2016 Sponsorship Guide & Advertising Opportunities

Annual Vendor Opportunity FairUniversity of Florida

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Annual Vendor Opportunity FairUniversity of Florida

Dear Community Partner:

It is my pleasure to introduce you to the 25th Annual UF Small Business and Vendor Diversity Relations Vendor Opportunity Fair and present you with an opportunity to participate in this exciting annual event for business professionals!

The UF Small Business and Vendor Diversity Relations Vendor Opportunity Fair is an all-day event designed to provide the small, minority and women-owned business community with information for success, business growth and sustainability. Since its inception, this event has grown to become one of the most anticipated events for area business professionals each year, hosting hundreds of representatives from small, minority and women-owned businesses, corporations, UF departments and members of state agencies and higher education institutions.

This year will mark UF’s 25th year of hosting this event. To commemorate this monumental achievement, we are offering a number of opportunities to connect and interact with attendees, whether through our community small business breakfast, awards luncheon, presenting a workshop, exhibiting at the vendor fair or the closing reception.

Thank you for all that you do for small businesses in this community. We look forward to once again partnering with you and believe it is your attendance and support that further enhances the creative, innovative and entrepreneurial spirit that helps to make the Gator Nation great!

Regards,

Kathey Porter, MBA, CPSD Director UF Small Business and Vendor Diversity Relations

Letter of Invitation

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Annual Vendor Opportunity FairUniversity of Florida

Tuesday, April 26, 2016

LocationHilton University of Florida Conference Center1714 SW 34th StreetGainesville, FL 32607www.hilton.com

Event InformationHours of operation: 7:30a-6p

Exhibitor set-up and Registration: 7:30a

Registration: 8a

Breakfast: 9a

Workshops: 10-12:30p

Luncheon: 12:30-2p

Vendor Fair: 2p-6p

Reception (during vendor fair): 4-6p

(Exhibitor info will be forwarded upon confirmation)

Critical Dates

January, 2016 Registration begins

March 30Final deadline for sponsor payment

April 15All materials for tote bags must be delivered to the SBVDR office by this date (no exceptions)

April 15Registration ends

About the Vendor Fair

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Annual Vendor Opportunity FairUniversity of Florida

$10,000 Presenting Sponsor • Meeting space to conduct workshop/session

during event

• Premium exhibit space at Vendor Opportunity Fair (dependent on space availability and discretion of event committee)

• Recognition as Presenting Sponsor (inclusion in program)

• Reserved seating during luncheon

• Opportunity to play a brief video about the company during the luncheon

• Electronic Display of company Logo during all activities (excluding breakout workshops)

• Marketing Support (recognition on all materials including website, signage, printed materials, etc.)

• Opportunity to include items in seating and/or bags

• Social Media Posts

$5,000Platinum Sponsor • Meeting space to conduct workshop/session

during (second day)

• Premium exhibit space at Vendor Opportunity Fair (dependent on space availability and discretion of event committee)

• Electronic Display of company logo during all activities (excluding breakout workshops)

• Marketing Support (recognition on all materials including website, signage, printed materials, etc.)

• Opportunity to include items in seating and/or bags

• Social Media Posts

$2,500Gold Sponsor • 6’ Table Top Exhibit at Vendor Opportunity

Fair

• Electronic Display of company logo during all activities (excluding breakout workshops)

• Marketing Support (recognition on all materials including website, signage, printed materials, etc.)

• Opportunity to include items in seating and/or bags

• Social Media Posts

$1,000 Silver Sponsor • 6’ Table Top Exhibit at Vendor Opportunity

Fair

• Electronic Display of company logo during the all activities (excluding breakout workshops)

• Marketing Support (recognition on all materials including website, signage, printed materials, etc.)

• Social Media Posts

Sponsorship Packages and Details

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Annual Vendor Opportunity FairUniversity of Florida

Additional Advertising Opportunities

The below opportunities are á la carte and do not represent sponsorship of the event.

Chair DropMarketing materials placed in seats (or tables) throughout the event

Tote Bag CollateralMarketing materials placed in attendee registration bag prior to the start of the event. Materials must be delivered to SBVDR office. Materials not received by deadline risk exclusion from the bags. No refunds will be given.

Social Media PostsInclusion in all event social media posts with link to requested site

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Annual Vendor Opportunity FairUniversity of Florida

Please print your name as it should appear in the event program and materials.

Company/Organization Name:________________________________________________________________________________________

Contact Name: _____________________________________________________________________________________________________

Mailing Address: ____________________________________________________________________________________________________

E-mail:_________________________________________________ Website:___________________________________________

Telephone: _____________________________________________ Fax:________________________________________________

List Names of attendees from your organization:

1. ___________________________________ 2. _____________________________________ 3. _________________________________

Sponsor Acknowledgement DeadlinesDetailed sponsor acknowledgement deadlines will be provided to you. Please e-mail your organization’s logo in a hi-res PNG or EPS format after returning this agreement.

Sponsorship Level:___Presenting Sponsor $10,000 ___Gold Sponsor $2,500

___Platinum Sponsor $5,000 ___Silver Sponsor $1,000

Additional Items (á la carte)___Tote Bag Collateral $100

___Social Media Posts $100

___Chair Drop $100

Total Amount to be charged: $ ___________

Payment Information:___Check Check (made payable to University of Florida)

___Credit Card Number:_____________________________ Exp. Date:__________ Cardholder’s Name:____________________________

Return Form to:

Agrees to the following:The undersigned hereby certifies he/she is a duly authorized representative of the applicant company, that the information provided is true, and that he/she, on behalf of the applicant company, understands and agrees to the sponsorship information provided herewith, which by this reference is herein incorporated and made a part hereof. Payment Terms: Due Upon Receipt

Printed Name:__________________________________Signature:_____________________________________ Date:___________________

Sponsorship Agreement

MailUF SBVDRATTN: D. Manning971 Elmore Street P.O. Box 115250Gainesville, FL 32611

TelephoneDarlean Manning (POC)352.273.1607 ordmannin@ufl.edu

Fax352.846.2637 Electronicsbvdr@admin.ufl.edu

For more info:Telephone: 352.392.0380sbvdr@admin.ufl.edu