2014 Bond Technology Infrastructure Projects

Week Ending March 13, 2015

Project

1.1 Install High Speed Wireless Access Infrastructure

2.1 Install Network Electronics Infrastructure

3.1 Upgrade Fiber and Cabling Connectivity

3.2 Upgrade Electrical Power and Air Conditioning

4.1 Build a Virtualized Server Data Center

4.2 Install a Storage Area Network (SAN)

4.3 Co-locate the Data Center at an External Facility

4.4 Build Backup, Recovery, and Business Continuity

5.1 Replace Telephone System with VoIP Communications

5.2 Replace Administrative Staff Technology

5.3 Replace Network Printers and Print Servers

6.1 Install Technology Infrastructure in New Schools

Summary Schedule of all Projects

Program Management

3rd Qtr

2014

Project 1.1 Install High Speed Wireless Access InfrastructureDate of Status POC March 13, 2015

% Complete 25% Project Schedule Link

Project Manager Charity Farve

Leader and Team Paula Ross, Larry Barrios

Jan Feb AprMar JunMay Jul Aug OctSep DecNov

2016-2020

4th Qtr

2014 2015

CyWoods HS

CyRanch HS

Spillane MS

Smith MS

Anthony MS

Goodson MS

Hamilton MS

Proof of Concept

Schools

CyFaid HS

Langham HS

Jersey Village HS

CySprings HS

CyFalls

CyCreek

August 4, 2014

Bleyl MS

Dean MS

Arnold MS

Truitt MS

Kahla MS

Cook MS

Campbell MS

Hopper MS

Salyards MS

Aragon MS

Thornton MS

Watkins MS

Labay MS

January 5, 2015

December 1, 2014

High

Schools

Middle

SchoolsThe last the middle schools to have their Cisco Wireless

Access Points (AP) swapped out with Aruba Wireless

APs were completed.

All secondary schools are complete!

All wireless density “heat maps” for the Hub Network

locations and High Schools have been provided to

Presidio. This will be used to expand the cabling and

wireless access deployment.

Plans are also underway to consider moving the Aruba

wireless swap-out down to the elementary schools. A

decision will made in the upcoming weeks.

Project 2.1 Install Network Electronics InfrastructureDate of Status Planning March 13, 2015

% Complete 20% Project Schedule Link

Project Manager Larry Short, Charity Farve

Leader and Team *Paula Ross, Oscar Villar, Greg Rhodes

On Friday, March 13, 2015 Oscar Villar met with Matt Burleyson, ICTX

internet service provider, and Stuart Loftis, Presidio, to discuss the

requirements needed to architect the Border Gateway Protocol (BGP)

connection between CFISD/ISC and CyrusOne. BGP routing is a standard

gateway protocol designed to exchange routing and reachability

information between systems on the Internet.

On Tuesday March 10th, BlueCat Networks joined the

weekly Presidio design meeting. BlueCat is a powerful

Internet Protocol (IP) address management solution.

CFISD will maintain the current BlueCat Network IP system,

while deploying a larger, more robust BlueCat IP

addressing system to support the new network design.

Table of Contents

Presidio delivered the Statement of Work (SOW) for upgraded cabling at Cy-Lakes HS, Cy-Ridge HS, Bleyl

MS, and Dean MS. Additionally, Presidio provided a Change Order for the water resistance conduit needed

for the Cy-Ranch Aquatics Center, which is currently under review by Education Partners Solution(EPS).

Project 3.1 Upgrade Fiber and Cabling ConnectivityDate of Status POC March 13, 2015

% Complete 10% Project Schedule Link

Project Manager Charity Farve

Leader and Team Paula Ross, Oscar Villar

6 Campus Wireless Cabling Continues

Cy Woods HS – Original SOW

cabling complete and tested

Spillane MS – Original SOW cabling

complete and tested

Cy Ranch HS – Original SOW cabling

complete and tested

Smith MS – Original SOW Complete

and tested

Goodson MS – In Process

Hamilton MS – In Progress

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Project 3.1 Upgrade Fiber and Cabling ConnectivityDate of Status POC March 13, 2015

% Complete 10% Project Schedule Link

Project Manager Charity Farve

Leader and Team Paula Ross, Oscar Villar

Just as every campus is unique, every MDF and IDF closet

found on each campus is unique. Although the majority of

the cabling is complete on the original six campuses, the

cabling team has encountered a variety of "one-off"

scenarios. Pictured to the right is an example of an IDF

closet located on the 2nd floor of Hamilton Middle School.

Additional cable runs are needed to support the wireless

project, but there is no room available in the existing cored

hole for new cable. Therefore, a new 4" hole needs to be

drilled in the cement floor of the IDF closet. This type of

building modification requires coordination with the CFISD

Facilities Department. Technology is currently coordinating

with Facilities to determine the best resolution.

Need assistance from CFISD Facilities

Department for additional 4" hole cored

in floor to allow for new cable runs.

Paula Ross provided power and heat estimates for all campus sites to Daniel Grosz in the Facilities

Planning department. Frankie Jackson met with Daniel Grosz on Thursday, March 5, 2015 to discuss

the status of electrical power and air conditioning needs in the network closets. This was an

impromptu meeting that occurred after elementary school 50% design review meeting.

Currently, the Facilities and Planning department has a cost estimate from VLK Architects for

$6,435,000 for 17 campuses (the full Cy-Wood hub) to include upgrades for A/C, emergency power,

and generators at the main network closet (MDF) and all distribution closets (IDFs). Frankie asked

Daniel to trade out the original 17 campuses for the following campuses, with all three of the

upgrades (A/C, emergency power, and generators to each MDF and IDF). After the meeting, Daniel

contacted Steve Aloway and asked him to: Provide these three breakdowns for each of the priorities

noted below

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Project 3.2 Upgrade Electrical Power and Air ConditioningDate of Status Planning March 6, 2015

% Complete 10% Project Schedule Link

Project Manager Larry Short

Leader and Team *Daniel Grosz, Paula Ross

Anthony MS*

Goodson MS

Hamilton MS

Smith MS

Spillane MS

Aragon MS

Arnold MS

Truitt MS

Hopper MS

Kahla MS

Thornton MS

Watkins MS

Cy-Ridge HS

Cy-Falls HS

Bleyl MS

Campbell MS

Jersey Village HS

4. Cy-Ridge Router1. Cy-Woods Router 2. Berry Center Router 3. Cy-Lakes Router 5. Bleyl Router 6. Dean Router

1

2

3

Currently we are waiting on a response from VLK Architects.

Cy-Woods HS

Cy-Ranch HS

Cy-Fair HS

Langham Creek HS

Cy-Lakes HS

Cy-Springs HS

Labay MS

Cy-Creek HS

Windfern HS

Dean MS

Cook MS

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Project 4.1 Build a Virtualized Data CenterDate of Status Planning March 13, 2015

% Complete 10% Project Schedule Link

Project Manager Charity Farve, Larry Short

Leader and Team *Paula Ross, Greg Rhodes, Lance Melancon, Mike Diaz

Tom Rigamonti

Information

GatheringPlanning &

Design

RFP Submission

& Procurement

Implementation

& MigrationProject

Completion

- Vendor/Product Interviews & Research

- Current Environment Assessment Tools

- Product Matrix of Pros/Cons

- Applications Inventory & Priority

The Network Management and Operations (NMO)

virtualization team completed their major vendor

interviews and research. The effort now is to create

a product matrix of pros and cons for the areas of

computing (blade infrastructure) and storage (SAN).

Greg Rhodes, Lance Melancon and Mike Diaz met with

Tom Rigamonti and Paul Arnona from NetApp to discuss

the benefits of NetApp’s SAN and their relationship with

VMware on March 12th .

Brad Root

Mike Diaz

Lance Melancon

Brad Root, an engineer with

VMWare, met with Lance

Melancon and Mike Diaz to review

and further discuss virtualization

design concepts on March 10th.

Paul Arnona

Polly Gifford with Education Partners Solution (EPS) provided a template for the “Application

Inventory Workbook”. This workbook will be used to categorize our applications as to priority,

virtualization, and location (CyrusOne or ISC data center).

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Project 4.2 Install a Storage Area NetworkDate of Status Planning March 13, 2015

% Complete 10% Project Schedule Link

Project Manager Charity Farve, Larry Short

Leader and Team *Paula Ross, Greg Rhodes

This project has not started.

The high-level implementation tasks that will be scheduled include:

1. Prepare a Request for Proposal (RFP) to select a Storage Area Network (SAN) vendor

2. Evaluate solution for compatibility with chosen virtualization vendor

3. Determine the SAN locations

4. Design the SAN design

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Project 4.3 Co-Locate the Data Center at External FacilityDate of Status Planning March 13, 2015

% Complete 10% Project Schedule Link

Project Manager Larry Short

Leader and Team *Paula Ross, Oscar Villar, Greg Rhodes

CFISD’s Legal Counsel has approved the CyrusOne contract, and the contract was finalized by CyrusOne and delivered to Polly Gifford at Education Service Partners (EPS) for review. EPS reviewed the contract and provided CyrusOne with a list of technical considerations. Currently, CyrusOne is reviewing EPS’ considerations. Specific requirements about the number of cages and connections is being discussed. The priority to get CyrusOne up and running is now a top concern as this is a dependency for staying on schedule for the network upgrades scheduled this summer.

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Project 5.1 Replace Telephone Systems with Voice over IPDate of Status Planning March 13, 2015

% Complete 10%

Project Manager Larry Short

Leader and Team *Frankie Jackson, Paula Ross, Roland Padilla

Stuart Henderson, an AT&T technical

consultant, is preparing a 36-Month Contract

and Billing Plan including the Plexar and

VOIP services.

Polly Gifford, from Education Partner

Solutions (EPS), reviewed the original

proposal against CFISD’s historical

information and eRate implications, and

found discrepancies in the licensing and

handset counts. As a result EPS has

requested updated documents from AT&T.

Roland Padilla, CFISD Telecommunications

Analyst, is working with Henderson to

prepare an accurate count of devices across

the district; and develop an implementation

plan.

Stuart Henderson, from AT&T, was supposed to deliver a response by March 16, 2015

however said he was still waiting on costs from AT&T therefore the schedule is delayed.

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Project 6.1 Install Technology Infrastructure in New SchoolsDate of Status Planning March 6, 2015

% Complete 10% Project Schedule Link

Project Manager Larry Short, Charity Farve

Leader and Team Paula Ross, Oscar Villar

Frankie Jackson and Thomas Hollister participated in a 50% construction document review for

elementary school #55 on Thursday, March 5, 2015. A review of the network distribution closets, cabling

requirements, and placement of technology infrastructure components was discussed.

Elementary School 55

50% Construction Document Review

Thomas Hollister with DBR

Senior Technology and Security Consultants and

Security and Technology Designer

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Cy-Ridge Hub

CyrusOne – Core 2

(data center)

Cy-Woods Hub

Berry Center Hub

Cy-Lakes Hub

Bleyl Hub

(data center)

ISC – Core 1

(data center)

Dean Hub

Wav

e 1

Hub Ends

Wav

e 2

High Schools

Wav

e 3

Middle Schools

Wav

e 4

Elementary Schools

Wav

e 5

Service Centers

High-level Deployment Strategy

Cy-Ridge Hub

CyrusOne – Core 2

(data center)

Cy-Woods HubBerry Center Hub

Cy-Lakes Hub Bleyl Hub

(data center)

ISC – Core 1

(data center)

Dean Hub

Network Hub Design

1. Cy-Woods Router

Cy-Woods HS

Carlton Center

Cy-Ranch HS

Spillane MS

Smith MS

Goodson MS

Hamilton MS

Salyards MS

Black ES

Warner ES

Keith ES

Farney ES

Robison ES

Hamilton ES

Sampson ES

Ault ES

Moore ES

Swenke ES

Chiller Plant

Carlton Center

2. Berry Ctr Router

Cy-Fair HS

Langham Creek HS

Anthony MS

Aragon MS

Arnold MS

Truitt MS

Postma ES

Birkes ES

Copeland ES

Lamkin ES

Holmsley ES

Horne ES

Millsap ES

Rennell ES

Police Station

Telge Transp.

Science Resource Ctr

Berry Center

Cy-Fair Annex

Barker Transp

Exhibit Center

3. Cy-Lakes Router

Cy-Lakes HS

Cy-Springs HS

Hopper MS

Kahla MS

ALC West

Thornton MS

Watkins MS

Andre ES

Duryea ES

McFee ES

Robinson ES

Metcalf ES

Emery ES

Hemmenway ES

Jowell ES

Lieder ES

Sheridan ES

Tipps ES

Walker ES

Wilson ES

4. Cy-Ridge Router

Cy-Ridge HS

Cy-Falls HS

Labay MS

Danish ES

Adam ES

Willbern ES

Emmott ES

Fiest ES

Hairgrove ES

Lowery ES

Owens ES

Telge Ag Barn

Eldridge Transp.

Eldridge Ag

ELC Smokey Trail

5. Bleyl Router

Bleyl MS

Cy-Creek HS

Windfern HS

ALC East

Campbell MS

Francone ES

Hancock ES

Matzke ES

Yeager ES

Pridgeon Stadium

Falcon Annex

Falcon Transp

Windfern Annex

Maintenance Ctr

6. Dean Router

Dean MS

Jersey Village HS

Cook MS

Lee ES

Bane ES

Kirk ES

Bang ES

Frazier ES

Gleason ES

Holbrook ES

Pope ES

Post ES

Reed ES

Food Ser Warehouse

Food Production Ctr

* Denotes priority campuses

Preliminary Project Schedules

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2016 2017 2018 2019 2020

2.1 Install Network Electronics Infrastructure

3.1 Upgrade Fiber and Cabling Connectivity

4.1 Build Virtualized Server Data Center

4.2 Install a Storage Area Network (SAN)

4.3 Co-locate Data Center at CyrusOne

4.4 Build Backup, Recovery, and Business Continuity

5.1 Replace Telephone System with VoIP Communications

5.2 Replace Administrative Staff Technology

5.3 Replace Network Printers and Print Servers

6.1 Install Technology in New Schools

1.1 Install High Speed Wireless Assess Infrastructure

3.2 Upgrade Electrical Power and Air Conditioning

Table of Contents

iSphere Weekly Summary

SummaryWith the district running a skeleton crew during Spring break week, the focus was keeping the campus walkthroughs in motion, updating schedules in the project management system, and reconciling project documents. The following are links to project management related documents.

• Deployment Strategy

• Status of Comprehensive Walkthroughs, Site Visits, Issues, Action Items, and Risks

• AP Placement Spreadsheets: High School, Middle School

Meetings included:

• Mar 10 – Presidio Design Status Meeting, led by Oscar Villar

• Mar 11 – Presidio Status Meeting, led by Charity Farve

• Mar 11 – Layer3 Status Meeting, led by Paula Ross

• Mar 12 – EPS eRate Discussion, led by Larry Short

• Mar 13 – Presidio “Site Visit” Discussion, led by Charity Farve

Open ItemsThe following are open items that are underway as priority tasks.

• CyrusOne Contract Review by CFISD

• Fiber Audit Review from EPS

• Final Technical Network Design from EPS

• Schedule Workshop with Vendors

• Summer Work Schedule – will review draft spreadsheet at next weekly meeting.

• Working with vendors and CFISD team to identify dependencies and risks across all the projects.

• Budget Impact Component to be added to PCR form.

• 6 Campus Wireless Cabling Analysis – will review the draft analysis at next weekly meeting.

iSphere Weekly Project Open Documents

Type Vendor Published Status Cost Document Title Short Description

SOW Presidio 4/9/2015Released to

DocuSign$258,878

Cabling Project for HUB Campuses

Pricing for HUB campuses as part of the wireless cabling project: Cy-Lakes HS, Cy-Ridge HS, Bleyl MS, Dean MS.

Contract CyrusOne 3/7/2015Under Review

by CFISDUnknown CyrusOne Contract Agreements for data center hosting space.

PCR Presidio 3/11/2015Under Review

by EPS$17,935

CyRanchAquatics_IDF_021415 v02

Pricing to install additional IDF closet and conduit at Cy-Ranch Aquatics Center.

SOW BlueCat 2/26/2015Under Review

by EPSUnknown

CFISD-DDI-SOW-022615-01

BlueCat Networks to assist with the implementation of BlueCat solutions within the CFISD environment.

PCR Presidio 3/3/2015Under Review

by CFISD$1,423

Hamilton Middle School MDF Floor Core

Floor core penetration from 2nd floor MDF to 1st floor is full, and will require an additional hole drilled at Hamilton MS.

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Table of Contents

Goal Status Focus Area

1.1 Pass 1 – Swap Out Wireless Access Points Active District-wide

2.1 Enterprise Internet Planning District-wide

2.1 Internet Access – OnNet Internet with Internet and SIP Planning District-wide

2.1 Internet Access Planning District-wide

3.1 Dark Fiber Service Planning District-wide

3.1 Data Cabling Planning District-wide

2.1 Internet Gateway Router Planning District-wide

2.1 NextGen Firewall/UTM/Content Filter Planning District-wide

2.1 Data Center NOC Ethernet Switch, WAN Router, Access Switch Active Data Center

2.1 Data Center NOC Fiber Channel and Server VM Host Active Data Center

2.1 Uninterruptible Power Supply (UPS) Planning District-wide

5.1 Replace Telephone System (VOIP) Planning District-wide

4.3 Co-Locate Data Center at an External Facility Active Data Center

4.4 Build Backup, Recovery, and Business Continuity Planning District-wide

3.1 Pass 2 – Install Wireless Cabling Active District-wide

2.1 DNS/DHCP/IPAM Planning District-wide

4.1 Build a Virtualized Server Data Center Inactive District-wide

4.2 Install a Storage Area Network (SAN) Inactive District-wide

5.2 Replace Administrative Staff Technology Inactive District-wide

5.3 Replace Network Printers and Print Servers Inactive District-wide

6.1 Install Technology Infrastructure in New Schools Inactive District-wide

3.2 Upgrade Electrical Power and Air Conditioning Planning District-wide

4.4 Data Center Upgrades Planning District-wide

iSphere Weekly Project Status