* Presentations using electronic devices must be submitted to Clerk Services 48 hours prior to the scheduled meeting. After this deadline, electronic presentations will not be permitted. April 3, 2017 Corporate and Community Services Standing Committee Agenda - Page 1 of 2

TOWN OF COLLINGWOOD

CORPORATE & COMMUNITY SERVICES STANDING COMMITTEE AGENDA

April 3, 2017

A meeting of the Corporate and Community Services Standing Committee will be held Monday April 3, 2017 in Community Rooms B & C, Library/Municipal Offices, 55 Ste. Marie Street, Collingwood commencing at 5:00pm. Members: Chair Councillor Ecclestone, Vice-Chair Councillor Doherty, Mayor Cooper, Councillor Fryer, Councillor Lloyd Departments: CAO, Clerk Services including Communications and By-law, Finance, Fire Services, Human

Resources, Information Technology, Marketing & Business Development, Parks, Recreation & Culture ORDER OF BUSINESS

1. CALL STANDING COMMITTEE TO ORDER

2. ADOPTION OF AGENDA

THAT the content of the Corporate and Community Services Standing Committee Agenda for April 3, 2017 be adopted as presented.

3. BUSINESS ARISING FROM THE PREVIOUS MEETING (March 6, 2017)

4. DECLARATIONS OF PECUNIARY INTEREST

5. COMMUNITY ANNOUNCEMENTS

6. DEPUTATIONS

7. MINUTES/REPORTS OF OTHER COMMITTEES/BOARDS

THAT the Corporate and Community Services Standing Committee receive and refer the following minutes to the next regular meeting of Council:

a) Downtown Collingwood Board of Management BIA, March 10, 2017 (p.3) b) Trails Advisory Committee, March 9, 2017 (p.8)

8. STAFF REPORTS PRC2017-02 Healthy Vending Machines (p.11)

RECOMMENDING THAT the Corporate and Community Services Standing Committee support and refer the following Staff Report to the next regular meeting of Council:

Staff Recommendation: THAT Council endorse the elimination of cold drink vending (Central Park Arena and Centennial Aquatic Centre) and continued promotion of water available from recently installed water bottle refill stations; AND THAT Council endorse the Parks, Recreation & Culture Department to manage vending food sales and distribution for Central Park Arena and Centennial Aquatic Centre; AND THAT Council endorse vending food sales and distribution be limited to 100% healthy vending (Central Park Arena and Centennial Aquatic Centre).

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* Presentations using electronic devices must be submitted to Clerk Services 48 hours prior to the scheduled meeting. After this deadline, electronic presentations will not be permitted. April 3, 2017 Corporate and Community Services Standing Committee Agenda - Page 2 of 2

9. DEPARTMENTAL UPDATES/DISCUSSION

10. PUBLIC DELEGATION(S) (maximum 5 minutes per delegation)

11. OTHER BUSINESS

12. ADJOURNMENT

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Town of Collingwood

Collingwood Downtown BIA Board of Management Minutes

March 10, 2017

BOARD OF MANAGEMENT Councillor Deb Doherty Penny Skelton, Chair Catherine Durrant, Vice Chair Charles Brand - regrets Patricia Boyce David Conning Christine Evanoff - regrets Bradley Green Alex Yuen

RESOURCE Susan Nicholson – BIA General Manager Monica Gal – Recording Secretary GUEST Dean Collver, Director, Parks, Recreation and Culture

A meeting of the Downtown Collingwood Board of Management Business Improvement Area (BIA) was held on Friday, March 10, 2017 at the hour of 7:30 a.m. in the Business Development Centre Conference Room, 105 Hurontario Street. WELCOME / CALL TO ORDER Chair Skelton welcomed all in attendance, determined that a quorum was present, then called the meeting to order at 7:34 a.m. ADOPTION OF THE AGENDA Moved by Member Yuen Seconded by Councillor Doherty

THAT the Collingwood Downtown Board of Management Business Improvement Area (BIA) adopts the March 10, 2017 Agenda as presented

CARRIED CONFIRMATION ADOPTION OF THE MINUTES The February 9, 2017 Collingwood Downtown Board of Management Business Improvement Area (BIA) Minutes were adopted electronically and received by the Corporate & Community Services Standing Committee at their March 6, 2017 meeting and would be received by Council at their March 13, 2017 meeting. DEPUTATION

Dean Collver, Director Parks Recreation and Culture Collingwood Elvis Festival Update

Dean Collver, Director, Parks Recreation and Culture provided a status report on the plans for the 2017 Collingwood Elvis Festival including its revised physical footprint which has been vetted and endorsed by Emergency Services. Vendor booths will be located to the middle of

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March 10, 2017 Downtown Collingwood BIA Board of Management Meeting Minutes Page 2 of 5

Hurontario Street (between 2nd and 3rd streets) with allowance for fire trucks to travel along Hurontario Street in case of emergency. The Festival Stage will be located in the middle of Hurontario Street between 1st and 2nd streets and lined with approximately 15 sets of town facilities bleachers along the west side of the Festival Stage. The Festival is working with the restaurant operator along the south east side of Simcoe Street regarding the size of that ‘beer garden’. The J. C. Williams Group will be hosting ab Elvis Festival Business Workshop on March 28th. The workshop is expected to provide feedback and recommendations based on information gathered from completed surveys. Director Collver thanked the Board for committing to the L & O Prize sponsorship and left the meeting at 7:50 a.m. DECLARATIONS OF CONFLICT OF INTEREST OR PECUNIARY INTEREST - Nil BUSINESS ARISING FROM THE FEBRUARY 9, 2017 MEETING Graffiti Workshop Update

The General Manager advised that the workshop has been re-scheduled for a date in April to accommodate the OPP’s schedule. COMMITTEE REPORTS Finance and Administration

The Board reviewed the financials for the period ending December 31, 2016 and the period ending January 31, 2017 and confirmed that the Board’s financial position is sound. The General Manager confirmed that all 2016 invoices have been paid. Moved by Member Yuen Seconded by Member Green

THAT the Collingwood Downtown BIA Board of Management accepts the Financial Statement for the year ending December 31, 2016 as presented.

CARRIED Moved by Member Yuen Seconded by Member Green THAT the Collingwood Downtown BIA Board of Management accepts the Financial Statement for the period ending February 28, 2017 as presented.

CARRIED Invoices Paid

Moved by Member Yuen Seconded by Member Conning

THAT the Collingwood Downtown Board of Management Business Improvement Area (BIA) endorse the Accounts Payable Vouchers for the period up to December 31, 2016 in the amount of $ 75,616.13 as presented. CARRIED

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March 10, 2017 Downtown Collingwood BIA Board of Management Meeting Minutes Page 3 of 5

Moved by Member Yuen Seconded by Councillor Doherty

THAT the Collingwood Downtown Board of Management Business Improvement Area (BIA) endorse the Accounts Payable Vouchers for the period up to March 10, 2017 in the amount of $ 10,537.21 as presented.

CARRIED IN-CAMERA

Moved by Member Durrant Seconded by Member Green

THAT this Board proceeds in camera at 8:13 a.m. in order to address a matter pertaining to:

personal matters about an identifiable individual, including municipal or local board employees (a)

Item for discussion: Staffing, Board Vacancy

Moved by Member

Seconded by Member THAT this Board rise from in camera at 8:37 a.m.:

CARRIED Rise and Report Moved by Member Green Seconded by Member Boyce

THAT the BIA Board of Management authorize the General Manager to contact the Clerk’s office to request that they advertise to fill a vacancy on the Board.

CARRIED Moved by Member Durrant Seconded by Member Green

THAT the BIA Board of Management authorizes the Chair and the Treasurer to meet with the General Manager to present the Board’s decision regarding staffing. CARRIED

COMMITTEE REPRESENTATIVE REPORTS The Board reviewed the circulated reports and discussed specific aspects from each representative. Councillor Doherty’s Report

Collingwood won Municipality of the Year Award from Festival & Events of Ontario.

Maintenance and Capital Expenditures – No report

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March 10, 2017 Downtown Collingwood BIA Board of Management Meeting Minutes Page 4 of 5

Beautification and Decorating Member Boyce reported that the winter banners and Christmas lighting are to be changed after March break. Communications - Member Brand sent regrets

Events and Activities

Member Green reported on the following: o Farmers’ Market - Planning is well underway and applications have gone out to

previous vendors. o 40th Anniversary - The May 13th launch of the 40th Anniversary has been cancelled

as the Chamber of Commerce will be utilizing the Eddie Bush Arena for their Annual Spring Trade Show. The BIA will launch its 40th Anniversary on June 30th as a lead in to Canada Day.

o Local Live Lunch - Humber College Special Event program student will be working with the General Manager.

o Street Pianos - Concept for Canada 150 approved and design work underway.

Marketing and Promotions Member Conning suggested that the Board explores the feasibility of providing free WIFI in the BIA, as is provided in London Ontario. Logo for the BIA’s 40th Anniversary has been finalized. Member Conning advised that is coordinating a drone photo shoot which would feature merchants and their products/services. Parking and Bylaws

Councillor Doherty requested that in future she be copied on any correspondence to town staff The General Manager indicated that the BIA had not been copied on the emails until requested to attend a meeting with the business owners. Future Planning

Chair Skelton will speak with BIA member re-status of laneways and wayfinding as he would like to assist with the project. Heritage Committee Report

Member Durrant reported that she sent regrets to the February Heritage meeting. General Manager’s Report

The Board requested that the General Manager includes in her monthly reports welcome of new members and contact with current members. CORRESPONDENCE SENT BY THE BIA GENERAL MANAGER SINCE THE FEBRUARY 9TH MEETING:

1. Email to Sara Almas, Clerk regarding Board Resignation

CORRESPONDENCE RECEIVED BY BIA GENERAL MANAGER SINCE THE FEBRUARY 9TH MEETING:

1. Email correspondence from Board Member Michael Christie 2. Email correspondence regarding downtown parking issues/meeting 3. OBIAA Newsletter 4. Notice regarding Elvis Festival Workshop – March 28 5. Copy of email notice regarding sidewalk patios

OTHER BUSINESS - Nil

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March 10, 2017 Downtown Collingwood BIA Board of Management Meeting Minutes Page 5 of 5

NEXT MEETING The next meeting of the Board of Management of the Collingwood Downtown BIA will take place on Thursday, April 13, 2017 at 7:30 a.m. in the Business Development Centre Conference Room, 105 Hurontario Street. ADJOURNMENT

Moved by Member Green THAT the meeting adjourns at 8:59 a.m. CARRIED

___________________________ Penny Skelton, Chair

PS: mg

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Town of Collingwood

TRAILS ADVISORY COMMITTEE MINUTES

March 9, 2017

COMMITTEE: Murray Knowles – Chair - regrets Jack Marley – Vice Chair - Acting Wayne Caswill George Christie Jim Kropf Louise Watt

RESOURCE: Wendy Martin, Manager, Parks Monica Gal, Recording Secretary GUEST: Dean Collver, Director Parks, Recreation and Culture

A meeting of the Trails Advisory Committee was held on Thursday, March 9, 2017 in the Braniff Room, Town Hall, 97 Hurontario Street starting at 1:00 p.m. CALL TO ORDER Acting Chair Marley welcomed all in attendance established quorum and then called the meeting to order at 1:01 p.m. ADOPTION OF THE AGENDA Moved by Member Watt Seconded by Member Kropf THAT the February 9, 2017 Trails Advisory Committee Agenda be adopted as presented. CARRIED CONFIRMATION OF THE ADOPTION OF THE MINUTES Acting Chair Marley confirmed that the February 9, 2017 Trails Advisory Committee Minutes were adopted electronically and were received by the Community and Corporate Services Standing Committee at their March 6, 2017 meeting and would be received by Council at their March 13, 2017 meeting. DECLARATIONS OF CONFLICT OR PECUNIARY INTEREST - Nil BUSINESS ARISING FROM THE MINUTES

Collingwood/Village Trail Connection Plan Wendy Martin, Manager, Parks advised that the RFP for the design has been issued and the tender closes on March 14th. The Plan needs to be completed by July 31, 2017. Cranberry Marsh viewing tower

Dean Collver, Director of Parks, Recreation and Culture explained that as of January 2016, all new build construction are subject to the Accessibility for Ontarians with Disabilities Act (AODA) which requires public consultation. Wendy Martin, suggested that given that this project did not place in the top third of the 5 Year Trails Capital Plan, that further discussion be deferred to no earlier than 2019.

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March 9, 2017 Trails Advisory Committee Minutes Page 2 of 3

5 Year Trails Program

Director Collver and the Committee reviewed the prioritized 5 Year Trails Program list with the expectation that the majority of the projects assigned for 2017 shall be completed by year’s end. PRC website changes

Acting Chair Marley asked that Committee members provide their suggested changes directly to him so that he may compile and edit and then work with the Communications Officer. Chair Knowles is also working on the project. RECEIVING OF REPORTS Budget

Parks Manager Martin confirmed that the 2017 Budget was adopted at the February 27th Council meeting and will provide copies of the detailed of the budget at the next meeting. Construction – No discussion.

Trail Maintenance / Trail Captain Coordinator’s Report – No report.

Map Delivery

Committee Member Kropf advised that the map boxes are being replenished on a regular basis. Some of the locations will be reviewed so that non performing ones could be re-assigned. Features on the Trail Report

Committee Member Watt recommended that the Committee supports signage featuring Blue Mountain Pottery and Smart’s Farms. The Committee endorsed her recommendations. NEW BUSINESS Great Lakes Waterfront Trail

Manager Martin reported that she attended a meeting with the Great Lakes Waterfront Trail organization. The organization was looking for the Town’s support to use existing trails to add to their network. For 2017, the focus area is from Grand Bend to the end of the Georgian Trail at Birch Street. For 2018 the focus will be from Collingwood to Sudbury. Spring Newsletter

Acting Chair Marley will prepare a draft newsletter. It was recommended that the newsletter be distributed via free newspaper delivery. Manager Martin will obtain the cost for the insertion. Video update

Acting Chair Marley reported that the winter portion of the trails video has been taped and will be part of an all season video promoting the Collingwood trails. Once completed, it will be uploaded to the website.

Spring trails tour for committee members and introduction to new committee

members Director Collver advised that Council is expected to appoint new members at their March 13th meeting and acknowledged the dedication and commitment of the current members and the anonymous trail captains. The Committee will organize a Trails Tour for mid June and invite Parks and Recreation staff. Active Transportation Framework

Director Collver explained the scope of the updated version. Committee members will review

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March 9, 2017 Trails Advisory Committee Minutes Page 3 of 3

the executive summary and then provide feedback at the next meeting. Site Plan Process

Director Collver briefly outlined the new protocol which provides an opportunity for the Committee to provide comments to the Director as a group regarding trail connection opportunities as part of the site development process. Winter Trail Maintenance Project

Director Collver will confer with the Director of Engineering, Public Works to solicit his support of this initiative. CORRESPONDENCE - Nil OTHER BUSINESS Director Collver provided a brief synopsis on the preliminary concept for the redevelopment of Harbourview Park, which he believes would is a natural first step for the implementation of Stage One (1) of the Waterfront Master Plan. NEXT MEETING The next Trails Committee meeting will take place on Thursday, April 13, 2017 at 1:00 p.m. in the Braniff Room, Town Hall. ADJOURNMENT Moved by Member THAT the Trails Advisory Committee adjourn at 3:32 p.m. CARRIED

____________________ Jack Marley, Acting Chair

JK: mg

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Staff Report # PRC2017-02 Standing Committee, April 3, 2017

Council Meeting, April 10, 2017 Amendments: No

Submitted to: Corporate & Community Services Standing Committee | Council

Submitted by: Dean Collver, Director of Parks, Recreation, and Culture

Subject: Healthy Vending Machines

AMENDMENTS: None

PURPOSE The purpose of this report is to inform the Corporate & Community Services Standing Committee of proposed changes to vending machines sales in recreational facilities (Central Park Arena & Centennial Aquatic Centre) RECOMMENDATION: THAT the Corporate & Community Services Standing Committee receives Report PRC2017-02, Healthy Vending Machines and supports the following recommendation for Council’s consideration: THAT Council endorses the elimination of cold drink vending (Central Park Arena and Centennial Aquatic Centre) and continued promotion of water available from recently installed water bottle refill stations. THAT Council endorses the Parks, Recreation & Culture Department to manage vending food sales and distribution for Central Park Arena and Centennial Aquatic Centre. THAT Council endorses vending food sales and distribution be limited to 100% healthy vending (Central Park Arena and Centennial Aquatic Centre).

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1. BACKGROUND Recreational facilities and community centres are priority settings for supporting healthy eating behaviours among children, youth and families (Naylor, Olstad & Themen, 2015). These are facilities in which families and residents are already being active. While traditional vending machines have focused on providing mainly pre-packaged foods (chips, chocolate bars, candies) and sugar sweetened beverages (pop, sports drinks, fruit drinks) they are in contradiction to the healthy lifestyle choices being promoted within the recreation environment. There is an opportunity to build on current actions taken by the Parks, Recreation & Culture Department and Healthy Kids Community Challenge in partnership with community organizations, businesses and schools to promote lifelong healthy lifestyles. Work undertaken has served to build the foundation for marketing and promoting healthier food and beverage choices. Adopting a healthy vending approach demonstrates the leadership of the Town of Collingwood to promote and support healthy environments. The proposed approach aims to make the healthy choice the easy choice. Recommendations include:

• Elimination of beverage vending machines (Central Park Arena, Centennial Aquatic Centre) and continued promotion of water available from recently installed water bottle refill stations

• Provision of water bottles for purchasing at recreational facilities • Vending food sales and distribution be limited to 100% healthy vending (Central Park

Arena and Centennial Aquatic Centre). • Launch of a communication and marketing campaign promoting healthy changes to the

food environment within recreational facilities focusing on convenience, affordability, quality, brand and nutrition

• Monitor customer feedback and economic feasibility

Residents using municipal facilities have the option of bringing with them the food or beverages of their choice. Studies however show that parents frequently use vending machines available at municipal facilities to make food and beverage purchases to supplement or replace meals (Olstad et al., 2015; Thomas & Irwin, 2010). Offering easy access to vending machines with unhealthy foods and beverages in turn influences dietary choices, normalizing unhealthy eating options within the recreational environment. Parks, Recreation & Culture staff in partnership with Healthy Kids Community Challenge will assist in the purchasing, monitoring and stocking of food in the two proposed locations. Food items made available in the proposed vending machines will be informed by Canada’s Food Guide to Healthy Eating and consultation with the Simcoe Muskoka District Health Units (SMDHU). Recreational facilities in the Town of Collingwood are positioned to reach and impact a broad cross section of the population. Supporting a healthy food environment sets the foundation for lifelong healthy choices.

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2. INPUT FROM OTHER SOURCES Simcoe Muskoka District Health Unit (SMDHU) Ontario Society of Nutrition Professional in Public Health (OSNPPH) Healthy Kids Community Challenge Steering Committee Healthy Kids Community Challenge Action Plan; reviewed by the Ministry of Health and

Long-Term Care Healthy Kids Community Challenge Community Needs Assessment & Consultation Parks, Recreation and Culture Department review Review of approaches taken by municipalities across the Province Circulated to Department Heads electronically

3. Applicable Policy or Legislation

Healthy Lifestyle is included as one of the five overarching goals of the Community Based Strategic Plan supporting sustained healthy, active and compassionate living. 4. EFFECT ON TOWN FINANCES

In the long-term, based on the experiences of other municipalities it is not anticipated that vending sales will be affected by the changes proposed. Purchasing of vending machines and the delivery of a marketing/communication campaign is estimated at $20,000 which will be covered through the Healthy Kids Community Challenge budget and not the municipal tax levy. Labour to operate the machines, re-stocking, will be absorbed within the Recreation Services division, which has capacity to receive this task. Local partnerships are being sought to support a pilot of this concept with reduced product costs and/or support for maintaining the vending inventory.

Naylor, P.J., Olstad, D.L., & Therrien, S. (2015). An intervention to enhance the food environment in public recreation and sport settings: A natural experiment in British Columbia, Canada. Childhood Obesity, 11(4), 364-74. Olstad, D.L., Goonewardene, L.A., McCargar, L., Therrien, S. (2015). If we offer it, will children buy it? Sales of healthy foods mirrored their availability in a community sport, commercial setting in Alberta, Canada. Childhood Obesity 11(2), 156-64. Thomas, H.M., & Irwin, J.D. (2010). Food choices in recreation facilities: Operators’ and patrons’ perspectives. Canadian Journal of Dietetic Practice & Research, 71(4), 180-85.

5. References

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SIGNATURES Prepared by: Submitted by: Jennifer Parker Dean Collver Local Project Manager, HKCC Director Parks, Recreation & Culture Parks, Recreation, and Culture Town of Collingwood Town of Collingwood

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