MSFHR 2017-A Health Policy Fellowship | ApplyNet Tutorial – Full Application Page 1 of 18

2017-A Health Policy Fellowship

MSFHR ApplyNet Tutorial

Eligibility and Full Application

Reminder: Please make sure you have read the Health Policy Fellowship Instructions before completing the Full Application.

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Starting the Process

IMPORTANT: If you are uncertain that you have an existing MSFHR ApplyNet account please contact the MSFHR help desk at helpdesk@msfhr.org or call 604-714-6609. If you have forgotten your password please click on the link, “Forgot your password?” and enter your Login ID and click Submit. A temporary password will be sent to the primary e-mail address in your profile.

For new users, please create an account by clicking the Register here hyperlink on the log in page of the MSFHR ApplyNet system.

Once registration is complete, you will receive an email notification from MSFHR ApplyNet with your login information. Login to MSFHR ApplyNet System

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Home Page Click on Apply for Funding Select the program you wish to apply to from the list of Available Funding Opportunities and click Continue. This will take you to the Eligibility Quiz page.

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Complete the Eligibility Quiz

A Grant ID is assigned by the MSFHR ApplyNet system the instant you launch the Eligibility Quiz.

You may cancel the Eligibility Quiz, if you wish to continue the process at a later time. A corresponding “Complete Eligibility” task will be saved on your home page.

As soon as you complete the Eligibility Quiz, and you are eligible, a task called Complete Full Application (HPF) will be generated on your home page.

If you are ineligible, please do not launch another Eligibility Quiz, instead request for an exception, by clicking click here to request an exception hyperlink. Processing of this request can take up to two business days.

Once your request has been processed, you will receive an email notification. If approved, a task called Complete Full Application (HPF) will appear on your home page.

Selecting the Complete Full Application (HPF) hyperlink will bring you to the main page of the Full Application.

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Completing the Full Application The Main page of the Complete Full Application task has a left navigation pane with access to the Contact Information, Host Institution, Third Party Personnel, Career Interruptions, Additional Information, Uploads, and Review and Submit links. These links are also under the Validation Summary section, marked with either a GREEN or RED X. This is a visual guide to monitor the progress of your Full Application.

Please note:

• Pages showing a GREEN in the Validation Summary section are completed sections.

o It is your responsibility to confirm and update the information in these pages before submission.

• Pages showing a RED X are incomplete and must be completed in order to submit your application.

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Contact Information Please ensure that your contact information is complete and up to date.

In the Health Professional section under “Do you have formal training or credentials as a health professional?” please select Yes or No. Under “Name of Health Profession”, please type the name of your health profession in the text box. If you are not a health professional, please enter “N/A”.

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Contact Information (cont’d) Please note the following when entering new or additional data into the categories of Organization Affiliations, E-mail, Address and Phone:

• Data entered in the Organization Affiliation section gets prepopulated in the Host Institution section. Please take note of the additional instructions in the Host Institution section especially if your host institution is different from your affiliated organization.

• In cases where there are multiple entries for a particular category, the MSFHR ApplyNet system can only record one primary data. • If an entry is already marked as a primary record, please ensure the next entries are not selected as ‘Primary’ otherwise the preferred

primary record will be replaced.

Once done, click Save and Continue

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Host Institution Under Grant Administration Organizations - Host Institution, please select the institution responsible for approving your electronic application package and administrating your award.

Click here to view a complete list of eligible Host Institutions that are available for the Health Policy Fellowship Program.

For Research Location, please select the institution/centre in which you will be conducting the majority of your research activities.

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Third Party Personnel There are two sections in this page: Contacts-Project Personnel (Primary Applicant) and Third Party

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Third Party Personnel - Contacts-Project Personnel (Primary Applicant) In the Contacts Project Personnel (Primary Applicant) Section, please edit the role to Health Policy Fellow.

Note: The system will not allow you to submit your application unless you have designated yourself as a Health Policy Fellow.

Click Edit in the Contacts-Project Personnel (Primary Applicant) section:

• Under Role select “Health Policy Fellow”.

• Click Save and Close to retain the information that was entered — this will take you back to the Third Party Personnel main page.

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Third Party Personnel – Third Party In this section, you will nominate your academic supervisor as the third party. In the Third Party section, please add your academic supervisor.

Click Add in the Third Party section:

• Under Project Role select “Supervisor”.

• Click Select to search for your Supervisor. If the Supervisor does not have an MSFHR ApplyNet account click Add New Person.

• Click Save and Close to retain the information that was entered — this will take you back to the Third Party Personnel main page.

Note: Please ensure that you have confirmed the correct email address with your academic supervisor prior to adding them.

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Third Party Personnel (cont’d)

After entering your Academic Supervisor’s information, be sure to click Create and Notify. This command will generate an email notification to your Academic Supervisor that their task is ready for completion.

• The system will not allow you to complete and submit your full application until your Academic Supervisor has completed and submitted their respective task.

• If your Academic Supervisor has not yet completed their task, you can return to this page in your application and click Re Notify. This will generate a new email reminder to your Academic Supervisor prompting them to complete their task.

o It is the responsibility of the applicant to ensure that all external components of their application are submitted on time.

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Career Interruptions Please complete this section if you have had any career interruptions to explain any gaps in your academic career. If you did not have any career interruptions please select No.

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Additional Information Please refer to the instructional text available on this page as well as in the individual pages within this section or you may refer to the Health Policy Fellowship Program Instructions for more details. Important: If you are copying and pasting from a Word Document into the text fields within the MSFHR ApplyNet forms, please spell out all scientific and/or mathematical symbols as these special characters may not be recognized and/or correctly displayed in the text box and the PDF document. Once done, click Save and Continue.

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Uploads Please refer to the Health Policy Fellowship Program Instructions for more details. Select the upload Type from the dropdown menu, click Add files then Start Upload to begin uploading of files.

After a file has been uploaded, the page will refresh and the Uploads section will display all uploaded files at the bottom of the page indicating whether the upload has been successful.

Once done, click Continue .

To generate a copy of the MSFHR Abbreviated CCV please do the following: Go to CCV Choose Funding Select Funding Source: MSFHR Choose CV Type: MSFHR Abbreviated

CCV Click Submit Complete Consent Page Confirm Submission Process Click History Open/save a pdf copy of your CCV Upload copy of CCV to ApplyNet

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Review and Submit Following the completion of all required pages, the Review and Submit page will display the Validation Status with GREEN for all pages except for Third Party marked with a RED X. You will be unable to submit your application until you have met all the requirements for the Third Party nomination and that your Third Party has completed their task.

It is the applicant’s responsibility to ensure that all external components of their application are submitted before the application deadline.

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Review and Submit (cont’d) Once the Validation Status displays the Third Party task as Complete (), go to View Full Submission and click on View PDF. It is your responsibility to review the PDF copy of your application to ensure that all the data you have entered is complete (have not been cut-off due to character limitations) and accurate. Note that no changes can be made to the application once it is submitted.

After reviewing your Full Application, click Submit .

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View All My Tasks Once you have submitted your Full Application, the Complete Full Application task will disappear from your home page.

To view your submission at a later date, click on ‘View All My Tasks on your Home Page.

You will see the task you submitted as well as a View PDF button. This will display the PDF document containing the information you submitted.