2015 Spring Board of Directors Packet

BOARD OF

DIRECTORS

MEETING

April 17, 2015

Salem, Oregon

BOARD OF DIRECTORS MEETING APRIL 17, 2015

SALEM CONVENTION CENTER SALEM, OR

9:30 am-1:30 pm

AGENDA

I. CALL TO ORDER – President Colin Mullane

II. INVOCATION

III. PLEDGE OF ALLEGIANCE

IV. REALTOR® PLEDGE

V. APPROVAL OF MINUTES – President Colin Mullane (p.1-4)

VI. CONSENT AGENDA – President Colin Mullane

VII. PRESIDENT’S REPORT – President Colin Mullane A. Introduction of Guests B. Comments

VIII. FINANCIAL REVIEW COMMITTEE REPORT – Eva Sanders (Additional Booklet)

A. 2014 Audit B. YTD Financials

IX. OREGON REAL ESTATE AGENCY REPORT

X. ELECTIONS – Eva Sanders (pp. 5-25)

A. Oregon Association of REALTORS® 2016 President-Elect B. Report on Elections of District Vice-Presidents

XI. REGION 12/NAR REPORT – President Colin Mullane

XII. CHIEF EXECUTIVE OFFICER’S REPORT – John Wallace

XIII. EXECUTIVE COMMITTEE REPORT – Debra Gisriel (pp. 26-34)

A. DSA/ROTY Timing Change B. Complimentary Ticket Policy

OAR Board of Directors Meeting April 17, 2015

C. OAR RPAC Investor

XIV. KEY COMMITTEE REPORTS (pp. 35-40) A. Business Issues Committee – Adam Bogle B. Governmental Affairs Committee – Don Robertson C. Political Affairs Committee – Don Meyer D. Professional Development Committee – Oleta Yancey

XV. SPECIAL COMMITTEE REPORT (pp. 41-50)

A. Elections Committee – Eva Sanders B. HOME Foundation – Debbie Price C. My REALTOR® Party – Barbara Brown D. ORPAC/RPAC – George Perkins E. Professional Standards – Stacy Ellingson F. ROTY/DSA – Joann Hansen G. OREF

XVI. Oregon REALTORS® Plaza, LLC Report – John Wallace A. Vacancy Report

XVII. NEW BUSINESS

XVIII. ANNOUNCEMENTS

A. Next Board of Directors Meeting – September 30, 2015, Sunriver, Oregon B. Other

XIX. ADJOURN

BOARD OF DIRECTORS MEETING

September 12, 2014 9:30am – 12:19pm

Homestead Ballroom Sunriver Resort

Sunriver, OR

“DRAFT” MINUTES

I. CALL TO ORDER – President Amy Graham President Graham called the regularly scheduled meeting of the Board of Directors to order at 9:30 a.m. A quorum was present. (Attendance record is on file). President Amy introduced the head table, including President-elect Colin Mullane, CEO John Wallace and Parliamentarian Teresa Stone.

II. INVOCATION – Don Robertson III. PLEDGE OF ALLEGIANCE – George Grabenhorst IV. REALTOR® PLEDGE – Beth Caster V. APPROVAL OF MINUTES

There being no corrections, the minutes of the April 25, 2014 Board of Directors meeting were approved as presented.

VI. CONSENT AGENDA

President Graham called for questions or comments on the Consent Agenda. The following motion was made: MOTION: To approve the Consent Agenda as presented. MOTION CARRIED

VII. PRESIDENT’S REPORT- President Amy Graham A. Introductions President Amy recognized and congratulated 2014 OAR ROTY recipient, John Hoops, who was given a standing ovation. Local Board Presidents and Association Executives, NAR Directors, special Committee Chairs, and Past OAR Presidents were also asked to stand and be recognized for their hard work and dedication.

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OREGON REAL ESTATE AGENCY REPORT - Gene Bentley, Commissioner Commissioner Bentley reported on:

Business Services

Revised CE Versions

CE Audits

Regulations Division

Education

Budget

VIII. REGION 12/NAR REPORT – Rick Harris, Regional Vice President Rick reported on:

Advocacy Goals

Grant money from NAR for Core Standards

Data Issues

IX. EXECUTIVE OFFICER’S REPORT- Dr. John Wallace John Wallace, CEO, introduced the newest OAR staff members: Jennifer “JC” Collins, Executive Assistant, and Heather Martin, Controller. John also congratulated Jenny Pakula for organizing the Fall Convention and Trade Show and all other staff for their assistance. Dr. Wallace reminded everyone that if they want to receive a hard copy of the board packet they will need to “opt in”.

X. EXECUTIVE COMMITTEE REPORT- Colin Mullane

A. Finance Review Committee – Dave Koch, Chair, introduced Financial Review Committee members Betty Karsten and Barb Myers. Dave also gave a special thanks to Heather Martin. B. Actions of Executive Committee since last meeting – Amy Graham

Approved transfer of $53,784 to the Issues Mobilization Fund from 2013

excess funds.

Approved funding of $2500.00 from the Issues Mobilization Fund to EMAR.

Appointed a task force to determine how to implement NAR’s recently adopted Organizational Core Standards for Local Associations.

Appointed a task force to review changes to the Bylaws and Policy Manual.

Approved the 2015-2016 Strategic Plan and recommend Board approval.

Approved the proposed 2015 Budget and recommend Board approval.

Approved proposed changes to the Bylaws and Policy Manual and recommend Board approval.

Approved the 2015-2016 Legislative Policies and recommend Board approval.

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C. Approval of Bylaw Changes – George Grabenhorst, Chair, Bylaws and Policies Review Task Force

MOTION: Recommend to the Board of Directors their approval of the

OAR Bylaws, as amended. MOTION CARRIED

D. Approval of Policy Manual Changes – George Grabenhorst MOTION: Recommend to the Board of Directors their approval of the

OAR Policy Manual, as amended. MOTION CARRIED

XI. APPROVAL OF 2015-16 STRATEGIC PLAN – Colin Mullane, President-Elect

MOTION: Recommend to the Board of Directors their approval of the 2015-16 Strategic Plan, as presented. MOTION CARRIED

XII. APPROVAL OF 2015 BUDGET – Colin Mullane

MOTION: Recommend to the Board of Directors their approval of the

2015 Budget, as presented. MOTION CARRIED

XIII. APPROVAL OF 2015-16 LEGISLATIVE PRIORITIES – Don Robertson

MOTION: Recommend to the Board of Directors their approval of the proposed 2015-16 Legislative Priorities, as presented. MOTION CARRIED

XIV. ELECTIONS – John Hoops, Elections Committee Chair

A. Election of NAR Large Board Directors Three (3) candidates for NAR Large Board Director for PMAR were: Jan Cullivan, Kerri Hartnett and Steve Strode. Board members were asked to vote for two (2) Large Board Directors. Kerri Hartnett and Steve Strode were elected to serve as NAR Large Board Directors in 2015.

XV. KEY COMMITTEE REPORTS A. Business Issues – Margaret Page, Chair B. Government Affairs – Don Robertson, Chair C. Political Affairs – Heather Benjamin, Chair D. Professional Development – Debra Gisriel, Chair

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President Amy thanked the Key Committee Chairs for their efforts.

XVI. SPECIAL COMMITTEE REPORTS A. ORPAC/RPAC – Alan Mehrwein B. Elections Committee – John Hoops C. My REALTOR® Party – Debi Laue D. Legal Action – Steve Lucas E. Professional Standards – Deana Doney F. ROTY – Alan Mehrwein G. Association Executives Forum – Frank Lessing President Amy thanked Special Committee Chairs for their efforts.

XVII. OREF REPORT- George Grabenhorst

XVIX. OREGON REALTORS® PLAZA, LLC REPORT – John Wallace

John reported that the Plaza in in a positive financial position, before depreciation. However, Plaza tenant Aflac® has moved out and we are looking for a new tenant.

XVIII. HOME FOUNDATION REPORT- Cheryl Clunes

Upcoming activities include: the Taste of Portland on September 18th at the Oregon Golf Club.

XIX. NEW BUSINESS There was no new business.

XX. ANNOUNCEMENTS Next Board of Directors Meeting: April 17, 2015 – Salem OR

XXI. Meeting adjourned at 12:19pm.

4

5

OREGON ASSOCIATION OF REALTORS®

Application for President-Elect

Name George M.Granbenhors1

Firm Name Sperry Van Ness Commercial Advlsora, LLC

Address 166SLiberty st s .e.. Salam, oR. o73o2

Telephone_s_oo_~_~ __ oo ______________ __ Fax so3-sse.-7312

E -Mai I george.grabenho<[email protected]

Name of local Board/Association _s_llle_m_N._s_oo_au_o_no_rR_ee_u_or_. ----------------

Minimum Qualifications

1. Actively engaged in real estate with active Oregon real estate license:

(OREA License #) _a_;7o.;.;so_oo_;42_.l..;.lce_;ns;.;.ed_;l_.n 1;.;.98;.;.7 ___________________________ _

2. Actively serving, or have served, in an elective office or Directorship of a Member Board/Association.

Local Board/Association _s_ale_m_A_n_ocl_a_Uo_n o_rR_e_alt_ora ____________________ _ Office All posiUonstwlce. Currenlly a Director, and commlllee Chair.

Years 1990 - 1997 and again 200Bio present

3a. Actively serving, or have served, as President of a Member Board/Association;

Board/ Association Salem AssoclaUon or Reallora. President

Year 199u2o1o

3b. Actively serving, or have served, as an officer of NAR, or any of Its Institutes;

Office & Organization._No_n_e _____________________________ _ Year ____________________________________ _

3c. Have served as a Chair of any OAR Key Committee.

Committee Chair OREF Board of Mangers Year~2_.o14_._ _________________________________ __

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4. Served as a state director of OAR:

Year 2010

5a. Served on an OAR Key or Special Committee the year prior to taking office as President-Elect;

Committee Elecllons Committee, OREF board of MangelS, Government Affairs, Chair land use sub Committee

5b. Actively served on an OAR Key or Special Committee for a minimum of three (3) of the last five (5) years.

Committee Elections Committee, OREF board of Mangers, Government Affairs, Years 2012 - 2o15

Additional Credentials

1. Served on a minimum of 3 different committees, Key or Special Committees, or other similar groups at the local and/or state level in the immediate past 5 years:

Committee

Gov't Affairs

Gov't Affairs

OREF Board of Mangers

Year

2011 - present

2012- present

2012 - Present

Local or OAR

Salem Assoc.

OAR

OAR

2. Chaired at least one committee, Key or Special Committees, or other similar group(s) at the local and/or state level in the immediate past 5 years:

Committee/Group Chaired

OREF board of Mangers

Year

2014

Local or OAR

OAR

3. Served as an officer, director or executive committee member at the local level for a minimum of 2 of the immediate past 8 years:

4.

Position President

Director

Year 2010

2008 - Present

Graduate, Leadership NW Institute.

Local or OAR Salem Assoc.

Salem Assoc.

Year ______________ _

I certify that the above information is accurate and verifiable. I have read and understand the campaign rules and agree to abid;1>J them. ~

Candidate Signature ~ ftl ~ Date b · 2, 4> - \ _)-

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(for OAR use only)

Nomination Fonn Received: Date: --~.....:...~-~;;;:...)~'/._:.J-__ _

Written Statement Received: Date: __ '%:.....~.....:(p:Lv;.:..::;.J:..__ __ _

Candidate Resume Received: Date: _c:L.._....~-~~0c...<....:/s-..._ __

Information Verified: 11 yes o no Date: 3.fo /6 Comments

Nomination Approved by Elections Committee: []/yes 0 no

Candidate Notified: Date: 8}.J/t.J

8


Campaign Rules and Procedures for President-Elect Position

1. No individual campaigning allowed prior to Elections Committee certification of qualified candidates.

2. Campaign costs, if any, are limited to a maximum of $750 for items such as brochures, flyers, mailings, campaign functions, etc. Candidates shall certify their compliance with campaign policy and procedures to the Elections Committee through the Chief Executive Officer prior to the election.

3. No campaign materials on walls, tables, chairs, etc. at any Oregon Association of REAL TOR® Conferences or at the Board of Directors meeting at which the election takes place.

4. The Elections Committee shall advise the Board of Directors of any candidates' variance from campaign policies and procedures prior to the election.

5. Each candidate will be allowed 5 minutes to address the Board of Directors immediately prior to the elections.

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Memorandum of Understanding of Expectations for the position of OAR President/President-Elect

As Incoming President-Elect of the Oregon Association of REAL TORS41\ I acknowledge and commit

to adherence of the following expectations during my 2-year tenure (or portions thereof) as President-Elect and President:

./ I have read, and understand the Duties and Responsibilities of the President and PresidentElect as defined in the OAR Policy Manual (attached.)

./ I understand that I serve the members of the Executive Committee & Board of Directors and that I represent all Members of OAR in all my official activities and decisions. I acknowledge my responsibility to always place the interests of the Association and its Members above my personal considerations .

./ I understand that during my term of office I will be recognized as OAR's representative at all times, and will therefore exhibit the highest level of ethics, professionalism and dignity In all my business and personal conduct.

./ I agree that when traveling on behalf of OAR, I will make every effort to attend and participate in all appropriate meetings. I will endeavor to meet and network with leadership from other Associations, with the intent of learning and sharing. I will be a good steward of the funds allotted to my travel, and will promptly submit my expense report to OAR upon my retum. I will report to the Executive Committee & Board of Directors on my activities and knowledge gained through meeting attendance and networking opportunities .

./ I understand that the OAR Business and Strategic Plans provide the blueprint for the goals and objectives of the Association, and I will at all times work within the established framework, unless approved otherwise by the Board of Directors and/or the Executive Committee (as appropriate) .

./ I understand that the role of the OAR President is to provide leadership and to guide the Executive Committee & Board of Directors in accomplishment of the Mission Statement and the Business Plan; and, 1 understand that the role of the CEO is to manage the staff and OARs day-to-day activities. I will respect these separate roles and will partner with the CEO to ensure this essential division of labor.

./ I understand that, to effectively serve the office to which I've been elected, I must commit to being fully engaged in the REAL TOR® Association. I will endeavor to attend all meetings as assigned. I will review all written communications, and promptly respond when requested. I will be accessible to the OAR CEO upon pre-established preferred communication methods, and will promptly respond to Member concerns upon request of the CEO .

./ I understand that when holding the highest elective office of OAR, I am subject to a higher level of scrutiny in my business and personal dealings. Should there be a personal issue that could reflect poorly on the Association or my ability to serve as an effective leader (e.g., significant business, financial and/or personal distress) I will seek counsel of an OAR Past President and the CEO to assess whether specific actions need to be undertaken .

./ I understand 1 am encouraged to be an RPAC investor for at least theNAR Fair Share level.

./ I understand that leadership is a function, not a position. As an OAR leader, my primary duty is to provide good stewardship and continuity - not to leave a personal legacy. I will endeavor to empower leadership to effectively serve in the roles to which they have been elected or appointed, to represent the REAL TOR® Association through a dignified presence, and fulfill the responsibilities of the duties of the President.

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Duties and Responsibilities: Within the limits of the Association's Constitution, Bylaws and Policies, the President-Elect is responsible for and has commensurate authority:

• To serve as a member of the Board of Directors and as Vice Chair of the Executive Committee.

• To attend all Oregon Association of REALTORS® business meetings and other Association meetings as assigned by the President.

• To attend Board/Association visitations and installations as assigned by the President. • To attend all official meetings of the National Association of REAL TORS® and the Northwest

Regional Caucus. • To serve as an appointed member of the NAR State leadership Forum. • To recommend the names of potential Key and Special Committee vice chairmen and

members to the President. • To represent the Oregon Association of REALTORS® at other associations and

organizations as assigned by the President. • To be the spokesperson for the Oregon Association of REAL TORS® as assigned by the

President. • To serve as Chair of Strategic Planning Committee to plan appropriate programs and

activities for their own presidential term. • To coordinate planning of programs and activities with the President-elect designee as

necessary to implement the Strategic Plan and promote the smooth transition of leadership. • To assume the duties and responsibilities of the presidency in the absence or disability of the

President. • To perform other duties as assigned by the President.

Qualifications: • Must have actively served or be serving in an elective office or Directorship of a Member

Board/Association. • Must be actively engaged in the real estate business and hold an active real estate license

from the State of Oregon. • Must have served as President of his/her local Board/Association of REAL TORS®, or as an

officer of the National Association of REAL TORS®, or any of its Institutes, or have served as a Chair of any Key Committee.

• Must have served as a Director of the State Association. • Must have served on an Oregon Association of REAL TORS® Committee the year prior to

taking office or have actively served on a state committee for a minimum of (3) three years of the last (5) five years.

Term: The President-Elect is elected for a term of one year and automatically succeeds to the office of the President.

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1.10 Duties & Responsibilities of the President

Function: Serve as Chief Elected Officer of the Association.

Duties and Responsibilities: Within the limits of the Association's Constitution, Bylaws and Policies, the President is responsible for and has commensurate authority:

• To implement the Strategic Plan pursuant to the approved budget. • To serve as the Chair of the Board of Directors and the Executive Committee and to keep

them informed of the condition and on~going operations of the Association. • To invite the chairmen of ORPAC and Finance Review Committee and incoming newly

elected President~elect to attend meetings of the Executive Committee. • In concert with the Association's Chief Executive Officer, to represent the Association in

contacts with the public, governmental entities, the members, other REAL TOR® Associations, allied organizations and the media.

• To direct the work of the Chief Executive Officer as necessary to achieve the goals and policies of the Association.

• To coordinate and participate in an annual written performance review of the Chief Executive Officer.

• To direct the activities of the elected officers of the Association in accordance with their position descriptions.

• To ensure that the policies and programs which further the goals and objectives of the Association are planned, implemented and evaluated.

• To serve as official host of the Association at its social events. • To serve as an ex-officio member of the Oregon Association of REAL TORS® Key

Committees pursuant to the Bylaws. • To monitor Association finances to assure efficient and effective operations. • To appoint chairmen and members of Association Key and Special Committees and Task

Forces, to outline their purpose and duties and to monitor their progress. • To attend, as a National Director and Voting Delegate, all official meetings of the National

Association of REAL TORS® and the Northwest Regional Caucus. • To serve as Oregon's representative on the Region 12 Nominating Committee and to appoint

or to serve, on an every-other-year basis, as Oregon's Regional Strategic Planning and Finance Committee member in Region 12.

• To communicate with and assist Member Boards/Associations. • To assist the President-Elect in his/her smooth transition into the presidency. • To perform other duties as directed by the Board of Directors and the Executive Committee.

Qualifications • Must have served or be serving in an elective office or Directorship of a Member

Board/Association. • Must have held the office of President-Elect of the State Association. • Must be actively engaged in the real estate business and hold an active real estate license

from the State of Oregon.

Term: The President ls elected for a term of one year and is not eligible to serve a second successive term.

1.11 Duties & Responsibilities of the President-Elect

Function: Assist the President and plan for the following year. If the incoming President-Elect is not already a member, the President may invite the incoming President-Elect to attend all Executive Committee meetings held between the incoming President-Elect's election and their subsequent installation. The purpose of the invitation is to offer the incoming President-Elect the opportunity to become familiar with the issues and procedures of the Executive Committee prior to becoming a member of the Committee. The incoming President-elect shall not vote and may address the Executive Committee during a meeting only at the Executive Committees' invitation.

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./ I understand that failure to fulfill the expectations of the office as presented herein could be grounds for dismissal from that office, as prescribed In OAR Bylaws- Article IV, Section 6: "An elected officer may be removed from office In the manner provided by law in the Oregon Non-profit Corporation Act (ORS 65.001, et. seg.), as that Jaw now exists or may hereafter be amended or succeeded."

PRESIDENTIP'L;Lecrs NA~eorge M. Grabenhorst.

SIGNATURE: 1tf DATE: 1,. -1 <; - t .:2 >

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February 26, 2015

2015 Board of Director Oregon Association of Realtors

Dear Board:

1 have long been a part of and served the Oregon Association of Realtors. Having run for President-elect

back in 2013, I feel that now is the right time for me to run for the position of President-Elect. Not, only

will this be a full position rather than the short time run of the 2013 position it brings time for any

candidate to be better prepared to become President. I feel this position will be extremely challenging I

plan to do alii can to represent this Association in a powerful and energetic manner. I will use this time

to rely on the passed leadership as well as the present for advice and guidance to help form my path as

President.

Most, of alii feel I can bring to the table a balanced and open leadership that will benefit the needs of

the whole state not just parts of it. But, also I wish to move forward our goals of being Advocates for

our profession and the private property rights of the public as a whole. I believe our strategic plan sets a

wonderful base and we need continue to be a strong voice for our members while giving them the tools

to be successful. I believe that I can and will be a strong advocate for our members as well as to help

make this Association stronger.

I look forward to this challenge and your vote.

George M. Grabenhorst

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Education

George M. Grabenhorst

Born and raised in Salem OR. George resides in Salem on the 110 acre spread he grew up on and now owns south of Salem. Married to Sunny lyons and has a daughter, Alisha. I Farms and raises horses and am an Avid hunter, fisherman, model airplane builder (since he was 5 years old), Equestrian and archery enthusiast and golfer; has a passion for US History, particularly the WWII ere.

Oregon College of Education, Monmouth, Oregon. Bachelor of Science Degree in Education and Physical Education- K-12 Oregon State University coursework for Masters in Education.

Career Highlights 1987: Oregon Real Estate Licensee. 1987: Agent, Grabenhorst Bros. Salem, Oregon. 1989: Owner Grabenhorst & Associates, Salem, Oregon. 1990: Principal Broker Mid-1999: Joined the Prudential Real Estate Professionals. 2004: Joined Rushing Real Estate, Inc. as Principal Broker. 2006 & 2008 Top Sales Producer of the Year. 2011:_Joined Re/Max Equity Group as their Principal Broker /Bunch manager. 2013: Joined Sperry Van Ness Commercial Advisors. 1997 & 2011 Salem Associations of Realtors, Realtor of the Year.

Realtor Organization Salem Association of Realtors. 1989 - 1996 Board of Directors 1989 -1993 Public Relations Committee 1990- 1994 Professional Standards Committee 1996 - 1997 Marion County Bar Committee 1994 President 2008 - Present Board of Directors 2009 Vice President 2010 President 2011- Present Government Affairs Committee 2009 Education Committee- Chair 2008- Present Willamette Area Shared Gov't Affairs Committee 2015 Chair Willamette Area Shared Gov't Affairs Committee Oregon Association of Realtors 1993 Finance Committee- Chair 1994 Strategic Planning Committee

15

1996 Land Use Committee 1996 legislative Committee 1997 ORPAC Trustee 2012- Present Government Affairs Committee 2012- Present Elections Committee 2012- 2013 Term Limits Task Force. 2013 - Present Chair Land use sub committee 2013- Present OREF Board of Managers 2013 Vice Chair OREF Board of Managers 2014 Chair OREF Board of Managers

Civic Involvement 1986- Present Salem Football Official Association, 4 Time past President 1997- Present Chair Marion County Planning Commission. 1992 -1999 Rotary Club. 1990-1994 Salem Chamber of Commerce Board of Directors. 2008 State of Oregon Exempt Groundwater Well Policy group. 1998 and 2008 Marion County Sensitive Ground Water sub-committee

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Name Beth c aster

Application for District Vice President

Firm Name Berkshire Hathaway Home Services Northwest Real Estate

Address 224 NE Baker St McMinnville Oregon 97128

Telephone _9_71'-·2_4....:1-_2s'-o_9 ______ _ Fax ____________________ _

E-Mail: [email protected]

Name Of local Board/Association Yamhill County Association of REALTORS ( YCAR)

District _2 _______ _


1. Member of OAR for a minimum of 5 years:

Member since _2_oo_o ___ _

Year

2a. Actively serving, or have served, in an elective office or Directorship of a Member Association.

Local Board/Association,....:Y..::c:.c.A:..:.R _______________ _ Years-"200'--'--1 ____________ _

2b. Served on one or more OAR Key or Special Committees for a total of not less than three (3) out of the last five (5) years:

Committee Government Affairs Key Committee

By-Laws, Policies and Procedures Special Committee

Political Affairs Key Commitee( chair 201 0) ??

Year 2010 to current

2014

2009 and 201 0


OREA License #..:2~00=2-'--10:.::8.:...0 ___________________ _

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1. Chaired at least one committee, Key or Special Committee or other similar group(s) at the local and/or state level in the Immediate past 5 years:

Committee/Group Chaired

Political Affairs Year 201 0 ( i think)

Local or OAR

OAR


Position President

State Director

Year

2008-09

2010 to present

Local or OAR

YCAR

YCAR

3. Served as a state director for a minimum of 1 of the immediate past 8 years:

Year 2010 to current

4. Graduate, leadership NW Institute.

Year 2009

I certify that the above information Is I have read and understand the campaign rules and a rL~o~~~~-~~~-

(for OAR use only)

Nomination Form Received: Date: _ bl.-L-rJ--,--'1 9'."+-~__.::..(J' __ _

Date: ~t:~lfs Date: • c;J-j;tf Jts-

'

Written Statement Received:

Candidate Resume Received:

Information Verified: !if' yes 0 no Date: 3/eps-

Comments

Nomination approved by local boardlassociation:rt yes o no

Candidate Notified: Date: 3/Q-/1~

Date: _3-L-rJ____,I /"-----1_0_

"

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Memorandum of Understanding of Expectations for the position of Oregon Association of REAL TORS®

District Vice President

As a District Vice President of the Oregon Association of REALTORS®, I acknowledge and commit to adherence of the following expectations during my 2-year tenure (or portions thereof) as DVP:

./ I have read and fully understand the Duties and Responsibilities of the office of District Vice President as defined in the OAR Policy Manual (attached) .

./ I understand that I serve the members of the local Associations within my District (as well as the Executive Committee & Board of Directors) and that I represent all Members of OAR in all my official activities and decisions. I acknowledge my responsibility to always place the interests of OAR and its Members above my personal considerations .

./ I understand that during my term of office I will be recognized as OAR's representative to the local Associations within my district at all times, and will therefore exhibit the highest level of ethics, professionalism and dignity in all my business and personal conduct.

./ 1 agree that when traveling on behalf of OAR, I will make every effort to attend and participate in all appropriate meetings. I will endeavor to meet and network with leadership from Associations within my District, with the intent of learning and sharing. I will be a good steward of the funds allotted to my travel, and will promptly submit my expense report to OAR upon my return. I will report to the Executive Committee & Board of Directors on my activities and knowledge gained through meeting attendance and networking opportunities .

./ I understand that the OAR Business and Strategic Plans provide the blueprint for the goals and objectives of the Association, and I will at all times work within the established framework, unless approved otherwise by the Board of Directors and/or the Executive Committee (as appropriate) .

./ I understand that, to effectively serve the office to which I've been elected, I must commit to being fully engaged in the REAL TOR® association. I will endeavor to attend all meetings as assigned by the OAR President and/or requested by the local Associations. I will review all written communications, and promptly respond when requested. I will be accessible to the OAR CEO upon pre-established preferred communication methods, and will promptly respond to Member concerns upon request of the CEO .

./ I understand that when holding the highest elective office of OAR, I am subject to a higher level of scrutiny in my business and personal dealings. Should there be a personal issue that could reflect poorly on the Association or my ability to serve as an effective leader (e.g., significant business, financial and/or personal distress) I will seek counsel of the OAR President and the CEO to assess whether specific actions need to be undertaken .

./ I understand I am encouraged to be an RPAC investor for at least theNAR Fair Share level.

./ I understand that leadership is a function , not a position. As an OAR leader, my primary duty is to provide good stewardship and continuity- not to leave a personal legacy. I will endeavor to identify future ~otential OAR leaders within the local Association within my District, to represent the REALTOR® Association through a dignified presence, and fulfill the responsibilities of the duties of the District Vice President.

./ 1 understand that failure to fulfill the expectations of the office as presented herein could be grounds for dismissal from that office, as prescribed in OAR Bylaws- Article IV, Section 6: "An elected officer may be removed from office in the manner provided by Jaw in the Oregon Non-profit Corporation Act (ORS 65.001, et. seg.), as that law now exists or may hereafter be amended or succeeded."

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Beth Caster, REALTOR 224 N E Baker St

McMinnville Or 97128 beth@ beth caster. com

971-241-2509 Why I Should be District Two DVP :

* I believe that the DVP Position is absolutely critical to the 8 Local Boards who have membership in the District. The DVP should and MUST be the conduit between OAR Executive Committee, Board of Directors and membership.

* I believe that the local boards outside of Salem should have as much attention and service as the Salem area boards. It is my plan to visit each Board at least once a quarter. I further plan to publish a District Two newsletter that will go to each local board once a quarter or more often as needed.

* I believe that in order to ask our members to invest in RPAC, volunteer on local board committees or OAR committees , that commitment must start at the top. I intend to provide that kind of hands on leadership. As a Major Investor in RPAC, i have chosen to lead by example. Our RPAC membership has increased from 20 investor members out of 220 to 75 investor members in 2014 and 2015. My goal is to reach 100 investors this year.

* I believe that the in order for members of local boards to have trust and confidence in their DVP , the effort to establish relationship and conversation in an ongoing process. When that kind of relationship is established, our local board members will be willing to voice their concerns and needs.

* I believe that District Two has a need for a DVP that is willing to be present, to listen , to advise and to update EVERY one of the EIGHT local boards.

* I believe in the strength and power of our industry AND specifically that we are as strong as our weakest member. It is my goal to help EVERY member become stronger.

It is my pledge to be informed, available and responsive as your next District Vice President.

!

l I ., ' l I I I

20

Beth Caster, REALTOR

Licensed in State of Oregon 2000

Affiliated with Coldwell Banker Executive Realty 2000-2009 Affiliated with Prudential Northwest Real Estate ( now Berkshire Hathaway Northwest Real Estate ) 2009 to present

Top Producer in my office : 2004, 2005,2006,2007,2008 2012,2014

Yamhill County Association of REALTORS(YCAR) REALTOR of the YEAR 2009

Graduate of Northwest Leadership Institute 2009

I hold these designations : GRI ABR SRES MCNE CAS

Member of : McMinnville Chamber of Commerce McMinnville Downtown Association Give A Little Foundation (Advisory Board in 2015)

Attended NAR Region 12 Meeting NAR Re-Think in Region 12

I I

I I i

I I '

21

Name Michael Aid

OREGON ASSOCIATION O·F REALTORS®

Application for District Vice President

Firm Name Bend and Beyond Real Estate

Address 20967 Yeoman Road Bend OR sno1

Telephone 541-382-3033 Fax 541-e~1sss _______ _

E-Mail: [email protected]

Name of local Board/Association Central Oregon ~ssoclatlon of Real~------

District High Desert


1. Member of OAR for a minimum of 5 years:

Member since ~-s _ __ _ Year

2a. Actively serving, or have served, in an elective office or Directorship of a Member Association.

Local Board/Association co_AR __ Years 2005-2015

2b. Served on one or more OAR Key or Special Committees for a total of not less than three (3) out of the last five (5) years:

Committee Professional Developement

Year 2012·2015


OREA License # sso2oo1es

22


1. Chaired at least one committee, Key or Special Committee or other similar group(s) at the local and/or state level in the immediate past 5 years:

Committee/Group Chaired Year Local or OAR


Position DVP High Desert

Year 2014-2015

Local or OAR OAR

3. Served as a state director for a minimum of 1 of the immediate past 8 years:

Year 2005-2015

4. Graduate, Leadership NW Institute.

Year

I certify that the above information is accurate and verifiable. I have read and understand the campaign rules and agree to abide by them.

Candidate Signature ~-W___{2,_J_________ Date 3/sZZo;£" I

(for OAR use only)

Nomination Form Received: Date: __ 3/ ~fl?~---

Written Statement Received: Date: !js--jJ:J Candidate Resume Received: Date: _o/..f/1 'S" ______ _

Information Verified: Q/ yes o no Date: 3/lfjts-__ Comments ~}letWfll UXl~ __ flpp!ir2frJ:I...., a_--f:k, ~

~...J.w.LJ.U:1L~_I!.pf2iL~

Nomination approved by local board/association:g---yes o no

Candidate Notified: Date:_ 3jtbjj) _ _ Date: 3 11/ts- __

23

Memorandum of Understanding of Expectations for the position of Oregon Association of REAL TORS®

District Vice President

As a District Vice President of the Oregon Association of REAL TORS®, I acknowledge and commit to adherence of the following expectations during my 2-year tenure (or portions thereof) as DVP:

-/ 1 have read and fully understand the Duties and Responsibilities of the office of District Vice President as defined in the OAR Policy Manual (attached}.

-/ I understand that I serve the members of the local Associations within my District (as well as the Executive Committee & Board of Directors) and that I represent all Members of OAR in all my official activities and decisions. I acknowledge my responsibility to always place the interests of OAR and its Members above my personal considerations.

-/ I understand that during my term of office I will be recognized as OAR's representative to the local Associations within my district at all times, and will therefore exhibit the highest level of ethics, professionalism and dignity in all my business and personal conduct.

-/ I agree that when traveling on behalf of OAR, I will make every effort to attend and participate in all appropriate meetings. I will endeavor to meet and network with leadership from Associations within my District, with the intent of learning and sharing. I will be a good steward of the funds allotted to my travel, and will promptly submit my expense report to OAR upon my return. I will report to the Executive Committee & Board of Directors on my activities and knowledge gained through meeting attendance and networking opportunities.

-/ I understand that the OAR Business and Strategic Plans provide the blueprint for the goals and objectives of the Association, and I will at all times work within the established framework, unless approved otherwise by the Board of Directors and/or the Executive Committee (as appropriate).

-/ I understand that, to effectively serve the office to which I've been elected, I must commit to being fully engaged in the REALTOR® association. I will endeavor to attend all meetings as assigned by the OAR President and/or requested by the local Associations. I will review all written communications, and promptly respond when requested. I will be accessible to the OAR CEO upon pre-established preferred communication methods, and will promptly respond to Member concerns upon request of the CEO.

-/ I understand that when holding the highest elective office of OAR, I am subject to a higher level of scrutiny in my business and personal dealings. Should there be a personal issue that could reflect poorly on the Association or my ability to serve as an effective leader (e.g., significant business, financial and/or personal distress) I will seek counsel of the OAR President and the CEO to assess whether specific actions need to be undertaken.

-/ I understand I am encouraged to be an RPAC Investor for at least theNAR Fair Share level.

-/ I understand that leadership is a function, not a position. As an OAR leader, my primary duty is to provide good stewardship and continuity- not to leave a personal legacy. I will endeavor to identify future ROtentlal OAR leaders within the local Association within my District, to represent the REAL TOR® Association through a dignified presence, and fulfill the responsibilities of the duties of the District Vice President.

-1' I understand that failure to fulfill the expectations of the office as presented herein could be grounds for dismissal from that office, as prescribed in OAR Bylaws- Article IV, Section 6: "An elected officer may be removed from office in the manner provided by law in the Oregon Non-profit Corporation Act (ORS 65.001, et. seg.), as that law now exists or may hereafter be amended or succeeded."

DISTRICT VICE PRESIDENT'S NAME (print): i!J1tc((J1,6._, f/J ;/} CL.

SIGNATURE: ~--------DATE:3)Jj_l.rJ;5__

24

PROFESSIONAL ASSOCIATIONS

Central Oregon Association of Realtors® 1995-Today

COAR Realtor of the Year 2014

COAR Board of Directors as State Director 2005-2015

Oregon Association of Realtors® - 1995-Today

OAR Board of Directors 2005-2015

National Association of Realtors®- 1995-Today

Certified Residential Specialist (CRS) Designation 2002-Today

Oregon Certified Residential Specialist (CRS) Chapter, District II Vice-President 2005, Oregon Vice-President 2006, Oregon President-Elect 2007, Oregon President 2008-2009, Oregon Past President 2010

Oregon CRS of the Year 2010

President/CID 2002- Education Co-Chair, 2003, Board of Directors CID 1997-2005

Central Oregon Economic Development Council

Accredited Buyer Representatives 2000-Today

Central Oregon Comunity Colledge Community Education Teacher of the Year - 1991

Bend Chamber of Commerce

25

Jennifer Collins

From: Sent:

Michael Aid < [email protected] > Thursday, March OS, 2015 11:33 AM

To: Jennifer Collins

Subject: Attachments:

RE: Oregon Association of REALTORS-District Vice President Election DVP Application 2015 0305201S_OOOOO.pdf

Jennifer

Attached is my application. My reason for vvanting to continue is that l enjoy serving anJ giving back to the Industry.

Call me if you have any qul.!stions, I will be leaving for vacation tomorrow .. .

Thank you

Michael Aid, CRS, COAR 2014 Realtor of the Year

Bend&Beyon~. Real F-st,ate ~

~ llll,!l"i !lc· ;y~-.·~'\

Principal Broker licensed in Oregon Residential and Commercial Real Estate 20967 Yeoman Road, Bend, OR 97701 Direct 541-815-1605 Office 541-382-3033 Fax 541-610-1988 [email protected] www.BendAndBeyond.com

From: Jennifer Collins [mailto:[email protected]] Sent: Thursday, March 05, 2015 8:37AM To: Michaei@BendAndBeyond .com Cc: John Wallace; colin [email protected] Subject: FW: Oregon Association of REALTORS-District Vice President Election

Michael, Thank you for responding to my email letting me know you were interested in a second term as DVP. Please review the DVP instruction sheet to make sure you include all of t he documents needed.

Please let me know if you need anything else. Thank you. JC

From: Jennifer Collins Sent: Tuesday, February 24, 2015 11:11 AM

1


BOARD OF DIRECTORS REPORT

DATE: March 9, 2015 CHAIRMAN: Colin Mullane

VICE CHAIRMAN: Debra Gisriel

STAFF LIAISON: John Wallace

COMMITTEE: Executive Committee

ACTION ITEMS: At the Executive Committee retreat in January, the follow motions were approved with regard to policy manual changes. All motions and new policy manual verbiage to be presented to the Board of Directors for final approval.

Motion Made, Seconded, and Carried: approve the timing for the DSA Award to be

given in the fall and the ROTY award to be given in the spring.

Motion Made, Seconded, and Carried: Only OAR Award recipients, their immediate

family, and special invited guests shall be complimentary at OAR events. All other

attendees must purchase tickets.

At the Executive Committee meeting on March 9, the follow motions were approved with regard to policy manual changes. All motions to be presented to the Board of Directors for final approval.

Motion Made, Seconded, and Carried: submit to the Board of Directors the

recommendation that OAR invests $10k annually to RPAC to become a platinum level

contributor. The funding will be part of the annual OAR budget going forward.

THE FOLLOWING IS REPORTED FOR YOUR INFORMATION ONLY AND DOES NOT

AFFECT ASSOCIATION POLICY OR BUDGET:

At the Executive Committee retreat in January, the follow motions were approved with regard to Life Service Membership applications:

Motion Made, Seconded and Carried: deny due to lack of Local Board and OAR

involvement the Life Service Membership application for Charles Downing.

Motion Made, Seconded, and Carried: approve the Life Service Membership

application for Clinton Fordice.

26

Motion Made, Seconded, and Carried: approve the Life Service Membership

Application for Jon Van Loo.

At the Executive Committee retreat in January, the follow motions were approved with regard to Board of Director applications:

Motion Made, Seconded, and Carried: approval that beginning with the Spring 2015

BOD meeting, all attendees will be receiving materials electronically and will have to

opt in for paper copies.

27

POLICY MANUAL

Recommend Changes Presented to the Board of Directors

April 17, 2015

28

2.18 REALTOR® of the Year (ROTY) Committee

Organization: The Committee shall consist of the following:

Chair (Past REALTOR® of the Year Once Removed)

Vice Chair (Immediate Past REALTOR® of the Year)

Two (2) additional Past REALTORS® of the Year

Three (3) non-REALTORS®

of the Year

Potential candidates for ROTY or DSA, as listed in the ROTY Committee Manual, shall not be appointed

to serve on the Committee while their names remain on the potential candidates list.

Term of appointment is for one year.

Meetings: The Committee meets by conference call at least four times yearly. Committee meets in

person during Governance meetings: ROTY presentation in the fall and DSA presentation in the spring.

ROTY presentation in the spring and DSA presentation in the fall.

Purpose: The Committee shall be responsible for the following:

Develop and recommend REALTOR® of the Year and Distinguished Service Award selection

criteria to the Executive Committee and Board of Directors. To obtain more consistency in the

submission of materials, resulting in evaluation formats providing current and relevant criteria for

the selection process, ROTY application review of service will (1) include the most current 7

years period of time, and (2) include RPAC involvement as part of the REALTOR® Spirit

category on the nomination form (see Appendix for Form).

Select an annual recipient of the REALTOR® of the Year award pursuant to procedures and

criteria approved by the Executive Committee and the Board of Directors.

Recommend to the Association President qualified candidates for the Distinguished Service

Award.

Plan and execute award ceremonies for both ROTY and DSA presentations. If presented during a

ticketed event, attendance to the event will be complimentary for the award recipient and

immediate family (spouse/partner, children and their spouse/partner, and parents).

29

3.4 Internal Financial Controls

Major Expenditures: Any expenditure of $5000 or more shall be considered a major expenditure. For

the purpose of this policy, “expenditure” shall be considered any expenditure or series of expenditures

made under a new contract or service agreement or for the purpose of accomplishing a new, specific non-

reoccurring project. Individual expenditures made under a single contract or service agreement or for the

purpose of accomplishing a specific non-reoccurring project shall not be considered major expenditures if

the contract, service agreement or project has already been approved under these policies.

Prior Approval of Major Expenditures

Refer to Decision Matrix for approval process of major expenditures, both budgeted and

unbudgeted.

The Department Vice President must submit a purchase requisition request to the CEO noting the

appropriate program package and line item that the funds will be expensed from and the rationale

for the expenditure.

No agreement or contract requiring a major expenditure will be signed or agreed upon with a

third-party provider prior to CEO approval of the expenditure. Such contracts and service

agreements shall be subject to the Request for Proposals (RFP) requirements of these policies.

Amendments to Increase Annual Proposed or Approved Budget: Any amendments or proposals to

increase expenditures in any program budget of the Oregon Association of REALTORS® in excess of

$2,500 or 1%, whichever is less, must be submitted in writing to the Chief Executive Officer and

President for approval prior to such occurrence. Such expenditures must be presented by the CEO to the

Executive Committee at their next scheduled meeting.

Contract Guidelines: The President and/or the Chief Executive Officer or CEO designee, on the advice

of legal counsel, and with the approval of the Executive Committee or Board of Directors if required by

policy or other governing documents, shall be the only individual(s) authorized to enter into contracts or

agreements which incur financial or other liabilities to the Oregon Association of REALTORS®.

If there is any doubt as to the determination or whether a particular situation requires a contract, the Chief

Executive Officer will provide guidance. Contracts shall be signed by the President and the Chief

Executive Officer, except that the Chief Executive Officer may sign contracts for budgeted items,

provided said contracts do not exceed a term of one (1) year and are to be processed in accordance with

the provisions of the procedure.

Contract Elements: The specific terms of contracts covered by this procedure may vary depending on

such factors as the goods or services to be provided, the particular contractor, the risk to the Association,

etc. Therefore, it is not possible to specify a model contract. There are, however, basic elements, which

should be included in all contracts. These are:

The parties to the contract must be specifically named.

Scope of work or services should adequately specify the work to be performed.

Cost and payment schedule (specifying that payments will not exceed the percentage of the work

performed).

Term of the contract.

Frequency and type of reports to be provided.

Cancellation clause.

30

Federal tax identification number.

In addition, clauses covering the following shall be incorporated:

Indemnification.

Ownership of discoveries and patents.

Testimony before courts and governmental agencies.

Modification procedure for contract changes.

Depending on the subject of the contract and other factors, other clauses may be added on an individual

basis.

In order to avoid problems which will impede the negotiation process, requests for proposals should

include a list of those clauses the Association will require in a given contract. In order to assure the

inclusion of all appropriate clauses, the Chief Executive Officer should be consulted prior to the release of

requests for proposals.

Copies of draft or final contracts shall not be disseminated outside the Association without prior review

by the Chief Executive Officer and/or general counsel. Further, no employee, officer or member, other

than those specifically authorized to do so, shall make oral commitments on behalf of the Association.

Contracts Processing Procedures: The originator shall submit proposed contract documents to the

Chief Executive Officer for the appropriate signature. In addition to the contract, summary sheet and

covering memorandum, a complete contract document should include sufficient back-up data to permit

adequate review. This back-up data should explain the problem to be solved, how its solution will benefit

the Association, the anticipated results from the contract and how the service or product(s) will contribute

to the solution of the problem. A cost breakdown of direct labor, overhead, materials and fees is also to

be included.

Normally, only two (2) copies of a contract are signed. Exceptions will be made only when there are

more than two (2) parties to the contract or where some other requirements (such as with government)

must be met. Exceptions are to be noted on the covering memorandum.

An original of the completed contract is to be returned to the Chief Executive Officer or his/her designee

for retention and filing. Upon receipt of the executed contract, the Chief Executive Officer's office will

provide the appropriate designee with an approved contract summary sheet. No payments will be made to

any contractor until the Chief Executive Officer or his/her designee has received an executed copy of the

contract.

Conflict of Interest: No member of the Oregon Association of REALTORS® Board of Directors, the

Executive Committee or any member of any one of the Key Committees shall engage in discussion of any

matter involving a conflict of interest transaction without first disclosing the conflict and obtaining the

approval of the majority of the body present. In no event shall the Member cast a vote for or against any

matter involving a conflict of interest transaction.

A conflict of interest transaction is any proposed business transaction with the Association in which:

As a result of the transaction with the Association, a Member will or could gain or lose personal

financial benefit.

31

The Member or the Member’s spouse, children or siblings have an ownership interest or voting

rights in a business organization directly or indirectly affected by the transaction. An ownership

interest is defined as holding an ownership interest of more than 1 percent of the business

organization.

A conflict of interest shall not exist as a result of the normal operations of the Member’s local

Board/Association.

Disclosure Policies: Because even the appearance of a conflict of interest can be damaging to the

Association, any work performed by a family member (as defined below) must be disclosed by the

Association staff member to the CEO in writing. If the potential conflict is that of the CEO, it shall be

reported in writing to the President.

Once the potential conflict (above) has been disclosed, the following financial procedures must be

followed:

1. All requests for proposals must be submitted, with prior management approval, by a staff

member other than the family member.

2. All RFP responses must be returned to a neutral Association staff member (e.g., the CEO or

person submitting the original proposal) for review.

All proposals that are approved under this process shall be reported to the Finance Review Committee.

For the purpose of DISCLOSURE POLICIES only; immediate family member includes the following:

husband, wife, son, son-in-law, daughter, daughter-in-law, father, father-in-law, mother, mother-in-law,

brother, brother-in law, sister, sister-in-law, grandparent or grandchild.

Oregon Association of REALTORS® Investment Responsibility: The Chief Executive Officer shall be

responsible for and have the authority to invest Association monies, over and above those needed for

operations, pursuant to guidelines established herein or as approved by the Executive Committee or the

Board of Directors. Unless otherwise instructed by the Executive Committee or the Board of Directors,

the Chief Executive Officer will invest available monies pursuant to the following guidelines:

Whenever possible all funds shall be placed in interest bearing accounts.

Up to 10% of the gross annual operating budget may be invested in “second-level of risk”

investments.

Whenever possible, investment periods should not exceed five years.

Complimentary Tickets: The Oregon Association of REALTORS® often holds ticketed events.

Admittance to such events is open to anyone who purchases a ticket, except for DSA, ROTY, and

installation events. The current year award recipient and those being installed, plus their immediate

family (spouse/partner, children and their spouse/partner, and parents) shall be complimentary and guests

of the Association.

32

4.26 Oregon Association of REALTORS® State REALTOR

® of the Year Nomination

Guidelines

The State REALTOR® of the Year (ROTY) Program is designed to recognize a REALTOR

® member

from one of our Member Boards/Associations in Oregon who has provided outstanding service to all

REALTOR® organizations (local, state and national), their profession and their community, primarily

during the past 7 years.

Member Boards/Associations may submit candidates for the Oregon Association of REALTORS® ROTY

recognition by submitting the individual’s name to the Association along with the required applicant

information. The State REALTOR® of the Year will be acknowledged at the Fall Spring Governance

meetings.

The Purposes of the ROTY Program:

to recognize and reward deserving REALTOR® members for efforts and work on behalf of their

fellow REALTORS®, their profession and their community;

to communicate to the general public, by these outstanding examples, the professionalism of

REALTORS® and the outstanding work they do for their clients, customers, industry and

community;

to exemplify the qualifications, involvement and contributions of those REALTORS® required to

be considered for leadership positions in organized real estate; and

to foster a spirit of competition among those REALTORS® who make outstanding contributions

to their REALTOR® organizations, the profession, and the community in which they live.

Guidelines for Selection of State REALTOR® of the Year

REALTOR® SPIRIT (25%) Faithfulness and adherence to the principles of organized real estate, real

estate laws and regulations, Board/Association Bylaws and the National Association of REALTORS®

Code of Ethics; time and effort expended in furthering principles of good real estate practices in their own

business and among other real estate brokers, the press and the general public; attainment of professional

designations; etc.

ACTIVITY IN STATE ASSOCIATION (25%) State association offices and leadership positions held;

committee work; attendance and participation at state conventions, directors meetings and education

programs; etc.

ACTIVITY IN MEMBER BOARD/ASSOCIATION (20%) Member Board/Association offices held;

committee work; special assignments; seminar and educational attendance or teaching; membership and

offices held in state chapters of NAR institutes, societies and councils; etc.

ACTIVITY IN COMMUNITY AFFAIRS (15%) Local, state and national participation in civic and

service clubs and charitable activities; participation on political/governmental commissions and

committees; fraternal and religious involvement; etc.

BUSINESS ACCOMPLISHMENTS (10%) Public recognition of business conduct and achievements;

service to clients and customers; imaginative and creative advertising programs; rehabilitation work; land

utilization; etc.

ACTIVITY IN NATIONAL ASSOCIATION (5%) National offices and leadership positions held;

33

committee work; membership and work in NAR institutes, societies and councils; attendance at National

conventions and business meetings; etc.

4.27 OAR’s “Distinguished Service Award” (DSA) Nominating Guidelines

PURPOSE: To recognize outstanding service and contribution, over a period of years, to the Oregon

Association of REALTORS®

AWARD: Oregon Association of REALTORS® Distinguished Service Award

RATIONALE: The Distinguished Service Award (DSA) supplements the REALTOR® of the Year

Award and does not replace or compete with it. The REALTOR® of the Year Award (ROTY) remains

the highest single honor and recognition of achievement for service to the National Association of

REALTORS®, the Oregon Association of REALTORS

®, and Member Boards/Associations, and, in

addition, business accomplishments, REALTOR® spirit and community service are also considered.

The DSA recognizes members for their extended (lifetime) contributions and service to the Oregon

Association of REALTORS®. Other considerations and criteria used for the ROTY are not applicable.

The implementation of the DSA award compliments the annual ROTY award, serving a separate distinct

purpose, and provides for more volunteer recognition. A recipient of the ROTY award may not be

considered for the Distinguished Service Award until 5 years have elapsed from their receipt of the

ROTY award.

SELECTION CRITERIA:

1. A minimum of 10 years of outstanding service and contribution to the Oregon Association of

REALTORS® in areas such as:

a. KOG/Committee/Forum Membership

b. KOG/Committee/Forum Leadership

c. Service as a State Director

d. Service as an Officer

e. Service as an NAR Director

f. Local Board/Association service

g. Business accomplishments, REALTOR® spirit and Community service

2. The award can be given to no more than two individuals per year, but need not be given every

year

3. No recipient of the ROTY award may be eligible for the Distinguished Service Award until 5

years have elapsed from their receipt of the ROTY award.

4. Recipient(s) recommendations are made by the REALTOR® of the Year Committee, subject to

the approval of the OAR President

5. The Award(s) are given during the Oregon Association of REALTORS® Spring Fall Governance

Meeting.

34

1



DATE: March 3, 2015 CHAIRMAN: Adam Bogle

VICE CHAIRMAN: Steve Strode

STAFF LIAISON: Jenny Pakula

COMMITTEE: Business Issues

ACTION ITEMS: NONE



Industry Forum The Business Issue Committee Industry Forum was held December 5, 2014, at Umpqua Bank in Portland. The Forum involved a gathering of industry professionals from around the state discussing a variety of topics that impact the real estate industry. Some of the topics discussed included the Mortgage Debt Forgiveness Act, the timeliness issues with USDA loans, appraisal underwriting changes, RESPA/TILA changes, marijuana laws, and “coming soon” listings. The appraisers noted they continue to be asked for new and stricter conditions from lenders during the appraisal process. As a result, they agreed to assist with production of a guide on appraisal standards for a particular loan type (i.e. requirements for a conventional loan, FHA etc…). The next Industry Forum will be held in early fall.

Broker Forum The inaugural Broker Forum will be held in conjunction with the Spring Governance meetings on Thursday, April 16, from 3:30-5:00 p.m., immediately following the Business Issues Key Committee meeting. Although most topics related to real estate may be discussed at the Forum, the priority will be on issues smaller brokerages encounter in practice. Attendance is open to all brokers.

Global Business Council Along with the local AREAA chapter (Asian Real Estate Association of America), the Council coordinated a successful “Global Real Estate: Local Markets” course in October. It is the prerequisite for the CIPS designation. There were over twenty attendees. The remainder of the course can be taken at a CIPS Institute, and we are currently working on options to take these in Puerto Vallarta or Los Cabos, underscoring the potential opportunities to our member who wish to capitalize on this niche.

Appraisal Advisory Subcommittee A new criteria for appraisers is Fannie Mae’s new Collateral Underwriter (CU) software. CU is a software “screening” of an appraisal, with Risk Scoring from 1 to 5, collateral risk “Warning Messages,” and a list of about 20 potential comparable sales on a map. CU is “fired” whenever an appraisal report is uploaded to the GSE’s UCDP (Uniform Collateral Data Portal) for a saleable loan. In addition, CU has 29 Hard Stops that will result in an

35

2

Unsuccessful SSR (Submission Summary Report) based on Property Eligibility issues, which must be resolved within a revised appraisal report. Fannie Mae has emphasized that CU cannot be used alone to accept or reject an appraisal, nor to make a credit decision. Lenders are encouraged to use CU’s Risk Scores to triage appraisals into those reports that novice Underwriters can review and those that Senior U/W’s should review, and to use the Warning Messages only as a guide to reviewing appraisal reports. Fannie Mae has stated there will be some “false positives” and “false negatives,” so CU must be guided by human judgment to improve appraisal quality through additional risk screening and collaboration.

Seller Financing Addendum Significant changes to the laws around seller financing (Dodd Frank and SAFE Act) have changed how licensees can assist their clients in a seller carried transaction. Acknowledging that such transactions are prevalent in certain markets around our state, indeed in some cases vital, left a big void in a licensees arsenal when it came to working with their clients on a seller carried transaction. From whether or not a licensed mortgage loan originator is required in a transaction, to whether the buyer/borrower is meeting the ability to repay (ATR) requirements, along with the restriction that real estate licensees are limited in their scope of representing their clients in such a transaction to that of a scribe, required development of additional business tools to assist in your real estate practice. Oregon Real Estate Forms, in conjunction with the Oregon Association of REALTORS®, is working to provide a set of documents that strikes a balance of appropriate disclosure to all parties and facilitates negotiation of the terms and conditions in a seller financed transaction that meets both federal and state legal requirements. This important set of documents will help ensure that a long standing method of selling real estate in Oregon, particularly in rural communities, is protected and that licensees can feel confident in doing so within the parameters of the law.

36



DATE: APRIL 16, 2015 CHAIRMAN: Don Robertson

VICE CHAIRMAN: Vikki Breese- Iverson

STAFF LIAISON: Shawn Cleave

COMMITTEE: Government Affairs Key Committee

ACTION ITEMS: NONE


AFFECT ASSOCIATION POLICY OR BUDGET: Following the 2014 General Election, the GAKC met on November 20 to refine the 2015 legislative agenda adopted by the 2014 Board of Directors. Based on this meeting, the opportunities identified are as follows:

1. Advocate for a general fund appropriation for the State of Oregon: Real Estate Agency for the creation of an online database for continuing education credit for real estate licensees. Language for stakeholder involvement in the database creation should be included in the budget note.

2. Support or introduce legislation to mirror the federal law on seller financing (to include an LLCs).

3. Support or introduce legislation to provide financing options, such as no-interest loans, for the upgrading of uncertified wood stoves. Such legislation should not mandate upgrades at the point of sale, but encourage existing homeowners to take advantage of the program.

4. Support or introduce legislation that eliminates “private transfer fees” that are essentially real estate transfer taxes. Mirroring Fannie Mae and Freddie Mac statutory language in the ORS should accomplish this goal.

As of Friday, March 20, all agenda items are active and moving forward. The GAKC continues to hold regular meetings, every other week, to review legislation and advise the Government Affairs team. We are tracking over 400 bills this session. This is inline, if not slightly above what we’ve tracked in prior sessions. Despite the fact the State has exceeded it’s revenue projections (collected more taxes than projected) and there will likely be a “Kicker” refund to taxpayers, we anticipate a tax package that will be introduced that will impact the Mortgage Interest Deduction sometime in May.

37



DATE: APRIL 16, 2015 CHAIRMAN: Don Meyer

VICE CHAIRMAN: Colin Call


COMMITTEE: Political Affairs Key Committee

ACTION ITEMS: NONE


AFFECT ASSOCIATION POLICY OR BUDGET: The PAKC has met on December 17, 2014 and in January 22, 2015. The focus of the PAKC work has been on:

1. Reconstituting the Key Constituent Program for membership engagement with state legislators.

2. Organization and planning for the 2015 REALTOR® Rally at the Capitol

In January OAR hired Evan Ridley as its Political Affairs Manager. Evan has been working closely with Chairman Meyer on the committee and is transitioning to the staff liaison position to the committee. To date the PAKC has:

1. Identified members with personal relationships with the state legislators. 2. Assigned key constituents to members and selected them to lead meetings with their

legislators on the April 8 REALTOR® Rally.

3. Communicated directly with AE’s and local board presidents regarding attendance and registration for REALTOR

® Rally.

4. Worked with Eastern Oregon boards to identify transportation opportunities for April 8 REALTOR

® Rally.

Chairman Meyer also attends most Government Affairs Committee meetings in order to better coordinate opportunities for grass roots engagement. Over 220 REALTOR

® members and affiliates have registered as of March 20, to participate

in our REALTOR® Rally at the Capitol on April 8. When compared to the registration at this

time in 2013, the numbers are consistent. We anticipate turnout to meet our goal of 500 attendees and exceed the attendance from 2013.

38



DATE: APRIL 17, 2015 CHAIR: Oleta Yancey

VICE CHAIR: Lori Palermo

STAFF LIAISON: Jen Wallace

COMMITTEE: PROFESSIONAL DEVELOPMENT

ACTION ITEMS: NONE

THE FOLLOWING IS REPORTED FOR YOUR INFORMATION ONLY AND DOES NOT AFFECT ASSOCIATION POLICY OR

BUDGET:

Highlights Since Sept. 2015 Board of Directors Meeting

GRI: The GRI, as we know it, is finished. The last GRI 300 was held in February to finish up those “stuck in the

pipeline.” We had 62 members graduate and earn their GRI designation. Following our new business plan and

new NAR guidelines, we will be restructuring our GRI program with an unveiling in late 2015/early 2016. We are

getting away from the 100/200/300 modules in favor of individual classes that will add up the GRI designation.

Webinars: We held 7 webinars in Q1, with 3 more scheduled through May. We are averaging 2 per month -

surpassing our “one webinar a month” goal. We have already earned half of our yearly webinar revenue

budget, even with a 120% increase in budgeted webinar income. January’s OREF webinar was also our largest

webinar ever with 984 attendees. Our webinar program is thriving and continues to grow every quarter with

more than 3,400 member touches this year alone.

CE Certificates: We have a new and much anticipated website feature: you can now access all of your OAR

education CE certificates via our website! Under your member profile, you can print all of your CE certificates

for the past three years. Simply log into the website (oregonrealtors.org) and they are on your member profile,

under the Past Registered Events accordion.

Business Plan: We are currently working on building an Instructor Pool to then develop our new courses and

launch the Education Business Plan later this year. We are currently casting the net for instructors and should

have the pool finalized by the end of April. The introduction and implementation of the business plan will drive

the focus for the second half of the year.

Scheduled Education:

Quarter Date Course Location

Q1 Jan. 9 Seller Financing Updates Webinar

Q1 Jan. 28 OREF Forms Changes Webinar

Q1 Feb. 2-5 GRI 300 Salem

Q1 Feb. 10 Mediation Training: Malheur County Ontario

Q1 Feb. 11 Legally Capacity: Working with a Questionable Competent Webinar

Q1 Feb. 23 2015 Professional Standards Academy Bend

Q1 Feb. 26 Well and Onsite Sewage Addenda Webinar

Q1 Mar. 4 Real Estate Implications of Marijuana Legalization Webinar

Q1 Mar. 13 How to Master your zipForm® Program Webinar

Q1 Mar. 30 RESPA and TILA Tie the Know Webinar

Q2 Apr. 9 Updates for Selling Oregon HUD Homes Webinar

Q2 Apr. 16 Code of Ethics Salem

Q2 Apr. 30 Ways to Hold Title and the Legal Ramifications Webinar

Q2 May 20 Tips for Staying Out of Trouble with the Agency Salem

Q2 May 21 Available Client Loan Programs Webinar

Q3 Aug. 3 OREA BOD Meeting & Tips and Tricks Klamath Falls

Q4 Sep. 29 – Oct. 2 2015 OAR Convention Education Sunriver

Q4 Oct. 5 OREA BOD Meeting & Tips and Tricks Ontario

Q4 Dec. 3 OREA BOD Meeting & Tips and Tricks N. Bend

39

OAR Education Quarterly Report

2015 – Q1 (Data Pulled 3/16/15)

Executive Summary:

We have already earned half of our yearly webinar revenue budget, even with a 120% increase

in budgeted webinar income. January’s OREF webinar was also our largest webinar ever with

984 attendees. Our webinar program is thriving and continues to grow every quarter with more

than 3,400 member touches this year alone. We also were able to offer the GRI 300 to finish up our members “stuck in the pipeline.” With 62

graduates, it was the largest GRI class held since Spring 2008.

The implementation of our new business plan has begun and should take effect in Q3. That will drive the

focus for the second half of the year.

After trying numerous ways to garner online feedback for our courses, we continued to see very little

response. We are discontinuing our online course evaluations for the time being but will still collect hard

copy surveys from live classes.

Courses CE Hours Registrations Attendees Gross Revenue Online Commissions

2014 – Q1 9 16 851 2,842 $19,571 $214

2014 Totals: 51 119.5 2,514 6,978 $86,164 $1,267

2015 - Q1 10 38.5 982 3,525 $34,063 Not yet available.

2015 - Totals: 10 38.5 982 3,525 $34,063 Not yet available.

Course Type 2014 – Q1 2014 Totals 2015 – Q1 2015 Totals

Designation 0 2 1 1

Required 0 1 0 0

Webinar 7 17 7 7

Leadership 1 1 1 1

Other 1 23 1 1

Online (The CE Shop) 22 97 – –

Course Location 2014 – Q1 2014 Totals 2015 – Q1 2015 Totals

Portland Metro. 2 6 0 0

Salem 0 10 1 1

Eugene/Springfield 0 0 0 0

GP/Medford/Ashland 0 0 0 0

Bend 0 12 1 1

Klamath Falls 0 0 0 0

Eastern Oregon 0 4 1 1

Online/Webinar 7 17 7 7

Other 0 2 0 0

40



DATE: March 11, 2015 CHAIRMAN: Eva Sanders

VICE CHAIRMAN: Amy Graham

STAFF LIAISON: Jennifer Collins

COMMITTEE: Elections

ACTION ITEMS: NONE


AFFECT ASSOCIATION POLICY OR BUDGET: The Elections Committee met on March 11, 2015. It was moved, seconded and unanimously approved to certify the four candidates for the District Vice President openings for Districts 1, 2, and 5. It was also moved, seconded, and unanimously approved to certify the candidate for the 2016 President-Elect. Mark Meek-DVP, District 1 Steve Strode-DVP, District 1 Beth Caster-DVP, District 2 Michael Aid-DVP, District 5 George Grabenhorst, President-Elect Eva Sanders Chair

41



DATE: March 11, 2015 CHAIRMAN: Debbie Price

STAFF LIAISON: Jenny Pakula

COMMITTEE: HOME Foundation

ACTION ITEMS: NONE

THE FOLLOWING IS REPORTED FOR YOUR INFORMATION ONLY AND DOES NOT AFFECT

ASSOCIATION POLICY OR BUDGET: The HOME Foundation has completed the following since the September 2014 report: The 6

th Annual Driving it HOME Golf Tournament is scheduled for July 16, 2015 at Langdon Farms.

At the time of writing this report, ten hole sponsorships have been sold as well as 50% of the corporate sponsorships. A full field of 144 golfers is expected. The 8

th Annual Taste of Portland will

be held September 17, 2015, at Castaway in downtown Portland. The 2014 Taste of Portland income was over $52,000, with a net profit of $40,000.

In 2014, the Oregon Association of REALTORS® HOME Foundation distributed $144,000.00 in

grants to 27 different organizations across Oregon including; African American Alliance for Homeownership $5,000.00 Portland Metropolitan Association of REALTORS®

Community Energy Project, Inc. $5,000.00 Portland Metropolitan Association of REALTORS®

Portland Housing Center $5,000.00 Portland Metropolitan Association of REALTORS®

Rebuilding Together Portland $5,000.00 Portland Metropolitan Association of REALTORS®

ReFIT $5,000.00 Portland Metropolitan Association of REALTORS®

Habitat for Humanity Portland/Metro East $5,000.00 East Metro Association of REALTORS®

Habitat for Humanity of Lincoln County $5,000.00 Lincoln County Board of REALTORS®

NeighborWorks Umpqua $5,000.00 Coos County Board of REALTORS®

Klamath & Lake Community Action Services $5,000.00 Klamath County Association of REALTORS®

NeighborImpact HomeSource $5,000.00 Central Oregon Association of REALTORS®

North Willamette Valley Habitat for Humanity $5,000.00 North Willamette Association of REALTORS®

NEDCO $3,000.00 Salem Association of REALTORS®

Habitat for Humanity of the Mid-Willamette Valley $5,000.00 Salem Association of REALTORS®

Community Action Team - Lend-a-Hand Program $2,500.00 Columbia County Board of REALTORS®

Community Action Team - Healthy Homes Program $2,500.00 Columbia County Board of REALTORS®

Columbia County Habitat for Humanity, Inc. $5,000.00 Columbia County Board of REALTORS®

Springfield/Eugene Habitat for Humanity $5,000.00 Eugene Association of REALTORS®

Habitat for Humanity Rogue Valley $5,000.00 Rogue Valley Association of REALTORS®

ACCESS $23,000.00 Rogue Valley Association of REALTORS®

McMinnville Area Habitat for Humanity $5,000.00 Yamhill County Association of REALTORS®

Benton Habitat for Humanity $5,000.00 Willamette Association of REALTORS®

Tillamook County Habitat for Humanity $5,000.00 Tillamook County Board of REALTORS®

Cottage Grove Area Habitat for Hunanity $5,000.00 Cottage Grove Board of REALTORS®

42

Springfield/Eugene Habitat for Humanity $5,000.00 Eugene Association of REALTORS®

Columbia Cascade Housing Corp $5,000.00 Mid-Columbia Association of REALTORS®

Florence Habitat for Humanity $5,000.00 Central Oregon Coast Board of REALTORS®

NEDCO $3,000.00 Eugene Association of REALTORS®

The grant application process will begin in October. The HOME Foundation Board of Directors will award grants in early December. Since inception, the HOME Foundation has awarded over $740,000.00 in grants.

43



DATE: APRIL 16, 2015 CHAIRMAN: Barbara Brown

VICE CHAIRMAN: Vikki Breese-Iverson


COMMITTEE: My REALTOR® Party

ACTION ITEMS: NONE


AFFECT ASSOCIATION POLICY OR BUDGET: My REALTOR

® Party met on December 12 regarding a request from PMAR to assist in

funding the opposition to a proposed street fee in the City of Portland. Portland’s Mayor Charlie Hales and City Commissioner Steve Novak have proposed a Street Fund Fee funded through a progressive personal income tax on all Portland residents and a fee on businesses. The fee on businesses would be accessed on any entity—including REALTORS

®--holding a Portland Business License. The proposed income tax and business

tax is estimated to raise $46 million for street paving and transportation safety improvements. The committee voted unanimously to match the authorized expenditure of $20,000 from PMAR’s Issues Mobilization Fund to be contributed to the business community’s efforts to put the city of Portland proposed Street Fund Fee before the voters. Shortly after the committee agreed to match PMAR’s request, the City of Portland withdrew their proposal. No moneys were expended.

44



DATE: APRIL 16, 2015 CHAIRMAN: George Perkins

VICE CHAIRMAN: Eva Sanders


COMMITTEE: RPAC Trustees Committee

ACTION ITEMS: NONE


AFFECT ASSOCIATION POLICY OR BUDGET: In the 2014 General Election, RPAC-supported candidates won 52/57 races at the federal and state level in Oregon (a 91% success rate). Following the election OAR distributed $3,000 (within the GAD discretionary fund) in post election contributions based on 2015 committee assignments and the 2015 legislative agenda adopted by the 2014 Board of Directors. For 2015, the NAR RPAC Fundraising Goal is $225,000. As of February we are at 49.15% of goal. See February 2015 RPAC Report for more detail. The RPAC Trustees Committee has not met in 2015, but will meet at the end of the 2015 legislative session to review OAR’s legislative scorecard and identify REALTOR

®

Champions.

45

MEMBERS

CONTRIBUTING% OF GOAL MET GOAL 2015 YTD 2014 YTD % OF GOAL MET

OAR / Statewide 8 0.1% 1 12.5% $132.79 $500.00 $1,225.00 376.5%

Baker County 34 0.3% 16 47.1% $564.37 $800.00 $875.00 141.8%

Central Oregon Coast 63 0.5% 41 65.1% $1,045.74 $2,145.00 $2,030.00 205.1%

Central Oregon 1,507 11.1% 527 35.0% $25,014.75 $30,045.00 $30,409.00 120.1%

Clatsop 116 0.9% 18 15.5% $1,925.49 $950.00 $750.00 49.3%

Columbia Basin 53 0.4% 15 28.3% $879.75 $800.00 $1,630.00 90.9%

Columbia County 112 0.8% 24 21.4% $1,859.09 $650.00 $575.00 35.0%

Coos County 195 1.4% 47 24.1% $3,236.81 $2,245.00 $1,125.00 69.4%

Cottage Grove 44 0.3% 15 34.1% $730.36 $680.00 $517.18 93.1%

Curry County 87 0.6% 15 17.2% $1,444.12 $595.00 $1,050.00 41.2%

Douglas County 231 1.7% 82 35.5% $3,834.38 $4,550.00 $3,879.00 118.7%

East Metro 703 5.2% 101 14.4% $11,669.13 $6,463.10 $8,396.50 55.4%

Eugene 733 5.4% 39 5.3% $12,167.10 $1,785.00 $1,335.00 14.7%

Grants Pass 127 0.9% 12 9.4% $2,108.08 $725.00 $605.00 34.4%

Klamath County 142 1.0% 40 28.2% $2,357.06 $2,710.10 $3,972.40 115.0%

Lincoln County 222 1.6% 16 7.2% $3,684.99 $880.00 $3,114.00 23.9%

Malhuer County 71 0.5% 12 16.9% $1,178.53 $560.00 $710.00 47.5%

Mid-Columbia 192 1.4% 20 10.4% $3,187.02 $1,050.00 $1,450.00 32.9%

North Willamette 159 1.2% 18 11.3% $2,639.25 $920.00 $700.00 34.9%

Polk County 38 0.3% 15 39.5% $630.76 $750.00 $20,554.17 118.9%

Portland Metro 6,292 46.4% 1114 17.7% $104,441.17 $31,383.65 $2,420.00 30.0%

Rogue Valley 877 6.5% 28 3.2% $14,557.36 $1,590.00 $4,351.00 10.9%

Salem 598 4.4% 100 16.7% $9,926.23 $5,010.00 $976.00 50.5%

Santiam 54 0.4% 11 20.4% $896.35 $1,108.31 $650.00 123.6%

Springfield 155 1.1% 17 11.0% $2,572.85 $850.00 $1,074.24 33.0%

Tillamook County 68 0.5% 26 38.2% $1,128.73 $1,325.00 $50.00 117.4%

Umatilla County 47 0.3% 27 57.4% $780.15 $1,400.00 $1,050.00 179.5%

Union County 57 0.4% 0 0.0% $946.15 $0.00 $1,015.00 0.0%

Wallowa County 24 0.2% 21 87.5% $398.38 $736.00 $738.98 184.7%

Willamette 329 2.4% 39 11.9% $5,461.08 $2,095.00 $3,550.00 38.4%

Yamhill County 225 1.7% 85 37.8% $3,734.78 $5,292.22 $4,563.90 141.7%

TOTAL 2542 18.74% 225,000.00$ 110,593.38$ 105,341.37$ 49.15%

RPAC Monthly ReportFebruary 2015

LOCAL BOARD/ASSOCIATION

CONTRIBUTORS INVESTMENTS

MEMBERSHIP AS

OF 11/1/14

13,563

STATEWIDE

TOTALS

Total Dollars Raised % of Members Participating Members Participating

$110,593.38 18.7% 2,542

2015 RPAC Year Ends December 31, 2015

Funds are due to OAR no later than Friday, December 18, 2015

46

NAR GOAL CURRENT NEEDED % OF GOAL MET

$225,000.00 110,593.38$ $114,406.62 49.15%


65 13 52 20.00%


7 6 1 85.71%


3,935 2,542 1,393 64.60%

29.0% 18.7% 10.3%

DISTRICT MEMBERSHIP RAISED PARTICIPANTS

District 1 7,223 $39,446.75 1,257

District 2 1,693 $17,380.53 310

District 3 995 $5,460.00 112

District 4 1,517 $9,705.00 184

District 5 1,649 $32,755.10 567

District 6 478 $5,346.00 111

PRESIDENT CIRCLE MEMBERS

PARTICIPATION (AT LEAST $15)

DISTRICT STATISTICS

Fundraising Goal TrackerFebruary 2015

DOLLAR AMOUNT

MAJOR INVESTORS

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Major Fundraising Goal Progress

Needed

Current

$15,921

$39,011

$65,560

$110,593

0

50000

100000

150000

200000

250000

Do

llars

Rai

sed

Fundraising Goal (Dollars Raised)

Goal

Current

47

1



DATE: March 17, 2015 CHAIR: Stacy Ellingson

VICE CHAIR: Patrick Iler

STAFF: Jenny Pakula

COMMITTEE: PROFESSIONAL STANDARDS

ACTION ITEMS: NONE



The 2015 Professional Standards Academy was held on February 23, 2015 at the Central Oregon

Association of REALTORS®

office in Bend. There were 38 attendees. The focus of the Academy was

to offer training to Grievance/Professional Standards Committee members, and the local

Board/Association Boards of Directors. Participants received three hours of Oregon Continuing

Education Credit in Business Ethics.

The all-day seminar was facilitated by Diane Disbrow. Diane is a New Jersey REALTOR® with over

32 years of experience. She was the previous chair of the National Association of REALTORS®

Professional Standards Committee in 2002, and was appointed to the same position in 2015.

At the Fall Governance Meeting, the Board of Directors approved the expansion of the State

Professional Standards Committee from 5 to 15 members. We are currently in the process of finding

qualified members to serve on the State Professional Standards Committee.

48



DATE: February 13, 2015 CHAIRMAN: Joann Hansen

VICE CHAIRMAN: John Hoops

STAFF LIAISON: Jennifer Collins

COMMITTEE: ROTY/DSA

ACTION ITEMS: At the ROTY/DSA meeting on February 13, the follow motion was approved with regard to policy manual changes. All motions and new policy manual verbiage to be presented to the Board of Directors for final approval.

Motion Made, Seconded, and Carried: approve the timing for the DSA Award to be

given in the fall and the ROTY award to be given in the spring.



49

®

OREF, LLC Leadership Update: March 2015 Issue

OREF, LLC on the Move

Yes, your company is on the move with a productive 1st quarter 2015 Strategic Plan. But really, OREF, LLC is on the

move—come May 2015, OREF, LLC will be moving with PMAR to new office space on the SW side of the river. The

seven-year lease term comparative to existing rental space for OREF, LLC presents an 8% monthly reduction savings.

Market Research and Website Redesign

OREF, LLC received three website proposals and two market research proposals; we have selected Ambient from

Vancouver to guide us with both market research and web site redesign. Ambient is also currently re-designing PMAR’s

three websites. On March 4, a dozen OREF, LLC participants will be in a work session (focus group) that will guide our

market research and branding—taking the company towards 2020. It’s been seven years since the OREF, LLC website

of www.orefonline.com has been updated. We anticipate a late April to May launch date with the new website and have a

stronger mobile ready positioning. We are also addressing other consumer experiences as derived from a Long Range

Planning session with our Advisory Council this past September 2014.

OREF Computer Upgrades

In 2014, OREF, LLC upgraded the network drive. This year, we upgraded two of the three OREF, LLC office computer

stations. As is with every organization, every 4 – 5 years, it’s time to embrace new technology per hardware and software

to serve our customers—OREF, LLC subscribers.

Five (5) Webinars and One (1) Seminar—Continuing Education Planned—February – November 2015

• February 26, Well/Onsite Sewage Addendum

• March 13, zipForm®: Mastering Your Program

• September 29, zipForm®: Mastering Your Program (Awaiting Confirmation—TBA, Live at COAR & Webinar)

• May 5, September 30 and November 19—See full calendar on www.orefonline.com

o When is Acceptance Binding to the Parties in the Real Estate Transaction?

o Property Disclosure Panel Presentation

o Review Sale Agreements. When It is Appropriate to Use Which Forms?

Forms Committee Activities Advancing to March 2015, FC Meeting—BOM Approves

Advancement of New Form Creation and/or Amendments

• Seller Carry Finance Addendum. FC Task Force to advance DRAFT to March 12, FC meeting.

• Notice Pursuant to Short Sale Addendum (new form modeled off of WA State’s).

• Amendments to OREF # 054: Agreement to Occupy After Closing –To be uploaded late February.

Robidou Resigns from BOM—EAR to Reappoint

Kathie Robidou, Coldwell Banker Advantage Properties, has resigned as a Board of Manager as of February 19.

Chairwoman Galliano Nolen, Board and staff wish her well in all of her future endeavors. EAR is currently vetting an

appointee subject to Board approval to fulfill the remainder of Kathie’s term.

2015 Forms Changes Seminars/Webinars: 2,471 participants

The results are in for the 2015 Forms Changes seminars and webinars. We are sitting at approximately 2,471

participants (two (2) classes in Medford = 200 participants included); this is an increase of approximately 400 attendees

from 2013. A big thank you goes to our 2015 instructors of Phil Querin, Rob Lowe and Byron Hendricks. OAR reports

that this webinar had 976 participants and PMAR webinar count of 760. A big thank you to all: COAR, SAR, NWVAR,

EAR, Rogue Valley, Clatsop, Coos County, Mid-Columbia (Hood River—a new local this year). If you missed the CE

offering, you can access the webinar via a non-CE viewing at https://www.youtube.com/user/OregonREALTORS.

OREF, LLC Calendar:

• March 12, Forms Committee meeting, Salem

• March 19, RMLS™ Trade Fair—Portland

• May 7, Forms Committee meeting (rescheduled from 14th---due to NAR Mid-Year Meetings)

• May 21, Board of Managers meeting, Salem 50

Oregon Association of REALTORS® 2110 Mission Street SE

Salem OR, 97302

I~ REALTO [<®

2015 Spring Board of Directors Packet

Documents

Transcript of 2015 Spring Board of Directors Packet