2013 Pearson Education, Inc. Publishing as Prentice Hall1 with Microsoft Office for Mac 2011 Common...
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Transcript of 2013 Pearson Education, Inc. Publishing as Prentice Hall1 with Microsoft Office for Mac 2011 Common...
© 2013 Pearson Education, Inc. Publishing as Prentice Hall 1
with Microsoft® Office for Mac 2011
Common Features
Using the Common Features ofMicrosoft® Office for Mac 2011
PowerPoint Presentation to AccompanyGO! with Microsoft® Office for Mac 2011
© 2013 Pearson Education, Inc. Publishing as Prentice Hall 2
with Microsoft® Office for Mac 2011
Objectives• Use Finder to Locate Files and
Folders• Locate and Open a Microsoft Office
for Mac 2011 Application• Enter and Edit Text in an Office
for Mac 2011 Application
© 2013 Pearson Education, Inc. Publishing as Prentice Hall 3
with Microsoft® Office for Mac 2011
Objectives• Perform Commands from a Dialog Box• Create a Folder, Save a File, and Close
an Application• Add Document Properties and
Print a File
© 2013 Pearson Education, Inc. Publishing as Prentice Hall 4
with Microsoft® Office for Mac 2011
Objectives• Open an Existing File and Save It with
a New Name• Explore Options for an Application• Perform Commands from the Menu
Bar, Standard Toolbar, and Ribbon
© 2013 Pearson Education, Inc. Publishing as Prentice Hall 5
with Microsoft® Office for Mac 2011
Objectives• Apply Formatting in Office
Applications• Use the Microsoft Office for Mac 2011
Help System• Compress Files
© 2013 Pearson Education, Inc. Publishing as Prentice Hall 6
with Microsoft® Office for Mac 2011
Use Finder to Locate Files and Folders
• A file is a collection of information stored on a computer under a single name.
• Every file is stored in either – A folder: a container in which you store files– A subfolder: a folder within a folder
© 2013 Pearson Education, Inc. Publishing as Prentice Hall 7
with Microsoft® Office for Mac 2011
Use Finder to Locate Files and Folders
• Use Finder to navigate (explore) within the organizing structure of the Mac
© 2013 Pearson Education, Inc. Publishing as Prentice Hall 8
with Microsoft® Office for Mac 2011
Use Finder to Locate Files and Folders
• Window: A rectangular area on the computer screen in which applications and content appear
© 2013 Pearson Education, Inc. Publishing as Prentice Hall 9
with Microsoft® Office for Mac 2011
Locate and Open a MicrosoftOffice for Mac 2011 Application
• Microsoft Office for Mac 2011 includes applications for individuals, small organizations, and large enterprises.
• An application or program is set of instructions that a computer uses to perform a task
© 2013 Pearson Education, Inc. Publishing as Prentice Hall 10
with Microsoft® Office for Mac 2011
Locate and Open a MicrosoftOffice for Mac 2011 Application
• The Applications window
© 2013 Pearson Education, Inc. Publishing as Prentice Hall 11
with Microsoft® Office for Mac 2011
Locate and Open a MicrosoftOffice for Mac 2011 Application
© 2013 Pearson Education, Inc. Publishing as Prentice Hall 12
with Microsoft® Office for Mac 2011
Enter and Edit Text in an Office for Mac 2011 Application
• All Office for Mac 2011 programs require some typed text.
• Your keyboard is the primary method of entering information into your computer.
• Techniques to edit—make changes to—text are similar among all Office 2011 programs.
© 2013 Pearson Education, Inc. Publishing as Prentice Hall 13
with Microsoft® Office for Mac 2011
Enter and Edit Text in an Office for Mac 2011 Application
© 2013 Pearson Education, Inc. Publishing as Prentice Hall 14
with Microsoft® Office for Mac 2011
Perform Commands from a Dialog Box
• Dialog box– In a dialog box, you make decisions about
an individual object or topic.– A dialog box also offers a way to adjust a
number of settings at one time.
© 2013 Pearson Education, Inc. Publishing as Prentice Hall 15
with Microsoft® Office for Mac 2011
Perform Commands from a Dialog Box
© 2013 Pearson Education, Inc. Publishing as Prentice Hall 16
with Microsoft® Office for Mac 2011
Create a Folder, Save a File, and Close an Application
• A location is any disk drive, folder, or other place in which you can store files and folders.– Where you store your files depends on
how and where you use your data.• Take time to name your files and
folders in a consistent manner.
© 2013 Pearson Education, Inc. Publishing as Prentice Hall 17
with Microsoft® Office for Mac 2011
Create a Folder, Save a File, and Close an Application
© 2013 Pearson Education, Inc. Publishing as Prentice Hall 18
with Microsoft® Office for Mac 2011
Add Document Propertiesand Print a File
• Adding properties to your documents will make them easier to search for and identify.
• Use your name, subject, and other keywords as document properties.
© 2013 Pearson Education, Inc. Publishing as Prentice Hall 19
with Microsoft® Office for Mac 2011
Add Document Propertiesand Print a File
• The process of printing a file is similar in all Office applications.– The only differences are in the types of
options you can select.• Example: PowerPoint can print full slides or
handouts with small pictures of slides on a page. Word offers other options.
© 2013 Pearson Education, Inc. Publishing as Prentice Hall 20
with Microsoft® Office for Mac 2011
Add Document Propertiesand Print a File
© 2013 Pearson Education, Inc. Publishing as Prentice Hall 21
with Microsoft® Office for Mac 2011
Open an Existing File and Save It with a New Name
• Open command: – Display the Open dialog box.– Navigate to and open existing files from the
Open dialog box.• Common dialog boxes:
– Open– Save – Save As
© 2013 Pearson Education, Inc. Publishing as Prentice Hall 22
with Microsoft® Office for Mac 2011
Open an Existing File and Save It with a New Name
© 2013 Pearson Education, Inc. Publishing as Prentice Hall 23
with Microsoft® Office for Mac 2011
Open an Existing File and Save It with a New Name
© 2013 Pearson Education, Inc. Publishing as Prentice Hall 24
with Microsoft® Office for Mac 2011
Explore Options foran Application
• Each Office application has a Preferences dialog box from which you can select:– Application settings– Other options and preferences, such as
setting preferences for viewing and editing files
© 2013 Pearson Education, Inc. Publishing as Prentice Hall 25
with Microsoft® Office for Mac 2011
Explore Options foran Application
© 2013 Pearson Education, Inc. Publishing as Prentice Hall 26
with Microsoft® Office for Mac 2011
Perform Commands from the Menu, Standard Toolbar, and Ribbon
• The Ribbon – Displays below the Standard toolbar– Groups commands and features logically– Can be minimized so only tab names appear
© 2013 Pearson Education, Inc. Publishing as Prentice Hall 27
with Microsoft® Office for Mac 2011
Perform Commands from the Menu, Standard Toolbar, and Ribbon
• Each Office program’s Ribbon contains:– Tabs– Groups– Commands
© 2013 Pearson Education, Inc. Publishing as Prentice Hall 28
with Microsoft® Office for Mac 2011
Perform Commands from the Menu, Standard Toolbar, and Ribbon
• Tabs relate to a type of activity,such as laying out a page.
• Groups, located on tabs, are sets of related commands for specific tasks.
• Commands, arranged in groups, are instructions to computer applications and display as a button, menu, or box.
© 2013 Pearson Education, Inc. Publishing as Prentice Hall 29
with Microsoft® Office for Mac 2011
Perform Commands from the Menu, Standard Toolbar, and Ribbon
© 2013 Pearson Education, Inc. Publishing as Prentice Hall 30
with Microsoft® Office for Mac 2011
Apply Formatting in Office Programs
• Formatting is the process of establishing the overall appearance of text, graphics, and pages in an Office file.
© 2013 Pearson Education, Inc. Publishing as Prentice Hall 31
with Microsoft® Office for Mac 2011
Apply Formatting in Office Programs
© 2013 Pearson Education, Inc. Publishing as Prentice Hall 32
with Microsoft® Office for Mac 2011
Use the Microsoft Office for Mac 2011 Help System
• The Help feature provides information about all of the program’s features.
© 2013 Pearson Education, Inc. Publishing as Prentice Hall 33
with Microsoft® Office for Mac 2011
Compress Files• A compressed file is a file that has
been reduced in size.• Compressed files
– Take less storage space– Transfer to other computers faster – Make sharing files easier by combining a
group of files into one compressed file
© 2013 Pearson Education, Inc. Publishing as Prentice Hall 34
with Microsoft® Office for Mac 2011
Compress Files
© 2013 Pearson Education, Inc. Publishing as Prentice Hall 35
with Microsoft® Office for Mac 2011
Covered Objectives• Use Finder to Locate Files and
Folders• Locate and Open a Microsoft Office
for Mac 2011 Application• Enter and Edit Text in an Office for
Mac 2011 Application
© 2013 Pearson Education, Inc. Publishing as Prentice Hall 36
with Microsoft® Office for Mac 2011
Covered Objectives• Perform Commands from a Dialog
Box• Create a Folder, Save a File, and
Close an Application• Add Document Properties and Print
a File
© 2013 Pearson Education, Inc. Publishing as Prentice Hall 37
with Microsoft® Office for Mac 2011
Covered Objectives• Open an Existing File and Save It
with a New Name• Explore Options for an Application• Perform Commands from the Menu
Bar, Standard Toolbar, and Ribbon
© 2013 Pearson Education, Inc. Publishing as Prentice Hall 38
with Microsoft® Office for Mac 2011
Covered Objectives• Apply Formatting in Office
Applications• Use the Microsoft Office for Mac 2011
Help System• Compress Files
© 2013 Pearson Education, Inc. Publishing as Prentice Hall 39
with Microsoft® Office for Mac 2011
All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic,
mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.
Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall