2015 CEF Transport Calls Application and …...2015 CEF Transport Calls Application and Evaluation...

2015 CEF Transport Calls

Application and Evaluation process

CEF Transport Info Day – 30 November 2015

Bernadette Frédérick INEA Head of Unit R1 – Programme Support, Coordination & Communication

CEF Transport Info Day – 30 November 2015 2

The call process

Part A

Essential information

Must be encoded in eSub module

Signature of applicant(s) in part A2.2

Member State validation (if

applicable) in part A2.3

Part B

Administrative information on

applicants

Information on the operational and

financial capacity

Part C

Information on compliance with EU law

(Environmental protection, State Aids,

Public procurement, Road charging, Rail

interoperability, other sources of EU

financing)

Part D

Detailed description of the proposed

Action and its activities

No longer than 40 pages

Application Form

3 CEF Transport Info Day – 30 November 2015

Part A

Alignment with other modules

More detailed financial information in

part A3.2 Information about the global project

moved to part D New section "Contribution

to CEF Objectives "(part A.5)

Part B

New Annexes B-III and B-IV applicable

to neighbouring / third countries and entities established therein

Part C

No major changes

Part D

Information about the global project

(moved from part A)

Questions about use (or potential use) of financial instruments

What's new

in 2015?


•New set of targeted questions (average 3-4 questions) on the proposal's contribution to CEF objectives.

•Questions are based on indicators set out in art. 4 of CEF Regulation.

•Questions vary depending on the type of proposal, call priority and mode of transport selected.


New Part A.5: Contribution to CEF Objectives

•Answers are mandatory – possibility to reply N/A or 'not available'.

•No extra requirement – questions are developed in part D.

• In the print out, all questions applicable to a given proposal will be displayed with the given answers.


New Part A.5: Contribution to CEF Objectives

When & how to submit an application?

•Call deadline: 16 February 2016 at 17.00 (Brussels time)

•Mandatory electronic submission only using the TEN-Tec eSubmission module

• Part A automatically generated

• Parts B, C and D (+Annexes) need to be uploaded in the module


TENtec eSubmission module

•Novelties in 2015:

• New "look and feel" of the module

• Architecture developments -> more stability of the system

• Improved user-friendliness

• Interactive Map Editor (GIS data) embedded


Evaluation process

Submission of proposals

Admissibility check

Eligibility check

Financial and operational capacity check

Individual evaluation


report

Consensus

Consensus report

Internal evaluation & selection

Draft list of proposals

selected for funding


INEA External experts INEA/Commission

Admissibility check

•Has the proposal been submitted electronically in TENtec?

•Has the proposal been submitted on time?

• Is the proposal complete?

•Has the proposal been signed by the applicant(s)?

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One negative reply

implies

Proposal not admissible


Eligibility check

One or more Member States

International organisations, joint undertakings /or public or private undertakings / bodies established in Member States

Participation from neighbouring / third countries (and entities established therein) possible under certain conditions

Eligible applicants

Projects of common interest (Article 7 TEN-T Guidelines)

Projects or horizontal priorities listed in Annex I Part I CEF Regulation

Urban nodes and multimodal logistics platform, see also Annex II of the TEN-T Guidelines

Eligible actions


Evaluation process

Submission of proposals

Admissibility check

Eligibility check

Financial and operational capacity check



report

Consensus

Consensus report

Internal evaluation & selection

Draft list of proposals

selected for funding


INEA External experts INEA/Commission

Who are these experts?

Registered in the Commission's Expert

database for CEF

Expertise Transport domains

Without Conflict of Interest

Geographic and

gender balance


What do we ask them to do?

Understand Call Text

•Read briefing material

•Follow remote/on-site briefings

Evaluate individually

•Remote phase

•2 weeks to complete

•No contact between experts

Come to Consensus meetings

•Discuss with 2 other experts

•Reach consensus on comments and scores

•Recommend / not recommend a proposal for funding


What will the experts assess?

Relevance

•How does the proposed Action contribute to?

•Policy priorities (TEN-T & CEF) & Call priorities

•EU dimension

Maturity

• Is the proposed Action ready to go?

Impact

•Why is the proposed Action worth funding?

•Expected effect of CEF funding on financial viability

•Socially and economically desirable investment

•Climate and environmental aspects

Quality

• Is the proposed Action sound?

•Overall coherence

•Appropriate planning and resources

• Is the proposal clearly written?


Cost Benefit Analysis

•CBA is a key tool to assess the "Impact" criterion for works and mixed proposals

•As a minimum, a CBA must present:

• Financial analysis: calculations of financial profitability and financial stability of the proposed investment and its co-financing

• For net revenue-generating investments, identification of the "funding gap" to be addressed through CEF co-funding

• Economic analysis: socio-economic valuations

• The guidance has been significantly enhanced, please review section 5 of the Guide for Applicants


Selection Committee – DG MOVE, INEA & DG ENV

Assesses and validates the list of proposals recommended for funding and those not to be funded paying particular attention to:

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Contribution to the balanced development of the network

Complementarity with other EU funded projects

Comparative EU added value in relation to other proposed Actions

Budgetary constraints

Potential synergies across the different CEF sectors and/or other EU Programmes

Any risks of double-funding from other Union sources

The programming for the European Structural and Investment Funds

How the proposed Action fits in the national transport plan in the Member State(s) concerned where appropriate


Provisional timeline


Deadline for submission of proposals 16 February 2016

Deadline for submission of translations (if applicable)

23 February 2016

Evaluation of proposals February – May 2016 (indicative)

Consultation of CEF Coordination Committee; information of EP

June 2016 (indicative)

Adoption of Selection Decision July 2016 (indicative)

Signing of individual grant agreements As of September 2016 (indicative)

Communication with Applicants

During the evaluation process:

• Applicants whose proposals have not met admissibility and eligibility criteria will be officially informed

Once the Selection Decision is adopted:

• Notification of successful applicants to start preparing individual grant agreements

• Notification of unsuccessful applicants

Publication of the evaluation results (brochure)


Need more information?

• Consult all the available documentation on the call websites

• Read carefully the Guide for Applicants

• Consult the FAQ on the INEA website and follow the updates (final update = 9 February 2016)

• Send your questions to the Helpdesk by 2 February 2016 at the latest:

[email protected]


Final remarks

• Evaluations: a transparent, fair, and efficient process

• Large demand, limited budget and strong competition

• Electronic submission of proposals only!!!!

• Keep the originals of all submitted documents


Start preparing your proposal as early as possible. Don’t wait until the deadline to submit your proposal

Write as clearly and concisely as possible

Refer to the proposal checklist before submitting


Tips to increase your chances

Good luck!


And if you aren't submitting proposals, we always need new external evaluators – enrol via the Participant Portal


Login or register

http://ec.europa.eu/inea

@inea_eu

Look for INEA!

[email protected]

2015 CEF Transport Calls Application and …...2015 CEF Transport Calls Application and Evaluation...

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