2016 Combined Federal Campaign (CFC) Orientation & Application Training Federal Governments employee charitable giving program One campaign, one time of year, one ask Designation campaign donors selects the charity(s) they wish to give to; The campaign DOES NOT collect contributions to be distributed to all participating charities; DOES NOT provide grants Contributions through payroll deductions, cash, check or credit card Combined Federal Campaign Orientation The solicitation occurs in the Fall; Designations are distributed quarterly starting the following April. Charities must apply annually Charities must meet eligibility requirements Charity is verified by the IRS annually Final authorization to list a charity and code assignment by the Office of Personnel Management (OPM) The Combined Federal Campaign is the only authorized solicitation of employees in the Federal workplace on behalf of charitable organizations. Orientation CFC Structure Local Federal Agencies Local Federal Coordinating Committee (Local Campaign Oversight) Office of Personnel Management (Government Regulators & Oversight) Principal Combined Fund Organization (administration) Charitable Agencies Federal Agency Loaned Representatives Federal Agency Campaign Coordinators Keyworkers Donors OPM is moving forward with the new regulations implementation effective Jan, 2017 Charity application information will start being made available for the 2017 solicitation from OPM in Oct 2016 Charities can anticipate significant change Centralized communications Online application web uploads Application fees Federations should be prepared to adhere to new regulations regarding their involvement in the application process CFC Updates Norcal Application Timeline March 1 Deadline to submit application to receive prescreening feedback, recommendations, and alerts of completeness issues. March 15 Deadline for 2015 Rocky Mountain region application period. All applications and corrections must be received by 6:00 PM. April 29 Deadline for LFCC to notify local organizations of eligibility decisions in writing June 3 Deadline for decisions by LFCC on all local organization appeals July 31 OPM target for completion of local appeal determinations All aspects of the CFC, including eligibility for participation, are strictly governed by Federal regulation. The US Office of Personnel Management (OPM) has the overall responsibility for regulating the management of the CFC. OPM reviews and provides guidance and technical advice on regulations, and has the authority to conduct compliance audits on any CFC local campaign fiscal records. This applies to participating federations and independent charities. CFC Structure Campaign Overview International, National or Local charities may participate International & National charities apply directly to the Office of Personnel Management Office of CFC Operations The CFC charities are divided into federations and independent organizations. Federation - group of charitable human health and welfare organizations established for the purpose of supplying common fundraising, administrative, and management services to its members. Independent Organization - organization that applies to the CFC on its own behalf. Local independent organizations apply to the Local Federal Coordinating Committee. Federal employees who voluntarily choose to donate through the Combined Federal Campaign may give their money to a federation, to an organization under a federation, or to an independent organization. Private foundations and most units of government are not eligible to participate in the CFC. OPM will verify each applicants I.R.S. Code 501(c)(3) tax-exempt status with the IRS. Campaign Overview Charities that want to receive funds generated by the campaign are required to submit to a substantial review of their financial and governance practices prior to acceptance. This eligibility review is in line with community norms, but it has helped set standards for participation in giving initiatives that transcend the community. Campaign Accountability Review Process Sampling of Federation Members Federations MUST submit full applications of all new members and members not approved for participation in 2015, regardless of if they were approved as an independent charity in % Sampling of federation membership PCFO Completeness Review Available for all charities upon request prior to pre-screen deadline & provision of indemnification statement PCFO will contact applicant regarding completeness issues and administrative oversights PCFO does not evaluate eligibility Key Application Documents Att. A 2015 Service Description Att. B IRS Determination Letter Att. C (if appl.) Audited Financial Statements Att. D IRS Form 990 (same period as audit) 2016 CFC Application Certifications CFC Application Cover Page Organization address must be a physical mailing address. No P.O. Boxes, Commercial Mail Receiving Agency (CMRA) Address will be verified Organizations that submit False Certifications will be subject to sanctions Contact info may include P.O. Boxes Use of Electronic Funds Transfer (EFT) by PCFO submit banking information CFC Certification Statement #1 Substantial Local Presence Local defined as a staffed facility, office or portion of a residence dedicated exclusively to that organization, available to members of the public seeking its services or benefits Must have: o Office in local campaign geographic area o Open to the public 15 hours per week o Exclusively dedicated phone line to the organization CFC Certification Statement #1 Substantial Local Presence Substantial local presence cannot be met on the basis of services provided solely through an 800 telephone number or by disseminating information or publications via the U.S. Postal Service, the Internet, or a combination thereof. CFC Certification Statement #1 Substantial Local Presence Service Address - The location within the regional boundaries where services are provided (if different from the Organization Address). This address cannot be a PO BOX or a Commercial Mail Receiving Agency (CMRA) This address will be verified prior to final eligibility determination. CFC Certification Statement #1 Substantial Local Presence Attachment A Supporting Documentation WHO received the service, benefit, or assistance WHAT the service, benefit, or assistance is WHEN it was delivered ( must be in calendar year 2015 ) WHERE it was delivered CFC Certification Statement #1 Substantial Local Presence Factors OPM/LFCC will consider: Nature and extent of the service, benefit, assistance, or program activity Frequency, continuity, and duration of services Impact on, or benefit to, beneficiaries Number of beneficiaries CFC Certification Statement #1 Substantial Local Presence Applicants should avoid Generalized statements Listing offered services Listing location of members, affiliates, or board members Listing the residences of visitors to a facility Listing services provided by the service recipient or other entity Fundraising activities as a service CFC Certification Statement #1 Substantial Local Presence Examples of Non-Qualifying Attachment A: Denver, CO Charity Central holds an annual health fair to promote healthier lifestyles in our community. Colorado Springs, CO November 2015 ABC Charitys Colorado chapter held a workshop for local families interested in learning more about ABCs research programs. Presentations were made by ABC Charity Colorados Executive Director and Vice President of Research. CFC Certification Statement #1 Substantial Local Presence Example of Qualifying Attachment A: Colorado Calendar Year 2015 (scholarships awarded bimonthly ) Charity XYZ awarded scholarships to the following Colorado Front Range high school students pursuing a degree in computer technology to attend the college or university of their choice: A. Smith, El Paso County ($1,800) J. Doe, Jefferson County ($5,000) B. Callahan, Boulder County ($1,200) D. Johnson, Fremont County ($800) C. Jones, Douglas County ($900) CFC Certification Statement #1 Substantial Local Presence Example of Non-qualifying Attachment A: Fort Collins The Philanthropy Museum, based in Fort Collins, recorded 300 visitors from 27 Northern Colorado counties since Colorado Springs August 10, 2015 XYZ Institute conducted a fundraiser at the Colorado Springs Independence Day celebration that raised $22, Coloradoians representing 20 counties contributed. CFC Certification Statement #2 Tax-Exempt Status 501(c)(3) Tax- Exemption Not part of group exemption Has own IRS letter Part of Group Exemption Name may not be unique EIN listed in IRS BMF Chapter/Affiliate Letter from CEO Name and EIN may be same as the parent org. CFC Certification Statement #2 Tax-Exempt Status Family support and youth activities (also known as Morale, Welfare and Recreation organizations or MWRs) must meet criteria outlined at 5 CFR (d). Commanding officers letter must specify that organization is a Non-Appropriated Fund Instrumentality that supports the installation MWR/FSYA program. Cannot have an EIN of a charitable organization Cannot be recognized by the IRS as a 501(c) (3) Day care centers located on Federal property may not participate under these guidelines. CFC Certification Statement #2 Tax-Exempt Status Any charity that has not been verified by OPM as having 501(c)(3) tax-exempt status cannot be approved by the LFCC. The LFCC MAY NOT approve a charity contingent on OPMs verification at a later date. CFC Certification #3 Affiliation Status Choose one of three options: I certify the organization named in this application is not part of a group exemption; Name and EIN on IRS Determination letter will be unique I certify the organization named in this application is part of a group exemption; Name may or may not be unique Organizations using this certification should have an EIN that is different from the EIN on the national group exemption letter Must have certification letter from national organization dated on or after Oct 1, 2015. CFC Certification #3 Affiliation Status (cont.) I certify the organization named in this application is a bona-fide chapter or affiliate which operates under a national organizations single corporate tax- exemption. Name and EIN will be the same as national Must provide certification letter from national dated on or after Oct 1, 2015 CFC Certification Statement #4 I certify the organization named in the application is a human health and welfare organization providing services, benefits, or assistance to, or conducting activities affecting human health and welfare human health/welfare service must be in Attachment A. CFC Certification Statement #5 Audited Financial Statements Total Revenue Per 990 >$250k$ k