2016 STP

Workshop DuPage Mayors and

Managers Conference

Presentation Contents

STP – Background

Funding Levels

Specific Policies

Application and Project Selection

Schedule

CMAP involvement

IDOT involvement

WHAT IS STP?

STP = Surface

Transportation Program

Purpose: “STP provides flexible funding that may be

used by States and localities for projects to

preserve and improve the conditions and

performance on any Federal-aid highway, bridge

and tunnel projects on any public road,

pedestrian and bicycle infrastructure, and transit

capital projects, including intercity bus terminals.”

STP also = Stone

Temple Pilots

•Alternative rock group

•Active 1989 – present

•Today’s presentation

about the

aforementioned STP

•If came expecting this STP, you probably =

disappointed

6

Eligible Projects

Highway Projects

Pavement, add lanes,

reconstruction

projects

Located on an FAU

Route

TCM Projects

Bike/ped projects,

transit, signal timing,

commuter parking –

AQ benefits

Does not need to be

on FAU Route

Two types of projects – Highway & TCM

Sponsored or co-sponsored by affected

municipalities

7

What Policies Govern the

STP? The STP Manual outlines the policies of DMMC

The policies implement these goals:

Fund the most effective projects in each funding cycle;

Assure broad access to available funds for all members; and

Utilize all funds available for projects in a timely manner.

Policies are based on IDOT/FHWA requirements

STP Methodologies Task Force

STP cycle begins in mid-March with

Methodologies Task Force

Subset of Transportation Technical

Committee

Discuss the DMMC Methodology and any

changes

Transportation Technical Committee

approves changes

Applications and Materials

Applications and supporting materials are

released on DMMC website (dmmc-

cog.org)mid to late June – the day of the

workshop.

Applications and Materials

(cont.)

Applications have been revised (so

please don’t resubmit applications for

previous years)

Fully complete application

Methodology Changes for

FY17 Guarantee extension requests will

continue to be allowed on the condition that Phase I Engineering has been initiated for non-resurfacing projects or a Local Agency Agreement has been submitted for resurfacing projects two years in advance of the expiration date.

Projects with final estimations below the guaranteed amount are allowed to use the extra dollars to fund Construction Engineering.

FY 2017-2022 Schedule June 16, 2016 Application forms available on DMMC website

August 5, 2016 Project applications due

August/September 2016 DMMC Staff Evaluation

September/October

2016

Review by STP Methodologies Task Force

October 27, 2016 Transportation Technical Committee meeting:

1. Review project rankings

2. Recommend FY 2017 - 2022 STP program

November 3, 2016 DMMC Board of Directors approval of STP program

November 16, 2016 DMMC Full Conference approval of STP program

December, 2016 Official award notification

New STP program added to CMAP TIP

Federal / Local Match Ratios

FY 17

Hwy = 75/25

TCM = 80/20

FY 18-22

Hwy = 70/30

TCM = 75/25

Guarantee Period

Funds will be available to a project for the length of the program

With this call for projects, selected projects will be guaranteed until the September, 2022 letting

If projects are making reasonable progress toward implementation, but experience delays, sponsors may request a 2 year extension subject to the aforementioned conditions

15

20% Buffer Policy Additional funding for projects will be

provided up to 20% higher than the amount originally guaranteed

A “Maximum STP” amount is calculated and project cost increases are tracked against this amount

If the limit is exceeded, sponsors can: Cover 100% of the excess cost

Reapply for a new guarantee with the next Call for Projects

Programming Mark

CMAP provides anticipated federal

appropriation for the coming FY and an

estimate of anticipated out-year funding

For DuPage this is roughly $10 million

All guaranteed projects are totaled and

subtracted from the CMAP marks

The difference is the funding available to

be programmed

Scoring

PROJECT EVALUATION METHODSPROJECT EVALUATION METHODS

HIGHWAY

COST-

EFFECTIVENESS

SCORE

HIGHWAY

COST-

EFFECTIVENESS

SCORE

TCM

TOTAL POINT

SCORE

TCM

TOTAL POINT

SCORE

Construction

Projects

Construction

Projects Feasibility/

Demo Projects

Feasibility/

Demo Projects

bike paths

commuter parking

commuter station study

rideshare study

add lanes

reconstruction

widening & resurface

resurfacing

intersections

ITS ProjectsITS Projects

Multi-Jurisdict. Signal

Project

DuPage TMC

Highway Project Application

Essentials

Mandatory Coordination With IDOT On Design Parameters & Project Limits.

Perform Geotechnical Survey if In doubt about the need For reconstruction.

Provide 3-year Accident History by severity Of accident. Crashes at highway resurfacing section termini should include only the approach being resurfaced. Collision diagrams should be provided for intersection-specific improvements

Include Current ADT for highway sections (& peak hour turn movements for major intersections that will be improved).

Coordinate With CMAP On Year 2040 Traffic Projections.

REQUEST LETTER CONTACT: Mr. Jose Rodriguez Tel: 312-386-8806 Jrodriguez@CMAP.illinois.gov PROVIDE:

1. Brief Description of Project (Reference DMMC STP Program)

2. Location Map

3. Existing ADT’s (include peak hour data if available)

4. Pertinent Land Use/Development Information

START THIS PROCESS EARLY !!!

2040 Average Daily Traffic

Projections

Highlights Of Highway Cost-

effectiveness Methodology

5 Weighted Categories of Benefits.

Existing and Future Traffic Scenarios.

Compare Build Vs. No-build for Each

Traffic Scenario.

Linear Scaling of Project Benefits.

Example of Linear Scaling

0

10

20

30

40

50

60

70

80

90

Project with Largest Reduction Project A

90

30

Reduction in

EPD Crashes

scaled value = 1.0

scaled value = .33

TCM Evaluation Criteria

Emissions Reductions (X2)

Benefit Area (X2)

Safety Benefits (X1)

Congestion Mitigation (X1)

Project Innovation (X1)

Priority Target Area (X1)

TCM EVALUATION CRITERIA

Table 1a. EXISTING TCM EVALUATION MATRIX

Evaluation Category Maximum

Category Weight Point Score Percent

Emissions Cost Effectiveness x2 8 40%

Benefit Area x2 4 20%

Congestion Mitigation x1 2 10%

Project Innovation x1 2 10%

Priority Target Area (Transit) x1 2 10%

Benefit Time Horizon x1 2 10%

Max Total 20 100%

Score

Table 1b. PRELIMINARY PROPOSED TCM EVALUATION MATRIX

Evaluation Category Maximum

Category Weight Point Score Percent

Emissions Cost Effectiveness x2 8 40%

Benefit Area x2 4 20%

Congestion Mitigation x1 2 10%

Project Innovation x1 2 10%

Priority Target Area (Transit) x1 2 10%

Safety Benefit x1 2 10%

Max Total 20 100%

Score

FEASIBILITY STUDIES &

DEMONSTRATION PROJECTS

Not a stand-alone design or construction engineering project.

Satisfies minimum Fed, State, Regional, DMMC guidelines.

PROJECT EVALUATION

Projects rated low to high on a scale of 1 to 5 on the following criteria: Project Innovation Application for Other Areas Implementation Potential Priority Target Area

What happens next?

Your project has been

selected for funding!!

Now what?

First Things First

In December you will receive a letter from

DMMC.

The letter will contain the project’s CMAP

TIP ID and funding guarantees.

Speaking of the TIP… what is it? Also what

is CMAP?

Chicago Metropolitan Agency

for Planning

Transportation

Improvement

Program

About CMAP Established in 2005 by the IL

General Assembly at the urging of local elected officials and business leaders.

Mission: to plan comprehensively for economic prosperity and quality of life.

Streamlined regional agency serves seven counties that make up the third largest U.S. metropolitan region 7 Counties

284 municipalities

Nearly 1,200 units of local government

What is the CMAP TIP?

Connects plan to program to construction

Compiles individual project information into a comprehensive program for the region

Tracks federal, state, and local transportation investments

Federal requirement

Why is the TIP important?

The TIP must be accurate and up-to-date for federal funds to continue flowing to the region and to individual projects

One implementation arm of GO TO 2040

Ensures the region is constrained to available resources

A communication tool General public

Federal, state and local agencies

Providing Accurate Data

Local projects managed by PLs

Information provided by sponsors

IDOT forms and agreements

TIP changes approved by CMAP

Transportation Committee

MPO Policy Committee (air quality conformity)

Schedule related to IDOT Lettings

FHWA uses information in the TIP to authorize projects

Failure to provide accurate and timely data can

cause project delays

Project Data

Programming Agency

Contact person(s)

Project location(s)

Project schedule

Fund sources/amounts

Phase(s) of project

Type of work being

conducted

If the type of work is adding capacity or has an effect on air quality, detailed project data is a must

Garbage in garbage out, because…

Who’s Responsible for

Accurate TIP?

Name: Mike Albin

Age: older than

reunification of Germany,

younger than Thriller by

Michael Jackson

Hometown: Omaha,

Nebraska

Likes: Competitive running,

improv comedy

Dislikes: Grocery shopping,

selfie sticks

The Planning Liaison - Me

Current STP-L Status

Then what?

If you haven’t already

begun Phase 1

Engineering, begin

Phase 1 Engineering.

Schedule a kickoff

meeting…

Federal Phase 1 Kick-off

Meeting

Planning Liaison should initiate and schedule the meeting with the IDOT Field Engineers…so notify Mike

If Fed funds in Phase 1, Engr. Agreement must be executed

Notify Field Engineer beforehand if State Route is involved

You should bring the following documents: Location Map (show FA routes, functional class)

Plan Sheet(s) with aerial (recommended)

Existing and Proposed Typical Sections

Prepare to discuss what the project will entail.

Project Program Information

Form (PPI)

Initiates project into

IDOT tracking

system.

If updates to the

project, update

the PPI

Bureau of Local Roads and

Streets Manual Presents most of the

information normally required in the development of a typical local agency project

The designer should attempt to meet all criteria and practices presented in the Manual.

Can be found on IDOT’s website.

Keys to Know Federal funds are reimbursements – not ‘Grants’

Projects sponsors are required to front money for engineering and then invoice for the appropriate portion of funding reimbursement.

On State let construction, the State pays the Contractor then bills the project sponsor for their portion.

In the rare case, where a federal project is let locally, the project sponsor is required to ‘front’ the money and seek reimbursement. In some cases, a percentage of the funds may be made available upon award of the project.

All Federally funded projects are required to be in the TIP (Transportation Improvement Program). TIP entry, monitoring and changes are the responsibility of the program administrator, not the project sponsor.

Do’s and Don'ts with Federal

Funds DO Coordinate early with IDOT-BLRS.

DO Keep program administrator in the communication loop.

DO Be responsive to inquiries.

DO Keep a current status of schedule and funding as many federal fund programs have fiscal year constraints. Any changes to the TIP require lead time for approval.

Do not deviate from the approved scope. Any change would require approval from the Program Administrator or political sponsor.

Do not bypass the Federal Process, as funds for all phases could be nullified.

Major Milestones (thru PE1)

1. Project Scoping 2. IDOT Phase I Kick-off Meeting 3. 1st State/Federal Coordination Meeting 4. Categorical Exclusion Concurrence 5. Design Variance Concurrence

6. Submit Draft Phase I Report (PDR) to IDOT (review time varies)

7. Public Hearing/Meeting (if applicable) 8. Right-of-Way Kick-off Meeting (if applicable) 9. Submit Final Phase I Report (PDR) to IDOT (review time

varies) 10. Submit Phase II Engineering Agreement to IDOT (or N/A) 11. Phase I Design Approval

Major Milestones (cont.)

12. Phase I Design Approval 13. ROW Acquisition Initiation (or N/A) (9 to 18

months)

14. Phase II Engineering Agreement Approval (or N/A)

15. Submit Pre-Final Plans and Estimates (per schedule)

16. Submit Phase III Engineering Agreement to IDOT

17. Submit Final Plans, Specs & Estimates (PS&E) (per schedule)

18. ROW Acquisition Complete

19. Construction Letting

Draft Agreement review

In- District Review (7-10 days)

Central Office Review (7-10 days)

Check Databases for accuracy; project location

& termini, project numbers, funding

Review comments (2-3 days) forwarded to

Local Agency and Consultants for signatures

Average process time 3-5 weeks

Build Project!

Project Close-out MFT final documentation submission to

IDOT Field Engineer

Local Agency forwards the FINAL Invoice

Form BLR05620

Project close out average process time 2

years

Final invoice is required, no later than one

year from the date of completion of the

phase of the improvement.

Innovative STP Projects

Road Diets

A technique

whereby the number

of travel lanes

and/or effective

width of the road is

reduced in order to

achieve systemic

improvements.

Innovative STP Projects

Roundabouts

Type of circular intersection or junction in which road traffic flows almost continuously in one direction around a central island.

Mythbusters confirmed! 15 minutes - 4-way stop =

385 cars; roundabout = 460 cars!

Innovative STP Projects

Diverging Diamond Interchange

A type of interchange in which the two directions of traffic on the non-freeway road cross to the opposite side on both sides of the bridge at the freeway.

Fewer conflict points

Better site distance at turns

Traffic calming features

Route 59 @ I-88 – Aurora/Naperville

Questions?

Mike Albin, Transportation Project Manager, DMMC malbin@dmmc-cog.org – 630.571.0480 x226 Marilin Solomon, Field Engineer, IDOT marilin.solomon@illinois.gov – 847.705.4407 Brent Coulter, Consulting Engineer, Coulter Trans. Consulting Coultertrans@aol.com – 630.995-6991 Kama Dobbs, Program Analyst, CMAP kdobbs@cmap.illinois.gov – 312.386.8710 Chad Riddle, Program and Office Engineer, IDOT Charles.Riddle@illinois.gov – 847.705.4406