2013 St. Charles Football Booster Club Cardinal Day June 9, 2013.
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Transcript of 2013 St. Charles Football Booster Club Cardinal Day June 9, 2013.
2013 St. Charles FootballBooster Club
Cardinal DayJune 9, 2013
2013 St. Charles Football Booster Organization
Booster Club Executive CommitteeJohn Groeber – President, Bill Holtz - Vice President,
JB Bailey - Treasurer
Game Day Assignment & Schedules – Marcia Kirk
Program Ad Sales & Production - Kelly MacDonald
Meet the Team Night- Dennis Spahr
Cardinal Day – Erin Bailey / Michelle Smith
Senior Dinner / Senior Night - Kathy Spahr
Spirit Club – Kathy Spahr
Booster Club Membership / PreseasonTicket Sales – Mary Lynn Plageman
Team Dinners - Joann Heil / Kim Moehrman
Annual Raffle – Bruce MacPhersonGame Day Concessions
– Julie Gray Costello
Apparel – Mike BillmanGame Day Operations – Bill Holtz
HOW DO I VOLUNTEER FOR A COMMITTEE
• 1. BE A COMMITTEE COORDINATORCoordinator signups – sign up today at tables!
• 2. BE A COMMITTEE MEMBERCoordinator signups – sign up today at tables!
It is expected that every committee contain at least one parent from
each grade level (9-12)• Either as a coordinator or member• Critical for succession planning• Great way to meet other parents and become a part of the SC Family!
GAME DAY ASSIGNMENT REMINDER
EVERY PARENT WILL WORK A MINIMUM OF TWO FOOTBALL GAMES
• Sign up today for the games you want to work• Sign up on www.scfootball1.com for preferred games (notice will be sent via email
when signup periods opens) • If you don’t sign up, you will be assigned!• Game day volunteer schedule/assignment will be posted on website and via
remainder emails• If you can’t work, it is up to you to find a sub – don’t leave the team short-handed on
game day!
St. Charles Football BoostersBooster Club Executive Committee
President – John GroeberResponsibilities include:• Work closely with Coach Pharion on all Booster Club activities
• Coordinate Booster Club activities with Committee Coordinators
• Communicate all Booster Club activities / news to football parents
• Review financil statements with Treasurer JB Bailey and Coach Pharion
• Troubleshoot / “crisis” management
Treasurer – JB BaileyResponsibilities include:• Work closely with Coach Pharion & SC Accounting Dept. on all aspects of program finances
• Track all deposits & expenses
• Tracks/communicates finances of all funding activities (player credits)
• Reviews/confirms monthly/quarterly/annual financial statements
• Coordinates collection/counting of gate receipts at all home games
St. Charles Football BoostersVolunteer Committees
Program Ad Sales / Program Production Committee
Coordinators: Kelly MacDonald
Responsibilities include:• Explanation of program to families• Prepare program ad order forms• Collect and record ads & monies• Work w/advertisers on artwork• Place ads and work with publisher on development of program• Work closely w/Treasurer (player credit)
St. Charles Football BoostersVolunteer Committees
Annual Raffle Committee
Coordinators: Bruce McPherson
Responsibilities include:• Prepare raffle ticket info sheet• Print & distribute raffle tickets• Collect monies & record sales• Work closely w/Treasurer (player credit)• Ongoing communication of deadlines• Coordinate Raffle Drawing at Cardinal Day
St. Charles Football BoostersVolunteer Committees
Game Day Assignment Committee
Coordinators: Maria Kirk
Responsibilities include:• Assign volunteers to work Varsity, JV & Freshman games (ever parent to be assigned
to work minimum two game)
- Assignments: Gate, Ticket Sales, Program Sales, Concessions, Apparel Sales, Parking, etc.
- Goal is to assign parents to games their son is not playing, (e.g. F/JV parents work Varsity games, etc.)
- Signups via Cardinal Day and SC football website
• Coordinate with Webmaster for on-line signup tool• Communicate assignments weekly (via mass e-mail/post on website)
St. Charles Football BoostersVolunteer Committees
Game Day Operations
Coordinator: Bill Holtz
Responsibilities of “Game Day” Coordinators:
• Open/Set-up Gate (w/AD Lawler – get cash boxes, etc.) - 6:00 p.m. Varsity; 40 mins. before game (JV/Frosh)
• Volunteer Check-in 6:15 p.m. (Varsity); 30 mins. before game (JV/Frosh)
• “Recruit/Remind” Volunteers as necessary (also known as “trawling the Grotto”)
• Direct/Manage Volunteers before / during game
Assignment: Gate, Ticket Sales, Program Sales, 50/50 sales,
Concessions, Apparel Sales, Parking, Chain Gang, etc.
St. Charles Football BoostersVolunteer Committees
GAME DAY CONCESSIONS COMMITTEE
Coordinator: Julie Gray Costello
Responsibilities Include:
• Open / prep / close concession stand
• Work with Archie Mills in ‘stocking’ concession stand
• Manage volunteers in staffing concessions
• Communicate with Game Day Coordinators as necessary
St. Charles Football BoostersVolunteer Committees
TEAM DINNERS COMMITTEE
Coordinators: Joanne Heil / Kimber Moehrman
Responsibilities Include:• Coordinate pre-game meals for Varsity team & coaches, after
practice meals for Frosh• Coordinate “Victory Meals”• Coordinate meals for visiting out of town teams• Coordinate “after-game” food/drinks for SC out of town games• Coordinate donations of food, drinks, fruit, snacks, etc.• Organize volunteers for set-up, serving, clean-up, etc.
St. Charles Football BoostersVolunteer Committees
BOOSTER CLUB MEMBERSHIPS/SPIRIT SHIRT SALES COMMITTEE
Coordinators: Mary Lynn Plageman
Responsibilities Include:
• Introduction of Booster Club program at Parents Meeting• Prepare Booster Club / Spirit Shirt Order Forms• Accountability of player credit• Communicate Season Tickets / Student Spirit Shirt Sales to SC Parents /
Students (April e-mail)• Work w/printer and apparel coordinator on tickets, parking passes & shirts• Staff meet the Team Night tables for last minute ticket sales• Distribute tickets, parking passes & shirts
St. Charles Football BoostersVolunteer Committees
SPIRIT CLUB
Coordinators: Kathy Spahr
Responsibilities Include:
• Create ‘Locker’ signs for players
• Organize/Manage Volunteers
• Initiate ‘spirit’ programs: ‘tunnel of pride’, noise makers, etc…
St. Charles Football BoostersVolunteer Committees
SENIOR DINNER (Thursday 10/18) and SENIOR NIGHT (Friday 10/19) COMMITTEE
Coordinator: Kathy Spahr
Responsibilities Include:• Senior Dinner:
- Coordinate dinner for Senior players and families, and coaches
- Create senior award
• Senior Night
- Coordinate ‘pre-game’ announcements of senior players and parents
- Flowers for Mothers
• Organize Volunteers
- (It is ‘tradition’ for Junior class parents to coordinate these events)
St. Charles Football BoostersVolunteer Committees
APPAREL
Coordinator: Mike Billman
Responsibilities Include:
• Work closely with apparel company
• Order/Distribute Spirit Shirts (coordinate with Booster Club Membership committee coordinator)
• Manage Apparel Stand during home Varsity games
St. Charles Football BoostersVolunteer Committees
CARDINAL DAY (Sunday 6/__/13)
Coordinators: Erin Bailey / Michelle Smith
Responsibilities Include:
• Coordinate set-up & tear-down of Cavello Center (Booster Committee Presentation/Committee tables) and Multipurpose Rom (food/seating)
• Coordinate potluck needs (i.e., plates, utensils, etc…)
• Organize volunteers to setup / teardown
St. Charles Football BoostersVolunteer Committees
MEET THE TEAM NIGHT (Sunday 8/22/13)
Coordinators: Dennis & Kathy Spahr
Responsibilities Include:
• Work with Treasurer to create Participation Fee Invoices and confirm Booster Passes / Spirit Shirt status
• Collate Fee Invoices / Booster Passes / Spirit Shirts prior to meeting (coordinate with Treasurer and Booster Membership Committee Chair)
• Assure Staffing in place for invoice processing / payment (coordinate with Treasurer)