43,985) 152,5364445 Capital contributions46 CIP Funding47 Purchase of Capital Assets (8,268) (20,000) 0 0 0 (9,000) (60,000) (78,000) (235,000) 0 (87,000) 048 Bond Prin - Existing (95,000) (95,000) (95,000) (105,000) (110,000) (105,000) (105,000) (30,000) (30,000) (30,000) (35,000) (35,000) (40,000)49

Water Operational Department (Fund 601)Projected



Actual Actual Actual Actual d Actual Budget2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025

1 Rates Inflation 4.00% 4.00% 4.00% 4.00% 4.00% 4.00% 4.00% 4.00% 4.00%2 Revenue growth assumption - non-usage 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00%3 Investment income yield 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00%4 Expense growth - general and administrative 1.00% 1.00% 1.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00%5 Expense growth - contractual 1.00% 1.00% 1.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00%6

Water Operational Department (Fund 601)Projected

50 Beginning Departmental Cash 1,299,767 1,171,355 1,149,854 1,212,079 1,304,925 1,004,584 1,184,526 1,341,173 1,186,252 1,073,272 732,992 952,321 1,107,25751 Add net operations (222,923) (105,269) (25,130) (14,265) 585 11,630 (16,146) 51,890 124,573 205,364 296,008 395,739 502,17352 Add back depreciation 230,532 217,983 219,575 247,344 284,941 287,790 290,668 296,482 302,411 308,460 314,629 320,921 327,34053 Add net non operating (32,753) (19,215) (26,037) (2,927) (475,867) (14,478) (3,875) (413,293) (431,964) (589,104) (356,308) (439,724) (349,637)54 Add capital and bond (103,268) (115,000) (95,000) (105,000) (110,000) (105,000) (114,000) (90,000) (108,000) (265,000) (35,000) (122,000) (40,000)55 Net change in balance sheet items (11,183) (32,306)56 /Contracts/Retainage Payable/carryover57 Ending Departmental Cash 1,171,355 1,149,854 1,212,079 1,304,925 1,004,584 1,184,526 1,341,173 1,186,252 1,073,272 732,992 952,321 1,107,257 1,547,133

Total Water Fund Beginning CashTotal surplus (deficit) Total Water Fund Ending Cash



1 Rates Inflation 2 Revenue growth assumption - non-usage3 Investment income yield4 Expense growth - general and administrative 5 Expense growth - contractual612 Operating Revenues3 Water sales4 Trunk charge5 Connection charge6 Total Operating Revenues78 Operating Expenses9 Personnel Services

10 Supplies and Maintenance11 Additional operating costs-WTP12 Insurance13 Utilities14 Other Services and Charges15 Depreciation16 Total Operating Expenses1718 Net Operations19 Non operating revenues (expenses)20 Special assessments21 Other 22 Interest income23 Miscellaneous Revenue24 Bond proceeds - Existing Water Towers Main25 Bond proceeds - Water Main26 Bond Proceeds - New Water Tower27 Bond Proceeds - Treatment Plant28 Bond principal29 Bond P&I - Water Main - 20 yrs at 2.2%30 Bond P&I - Water Tower - 20 yrs at 3.5%31 Bond P&I (PFA) - Treatment Plant3637 Interest and Other Expenses38 Capital outlay39 Transfers (Internal) to Water Operations Depa40 Transfers (Internal) to Water Imp Department41 Total non operating revenue (expenses)4243 Net increase (decrease) in resources4445 Capital contributions46 CIP Funding47 Purchase of Capital Assets48 Bond Prin - Existing49

Actual Actual Actual Actual Actual Budget2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025

3.60% 1.80% 2.00%2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00%1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00%3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00%3.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00%

561,545 409,647 353,973 12,980 340,638 0 193,173 194,428 195,692 196,964 198,244 199,533 200,83064,800 226,800 194,400 233,750 175,700 213,750 190,000 216,538 217,945 219,362 220,788 222,223 223,667

626,345 636,447 548,373 246,730 516,338 213,750 383,173 410,966 413,637 416,326 419,032 421,756 424,497

342,299

0 342,299 0 0 0 0 0 0 0 0 0 0 0

626,345 294,148 548,373 246,730 516,338 213,750 383,173 410,966 413,637 416,326 419,032 421,756 424,497

3,164 3,043 2,921 2,799517,528

(7,089) 27,511 21,040 22,650 18,429 15,475 15,000 11,709 15,931 11,217 10,140 9,058 7,9430 0 33,609 38,861 2,500 2,500 2,500 2,500 2,500 2,500 2,500

1,000,0002,755,693

2,400,0007,714,609 1,331,514

(45,000) (46,000) (46,000) (456,697) (48,000) (48,000) (49,000) (49,000) (50,000) (50,000) (51,000) (51,364) 00 (165,000) (145,000) (145,000) (145,000) (145,000) (145,000) (145,000) (145,000) (145,000)

0 0 (140,000) (140,000) (140,000) (140,000) (140,000) (140,000) (140,000)(431,000) (421,000) (421,000) (421,000) (421,000) (421,000) (421,000) (421,000) (421,000)

0(6,900) (6,366) (5,818) (76,308) (120,283) (150,426) (3,572) (2,988) (2,406) (1,812) (1,217) (610) 0

(72,438) (554,587) (1,565,634) (9,844,101) (714,407) (400,000) (2,100,000) (595,000) (495,000) (130,000) (131,593) (136,857) (142,331)0 0 0 350,000 0 0 350,000 350,000 350,000 350,000 350,000 350,0000 0 0 (200,000) 0 0 0 0 0 0 0 0

(128,263) (58,871) (1,593,491) 152,254 60,114 (1,148,951) (441,072) 11,221 (884,975) (524,095) (527,170) (533,273) (487,888)

498,082 235,277 (1,045,118) 398,984 576,452 (935,201) (57,899) 422,187 (471,338) (107,769) (108,138) (111,517) (63,391)

Water Improvement Department (now combined in fund 601 for fund totals)Projected



1 Rates Inflation 2 Revenue growth assumption - non-usage3 Investment income yield4 Expense growth - general and administrative 5 Expense growth - contractual6

50 Beginning Departmental Cash51 Add net operations52 Add back depreciation53 Add net non operating 54 Add capital and bond 55 Net change in balance sheet items56 /Contracts/Retainage Payable/carryover57 Ending Departmental Cash

Total Water Fund Beginning CashTotal surplus (deficit) Total Water Fund Ending Cash

Actual Actual Actual Actual Actual Budget2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025

3.60% 1.80% 2.00%2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00%1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00%3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00%3.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00%

Water Improvement Department (now combined in fund 601 for fund totals)Projected

1,038,726 1,536,808 1,772,085 1,159,776 2,185,586 1,763,974 1,228,773 1,170,873 1,593,060 1,121,723 1,013,953 905,815 794,298626,345 294,148 548,373 246,730 516,338 213,750 383,173 410,966 413,637 416,326 419,032 421,756 424,497

0 0 0 0 0 0 0 0 0 0 0 0 0(128,263) (58,871) (1,593,491) 152,254 60,114 (1,148,951) (441,072) 11,221 (884,975) (524,095) (527,170) (533,273) (487,888)

0 0 0 0 0 0 0 0 0 0 0 0 0432,809 626,826 (998,064)

400,0001,536,808 1,772,085 1,159,776 2,185,586 1,763,974 1,228,773 1,170,873 1,593,060 1,121,723 1,013,953 905,815 794,298 730,907

2,338,493 2,708,163 2,921,939 2,371,855 3,490,511 2,768,558 2,413,299 2,512,046 2,779,312 2,194,994 1,746,945 1,858,136 1,901,555369,670 213,776 (550,084) 1,118,656 (721,953) (355,259) 98,748 267,266 (584,318) (448,049) 111,190 43,419 376,485

2,708,163 2,921,939 2,371,855 3,490,511 2,768,558 2,413,299 2,512,046 2,779,312 2,194,994 1,746,945 1,858,136 1,901,555 2,278,040

City of MinnetristaWater Fund Improvement/Capital DepartmentCapital Improvement Program


Projects 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030

PROJECTSWater Tower Maintenance/Improvments - Kings Point $495,000Water Tower Maintenance/Improvments - Sunnyfield $495,000Interconnect Central and Southwest Systems

Decentralized Water Treatment Plants:

Water Treatment Plants/Facilities (PFA)

Watermain

Water Tower Southern System $400,000 $2,000,000

Wells 6 & 7Replace Water Department service truck $130,000Inspect & rehab Well #1 $100,000

Inspect & rehab Well #2A $100,000

Inspect & rehab Well #3 $100,000Inspect & rehab Well #5 $100,000Inspect & rehab Well #6 $100,000Inspect & rehab Well #7 $100,000

Estimated Future

Actual CIP (2018 Dollars) $400,000 $2,100,000 $595,000 $495,000 $130,000 $100,000 $100,000 $100,000 $100,000 $0 $0 $0 $0

City of MinnetristaWater Fund Operating DepartmentCapital Improvement Program

Projects 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030

CAPITAL EQUIPMENT

Line/Pipe Tracer (Reciever & Transmitter Kit)Kerf Cutter (Gate valve replacement tool)

(⅓ each - Street / Sewer / Water CIP)

Hydrant WrenchServer Upgrades $18,000 $30,000OtherReplace Water Dept Service Truck (Truck #7) $130,000Replace 2000 Katolight 200 KW Generator $60,000Replace Tractor Backhoe - 2016 CAT 420F (⅓ each - Storm water / Sewer / Water CIP)

Concrete saw - walk behind model $9,000 $12,000 $15,000

Estimated Future $75,000 $75,000 $100,000 $100,000 $100,000

Actual CIP (2018 Dollars) $18,000 $9,000 $60,000 $78,000 $235,000 $0 $87,000 $0 $150,000 $0 $100,000 $15,000 $100,000

$78,000Replace 2005 Tandem Axle Dump Truck (Truck #13) (1/3 of)

$50,000

11/26/2018

1 City of Minnetrista, MN2 Sewer Fund 3 Operating Cash Flow4 Fund 60256 Assumptions:7 Other revenue increase 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00%8 MCES Expense Increase 0.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00%9 Other expense increase 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00%

10 Investment Rate 2.00% 2.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00%11 Sewer Rate Increase 0.00% 3.00% 2.00% 0.00% 3.00% 0.00% 0.00% 3.00% 0.00% 3.00% 0.00%1213 Cash Flow Statement Actual Actual Actual Actual Actual Budget14 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 202315 Operating Revenue17 Sewer sales - existing residents 639,960 684,423 725,566 769,137 832,537 787,635 832,537 857,513 857,513 883,238 883,238 18 Total Revenue 639,960 684,423 725,566 769,137 832,537 787,635 832,537 857,513 857,513 883,238 883,238 1920 Operating Expenses (excluding depreciation)21 Personal services 156,901 146,919 147,039 147,952 177,499 224,753 221,123 227,757 234,589 241,627 248,876 22 Supplies 106,487 104,704 37,035 89,180 115,412 89,250 98,900 101,867 104,923 108,071 111,313 23 Professional Services 20,336 30,296 71,569 16,958 12,878 27,000 16,000 16,480 16,974 17,484 18,008 24 Repairs and Maintenance 7,058 7,603 586 586 3,945 700 1,200 1,236 1,273 1,311 1,351 25 Utilities 18,782 17,210 10,640 2,293 7,095 7,000 10,000 10,300 10,609 10,927 11,255 26 Insurance 2,852 2,603 2,458 2,578 2,812 2,600 3,000 3,090 3,183 3,278 3,377 27 Depreciation 245,552 252,919 215,582 240,918 274,415 282,647 291,127 299,861 308,857 318,122 327,666 28 Sewer Charges - MCES 183,536 218,949 286,289 252,320 274,958 306,117 329,139 335,722 342,436 349,285 356,271 30 Sewer Services to Other Governments 48,970 42,472 51,468 42,272 65,175 60,000 65,000 66,950 68,959 71,027 73,158 31 Other 13,358 13,288 2,118 14,227 10,913 12,793 14,000 14,420 14,853 15,298 15,757 32 Total Operating Expenses 803,832 836,963 824,784 809,284 945,102 1,012,860 1,049,489 1,077,682 1,106,655 1,136,431 1,167,031 3334 Net cash flows from operating activity (163,872) (152,540) (99,218) (40,147) (112,565) (225,225) (216,952) (220,169) (249,142) (253,192) (283,792) 3536 MCES Fees as a % of Total Operating Expenses 23% 26% 35% 31% 29% 30% 31% 31% 31% 31% 31%3738 Non Operating Revenues/(Expenses)39 Investment Income (4,798) 11,218 9,398 9,398 12,525 12,901 13,288 13,687 14,097 14,520 14,956 40 Interest and Fiscal Charges41 Other Income 8,500 7,276 92,171 42 Total Non Operating Revenues/(Expenses) 3,702 18,494 101,569 9,398 12,525 12,901 13,288 13,687 14,097 14,520 14,956 43 Capital Improvements - (107,500) (80,233) (57,188) (82,000) (155,000) (70,000) (288,000) (120,000) (70,000) 5152 Total Capital Improvements - - (107,500) (80,233) (57,188) (82,000) (155,000) (70,000) (288,000) (120,000) (70,000) 535455 Annual Change (160,170) (134,046) (105,149) (110,982) (157,228) (294,325) (358,664) (276,483) (523,045) (358,672) (338,837) 5657 - 58 Beginning Operating Cash Balance 508,841 611,704 712,046 967,514 1,033,158 1,097,204 1,085,527 1,017,990 1,041,368 827,179 786,630 59 Add net operations (line 35) (163,872) (152,540) (99,218) (40,147) (112,565) (225,225) (216,952) (220,169) (249,142) (253,192) (283,792) 60 Add back depreciation (line 28) 245,552 252,919 215,582 240,918 274,415 282,647 291,127 299,861 308,857 318,122 327,666 61 Add net non operating (line 45) 3,702 18,494 101,569 9,398 12,525 12,901 13,288 13,687 14,097 14,520 14,956 62 Add capital and bond (line 65) - - - (80,233) (57,188) (82,000) (155,000) (70,000) (288,000) (120,000) (70,000) 63 Net change in balance sheet items 17,481 (18,531) 37,535 (64,292) (53,141)

Total Operations Cash Surplus (Deficit) 102,863 100,342 255,468 65,645 64,046 (11,677) (67,537) 23,378 (214,189) (40,550) (11,171) 64 Ending Operating Cash Balance 611,704 712,046 967,514 1,033,158 1,097,204 1,085,527 1,017,990 1,041,368 827,179 786,630 775,459

Projected

DRAFT - FOR DISCUSSION ONLY Sewer Operating Fund (602) 11/28/2018

City of MinnetristaSewer Improvement DepartmentProjected Cash Flows Projects (now combined in fund 602)Sewer Capital Department of Sewer Fund

1 Fee Increases 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 3.00% 0.00% 3.00% 0.00% 0.00%2 Investment Earnings 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00%345 Actual Actual Actual Actual Actual Budget6 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 20237 Revenue8 Sewer connection fees and permits 62,478 149,711 85,800 106,700 97,460 98,138 102,112 102,112 105,175 105,175 09 Special Assessments 0 0 0 0 0 0 0 0 0 0 0

10 Other Revenue - Area Charges, etc 0 16,669 17,670 1,641 0 50,000 0 50,000 0 50,000 50,00011 Total revenue 62,478 166,380 103,470 108,341 97,460 148,138 102,112 152,112 105,175 155,175 50,0001213 Capital Expense and Financing 14 Miscellaneous (6,343) (7,371) (10,358) (7,800)15 Bond Proceeds (37,324)16 Planning, Engineering, etc. (122,419)17 Other Equipment18 Capital Improvements (111,530) 0 0 (5,649) (50,000) (150,000) (60,000) (50,000) (50,000) (60,000)19 Forcemain budgted for in 2012 (696,589)20 Forcemain budgted for in 2014 (291,315)21 Existing Sewer Debt Payments (Note 1)22 Series 2012 (66,464) (57,763) (69,192) (62,281) (62,886) (65,000) (65,000) (65,000) (65,000) (65,000) (65,000)23 Series 201424 Series 20142526 Total Capital and Debt (891,815) (213,988) (360,506) (72,639) (76,335) (115,000) (215,000) (125,000) (115,000) (115,000) (125,000)2728 Investment Income (10,678) 8,415 3,663 1,986 2,907 4,220 3,500 6,929 7,950 7,894 9,33629 Transfer In (out)3031 Net Change in Cash Balance (840,015) (39,193) (253,373) 37,688 24,032 37,358 (109,388) 34,041 (1,875) 48,069 (65,664)32 Balance sheet items 25,680 55,602 (87,759) (211) (116)

Projected +/- variance33 Beginning Capital Cash Balance 1,380,661 566,326 582,735 241,603 279,080 302,996 340,354 230,966 265,006 263,131 311,200

34 Ending Capital Cash Balance 566,326 582,735 241,603 279,080 302,996 340,354 230,966 265,006 263,131 311,200 245,536

Total Beginning Cash Balance 1,889,502 1,178,030 1,294,781 1,209,117 1,312,238 1,400,200 1,425,881 1,248,956 1,306,374 1,090,311 1,097,830Total Surplus (Deficit) for year (711,472) 116,751 (85,664) 103,122 87,962 25,681 (176,926) 57,419 (216,064) 7,519 (76,835)Total Sewer Fund Ending Cash Balance 1,178,030 1,294,781 1,209,117 1,312,238 1,400,200 1,425,881 1,248,956 1,306,374 1,090,311 1,097,830 1,020,995

Projected

DRAFT - FOR DISCUSSION ONLY Sewer Operating Fund (602) 11/28/2018

1 City of Minnetrista, MN234

5 CIP - Operating Department 602 Sewer

6 Project 2018 2019 2020 2021 2022 20237 Replace Sewer Dept Service Truck (Truck #1) $140,000

(⅓ each - Street / Sewer / Water CIP)

9 Server Upgrades $12,00011 IPad & software for locates and SCADA system 12 Repalce 2000 Katolight 50 KW Generator $50,00013 50% I & I Repair $50,000 $50,000 $50,000 $50,000 $50,000 $50,00014 Lift Station Repairs/Upgrades (install transducers?) $20,000 $20,000 $20,000 $20,000 $20,000 $20,000

Pump replacement for LS #1 $25,000Generator for LS #8 (in conjuction w/Cty 44 project $60,000

15 Total $82,000 $155,000 $70,000 $288,000 $120,000 $70,00017

18 CIP - Sewer Improvement Dept (was 492 now 602)

19 Project 2018 2019 2020 2021 2022 202320 Sewer Improvements (Force main for LS #7) $100,00021 50% I & I Repair $50,000 $50,000 $50,000 $50,000 $50,000 $50,00022 Full SCADA Updgrades $10,000 $10,0001920 Total $50,000 $150,000 $60,000 $50,000 $50,000 $60,000

8 Replace 2005 Tandem Axle Dump Truck (Truck #13) $78,000

Sewer Operating (602) and Captial Departments 11/26/2018

1 City of Minnetrista, MN2 Storm Water Fund 3 Operating Cash Flow4 Fund 65156 Assumptions:7 Expense increase 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00%8 Investment Rate 2.00% 2.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00%9 Storm Water Rate Increase 0.00% 3.00% 3.00% 10.00% 8.50% 10.00% 0.00% 7.70% 5.00% 5.00% 5.00%

101112 Cash Flow Statement ttu Actual Actual Actual Actual Actual Budget13 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 202314 Operating Revenue15 Charges for Services - future residents - 14,000 10,000 10,300 10,609 10,927 16 Charges for services - existing customers 181,069 187,059 224,245 261,853 294,973 326,359 326,359 366,567 395,395 425,980 458,418 17 Total Revenue 181,069 187,059 224,245 261,853 294,973 326,359 340,359 376,567 405,695 436,589 469,345 1819 Operating Expenses (excluding depreciation)20 Personnel services 35,790 24,076 23,494 27,264 34,998 36,048 45,888 47,265 48,683 50,143 51,647 21 Supplies - 239 37,478 21,538 56,976 58,685 57,100 58,813 60,577 62,395 64,267 22 Professional Services 39,272 54,379 85,434 89,650 77,222 79,539 90,000 92,700 95,481 98,345 101,296 23 Repairs and Maintenance 16,624 17,648 804 1,291 1,621 1,670 500 515 530 546 563 24 Utilities - - - - - - - - - - 25 Depreciation 104,853 107,999 102,522 104,178 139,286 143,464 147,768 152,201 156,767 161,470 166,314 26 Dues and Subscriptions - 12,701 13,431 14,437 14,870 15,000 15,450 15,914 16,391 16,883 27 Other 12,291 2,959 15,225 2,624 1,800 1,854 2,000 2,060 2,122 2,185 2,251 28 Total Operating Expenses 208,830 220,000 264,957 259,976 326,339 336,130 358,256 369,004 380,074 391,476 403,220 2930 Net income from operating activity (27,761) (32,941) (40,712) 1,877 (31,366) (9,771) (17,897) 7,563 25,621 45,113 66,125 3132 Non Operating Revenues/(Expenses)33 Investment Income 1,000 3,872 3,954 2,747 3,749 8,031 4,802 5,248 5,174 6,976 3,407 34 Other 68,923 240 35 Transfers In36 Transfers Out37 Total Non Operating Revenues/(Expenses) 1,000 3,872 72,877 2,987 3,749 8,031 4,802 5,248 5,174 6,976 3,407 45 Capital/Operating Expenses for Storm Water Improvements46 Bond Proceeds47 Capital Improvement Projects - (137,493) (72,829) (78,936) (93,000) (146,000) (95,000) (50,000) (250,000) - 48 Annual storm water programs (Ditching, Sweet Sweeping, equip) - (47,274) (142,500) (82,500) (72,500) (77,500) (82,500) (92,500) 51 Total Capital Expenses (inlcuding operations - - (137,493) (120,103) (78,936) (235,500) (228,500) (167,500) (127,500) (332,500) (92,500) 52 expenses related to potential Halstead Bay Project)5354 Annual Change (26,761) (29,069) (105,328) (115,239) (106,553) (237,240) (241,595) (154,689) (96,705) (280,412) (22,968) 55 - 56 Beginning Cash Balance 125,398 203,490 282,420 348,141 274,950 277,549 268,773 174,946 172,459 232,521 113,579 57 Add net operations (line 30) (27,761) (32,941) (40,712) 1,877 (31,366) (9,771) (17,897) 7,563 25,621 45,113 66,125 58 Add back depreciation (line 25) 104,853 107,999 102,522 104,178 139,286 143,464 147,768 152,201 156,767 161,470 166,314 59 Add net non operating (line 37) 1,000 3,872 72,877 2,987 3,749 8,031 4,802 5,248 5,174 6,976 3,407 60 Add capital and bond (lines 51) - - (137,493) (120,103) (78,936) (235,500) (228,500) (167,500) (127,500) (332,500) (92,500) 61 Net change in balance sheet items 68,527 (62,130) (30,133) 62 Transfer from general/other funds63 Budgeted Captial Projects moved to future year 85,000 64 Ending Cash Balance 203,490 282,420 348,141 274,950 277,549 268,773 174,946 172,459 232,521 113,579 256,9266566 Cash Balance without doing capital expenses/projects 203,490 282,420 348,141 274,950 277,549 419,273 553,946 718,959 906,521 1,120,079 1,355,926 67 (taking out line 51)68

Projected

Storm Water Fund 11/28/2018

Surface Water CIP - Operating Fund xxxPROJECT 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027

NPDES/MS4/General Stormwater Consultant Services $7,500 $17,500 $7,500 $7,500 $7,500 $7,500 $17,500 $7,500 $7,500 $7,500

Halstead Bay / 6 mile Marsh surface water treatment plant $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

Re-ditching program (MAY NEED TO INCREASE) $20,000 $20,000 $20,000 $20,000 $20,000 $25,000 $25,000 $25,000 $25,000 $25,000

Culvert replacement program (MAY NEED TO INCREASE) $15,000 $20,000 $20,000 $20,000 $25,000 $25,000 $25,000 $25,000 $25,000 $25,000

Street Sweeping Program (50% of total budget is allocated to the Street Maintenance Budget) $15,000 $15,000 $15,000 $20,000 $20,000 $25,000 $25,000 $25,000 $25,000 $25,000

Storm Water Pond Maintenance Program $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000Replace 2007 Skid Steer Loader $75,000Replace Tractor Backhoe 2016 Cat 420F (⅓ each - Storm water / Sewer / Water CIP) $60,000

TOTAL CASH $142,500 $82,500 $72,500 $77,500 $82,500 $92,500 $102,500 $92,500 $152,500 $92,500Total Inflated CIP Expense Inflation Rate

Surface Water CIP - Surface Water Improvement Fund xxxPROJECT 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027

200 Ingerson Rd - Install new culvert under south side driveway to capture water flow and direct it towards the north to existing culvert under north driveway leading to crossing culvert just past the north driveway. North driveway culvert will need to be jetted clear.

$7,000

CB reconstruction - Loring Drive low point $20,000

58245-8265 Ox Yoke Cir - Outflow has eroded rip-rap materials and soil away. Outfall needs reconstruction of holding area and rip-rap spillway overflow. May incorporate with 2019 M&O project if Ox Yoke is kept in.

$10,000

2500 Dutchview Rd - Install new culvert from east side of driveway to west side of Dutchview Rd. BT will have to be removed from driveway and replaced. $6,000

2105 Dutchview Rd - Replace rusted out culvert and clear trees and shrub debris from inlet and outlet areas. $5,000

810 Cty Rd 110 N - Storm water runoff has caused a large washout area along property line from culvert outlet by 151 to lake. Redo drainage to lake. $75,000

3Game Farm Rd at Cty Rd 26 - Storm water runoff washs out horse trail on east side of road. Install asphalt trail at this location (would have to add white fog line stripe along trail if paved for safety). Increased runoff with large pole barn that was built. (May be taken care of with ditch work)

$50,000

1240/1250 Morningview Drive - Storm sewer has collapsed and needs to be replaced. This pipe runs from Morningview Dr to the lake along the property line between these two homes. $50,000

1 Rolling Hills - Ditch work (2018). Cilvert replacement and storm pipe installation (2019) $2,500 $35,000

2 Re-ditch both sides of the road from Cty Rd 26 to West Branch Rd $40,000

Implement phosphorus reduction plan - Project 1: Painter Creek/Jennings Bay watershed $150,000

Complete water quality protection project at Little Long Lake $100,000

Implement phosphorus reduction plan - Project 2: Dutch Lake watershed $132,000

Increase drainage capacity on Marywood going east to and along park to Tuxedo $75,000

Implement phosphorus reduction plan - Project 3: Sauders Lake watershed $100,000

Implement phosphorus reduction plan - Project 5: Six Mile Marsh watershed

SUBTOTAL $9,500 $146,000 $95,000 $50,000 $250,000 $0 $132,000 $75,000 $100,000 $0

Priorty Rank

4

_____________________________________________________________________________


CITY OF MINNETRISTA


Subject: A Resolution Providing for the Prepayment and Redemption of a Portion of the City’s General Obligation Improvement Bonds, Series 2010 A



Item: Attached is the resolution providing for the prepayment and redemption of a portion of the City’s General Obligation Improvement Bonds, Series 2010 A. Staff had discussed this with the City Council back in the summer during the preliminary levy and budget discussions. Todd Hagen came to one of the budget worksessions to discuss the benefits of calling a portion of the bonds with the call date of 2-1-19 coming up for this issue. This resolution provides for the City to make payment after the above referenced call date of February 1, 2019.

Recommended City Council Action: Adopt Resolution No. 167-18 A Resolution Providing the prepayment and redemption of a Portion of the City’s General Obligation Improvement Bonds, Series 2010 A.

Does Recommended Action meet City Mission Statement? x Yes No Does Recommended Action meet City Goals/Priorities? x Yes No Explain: This agenda item is for calling a portion of the 2010 Series A Bonds with cash on hand in the fund

Item 6b


CITY OF MINNETRISTA, MINNESOTA

RESOLUTION PROVIDING FOR THE PREPAYMENT AND REDEMPTION OF A PORTION OF THE CITY’S GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2010A

BE IT RESOLVED By the City Council of the City of Minnetrista, Minnesota (the “City”), as follows:

1. The City previously issued its General Obligation Improvement Bonds, Series 2010A(the “Bonds”), dated September 16, 2010, in the original aggregate principal amount of $3,270,000. Bonds maturing on or after February 1, 2020 are subject to call for prior redemption on February 1, 2019 or on any date thereafter at a price of par plus accrued interest. Redemption may be in whole or in part, and if in part, at the option of the City and in such order as the City will determine and within a maturity selected by Bond Trust Services Corporation, Roseville, Minnesota, acting as the registrar for the Bonds (the “Registrar”). Prepayments will be at a price of par plus accrued interest.

2. It is determined that it is in the best interests of the sound financial management of theCity that a portion of the Bonds maturing on February 1, 2020 through February 1, 2031 (the “Refunded Portion”) be prepaid and redeemed on the February 1, 2019, or the first date for which the Registrar of the Bonds can provide proper notice to the holders of the Bonds, and the Refunded Portion is hereby called for redemption in the aggregate principal amount of $880,000.

3. The Registrar is authorized and directed to mail notice of call for redemption of theBonds in the form attached hereto as EXHIBIT A to the registered owners of the Bonds to be redeemed at the address shown on the registration books kept by the Registrar.

Adopted by the City Council of the City of Minnetrista, Minnesota this 3rd day of December, 2018.

Lisa Whalen, Mayor

ATTEST:


(seal)

A-1545505v1 JAE MN415-183

EXHIBIT A

NOTICE OF CALL FOR PARTIAL REDEMPTION

$3,270,000 CITY OF MINNETRISTA, MINNESOTA

GENERAL OBLIGATION IMPROVEMENT BONDS SERIES 2010A

NOTICE IS HEREBY GIVEN that, by order of the City Council of the City of Minnetrista, Minnesota (the “City”), there have been called for redemption and prepayment on

February 1, 2019

a portion of the bonds (the “Refunded Portion”) of the City designated as the General Obligation Improvement Bonds, Series 2010A, dated September 16, 2010, having a stated maturity date of February 1 in the years 2020 through 2031, both inclusive, totaling $880,000 in principal amount, and with the following CUSIP numbers:

Year of Maturity Amount to Be Partially

Redeemed CUSIP

2020 $65,000 604229 HH0 2021 65,000 604229 HJ6 2022 70,000 604229 HK3 2023 65,000 604229 HL1 2024 70,000 604229 HM9 2025 70,000 604229 HN7 2026 70,000 604229 HP2 2027 75,000 604229 HQ0 2028 80,000 604229 HR8 2029 80,000 604229 HS6 2030 85,000 604229 HT4 2031 85,000 604229 HU1

The Refunded Portion is being called at a price of par plus accrued interest to February 1, 2019, on which date all interest on said Refunded Portion will cease to accrue. Redemption shall be within a maturity chosen by random selection by Bond Trust Services Corporation, as paying agent and registrar. The Holders of the bonds hereby called for partial redemption are requested to present their bond for payment at the main office of Bond Trust Services Corporation, 3060 Centre Pointe Drive, Roseville, Minnesota 55113, on or before February 1, 2019.

Important Notice: In compliance with the Jobs and Growth Tax Relief Reconciliation Act of 2003, federal backup withholding tax will be withheld at the applicable backup withholding rate in effect at the time the payment by the redeeming institutions if they are not provided with your social security number or federal employer identification number, properly certified. This requirement is fulfilled by submitting a W-9 Form, which may be obtained at a bank or other financial institution.

Res. No. 167-18; 2018.12.03

A-2545505v1 JAE MN415-183

Dated: ______________, 20___.

BY ORDER OF THE CITY COUNCIL OF THE CITY OF MINNETRISTA, MINNESOTA

By /s/ Michael Barone City Administrator City of Minnetrista, Minnesota

Res. No. 167-18; 2018.12.03

_____________________________________________________________________________ Mission Statement:


CITY OF MINNETRISTA

BUSINESS/ DISCUSSION ITEM

Subject: Modification of Wetland Conservation Easement and Modification of Flowage and Conservation Easement for Hodgson Family Limited Partnership

Prepared By: Through:

Nickolas Olson, City Planner David Abel, Community Development Director


Issue: Hodgson Family Limited Partnership (the “Applicant”) currently has the sale of 7300 Halstead Drive (the “Property”) under contract with Three Rivers Park District (the “District”). In order to facilitate the District’s use of the Property as part of their park system, the Applicant is requesting a modification to two existing easement documents.

Background: The Property has been part of two separate lot subdivisions, once in 1986 and again in 1995. In 1986, as part of the first subdivision, a Flowage and Conservation Easement was acquired over three wetland areas. The Flowage and Conservation Easement limits the use, improvement, and development of the described wetlands. In 1995, as part of a second subdivision, a Wetland Conservation Easement was granted to the city. The Wetland Conservation Easement also limits the use, improvement, and development of the land under certain conditions but it is ambiguous as to what portion of the Property is so restricted. The clear intent from the accompanying 1995 staff report is that it applies only to the wetlands but the language in the instrument could also be interpreted to apply to all of the Property. The Wetland Conservation Easement was drafted by the city and, thus, the city had a direct hand in creating the problem. It represents something that would be a title objection for anyone purchasing the Property. Both documents in their current form would inhibit the District from using the Property for a regional trail. The proposed modifications to these documents would allow the District to use the Property as intended and clarify an ambiguity about the extent of the area subject to the 1995 limitations.

Discussion: The city council is being asked to consider modifying two existing easement documents on the Property. In order to accomplish the intended use of the Property, it is necessary to modify two existing documents which run in favor of the city.

Item 6c

_____________________________________________________________________________ Mission Statement:


Conclusion: In short, unless the Flowage and Conservation Easement and Wetland Conservation Easement documents are modified, the District will not be able to use the Property for its intended purposes.

Recommended City Council Action: Motion to approve Modification of Flowage and Conservation Easement and Modification of Wetland Conservation Easement.

Attachments: 1. Location Map2. Applicant Narrative3. Res. No. 168-18 Approving Modification of Flowage and Conservation

Easement and Modification of Wetland Conservation Easement

7300 Halstead Drive

November 27, 2018Map Powered by DataLink from WSB & Associates

1 inch = 752 feet

1


CITY OF MINNETRISTA

RESOLUTION APPROVING MODIFICATION OF FLOWAGE AND CONSERVATION EASEMENT AND MODIFICATION OF WETLAND

CONSERVATION EASEMENT

WHEREAS, the city of Minnetrista (the “City”) is a municipal corporation, organized and existing under the laws of Minnesota; and

WHEREAS, Hodgson Family Limited Partnership is the fee owner of the property generally located at 7300 Halstead Drive (the “Property”), which is subject to that certain Flowage and Conservation Easement recorded on November 2, 1987 as document no. 5342224 in the office of the Hennepin County Recorder (the “Flowage and Conservation Easement”); and

WHEREAS, the Property is also subject to that certain Wetland Conservation Easement recorded on May 23, 1995 as document no. 6466654 in the office of the Hennepin County Recorder (the “Wetland Conservation Easement”); and

WHEREAS, the Property is under contract with Three Rivers Park District and in connection therewith the City wishes to modify the Flowage and Conservation Easement and Wetland Conservation Easement with respect to the Property; and

WHEREAS, the Modification of Flowage and Conservation Easement is in the form attached on Exhibit A hereto; and

WHEREAS, the Modification of Wetland Conservation Easement is in the form attached on Exhibit B hereto.

NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Minnetrista, Minnesota as follows:

1. The Modification of Flowage and Conservation Easement and the Modification ofWetland Conservation Easement are hereby approved in the forms attached heretoas Exhibits A and B.

2. The mayor and city clerk are authorized and directed to execute the Modificationof Flowage and Conservation Easement and the Modification of WetlandConservation Easement on behalf of the City.

3. The Modification of Flowage and Conservation Easement and the Modification ofWetland Conservation Easement must be recorded with Hennepin County within

2

180 days of the date of this resolution or the approval hereby granted shall be null and void.

This resolution was adopted by the city council of the city of Minnetrista on the 3rd day of December, 2018 by a vote of ________ ayes and _________ nays.


Kris Linquist, City Clerk (SEAL)

Res. No. 168-18; 2018.12.03

3

EXHIBIT A

(Form of Modification of Flowage and Conservation Easement)

MODIFICATION OF FLOWAGE AND CONSERVATION EASEMENT

THIS MODIFICATION OF FLOWAGE AND CONSERVATION EASEMENT is executed this _____ day of ________________, 2018 by the City of Minnetrista (“City”), a municipal corporation under the laws of the State of Minnesota.

Recitals

WHEREAS, Hodgson Family Limited Partnership owns the following legally described property (“Property”):

That part of the West Half of the Southeast Quarter of Section 21, Township 117, Range 24, Hennepin County, Minnesota, that lies southeasterly of the southeasterly right-of-way line of the former Burlington Northern Railroad, k.n.a. Dakota Rail, Inc.

AND

That part of the West Half of the Northeast Quarter of Section 28, Township 117, Range 24, Hennepin County, Minnesota, that lies north of the south 986.00 feet of said West Half of the Northeast Quarter and Southeasterly of the southeasterly right-of-way line of the former Burlington Northern Railroad, k.n.a. Dakota Rail, Inc.;

WHEREAS, previous owners of the Property granted the City the right to restrict the use, improvement, and development of portions of the Property pursuant to a Flowage and Conservation Easement and Waiver of Damages (“Flowage Easement”), dated October 25, 1986, filed November 2, 1987 as Document No. 5342224 with the Hennepin County Recorder;

WHEREAS, Hodgson Family Limited Partnership has entered into a Purchase Agreement with the Three Rivers Park District (“Park District”) for the acquisition of the Property for regional trail purposes;

WHEREAS, the Flowage Easement would prohibit use, improvement, and development of portions of the Property for regional trail purposes;

WHEREAS, the City is supportive of the conveyance of the Property for regional trail purposes;

WHEREAS, Hodgson Family Limited Partnership has requested that the City modify the Flowage Easement over the Property to allow the proposed regional trail use of the Property.

NOW, THEREFORE, for and in consideration of good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the City agrees as follows:

1. Recitals. All of the foregoing recitals are true and correct and expressly incorporatedherein by this reference.

2. Modification of Easement. The City hereby releases any and all right, title, andinterest in and to the Flowage Easement over the Property that would prohibit orotherwise conflict with the Park District’s intended use of the Property for regional trailpurposes. This Modification of Flowage and Conservation Easement specifically allowslocation, installation, construction, reconstruction, operation, maintenance,inspection, alteration and repair of any of the following facilities and amenities:

public sidewalk or trail, trail signage, informational kiosks, benches, bike racks, trail bridges/tunnels/boardwalks, and any other trail-related structure subject to all applicable laws, ordinances, and regulations. Notwithstanding the foregoing, all other rights granted by the Flowage Easement remain in full effect. This Modification of Flowage and Conservation Easement is effective upon acquisition of the Property by the Park District.

3. Right to Modify. The City warrants it is the owner of the Flowage Easement andhas the right to modify the Flowage Easement as described herein.

4. Recording. Upon execution, this Modification of Flowage and Conservation Easementshall be recorded with the County Recorder. This Modification of Flowage andConservation Easement is binding upon the City, its successors and assigns, and runswith the Property.

IN WITNESS WHEREOF, the City has executed this Modification of Flowage andConservation Easement as of the day and year first above written.

By: _______________________________ Its: Mayor

By: _______________________________ Its: City Clerk

STATE OF MINNESOTA ) ) ss

COUNTY OF HENNEPIN )

The foregoing instrument was acknowledged before me this _____ day of _____________, 2018, by _____________________ and ___________________, the Mayor and City Clerk, respectively of the City of Minnetrista.

__________________________________ Notary Public

This document was drafted by: Eric Quiring Three Rivers Park District 3000 Xenium Lane N. Plymouth, MN 55441

4

EXHIBIT B

(Form of Modification of Wetland Conservation Easement)

MODIFICATION OF WETLAND CONSERVATION EASEMENT

THIS MODIFICATION OF EASEMENT is executed this ____ day of ___________, 2018 by the City of Minnetrista (“City”), a municipal corporation under the laws of the State of Minnesota.

Recitals

WHEREAS, Hodgson Family Limited Partnership owns the following legally described property (“Property”):

That part of the West Half of the Southeast Quarter of Section 21, Township 117, Range 24, Hennepin County, Minnesota, that lies southeasterly of the southeasterly right-of-way line of the former Burlington Northern Railroad, k.n.a. Dakota Rail, Inc.

AND

That part of the West Half of the Northeast Quarter of Section 28, Township 117, Range 24, Hennepin County, Minnesota, that lies north of the south 986.00 feet of said West Half of the Northeast Quarter and Southeasterly of the southeasterly right-of-way line of the former Burlington Northern Railroad, k.n.a. Dakota Rail, Inc.;

WHEREAS, Previous owners of the Property granted the City the right to restrict the use, improvement, and development of the Property pursuant to a Wetland Conservation Easement and Waiver of Damages (“Easement”), dated April 5, 1995, filed August 23, 1995 as Document No. 6466654 with the Hennepin County Recorder which was intended to impose certain covenants on the wetland areas of the Property;

WHEREAS, the Easement’s use of the word “land” to reference a single attached exhibit containing both a survey of the wetland areas and the legal descriptions of the greater parcel created an ambiguity as to the portions of the Property subject to the Easement;

WHEREAS, Hodgson Family Limited Partnership has entered into a Purchase Agreement with the Three Rivers Park District (“Park District”) for the acquisition of the Property for regional trail purposes;

WHEREAS, the Easement would prohibit use, improvement, and development of portions of the Property for regional trail purposes;

WHEREAS, the City is supportive of the conveyance of the Property for regional trail purposes;

WHEREAS, Hodgson Family Limited Partnership has requested that the City remove the ambiguity and modify the Easement to allow the proposed regional trail use of the Property.

NOW, THEREFORE, for and in consideration of good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the City agrees as follows:

1. Recitals. All of the foregoing recitals are true and correct and expressly incorporatedherein by this reference.

2. Removal of Ambiguity. To remove any ambiguity within the Easement document theCity states that with the exception of the reference contained in the phrase “all of which

are on the described Land in the County of Hennepin….” which is contained in the second paragraph of the Easement, all other references to the “Land” or the “land” in the Easement refer to and impact only the wetland easements depicted in the survey illustration on Exhibit A. Further, the real property described on Exhibit A following the headings “Parcel A (Meyer parcel),” Parcel B (Hodgson parcel),” and “Parcel C (Regan Parcel)” are included for the sole purpose of identifying the real property within which the wetland easements depicted on the illustration are located.

3. Modification of Easement. The City hereby releases any and all right, title, andinterest in and to the Easement over the Property that would prohibit or otherwiseconflict with the Park District’s intended use of the Property for regional trail purposes.This Modification of Easement specifically allows location, installation, construction,reconstruction, operation, maintenance, inspection, alteration and repair any of thefollowing facilities and amenities: public sidewalk or trail, trail signage, informationalkiosks, benches, bike racks, trail bridges/tunnels/boardwalks, and any other trail-related structure subject to all applicable laws, ordinances, and regulations.Notwithstanding the foregoing, all other rights granted by the Easement as clarifiedherein remain in full effect. This Modification of Easement is effective upon acquisitionof the Property by the Park District.

4. Right to Modify and Clarify. The City warrants it is the owner of the Easement andhas the right to clarify and modify the Easement as described herein.

5. Recording. Upon execution, this Modification of Easement shall be recorded with theCounty Recorder. This Modification of Easement is binding upon the City, its successorsand assigns, and runs with the Property.

IN WITNESS WHEREOF, the City has executed this Modification of WetlandConservation Easement as of the day and year first above written.

By: _______________________________ Its: Mayor

By: _______________________________ Its: City Clerk

STATE OF MINNESOTA, COUNTY OF HENNEPIN

The foregoing instrument was acknowledged before me this _____ day of _____________, 2018, by _____________________ and ___________________, the Mayor and City Clerk, respectively of the City of Minnetrista.

__________________________________ Notary Public

This document was drafted by:


CITY OF MINNETRISTA


Subject: Approving City Calendar for 2019

Prepared By: Kris Linquist, City Clerk


Issue:

The City Council reviews and approves a calendar of City meetings so City Officials, Staff and members of the public may know what to expect for the year.

Background:

Please note that in accordance with City Code, City Policy, past practices and previous Council directives, that when regularly scheduled meetings fall on a holiday or election, they are moved to the next day of business. Also, the City Council typically cancels public meetings close to both the Independence Day holiday and the Christmas holidays each year; so there is only one scheduled Council meeting date in both July and December, respectively.

City Council Work Session meetings starting at 5:30pm will be scheduled along with Regular meetings starting at 7:00pm for each meeting date.

The Planning Commission meets on the 4th Monday of every month with a start time of 7:00 p.m. except for the month of December. They typically do not meet in December due to theholiday.

The Parks Commission meets on the 2nd Tuesday of every month with a start time of 7:00 p.m.

Discussion: A color coded calendar is attached for your review:

January 2019

1 – City Offices Closed, New Year’s Day Holiday 7 – Work Session meeting 5:30pm / Regular City Council meeting 7:00pm 8 – Park Commission meeting 7:00pm 21 – City Offices closed, Martin Luther King Holiday 22 – Work Session meeting 5:30pm / Regular City Council meeting 7:00pm 25 – Land Use Applications Due by 4:30pm 28 – Planning Commission meeting 7:00pm

Item 6d


February 2019

4 – Work Session meeting 5:30pm / Regular City Council meeting 7:00pm 4 – Annual EDA meeting 6:30pm 12 – Park Commission meeting 7:00pm 18 – City Offices Closed, President’s Day Holiday 19 – Work Session meeting 5:30pm / Regular City Council meeting 7:00pm 22 – Land Use Applications Due by 4:30pm 25 – Planning Commission meeting 7:00pm

March 2019

4 – Work Session meeting 5:30pm / Regular City Council meeting 7:00pm 12 – Park Commission meeting 7:00pm 18 – Work Session meeting 5:30pm / Regular City Council meeting 7:00pm 22 – Land Use Applications Due by 4:30pm 25 – Planning Commission meeting 7:00pm

April 2019

1 – Work Session meeting 5:30pm / Regular City Council meeting 7:00pm 9 – Park Commission meeting 7:00pm 15 – Work Session meeting 5:30pm / Regular City Council meeting 7:00pm 22 – Planning Commission meeting 7:00pm 26 – Land Use Applications Due by 4:30pm

May 2019

6 – Work Session meeting 5:30pm / Regular City Council meeting 7:00pm 11 - Recycle Clean-up Day 14 – Park Commission meeting 7:00pm 18 – Trista Day Celebration 11:00am – 2:00pm 20 – Work Session meeting 5:30pm / Regular City Council meeting 7:00pm 24 – Land Use Applications Due by 4:30pm 27 – City Offices closed, Memorial Day Holiday 28 - Planning Commission meeting 7:00pm

June 2019

3 – Work Session meeting 5:30pm / Regular City Council meeting 7:00pm 11 – Park Commission meeting 7:00pm 17 – Work Session meeting 5:30pm / Regular City Council meeting 7:00pm 24 – Planning Commission meeting 7:00pm 28 – Land Use Applications due by 4:30pm

July 2019

1 – NO Work Session or Regular City Council meetings held

4 – City Offices Closed, Independence Day Holiday 9 – Park Commission meeting 7:00pm 15 – Work Session meeting 5:30pm / Regular City Council meeting 7:00pm 22 – Planning Commission meeting 7:00pm


26 – Land Use Applications Due by 4:30pm

August 2019

5 – Work Session meeting 5:30pm / Regular City Council meeting 7:00pm 13 - Park Commission meeting 7:00pm 19 – Work Session meeting 5:30pm / Regular City Council meeting 7:00pm 23 – Land Use Applications Due by 4:30pm 26 – Planning Commission meeting 7:00pm

September 2019

2 – City Offices Closed, Labor Day Holiday 3 – Work Session meeting 5:30pm / Regular City Council meeting 7:00pm 10 – Parks Commission meeting 7:00pm 16 – Work Session meeting 5:30pm / Regular City Council meeting 7:00pm 23 – Planning Commission meeting 7:00pm 27 – Land Use Applications Due by 4:30pm

October 2019

7 – Work Session meeting 5:30pm / Regular City Council meeting 7:00pm 8 – Parks Commission meeting 7:00pm 21 – Work Session meeting 5:30pm / Regular City Council meeting 7:00pm 25 – Land Use Applications Due by 4:30pm 28 – Planning Commission meeting 7:00pm

November 2019

4 - Work Session meeting 5:30pm / Regular City Council meeting 7:00pm 11 – City Offices Closed, Veterans’ Day Holiday 12 – Parks Commission meeting 7:00pm 18 - Work Session meeting 5:30pm / Regular City Council meeting 7:00pm 22 – Land Use Applications Due by 4:30pm 25 – Planning Commission Meeting 7:00pm 28 – City Offices Closed, Thanksgiving Holiday 29 – City Offices Closed, Day after Thanksgiving Holiday

December 2019

2 – Work Session meeting 5:30pm / Regular City Council meeting 7:00pm 10 – Parks Commission meeting 7:00pm 16 – NO Work Session or Regular City Council meetings held

23 – NO Planning Commission meeting held

24 - City Offices Closed at Noon, Christmas Eve Holiday 25 – City Offices Closed, Christmas Day Holiday 27 –Land Use Applications Due by 4:30pm 31 – City Offices Closed at Noon, New Year’s Eve Holiday


Does Recommended Action meet City Mission Statement? Yes No Does Recommended Action meet City Goals/Priorities? Yes No

Explain:

Recommended City Council Action: Motion to approve Resolution No.170-18 approving the City Meeting Calendar for 2019.


CITY OF MINNETRISTA

APPROVING CITY MEETING CALENDAR FOR 2019

WHEREAS, the City of Minnetrista is required by Minn. Stat. § 13D.04, subd. 1 to keep a schedule of the regular meetings of the Minnetrista City Council on file at Minnetrista City Hall; and,

WHEREAS, the City of Minnetrista is required by Minn. Stat. § 13D.04, subd. 1 to set alternate days for meetings of the Minnetrista City Council when the regular meeting day falls on a legal holiday; and

WHEREAS, the City of Minnetrista is required by Minn. Stat. § 13D.04, subd. 1 and Minn. Stat. § 412.191 subd. 2 to make written notice of all special meetings available to the public at least three days in advance of the meeting; and

WHEREAS, the City of Minnetrista is required to keep a schedule of regular Parks and Planning Commission meetings on file at Minnetrista City Hall; and

WHEREAS, the City Council reviews and approves a calendar for Parks and Planning Commission so staff and members of the public know what to expect for the year; and

WHEREAS, in accordance with City Code Section 305.01 Subd. 3(c) the Parks shall meet at least quarterly or more often if required and in past practice the Parks Commission has met on the second Tuesday of the month; and

WHEREAS, Section 305.03 indicates that the Planning Commission must hold at least one regular meeting each month and in past practice the Planning Commission has met on the forth Monday of each month; and

NOW THEREFORE IT BE RESOLVED: that the City of Minnetrista approves the attached City Meeting Calendar for 2019 which is described in Exhibit A attached hereto with the understanding that changes may be enacted by the Minnetrista City Council in accordance with state statutes as necessary to meet quorum and other needs.

This resolution adopted by the City Council of the City of Minnetrista on the 3rd day of December 2018, by a vote of __________ Ayes __________ Nays.

______________________________________ Lisa Whalen, Mayor

ATTEST:

____________________________________ Kris Linquist, City Clerk

SEAL

2019 Meeting Dates and Deadlines for the City of MinnetristaKEY

City Council meeting 7pm Utility Bills Due by 4:30pm

Park Commission meeting 7pm Trista Day

Planning Commission meeting 7pm Recycle Clean-up Day

Work Session Meeting 5:30pm Half-day Holiday - City Offices closed at noon

EDA meeting 6:30pm Full-day Holiday - City Offices Closed

Land Use Applications Due by 4:30pm Caucus/Primary/Election Day

Notice: Dates are subject to change due to holidays, lack of quorum, etc. Please contact City Hall to confirm all

meeting dates: 952-446-1660

S M T W T F S S M T W T F S S M T W T F S

1 2 1 1 21 2 3 4 5 3 4 5 6 7 8 9 3 4 5 6 7 8 9

6 7 8 9 10 11 12 10 11 12 13 14 15 16 10 11 12 13 14 15 16

13 14 15 16 17 18 19 17 18 19 20 21 22 23 17 18 19 20 21 22 23

20 21 22 23 24 25 26 24 25 26 27 28 24 25 26 27 28 29 30

27 28 29 30 31 31


1 2 3 4 1

1 2 3 4 5 6 5 6 7 8 9 10 11 2 3 4 5 6 7 8

7 8 9 10 11 12 13 12 13 14 15 16 17 18 9 10 11 12 13 14 15

14 15 16 17 18 19 20 19 20 21 22 23 24 25 16 17 18 19 20 21 22

21 22 23 24 25 26 27 26 27 28 29 30 31 23 24 25 26 27 28 2928 29 30 30


1 2 31 2 3 4 5 6 4 5 6 7 8 9 10 1 2 3 4 5 6 7

7 8 9 10 11 12 13 11 12 13 14 15 16 17 8 9 10 11 12 13 14

14 15 16 17 18 19 20 18 19 20 21 22 23 24 15 16 17 18 19 20 21

21 22 23 24 25 26 27 25 26 27 28 29 30 31 22 23 24 25 26 27 2828 29 30 31 29 30


1 2

1 2 3 4 5 3 4 5 6 7 8 9 1 2 3 4 5 6 7

6 7 8 9 10 11 12 10 11 12 13 14 15 16 8 9 10 11 12 13 14

13 14 15 16 17 18 19 17 18 19 20 21 22 23 15 16 17 18 19 20 21

20 21 22 23 24 25 26 24 25 26 27 28 29 30 22 23 24 25 26 27 2827 28 29 30 31 29 30 31

Feb-19

Oct-19 Nov-19 Dec-19

Jul-19

Apr-19

Mar-19Jan-19

May-19 Jun-19

Aug-19 Sep-19

Page 1 O:\Administration\CityClerk\Annual Documents\2018 Complete City Calendar

2019 Meeting Dates and Deadlines for the City of Minnetrista

Due dates for submitting land use applications are listed below followed by the tentative meeting

dates the application would be reviewed

* Because of state mandated notification requirements, there may be NO exceptions to this deadline.

12/27/1911/22/19

03/22/19 04/09/1905/14/19

02/02/1901/25/19

Parks02/12/1903/12/19

Due Date*

09/23/1909/10/19

05/24/1904/26/19

08/23/19

06/11/19

07/26/1906/27/19

10/25/1909/27/19

07/09/19 07/22/1908/26/1908/13/19

01/14/20

11/25/19

01/27/2012/10/19 01/27/20

10/08/1811/12/19

Council03/04/1904/01/1905/06/19

Planning02/25/1903/26/1804/22/1905/28/1906/24/19

10/28/19

06/03/1907/15/1908/05/19

02/03/2002/03/20

09/03/1910/07/1911/04/1912/02/19

Page 1 O:\Administration\CityClerk\Annual Documents\2019 Complete City Calendar

Mission Statement:


CITY OF MINNETRISTA


Subject: Approve Professional Services Agreement and Authorize

Preparation of Plans and Specifications for Lift Station 7

Forcemain Improvement, City Project 06-18

Prepared By: Alyson Fauske, PE, City Engineer


Issue:

Should the City approve a Professional Services Agreement for the preparation of plans and specifications for the Lift Station 7 Forcemain Improvements?

Background/Discussion:

The Lift Station 7 forcemain was installed in the early 1970s and has deteriorated to a point where several repairs have been necessary. Replacement of the forcemain is proposed using trenchless technology which minimizes disturbance to surface improvements such as streets, driveways and boulevards. The project corridor at the south end of Shady Lane is approximately 33 feet wide therefore temporary and/or permanent easements may be necessary with this project.

Fiscal Impact:

The current Capital Improvement Plan includes $100,000 in 2019 for the design, construction and construction observation of the lift station improvements. The attached proposal includes the following tasks:

Task Description Proposed Fee

Preliminary Data Collection $6,632 Preparation of Plans and Specifications and Bidding Services $19,067 Easement Review and Coordination $6,964

Total $32,663

The fees would be billed on an hourly not to exceed basis.

Recommended City Council Action: Staff recommends approval of Resolution 170-18, accepting the proposal for professional services as detailed in the scope of services and authorizes preparation of the plans and specifications.

Does Recommended Action meet City Mission Statement? Yes No Does Recommended Action meet City Goals/Priorities? Yes No

Item 6e

Estimated Hours Senior

Project Project Engineering Environmental Office Survey Two Person Project Construction Total Principal Manager Engineer Specialist VI Technician Coordinator Survey Crew Surveyor Observer Hours Cost

Description PH AF KK/AG TC ML KP PH JH MH1 Preliminary Data Collection

1.0 Project Management 2 1 3 488.00$ 1.1 Topographic Survey 12 24 36 6,144.00$

-$ 2 Preparation of Plans and Specifications

2.0 Project Management 8 4 12 1,832.00$ 2.1 Project Kick-off Meeting 2 2 2 6 882.00$ 2.2 Plans -$

2.2.1 Title 1 1 139.00$ 2.2.2 Construction Notes 1 4 4 9 1,177.00$ 2.2.3 Qty tabulation and SEQ 6 2 8 950.00$ 2.2.4 General Layout 1 4 5 668.00$ 2.2.5 Typical Sections 1 2 3 390.00$ 2.2.6 Standard City Details 1 4 5 668.00$ 2.2.7 Plan & Profile ( 3 Plan Sheets) 4 4 24 32 4,476.00$ 2.2.8 Erosion Control 2 2 4 8 1,126.00$ 2.2.9 QA/QC and Plan Revisions 4 4 8 16 2,252.00$

1.3 Specs 2 6 4 12 1,378.00$ 1.4 Cost Estimate 4 4 448.00$ 1.5 City Council Meetings/Meetings with Client 2 2 312.00$ 1.6 Coordination with Private Utility Owners 4 4 448.00$ 1.7 Bdding/Admin 1 2 4 6 13 1,473.00$ 1.8 Design Site Review 4 4 448.00$

3 Easement Review and Coordination3.1 Easement Review (Title work/OEM by others) 2 2 4 4 12 1,554.00$ 3.2 Parcel Sketches, Easement Descriptions (3 - parcels) 2 2 4 8 26 42 5,410.00$

30 8 53 53 10 21 32 30 237 32,663.00$

Grand Total Hours 30 8 53 53 10 21 32 30 237 32,663.00$

Hourly Costs 173.00 156.00 112.00 139.00 92.00 90.00 142.00 185.00 104.00 130.00Grand Total Direct Labor Costs 5,190.00$ 1,248.00$ 5,936.00$ 7,367.00$ -$ 900.00$ 2,982.00$ 5,920.00$ 3,120.00$ -$ 32,663.00$

Reimbursable Expenses -

-$

Total Fee (Hourly estimated fee) 32,663.00$

Estimated Project Fees2018 Lift Station 7 FM Replacement

City Project 06-18City of Minnestrista, MN

O:\City Council\Council 2018\Packets\2018.12.03 Packet\Word\RESLTN-Accept PSA Authorize Plans and Specs 20181203 CC.DOC


CITY OF MINNETRISTA HENNEPIN COUNTY, MINNESOTA

A RESOLUTION APPROVING THE PROFESSIONAL SERVICES AGREEMENT AND AUTHORIZING THE PREPARATION OF PLANS AND SPECIFICATIONS FOR THE

LIFT STATION 7 FORCEMAIN IMPROVEMENT, CITY PROJECT 06-18 WHEREAS, it is proposed to replace the forcemain from the intersection of Lotus Trail and Shady Lane to Lift Station 7; NOW THEREFORE, BE IT RESOLVED by the City Council of Minnetrista that an agreement has been made between the City and WSB & Associates, Inc. to provide professional services for the Lift Station 7 Forcemain Improvements, City Project 06-18. BE IT FURTHER RESOLVED by the City Council of Minnetrista to authorize WSB & Associates, Inc. to prepare plans and specifications for the Lift Station 7 forcemain improvement in an amount not to exceed $ 25,699 with an addition $ 6,964 if needed for easement review, parcel sketches and descriptions. This resolution was adopted by the City Council of the City of Minnetrista on the 3rd day of December, 2018, by a vote of Ayes and Nays. Lisa Whalen, Mayor ATTEST: Kris Linquist, City Clerk (seal)

O:\City Council\Council 2018\Packets\2018.12.03 Packet\Word\LTR - HMC_12-03-18- Professional Services - LS 7 Forcemain Replacement.docx

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December 3, 2018

Honorable Mayor and Council Members City of Minnetrista 7701 County Road 110 West Minnetrista, MN 55364 Re: Proposal for Professional Services

Lift Station 7 Forcemain Replacement Project Shady Lane Neighborhood

Dear Honorable Mayor and Council Members: WSB & Associates, Inc. is pleased to provide you with our proposal for the preliminary design, final design, preparation of construction documents, and bidding services for the 2018 Lift Station 7 Forcemain Replacement Project.

Project Understanding Improvements proposed to be completed in 2019 include replacing approximately 1,700-feet of aging 6-inch forcemain between Lift Station 7 and the discharge point to the Metropolitan Council system stub in Shady Lane. This forcemain has had several repairs due to deterioration of the pipe and is in need of replacement. The areas directly impacted by the project include a portion of Lakeview Drive and the entire length of Shady Lane (Shown by the solid green line below).

Honorable Mayor and Council Members December 3, 2018 Page 2


The project improvements are proposed to be constructed with trenchless technologies, to minimize impacts to the existing roadways and resident access. The method to be used for construction is horizontal directional drilling which greatly reduces surface damages by pulling a new pipe in a similar alignment as the existing pipe between drilling pits spaced out along the project. There will be a need for open excavations at the location of sharp bends in the forcemain and connection points to Lift Station 7 and Metropolitan Council system. Trenchless technologies are the preferred method of construction to reduce impacts to the existing narrow roadway and to residents in the area. The City is planning future improvements to these roadways, but recent maintenance on the forcemain has this utility replacement as a priority project. Proposed Scope of Services

Project management

Coordination meetings with City and consultant staff.

Preliminary Design:

o Topographic survey of Lift Station 7, the affected area of Lakeview Drive, Shady Lane, and the affected area of Lotus Drive.

o Prepare preliminary layout/alignment for review to the City staff.

Final Design: o Prepare final plans, project specific specifications, contract documents, and bidding

forms for the proposed improvements. Specifications will be prepared in accordance with the City of Minnetrista and MnDOT standard specifications.

o Preparation of estimated quantities and detailed engineer’s opinion of probable construction cost as it relates to the work outlined in our scope of services.

o Coordinate with private utility companies located in the improvement corridor. This coordination will include providing drawings to any affected utility companies and hosting a utility relocation meeting to determine what utilities, if any, will require relocation.

o Coordinate project advertisement. We will distribute plans and specifications to the contractors, as well as any necessary addenda. We will attend the bid opening at City Hall, prepare a tabulation of bids, and bid results letter for City Council consideration of award of contract.

o Assist the city staff in determining the need for temporary or permanent easements. This task will include review of property title or Property Owners and Encumbrance Report documents acquired through the City Attorney.

Easements may be needed for one parcel owned by a Home Owners Association, and two parcels owned by Three Rivers Park District. We understand city staff and attorney will work directly with the park district to acquire easements, if necessary.

Construction phase services are not proposed at this time. WSB will provide a proposal

for these services when plans approach completion and provided to the City when Council considers award of the contract.

Honorable Mayor and Council Members December 3, 2018 Page 3


Proposed fees for Preliminary Design, Final Design including the Preparation of Bid Documents (plans and Specifications) Bidding Services and Easement Review/Parcel Sketches/Descriptions are an hourly not to exceed basis as follows:

Preliminary Data collection $ 6,632 Preparation of Plans/Specifications/Bidding $19,067 Easement Review/Parcel Sketches/Descriptions $ 6,964

Basic consulting services include preliminary data collection, preparation of plans, specifications, and bidding services with fees in the amount of $25,699 and easement review, parcel sketches and descriptions is $6,964, if needed for the project.

Thank you for this opportunity to provide professional consulting services to the City of Minnetrista. If this proposal is acceptable, please execute the signature block below and return as our authorization to proceed.

Please do not hesitate to contact me if you have any questions.

Sincerely,

WSB & Associates, Inc.

Alyson Fauske, PE Senior Project Manager

PROPOSAL FOR:

Preliminary Data Collection, Preparation of bid documents, bidding services – Lift Station 7 Forcement Replacement Project.

ACCEPTED BY: City of Minnetrista, MN

Name

Title

Date

Lisa Whalen, Mayor

December 3, 2018

ATTEST:

_______________________________________Kris Linquist, City Clerk

_____________________________________________________________________________ Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

CITY OF MINNETRISTA


Subject: Approval of Public Employees Insurance Program (PEIP) as Health Insurance Provider for City Employees

Prepared By: Cassandra Tabor, Director of Administration


Background Minnetrista provides employees with health insurance, as a small group since 2017, and has HealthPartners as the current benefit provider.

Issue Prior to 2017, the City was a part of LOGIS and was included in the large group pool of public jurisdictions. At that point the City was covered under a 5 year contract with Blue Cross and Blue Shield with a fixed rate renewal each year of the contract. Under the Affordable Care Act, and as of 2017, employers with less than one hundred employees can no longer be considered in the large group pool and must go out for bid each year to elect a healthcare provider. In 2017 and 2018, we elected HealthPartners as our provider.

Result Staff worked with Gallagher Benefits Services and went out for bid for medical insurance coverage for 2019. Gallagher helped staff in creating a coverage plan with tiered coverage as seen below. It was determined that the Public Employee Insurance Program (PEIP) would offer comparable coverage to HealthPartners with a slight decrease in City costs, with these dollars being absorbed by employees switching from ‘Employee Only’ or ‘Employee +1’ in 2018 to ‘Family’ coverage in 2019.

The new tiered plan eliminates the ‘Employee +1’ coverage option leaving “Employee Only’ at a $900 city contribution and brings the $1500 ‘Family’ tier city contribution from 2018 to $1300 in 2019. PEIP was the only provider to bid an estimated decrease, and the insurance benefits are best aligned with the current employee and City costs under our Cafeteria Plan. All other bids from Preferred One, HealthPartners, Blue Cross and Blue Shield, and Medica were increases.

Tiered rates allow the City to offer more equitable options and cost sharing:

Election 2017 2018 2019 Employee $1100 $900 $900 Emp + Spouse $1100 $1200 NA Emp + Child(ren) $1100 $1200 NA Family $1100 $1500 $1300

Item 6f

_____________________________________________________________________________ Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

Gallagher and PEIP came out for an Open Enrollment meeting in November, reviewed the plan options offered by PEIP to employees, and addressed any questions they had.

Staff are also in the process of working with all three labor unions, L.E.L.S., Law Enforcement Labor Services Local #116 and #343, and I.U.O.E., International Union of Operating Engineers Local 49 on their benefits reopener starting January 1, 2019. These unions will continue to operate under the terms and conditions of their existing labor agreements until new labor agreement(s) are completed.

Financial Impact Electing P.E.I.P. as the City’s insurance provider allows us to stay within the budgeted dollars proposed for 2019, not requesting any additional dollars from the Council.

Recommended City Council Action: Staff recommends the approval of the Public Employee Insurance Program as the City’s medical insurance provider for 2019, beginning January 1, 2019.



CITY OF MINNETRISTA

RESOLUTION APPROVING PUBLIC EMPLOYEE INSURANCE PROGRAM AS THE INSURER REPLACING HEALTH PARTNERS FOR 2019

WHEREAS, the City of Minnetrista wishes to approve the transition from health insurance provider HealthPartners to Public Employees Insurance Program (P.E.I.P.) while changing Cafeteria Benefits for calendar year 2019 to $900 per employee only and $1300 per family per month; and

WHEREAS, the City was required to leave LOGIS, under the Affordable Care Act, and to be insured as a small group; and

NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, that Public Employees Insurance Program will be named as the City’s health insurance provider for the period of January 1, 2019 through December 31, 2019 with cafeteria benefits changing to $900 per ‘Employee Only’ and $1300 per ‘Family’ per month.

This resolution was adopted by the City Council of the City of Minnetrista on the 3rd day of December, 2018, by a vote of _____Ayes and _____ Nays.

________________________ Lisa Whalen, Mayor

Attest:

_________________________ Kris Linquist, City Clerk

(seal)


CITY OF MINNETRISTA


Subject:

Prepared By:

Meeting Date:

Resolution to Approve Revisions to City of Minnetrista Leave Benefits Programs to begin on January 1, 2019 for all Non-union and Union Employees

Michael Barone, City Administrator on behalf of the Personnel Committee (Mayor Lisa Whalen, Council Member Pam Mortenson, Finance Director Brian Grimm, Administration Director Cassandra Tabor, and City Administrator Michael Barone)

December 3, 2018

Issue Before we begin with our request to revise leave benefits for city employees, for both non-union and union employees, we, the City Staff members on the Personnel Committee, wish to thank the entire City Council for their considerations of these changes. We understand it is difficult to approve changes to pay and benefits for public sector employees, but we are bringing this forward now for a number of reason that I have laid out in the Issue section and in the Background section of this memorandum. There never really is a “right” time, but we feel that this topic hasn’t been looked at for many, many years, and it’s appropriate to have a discussion on these topics.

The items that are before you tonight have been agreed upon by the Personnel Committee in a meeting held on November 28, 2018. The elected officials on the Personnel Committee gave our requests great scrutiny, and some requests were changed/lowered based on their input and review. We hope we have found the “sweet spot” in our requests to the entire City Council, so here goes.

Union employees have made requests for revising their leave benefits (sometimes successful, sometimes not) through the various labor negotiation processes held over the years. But with the alignment of all three labor union contracts expiring in the same year (2017), we asked all three unions throughout our labor negotiations in 2017 to ‘set aside’ any and all requests in the collective bargaining process for the first year (2018) of their three-year contracts (2018-19-20) in regards to leave benefits. They really didn’t have to do that, but they did. They didit so we could research and make potential changes to all leave benefits on a city-wide basisstarting on January 1, 2019. The city’s Personnel Policy was last updated in 2007, and leavebenefits for non-union employees have remained unchanged from at least that point in time,and possibly longer.

Background

Item 6g


There is a PowerPoint presentation and some other supporting documents included with this business item, so I will not spend a lot of time explaining each leave benefit area in detail in this memorandum, only a summary of the changes, leaving the full explanation for the Council meeting.

The requests that are being made are to try to make sure that we maintain our excellent staff into the future. Our comparisons are to other public sector agencies, our marketplace, where we are seeking to make changes to some aspects of our overall leave benefit structure. Our goal is to remain competitive and avoid losing employees due to neglecting a review of our leave benefits. Leave benefits are an important component of our overall pay and benefits structures and systems, and as we have pointed out to the Council at various times in the past, that it can be quite costly to conduct hiring processes to replace employees that leave, in comparison to maintaining our current work force.

For the purposes of our discussion on leave benefits, there are four (4) groups of employees to consider – our 3 labor unions (Public Works, Police Officers, and Police Supervisors); with all other employees classified as non-union. Non-union employees include all Administration, Community Development, and Finance staff, plus the PW Superintendent at City Hall, and the Police Chief, Community Services Officers, and Police Secretaries at the Police Department.

Leave Benefits Sick Leave / Severance With sick leave (SL), there are three components – yearly accrual, maximum accrual, and severance pay. We are not requesting a change to either the yearly accrual or the maximum accrual, only to the severance pay.

Currently, severance pay structure for non-union, Police Officers, and Police Supervisors all have the same severance pay schedule: 0% for 0-10 years of service; 25% for 11-15 years of service; 35% for 16-20 years of services; and 50% for 21+ years of service.

We hope to modify that severance pay structure by splitting the 0-10 years of service level into two levels, a 0-5 year level and a 6-10 year level. The new severance pay structure would be 0% for 0-5 years of service; 25% for 6-10 years of service; 30% for 11-15 years of service; 40% for 16-20 years of services; and 55% for 21+ years of service.

Severance pay is quite different from city to city, but I have provided some data from neighboring communities where severance is substantially higher than our current and our requested new structure.

For Public Works union employees, it’s a whole different ballgame. They currently have a severance pay structure that pay 0% for 0-3 years of service; then 33% (up to a maximum of 160 hours) after three years; plus 80 hours of straight time pay at their current pay level, whatever that hourly level may be when they leave their position in Public Works.


There is some additional information in the attachments on how many employees we have at each 5-year level in terms of years of service, but breaking it down for this group of 8 employees in Public Works, we have one (1) employee between 16-20 years of service; and the remaining seven (7) employees are either 0-5 years’ experience (5); or 5-10 years’ experience (2) - - so it’s a fairly young group of employees.

We have offered the modified severance pay structure to both Police unions, and also have asked the Public Works union to scrap their current severance structure in lieu of the modified severance structure that all other employees follow. This is, of course, pending approval by the City Council on this matter.

Vacation For vacation leave, all non-union and Public Works union employees share the same vacation schedule for accrual levels, annual accrual hours earned, and carryover, with a minor exception:

Level Annual Accrual Carryover 0-5 years 80 hours 120 hours 6-10 years 120 hours 120 hours 10-15 years 140 hours 120 hours (140 hours non-union) 16+ years 160 hours 120 hours (160 hours non-union)

In the Personnel Policy, is says all non-union employees can carryover the amount that they accrue in any given year, so that makes the carryover 140 hours for 10-15 years non-union employees, and 160 hours for 16+ years non-union employees.

For vacation leave, all Police Officer union employees and Police Supervisor union employees share the same vacation schedule for accrual levels, annual accrual hours earned, and carryover:

Level Annual Accrual Carryover 0-5 years 80 hours 120 hours 6-10 years 120 hours 120 hours 10-15 years 140 hours 120 hours 16-20 years 160 hours 120 hours 21+ years 180 hours 120 hours

Our requested changes to the vacation leave is to change the 16+ level to a 16-20 years level and add a 21+ years level for non-union and Public Works employees; and then change the Carryover for all levels for all employees to 160 hours (from 120 hours)

Again, in the PowerPoint I have provided some examples of neighboring communities and their vacation carryover provisions, and even with our change to 160 hours, we would still be behind every one of those cities, but we are fine with our requested change.

Compensatory Time Under the federal Fair Labor Standards Act (FSLA), it requires that covered employees be paid time and one-half (1½) or earn compensatory time (1½) for all hours worked over 40 hours in one week. At Minnetrista, if you don’t take the overtime paid to you at time and one-half during the pay period in which you earned overtime, you can take it instead as earned comp time (in lieu of the pay), and you can accrue up to a maximum of 40 hours during the year. At the end of the year, you may carryover up to 40 hours of comp time to the next year, or just cash it out. We are obligated, by law, to pay our workers this overtime, since they actually worked those hours.

We are not asking for any changes at all in the compensatory time policy going forward, leaving it as is for all employees.

Holidays Non-union employees and Public Works employees have the same holiday schedule:

New Year’s Day MLK Day Presidents Day Memorial Day Independence Day Labor Day

Veterans Day Thanksgiving Day Thanksgiving Friday ½ day on Christmas Eve Christmas Day ½ day on New Year’s Eve

That totals to 10 full day holidays and two (2) ½-day holidays; or a total of 11 holidays.

Both the Police Officers union and the Police Supervisors union employees have the same holiday schedule:

New Year’s Day MLK Day Presidents Day Memorial Day Independence Day Labor Day

Veterans Day Thanksgiving Day Floating Holiday ½ day on Christmas Eve Christmas Day ½ day on New Year’s Eve

Police has a Floating Holiday that can be used at any time during the year (I have it placed where I did in the list of holidays out of convenience). That totals to 9 full day holidays, 1 floating holiday, and two (2) ½-day holidays; or a total of 11 holidays.

We are requesting to make Christmas Eve a full day holiday instead of a ½ day holiday, and then eliminate the ½ day holiday on New Year’s Eve. By combining the ½ day holidays to 1 full day, we haven’t asked for an increase in the number of holidays. Generally, business is quite slow on Christmas Eve, and from another perspective, you tend to have more staff absences for Christmas Eve versus New Year’s Eve, mostly due to family travel for this holiday combined with Christmas.



Funeral Leave Currently, we don’t have a “bucket” for funeral leave, which means we don’t have specified hours set aside for use in regards to attending funerals for family members. In the PowerPoint I have outlined the current situation, and after reviewing this, we have decided to not request any changes city-wide in this leave area. We will continue to have employees utilize sick leave to cover potential absences from work for funerals, just as we do now.

Conclusion We hope you agree with the proposed changes to the City of Minnetrista leave benefits program. For whatever does get approved, there will need to be some additional work to formalize these changes, since they are affecting union labor agreements. Those changes would need to occur with Memorandums of Understanding, demonstrating agreement between the City and the particular labor union; and those MOU’s would appear on the January 7, 2019 City Council meeting for approval in order to be implemented.

Recommended City Council Action: Approve the changes to the leave benefit programs as recommended by the City of Minnetrista Personnel Committee, and to authorize city staff to prepare MOU’s for incorporating these changes into existing union labor agreements, and with including the changes into the Personnel Policy that affects all non-union employees. All contractual MOU changes will be on the City Council meeting for formal approval at the January 7, 2019, City Council meeting.


2019 Leave BenefitsCity of Minnetrista

City Council meeting – December 3, 2018

Types of Leave Benefits

Sick Leave

Vacation

Compensatory time

Holidays

Funeral Leave **

Where Leave Benefits are addressed

City’s Personal Resolution

Within 3 Labor Agreements – Public Works I.U.O.E.– Local 49; Police Officers L.E.L.S. Local 116;Police Supervisors L.E.L.S. Local 343

I.U.O.E. = International Union of Operating Engineers

L.E.L.S. = Law Enforcement Labor Services

How Leave Benefits are addressed

Any language in regards to leave benefits agreedto in an existing labor agreement “over-rides” anylanguage on the same topic in the city’s personnelpolicy.

If there isn’t any language on a topic in anexisting labor agreement, it defaults to thepersonnel policy for all employees.

Sick Leave (SL)

There are three aspects of sick leave:

Yearly accrual rate (in hours)

Maximum accrual total (in hours)

Severance (percentage of payout of accrued SLat the end of employment)

Sick Leave (SL)

Yearly Accrual and Maximum Accrual

Universally, public sector employees earn 8 hours(or 1 day) of sick leave per month, which translatesto 96 hours per year for Yearly Accrual

Maximum Accrual is 960 hours (10 years) at the Cityof Minnetrista. Sick leave hours are ‘capped’ at 960hours. You can never go above or carryover morethan 960 hours.

We are not proposing any changes to either YearlyAccrual or Maximum Accrual

Sick Leave (SL) – Severance

Severance

Currently: Non-union employees, Police Officersunion and Police Supervisors union have severance pay on the following schedule:

0 – 10 years 0%

11 – 15 years 25% (of 960 hrs-max or 240 hrs)

16 – 20 years 35% (of 960 hrs-max or 336 hrs)

21+ years 50% (of 960 hrs-max or 480 hrs)


Severance

Currently: Public Works union employees haveseverance pay on the following schedule:

0 – 3 years 0%

After 3 years 33% (up to 160hr max), plus 80 hours of straight time pay x current hourly wage


SeveranceNew: Split the 0 – 10 years level into a “0 – 5 years”level and a “6 – 10 years level” and start severance at the 6 – 10 year level at 25%; add +5% to remaining levels:

0 – 5 years 0%6 – 10 years 25% (of 960 hrs-max or 240 hrs)11 – 15 years 30% (of 960 hrs-max or 288 hrs)16 – 20 years 40% (of 960 hrs-max or 384 hrs)21+ years 55% (of 960 hrs-max or 528 hrs)


Severance – Old versus New, based on a 960 hrmaximum SL accrual:

Ranges Old New0 – 5 years 0% 0%6 – 10 years 0% 25% (240 hrs)

11 – 15 years 25% (240 hrs) 30% (288 hrs)

16 – 20 years 35% (336 hrs) 40% (384 hrs)

21+ years 50% (480 hrs) 55% (524 hrs)

Sick Leave (SL) - Severance

Minnetrista City Employees

Years of Service by 5-year service levels:

Ranges # of Employees / Percentage0 – 5 years 18 48.7%6 – 10 years 4 10.8%11 – 15 years 8 21.6%16 – 20 years 5 13.5%21+ years 2 5.4%

37 100.0%


Severance pay seen at neighboring cities:

City of Wayzata

0 – 7.5 years (0 – 720 hrs) 25%7.5 – 10 years (721 – 960 hrs) 60% 10 + years (960 - 1056 hrs) 85%

Any SL accrual over 960 hours at years end gets placed in a PEHCSP (Post Employment Health Care Savings Plan)



City of Mound

After 5 years (480 hours) 41%After 10 years (960 hours) 46% After 15 years (960 hours) 52%After 20 years (960 hours) 57%After 25 years (960 hours) 62%

The maximum amount of hours paid out as severance payshall not exceed 960 hours (120 days)



City of Excelsior

Accrue 96 hours per year, with no limit on sick leave accrual

50% severance payout for any employee leaving after 5 years, with maximum payout up to 480 hours (1/2 of 960 hours or 10 years of service)

Vacation (Vac)

Vacation accrual levelsCurrently: All union and non-union employeesaccrue vacation in 5-year blocks of time:0 – 5 years6 – 10 years11 – 15 years16 – 20 years21+ years (only unionized Police Officers and

Police Supervisors have this level currently)

Vacation (Vac)

Vacation accrual levels for all non-Union employeesand PW union employees:

Level Annual (hrs) Carryover (hrs)0 – 5 years 80 1206 – 10 years 120 12011 – 15 years 140 120 (140 non-union)

16 + years 160 120 (160 non-union)

Vacation (Vac)

Vacation accrual levels for unionized Police Officers andPolice Supervisors:

Level Annual (hrs) Carryover (hrs)0 – 5 years 80 1206 – 10 years 120 12011 – 15 years 140 120 (140 non-union)16 – 20 years 160 120 (160 non-union)21+ years 180 120 (-n/a-)

(only unionized Police Officers and Police Supervisors have the 21+ years level)

Vacation (Vac)

Vacation maximum accrual levels at neighborhood cities:

City Max Carryover (hours)Minnetrista 120 (non-union 140hrs at 10-15 yrs; 160hrs at 16+ yrs)

Wayzata 200Orono 240Mound 240Medina 200 – 304 (depending on years of service)

Minnetonka 200 – 275 (depending on years of service)

Vacation (Vac) Proposed new Minnetrista Vacation accrual levels:

Level Annual (hrs) Carryover (hrs)0 – 5 years 80 120 --> 1606 – 10 years 120 120 --> 16011 – 15 years 140 120 --> 16016 – 20 years 160 120 --> 16021+ years 180 120 --> 160

Change the 16+ level to 16-20, and add the “21+ years” vacation accrual level to Public Works labor agreement; and add to the Personal Policy for all other non-union employees

Compensatory Time (Comp Time)

Federal law under the Fair Labor Standards Act (FSLA)requires covered employees be paid time and one-half(1½ or compensatory time) for all hours worked over40 hours in one week

City staff are covered by the same language, which ispresent in the personnel Policy and in the laboragreements for all three (3) bargaining units

Compensatory Time (Comp Time)

Currently all overtime eligible employees are allowedto accumulate 40 hours of comp time per year; and areallowed to carryover 40 hours per year

We are not asking for any changes at all in the comptime policy going forward

Holidays

This is a listing of Holidays observed by Non-union andPublic Works union staff:

New Years Day Veterans DayMLK Day Thanksgiving DayPresidents Day Thanksgiving FridayMemorial Day 1/2 Christmas EveIndependence Day Christmas DayLabor Day 1/2 New Years Eve

Holidays

This is a listing of Holidays observed by unionizedPolice Officers and Police Supervisors staff:

New Years Day Veterans DayMLK Day Thanksgiving DayPresidents Day Floating HolidayMemorial Day 1/2 Christmas EveIndependence Day Christmas DayLabor Day 1/2 New Years Eve

Holidays

City employees receive 11 total holidays

List of other cities and their total holidays:

Victoria - 11 Medina - 12

Deephaven - 11 Excelsior - 12

Wayzata - 12 Hopkins - 11

Orono - 12 Eden Prairie - 11

Mound - 11 Minnetonka - 12

Holidays

Request for staying at the same number of holidayhours in total:

Current: 10 full day holidays, and two ½ day holidaysfor Christmas Eve and New Years Eve

New: 11 full day by making Christmas Eve a full dayholiday, and eliminating the New Years Eve holiday as½ day off (employees work a full day on NYE) –effective as of January 1, 2019 (doesn’t impact therest of 2018)

Funeral Leave

City employees have leave “buckets” that are trackedin our Payroll system every pay period – and the leave“buckets” are Sick Leave, Vacation, and Comp Time

We don’t have a separate “bucket” of time specificallyestablished, tracked, and maintained via the payrollsystem – generally employees that need to attend afuneral do so by using their Sick Leave

Funeral Leave

For non-union employees, they are allowed to use upto four (4) days of sick leave, with Supervisorapproval, for attending a funeral for an immediatefamlily member; and can get up to two (2) additionalday with the approval of the City Administrator

For union employees in all three bargaining units, theyare allowed to use up to three (3) days of sick leave,with Supervisor approval, for attending a funeral of animmediate family member; and can get up to two (2)additional day with the approval of the CityAdministrator with demonstrated need

Funeral Leave

For funeral leave, immediate family member isdefined as spouse or partner; child; parent; parent-in-law; brother; sister; grandparent; or grandchild

We are not asking for any changes at all with thecurrent system in place for employees in need of usingSick Leave for funerals.

Excerpts from the current I.U.O.E. – Local 49 Public Works Labor Agreement

Article 23 – Sick Leave 23.1 Eight (8) hours per month shall be granted all employees with a maximum accumulation of nine

hundred sixty (960) hours.

23.2 Any employee who has three (3) years or more of service with the City and, who leaves in good standing as defined by the personnel policy / city code, shall receive one-third (1/3) of the employee’s unused sick leave up to one-hundred sixty (160) hours upon termination.

23.3 Sick leave may be granted for maximum of three (3) days for the death of an employee’s spouse, children, step-children, children-in-law, . . . . .

Article 26 – Severance Pay 26.1 After three (3) years of employment, the terminating employee shall receive eighty (80) hours

pay at the straight time base rate, in cash, as severance pay.

26.2 No severance pay will be paid if termination is due to disciplinary action.

Article 25 – Vacation / Compensation Time Carryover 25.1 The EMPLOYER agrees to the following vacation schedule for all employees:

0 through 5 years 80 hours per year 6 through 10 years 120 hours per year 11 through 15 years 140 hours per year 16 years and over 160 hours per year

25.2 Employees may carry over one-hundred twenty (120) hours of vacation into the next calendar year as long as the employee is in good standing as defined by the personnel policy / city code. An employee shall be allowed to carry over a maximum of forty (40) hours of compensation time from one year to another. Any hours not carried over shall be paid to the employee at their current year’s rate of pay.

Article 21 – Holidays 21.1 All employees shall receive the following ten (10) full-day and two (2) half-day (1/2-day) paid holidays:

New Year’s Day Martin Luther King Day President’s Day Memorial Day Independence Day Labor Day Veteran’s Day Thanksgiving Day Friday after Thanksgiving Day One-half day on Christmas Eve Christmas Day One-half day on New Year’s Eve

Excerpts from the current L.E.L.S. – Local 343 – Police Supervisors Labor Agreement

ARTICLE 16 – SICK LEAVE 16.1 Full-time employees shall earn paid sick leave at the rate of eight (8) hours for each full month of continuous employment. Unused sick leave shall accumulate to a maximum of nine hundred and sixty (960) hours.

16.6 Severance Pay a. Employees must leave in Good Standing, meaning the employee must provide at least a two (2) weekwritten notice to EMPLOYER prior to separation date.

b. 10th year up to 15th year 25% of accumulated sick leave 16th year up to 20th year 35% of accumulated sick leave 21st year and beyond 50% of accumulated sick leave

c. Severance pay will be paid at the employees' hourly rate of pay at the time of separation.

ARTICLE 18 – VACATIONS 18.1 Full-time employees shall accumulate paid vacation in accordance with the following schedule based on years of continuous service.

Years of Service Hours of Vacation 0 - 5 years of continuous service 6.66 hours/calendar month (80 hours/year) 6 - 10 years of continuous service 10.00 hours/calendar month (120 hours/year) 11 - 15 years of continuous service 11.66 hours/calendar month (140 hours/year) 16 - 20 years of continuous service 13.33 hours/calendar month (160 hours/year) 21+ years of continuous service 15.00 hours/calendar month (180 hours/year)

18.2 Employees may carry over a maximum of one hundred twenty (120) hours of unused earned vacation into the succeeding calendar year.

ARTICLE 12 – OVERTIME 12.1 Employees will be compensated at one-and-one-half (l ½) times the employee's regular base pay rate for hours worked in excess of the employees scheduled shift. Changes of shifts do not qualify an employee for overtime under this Article.

12.7 Employees may earn compensatory time off, on a time-and-one half (1½) basis, for overtime hours worked in excess of the employees scheduled shift. Such compensatory time may be accumulated up to forty (40) hours maximum. If overtime is required of an employee having the maximum balance, that overtime shall be paid out. An employee shall be allowed to carry over a maximum of 40 hours of compensation time from one year to another. Any hours not carried over shall be paid to the employee at their current year's rate of pay.

ARTICLE 19 – HOLIDAYS 19.1 All full-time employees shall be entitled to observe the following holidays and shall be compensated at their regular pay rate for these days: New Year's Day, Martin Luther King's Day, President's Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving, Christmas, and one-half (½ day) each on Christmas Eve and New Year's Eve Days; totaling 10 days.

19.3 In addition to the holidays listed in 19.1, all full-time employees shall receive one floating holiday per year. The floating holiday must be used during the year and will not carry over to the next year. If an employee requests use of the floating holiday and is denied by the EMPLOYER, the employee will be paid ten (10) hours of regular pay.

ARTICLE 17 – LEAVES OF ABSENCE 17.4 Funeral Leave. An employee shall receive a maximum of three (3) scheduled work days leave with pay to be used because of a death in the immediate family of the employee. Immediate family is defined to include spouse, child, parent, parent-in-law . . . . With the approval of the City Administrator the employee may use two (2) days accrued sick leave beyond the three days allowed, if the employee is able to demonstrate a need for the additional time.

Excerpts from the current L.E.L.S. – Local 116 – Police Officers Labor Agreement

ARTICLE 15- SICK LEAVE 15.1 Full-time employees shall earn paid sick leave at the rate of eight (8) hours for each full month of continuous employment. Unused sick leave shall accumulate to a maximum of nine hundred sixty (960) hours.

15.3 Severance Pay. a. Employees must leave in Good Standing, meaning the employee must provide at least a two (2)

week written notice to EMPLOYER prior to separation date.b. 10th year up to 15th year 25% of accumulated sick leave

16th year up to 20th year 35% of accumulated sick leave 21st year and beyond 50% of accumulated sick leave

c. Severance pay will be paid at the employees’ hourly rate of pay at the time of separation.

ARTICLE 17- VACATIONS 17.1 Full-time employees shall accumulate paid vacation in accordance with the following schedule based on years of continuous service.

Years of Service Hours of Vacation 0 - 5 years of continuous service 6.66 hours/calendar month (80 hours/year) 6 - 10 years of continuous service 10.00 hours/calendar month (120 hours/year) 11 - 15 years of continuous service 11.66 hours/calendar month (140 hours/year) 16 - 20 years of continuous service 13.33 hours/calendar month (160 hours/year) 21+ years of continuous service 15.00 hours/calendar month (180 hours/year)

17.2 Employees may carry over a maximum of one hundred twenty (120) hours of unused earned vacation into the succeeding calendar year.

ARTICLE 21- WAGES 21.6 COMP TIME Instead of overtime, employees may earn compensatory time off on a time-and one-half basis for all overtime hours. Such compensatory time may be accumulated up to forty (40) hours maximum. Employees may “bank” up to forty (40) hours of compensatory time with the option to cash it out. If overtime is required of an employee having the maximum balance, that overtime shall be paid out. This paid amount shall be included in the employee’s bi-weekly paycheck.

An employee shall be allowed to carry over a maximum of 40 hours of compensation time from one year to another. Any hours not carried over shall be paid to the employee at their current year’s rate of pay.

ARTICLE 18– HOLIDAYS 18.1 All full-time employees shall be entitled to observe the following holidays and shall be compensated at their regular pay rate for these days: New Year’s Day, Martin Luther King's Day, President's Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving, Christmas, and one-half (½) day each on Christmas Eve and New Year's Eve Days; totaling 10 days.

18.3 In addition to the holidays listed in 18.1, all full-time employees shall receive one (10 hour) floating holiday per year. The floating holiday must be used during the year and will not carry over to the next year. If an employee requests use of the floating holiday and is denied by the EMPLOYER, the employee will be paid ten (10) hours of regular pay.

ARTICLE 16- LEAVES OF ABSENCE 16.3 Funeral Leave. The employee shall receive a maximum of three (3) scheduled work days leave with pay to be used because of a death in the immediate family of the employee. Immediate family is defined to include spouse, child, parent, parent-in-law, brother, sister, partner, grandparent or grandchild.

With approval of the City Administrator the employee may use two (2) days accrued sick leave beyond the three days allowed, if they are able to demonstrate a need for the additional time.


CITY OF MINNETRISTA

APPROVING REVISIONS TO THE CITY OF MINNETRISTA LEAVE BENEFITS PROGRAM TO BEGIN ON JANUARY 1, 2019, FOR ALL NON-

UNION AND UNION EMPLOYEES

WHEREAS, the City of Minnetrista has leave benefit programs, found in all three labor agreements and in the City’s Personnel Policy, and with the exception of a few minor changes over the years for union employees, hasn’t been reviewed or changed since the last Personal Policy was amended, which was in 2007; and

WHEREAS, after asking all three labor union during the labor negotiations process in late 2017 and early 2018 to collectively ‘set-aside’ any requests for leave benefit changes so that city staff could research leave benefits more globally to help determine if current Minnetrista leave benefits are comparable to what is being seen in the public-sector marketplace; and

WHEREAS, the city wishes to make changes to the sick leave severance structure and the vacation structure, including the carryover provision; and combining two ½-day holidays in to one full day holiday, but not adding any additional holiday time; and also not make any other changes to either the compensatory time leave benefit program or the funeral leave benefit program; and

NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF COUNCIL OF THE CITY OF MINNETRISTA, that the City of Minnetrista wishes to approve the changes to the leave benefit programs as recommended by the Personnel Committee, and authorize city staff to prepare MOU’s for incorporating these changes into existing union labor agreements, and with including the changes into the Personnel Policy that affects all non-union employees.

This resolution was adopted by the City Council of the City of Minnetrista on the 3rd day of December, 2018, by a vote of ____Ayes and ____ Nays.

________________________ Lisa Whalen, Mayor

Attest:

_________________________ Kris Linquist, City Clerk (seal)

2017 Certificate of Excellence in Financial Reporting ...€¦ · f) Res. No. 160-18 Approve...

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Transcript of 2017 Certificate of Excellence in Financial Reporting ...€¦ · f) Res. No. 160-18 Approve...