Please sit with your club members.

If you have no other members from your club, sit at the right back corner below.

Please

Front

Back

Door Rig

htL

eft

Session 3Leading the Club to SuccessHayato Kiriyama2014-2015 Area 46 Governor

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What You Learned

Creating a Quality Club

Club Officer Role Breakouts

・Member Experience・Toastmaster’s Mission and Values

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・Responsibilities of Club Officers’ Role・Specific Resources

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Session 3 AGENDA

Leadership

Club Success Plan

Summary

Session Objectives

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Identify suitable leadership style

Apply your leadership to empower members

Develop a Club Success Plan

Leadership1. Introduction

2. Leader’s Viewpoint by District 76 Governor, Hisashi Watanabe

3. Case Study

History of Leadership Theory

Characteristic Behavioral Situational

Natural-born

LeaderCultivated

Leader

Situational

Leader

Leadership is...

Path Goal Theory

Leadership StyleAuthoritativeDemocraticCoachingAffiliative

PacesettingCoercive

Leader Effectiveness

Member MotivationMember Satisfaction

Club Success

Path

Goal

External Factors

Team DynamicsClub Environment

Organizational Structure

Internal Factors

ExperiencePosition

Skill

6 Styles of Leadership

Authoritative Coaching Democratic Affiliative Pacesetting Coercive

The style in a phrase

‘come with me’

‘try this’‘what do you think?’

‘peoplecome first’

‘do as I do, now’

‘do what I tell you’

Whenworks best

A new vision required

To develop long-term strengths

To get input from valuable members

Stressful circumstances

To get quick results

Crisis with problem member

Overall impact

Stronglypositive

Positive Positive Positive Negative Negative

[Source] Goleman, 2000, Leadership that gets results, in the Harvard Business Review, March-April, 78-90

The definition of Leader

Peter F. Drucker

Management consultant,

educator and author

The only definition

of a leader is

someone who has

followers.

Negative Leadership Style

Leader

Follower

Goal

Management Obedience

Authority and Responsibility

InstructionModel

Positive Leadership Style

Leader

Follower

Goal

Support

Manifest

ResponsibilityFor Operations

ResponsibilityFor Results

EmpowermentModel

Shared Leadership (a.k.a. Servant Leadership)

Empower your followers by giving:

Motivation

Authority

Capability

気

権

能

• Transition of leadership style

• Examples of empowering followers

• Lessons from personal experience

Leader’s Viewpoint

Leadership SpeechHisashi Watanabe2014-2015 District 76 Governor

Case Study

Louis has been a sergeant at arms for three weeks.

He is learning the role on his own. His responsibilities are greater than he anticipated.

Meetings are starting late because it’s taking longer to set up the room. Louis has come to you for help.

Group Discussion

Power Perspective Empowerment

Motivation Benefits and reasonsWHY Louis should do.

Authority Something helpful for WHAT Louis will do.

CapabilityKnowledge and skills for HOW Louis can do effectively.

• Please make a group by club.• Discuss how to empower Louis based

on the following 3 powers.

• Presentation is not required. It’s just a practice.

~14:35

Club Success Plan1. Group Discussion 1 – Analyze Your Club

2. Group Discussion 2 – Set SMART Goals

3. Feedback by Division D Governor, Hiroko Arai

SWOT Analysis Worksheet (Handout)

Internal External

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Fact-based Message-based Fact-based

Strengths Opportunities

Weaknesses Threats

Action Items

SWOT Analysis Worksheet (Examples)

Internal External

Po

sitiv

eN

eg

ativ

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Fact-based Message-based Fact-based

Strengths

Talented speakers

Wealthy budget

Hold contest speech workshop before contests

Hold a special eventwith the members from new club

Opportunities

Speech contests

New club chartered in the same area

Weaknesses

No presence on social networks

CL manual not being used

Uploading what the meeting is like to attract guests

Recognize members followed by CL in the meetings

Threats

Low guest attendance

Members not engaged during meetings

Action Items

Group Discussion 1

• Please make a group by club.

• Discuss to analyze your club to identify “Action Items”.1. List up as many facts as you can2. Extract your messages from facts on

both sides

• After discussion, I will call for presentation of the discussion results.

~14:55

Set SMART Goals

Specific

Measurable

Attainable

Realistic

Timely

S

M

A

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SMART Goals Worksheet (Handout)

Criteria Perspective Description

Specific Who?/What?/When?/Where?/Why?/Which?

Measurable How many?/How much?/How will we know when it’s accomplished?

Attainable Necessary skills, abilities, financial resources, and time.

Realistic How willing are we?/What are our current conditions?/ What similar things have been accomplished?

Timely What is the deadline?/ When must each step be accomplished?

Action Item

SMART Goals Worksheet (Examples)

Criteria Perspective Description

Specific Who?/What?/When?/Where?/Why?/Which?

VPPR creates Facebook open page in Aug.Secretary uploads photos of meetings on that day to keep it updated.

Measurable How many?/How much?/How will we know when it’s accomplished?

Members put comments or ‘Like’ on it every time they see it.

Attainable Necessary skills, abilities, financial resources, and time.

President makes a brief guideline of how to use Facebook for the inexperienced.

Realistic How willing are we?/What are our current conditions?/ What similar things have been accomplished?

Most of the members have FB account.Similar activity have been done by other clubs.

Timely What is the deadline?/ When must each step be accomplished?

Keep doing by June to hire 4 new members.

Action Item

Uploading what the meeting is like to attract guests

Group Discussion 2

• Please make a group by club.

• Discuss to set SMART goals for “Action Items”.1. Pick up one Action Item which is the

most important to your club.2. Describe what you will do based on

SMART criteria.

• After discussion, I will call for presentation of the discussion results.

~15:15

Feedback Session

Feedback CommentsHiroko Arai2014-2015 Division D Governor

• Evaluation for presentations

• Best practice of SMART goals

ProfileSecretary at Dogwood Toastmasters, USASecretary at Yokohama ToastmastersPresident at Yokohama ToastmastersArea 42 Governor

RECAP

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Identify suitable leadership style

Apply your leadership to empower members

Develop a Club Success Plan

Takeaways

• SWOT Analysis Worksheet for:

• SMART Goals Worksheet for:

in “Distinguished Club Program and Club Success Plan” manual.

Hisashi WatanabeSpeaker2014-2015 District 76 Governor

This concludes session 3.Division D Club Officer Training

Hiroko AraiEvaluator2014-2015 Division D Governor

Hayato KiriyamaFacilitator2014-2015 Area 46 Governor

Please take the session evaluation,

then, move to Room 401.

Thank You!