2017-2018 Every Student Succeeds Act (ESSA) Consolidated ... · 2017-2018 Every Student Succeeds...

© 2017 by the Texas Education Agency

2017-2018 Every Student Succeeds Act (ESSA) Consolidated

Federal Grant Application

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ESSA Schedule Changes

• GS2230: Applicant Designation and Certification (ADC)• Removed Title II, D and Title V, A• Must select one designation for each funding source with allocations• Title III, Part A – ELA

• Can select “Apply On Own” if allocation amount is greater than $10,000• If less than $10,000, option to be a member of an SSA and select the fiscal

agent from drop list• NEW! Title IV, Part A to Student Support and Academic Enrichment Program

(SSAEP)

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NCLB Application

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NEW

ESSA Application

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• GS2100: Applicant Information• No changes

• GS2300: Negotiation Comments and Confirmation• Increased the maximum number of negotiation lines • Increased the number of characters in the Grantee Comments field

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NEW ESSA Schedule – PS3001

• Part 1-4: TEA Strategic Priorities, and• Part 5: Local Needs• Looking for three measurable outcomes

• Perhaps one to two measurable outcomes if it is a small LEA• If the LEA lists more than five measurable outcomes, your negotiator will

contact you for more information• Cross- checking that total amount per fund source does not go over the total

entitlement for each applicable fund source

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© 2017 by the Texas Education Agency7

ESSA Application



• PS3099 will be open to all LEAs in their independent project application, even for SSA members.

• The LEA will complete and submit the required schedule for all fund sources in which they apply independently or join an SSA.

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• Old rule: Private school students must also get equitable share of districtwide instruction, parental involvement, and professional development set-asides.

• NEW: Must be calculated before any allowable expenditures and transfers by the LEA: Districtwide instruction, parent involvement, professional development are included in this calculation.

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• Cross-checking that Part 2, line 8 matches PS3101 Part 1, line b- Title I, Part A services to eligible private school students…

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ESSA Application



• PS3101: Title I, Part A & Title I, Part D, Subpart 1• Removed PNP section, Parental Involvement Consultation and Evaluation,

Highly Qualified, Liaison for Homeless Students, District Composite of Planned Activities, District Composite of Planned Service Delivery methods

• HOWEVER-• Please refer to the Program Specific Provisions and Assurances-requirements are there

• NEW! Letter i, Foster Care Transportation• Parts 3-5: Completed ONLY by Windham School District and Texas Juvenile

Justice Department

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• PS3101: Title I, Part A & Title I, Part D, Subpart 1

• LEAs must still ensure that the activities and service delivery methods are aligned with the Title I, Part A statute and guidance documents

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NCLB Application


ESSA Application

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NCLB Application

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• PS3102: Title I, Part D, Subpart 2• No changes• If the LEA is applying for Title I, Part D, Subpart 2, the written agreement with

the facility should have a recent date (within 2 years).• Part 2: Program Evaluation and Assessment of Needs section is divided into

three sections: Student Academic Performance, Staff Training, and Other. One activity must be indicated in each of the three sections.

• Part 3: Planned Activities section: Questions 1-3, and 5 must be completed; For Questions 4a-4f, check all that apply.

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• PS3103: Title I, Part C – Migrant Education• NEW! Removed all of PNP section, some required program activities and all

but one priority for service action plan• HOWEVER-

• Please refer to the Program Specific Provisions and Assurances-requirements are there• NEW! Combined middle school with secondary school• NOTE: All activities listed under Other (Specify) must address a documented,

unmet migrant-specific need and be aligned to one of the Seven Areas of Concern as outlined by the Office of Migrant Education (OME).

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NCLB Application


ESSA Application


NCLB Application

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ESSA Application

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• PS3104: Title II, Part A • Removed Consultation and PNP section/PNP checkbox• Activities have been reworded and renumbered• NEW! Added line 4 – Developing feedback mechanisms to improve school

working conditions and education support• If you have PNP participation, the only activity they can have is “Providing

high quality training and personalized professional development for teachers, instructional leadership teams, and principals.”

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NCLB Application

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ESSA Application

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• PS3106: Title III, Part A – English Language Acquisition (LEP and Immigrant)

• Removed Consultation, PNP section for LEP and Immigrant, Administrative Costs section and Program Purpose

• HOWEVER-• Please refer to the Program Specific Provisions and Assurances-requirements are there

• NEW! Streamlined and renumbered• NEW! Reduced from three to two Measurable Objectives

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NCLB Application

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ESSA Application

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NCLB Application

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ESSA Application

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• If grant is less than $30,000—◦ LEA only required to meet one of the set-asides(well-rounded educational opportunity, safe and healthy students, or support effective use of technology)

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• If grant is greater than $30,000—Comprehensive needs assessment required

• 20% focus on one or more "well-rounded educational opportunities“ activity• 20% focus on one or more "safe and healthy students" activity• Support effective use of technology; limited to 15% on purchasing technology

infrastructure

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• Part 1: Planned Uses of Funds• Allocation will auto populate

• Part 2: Program Requirement Assurances• #3 - #9- is required for all

• Part 3: Program Description• Mark all that apply

• Only one check is required per section depending on what is entered into Part 1

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ESSA Application



• PS3109: REAP and Funding Transferability• Part 1: REAP

• Removed Title II, D and Title V, Part A

• Part 2: Funding Transferability• Removed Title II, D and Title V, Part A• NEW! Added Title I, Part C; Title I, Part D; and Title V, Part B

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• For both REAP and Funding Transferability • LEA must conduct consultation with PNPs in accordance with section 8501

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NCLB Application

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ESSA Application

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ESSA Schedule Changes• PS3400: Equitable Access and Participation

• Text changes to specific strategies

• WV 4001: Title I, Part A• No changes

• WV4004: Ed-Flex Title I, A Schoolwide Eligibility Waiver• No changes

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ESSA Schedule Changes• SC5000: Title I, Part A Campus Selection

• NEW! Total Enrollment and Total Title I Students Served added to report• Need to enter Per Pupil Amounts(PPA)for each served campus• Follow the same rules

• Rank and Serve• Campuses greater than 75%

• Grade Span Grouping• Skip Campuses• Single Attendance Areas

• Less than 1,000 enrollment or• No grade span overlapping • All campuses Title I Eligible• Rank and Serve rule does not apply

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ESSA Application


ESSA Schedule Changes• SC5000: Title I, Part A Campus Selection• NEW! ESSA changes

• Using enrolled or residing option for Basis of Eligibility• Low Poverty percentage to hundredth decimal• Calculates the campus allocation to a more accurate total

• Serve high school campuses at 50% with the campuses most in need• May cause an error• Need to enter justification

• Per Pupil Amount Validation• Total Campus Allocation Vs. Entitlement• Excludes PNP and Reservation amounts on PS3101• Campus Allocation plus reservations should total (or be very close to) the

entitlement the LEA receives

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PS3101 - $ 120,000 in District Reservations including PNP


• SC5000 – Title I, Part A Campus Selection

• What if the PPA validation fails?

• First time: An error message will appear that lists line number(s) that need to be corrected.

• Second and Third time: Error message again lists line number(s) that need to be corrected but offers option to submit a justification.



• SC5000 – Title I, Part A Campus Selection

• Refer to the SC5000 from the 2016-2017 NCLB Consolidated Grant

• Campus Number, Campus Name, and Grade Spans are automatically populated from AskTED

• TEA will download updates to AskTED in mid-May




• BS6001: Program Budget Summary and Support• Removed Title II, Part D and Title V, Part A• Moved Indirect cost out of Admin for Title III, Part A – ELA• 2 percent administrative cost calculated against direct admin only• NEW! Added Title IV, Part A

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ESSA Application


ESSA Schedule Changes• BS6101: Payroll Costs

• Removed Title II, Part D and Title V, Part A• NEW! Added Title IV, Part A• Part 1 – All Personnel identified

• Split funding between federal funds• (example: Federal Program Director split between Title I, Part A; Title II, Part A; and Title III,

Part A -ELA• District staff• Staff from Targeted Assistance campuses

• Part 2 – Schoolwide Personnel Checkbox• Title I Schoolwide campuses• Applies to Title I, Part A only

• unless REAP/ Funding Transferability is used or consolidating federal funds

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• BS6101 – Payroll Costs

• “Number” of positions and not “funding amount” regardless of full time, part time, etc.

• 15 Full Time Employees 100% TIA = 15 positions

• 2 Part Time Employees 100% T3A = 2 positions

• 3 Full Time (50% T2A & 50% local) = 3 positions• Reference the 2016-2017 BS6101 for all payroll positions


ESSA Application

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ESSA Schedule Changes• BS6234: Budget Support• NEW! No longer limited to Title III, A only

• NEW! Added Part 4 – Is the LEA planning any field trips, out-of-state travel, or hosting a conference…

• NEW! This schedule must be completed by all LEAs who Apply On Own or as a Fiscal Agent for any fund source

• NEW! LEAs who use their ESSA funds for field trips, out-of-state travel, or hosting a conference (provided it is allowed in the Program Guidelines) must complete the TEA Justification Forms and keep the form(s) at the local level

• NEW! Random validation will be conducted by the Federal Fiscal Compliance & Reporting (FFCR) division

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ESSA Application



• BS6501: Debt Service• Removed Title II, Part D and Title V, Part A

• BS6601: Capital Outlay• Removed Title II, Part D and Title V, Part A

• CS7000: Provisions, Assurances, and Certifications• Removed Child Internet Protection Act (CIPA); Internet Safety section now

included in Part 2 of PS3107• Hyperlink for “Disclosure of Lobbying Activities” works but new

administration has not updated the page

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Grant Negotiators Regional Assignments Phone Number

Carlos Garza 1, 2, 4 (512) 475-3615

Michael Anna Kuntz 8, 10, 13 (512) 936-6366

Kerry Manning 16, 17, 20 (512) 463-4407

Nelli Nino 5, 6, 7 (512) 463-4168

Carmen Patrick 3, 9, 12, 18 (512) 463-9307

Djuna Scott 11, 14, 15, 19 (512) 463-9427

Yvonne Flores Team Lead (512)463-1587

ESSA Negotiation Team

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Copyright © Notice. The materials are copyrighted © and trademarked ™ as the property of the Texas Education Agency (TEA) and may not be reproduced without the express written permission of TEA, except under the following conditions:1. Texas public school districts, charter schools, and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts’ and schools’ educational use without obtaining permission from TEA.2. Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of TEA.3. Any portion reproduced must be reproduced in its entirety and remain unedited, unaltered and unchanged in any way.4. No monetary charge can be made for the reproduced materials or any document containing them; however, a reasonable charge to cover only the cost of reproduction and distribution may be charged.Private entities or persons located in Texas that are not Texas public school districts, Texas Education Service Centers, or Texas charter schools or any entity, whether public or private, educational or non-educational, located outside the state of Texas MUST obtain written approval from TEA and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty.

For information contact: Texas Education Agency, 1701 N. Congress Ave.,Austin, TX 78701-1494; email: [email protected].

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2017-2018 Every Student Succeeds Act (ESSA) Consolidated ... · 2017-2018 Every Student Succeeds...

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