2013 GU/CB Annual Performance Report · Survey Monkey questionnaire Database Completed Student,...

2013 GU/CB Annual Performance Report 2013 GU/CB Annual Performance Report 2013 GU/CB Annual Performance Report 2013 GU/CB Annual Performance Report 

1. Director and Program Information

2. Name of Person Completing the Survey

The Report Period for the Annual Performance Report is September 26 until February 28 unless otherwise indicated by a question. The Report Period for the Final Report is September 26 until September 25. Provide answers to all questions, including "zero" or "n/a" where needed, unless the question is for the Final Report and you are completing the Annual Performance Report.

1. Director and Program

Name:

Program:

Email Address:

Phone Number:


Submit all elements of each report as follows. ELECTRONIC SUBMISSION Email the completed spreadsheet(s) to [email protected]; complete the Survey Monkey Questionnaire; and upload the database using secure upload procedures by the report deadline. PAPER Mail or ship the signed paper copy of the report, including all worksheets and a printed copy of the Survey Monkey Questionnaire, by the deadline to: Errol Bruce, NJ Higher Education, PO Box 542, Trenton, NJ 08625. Overnight delivery address is 20 W. State St., 4th Floor, Trenton, NJ 08608. "Express Mail" from the Post Office does not deliver directly to our offices and typically takes the same amount of time as regular mail. APR (Due March 6, 2013): APR Cover Page APR Checklist APR Budget Expenditure Form APR Narrative of Program Highlights Budget Summary (Continuation) Budget Narrative (Continuation) Accounting of Personnel Time (Continuation) Software, Hardware, & Instructional Mat. (Continuation) Student Population (Continuation) Narrative of Planned Activities (Continuation) Survey Monkey questionnaire Database Completed Student, Parent, and Additional Student Surveys

2. What Your Report Should Include


OSHE has created a document to assist in completing this questionnaire. It has been provided to you under separate cover. Please locate this Word document, "Update to Tips for Survey Monkey," before continuing.

3. Tips for Completing This Questionnaire


Objective 1.1. Each year of the project, identify, recruit, interview, and enroll the target number of 6th12th graders from Atlantic City, Bridgeton, Camden, Jersey City, Newark, Paterson, Pleasantville and Trenton.

1. Enter the target numbers for your program. Refer to the "Target Number Grid."

2. How many GEAR UP students by grade are enrolled in your program? Refer to "Roster Report Academic Year."

3. Please provide an explanation if your enrollment figure is lower than your target number.

4. RECRUITMENT ACTIVITIES

GEAR UP Target

College Bound Target

Additional Student Target

6th

7th

8th

9th

10th

11th

12th

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Objective 1.2. By November 15 of each year, develop or update a personal education plan (PEP) for each GEAR UP student based upon his or her individual need for academic support.

1. How many GEAR UP students had a PEP developed or updated for them? Refer to the "Counseling Activity Log" Report.

2. According to the database, how many parents and students discussed updates to the PEP with your program? Refer to the "Counseling Activity Log" Report.

5. PEP/COUNSELING

# of students with a new or updated PEP

GU Parents

GU Students

Average # of hours spent with students on the PEP

Average # of hours spent with parents on the PEP


Objective 1.3: Provide information and academic support to additional 6th12th graders.

1. Enter the target number for additional students. Refer to the "Target Number Grid."

2. How many additional GU students participated in your program? Refer to counts of Additional Students in the "Activity Log" Reports.

3. Please provide an explanation if your total number of additional students is lower than your target number.

6. ADDITIONAL STUDENTS

Additional Student Target

# of additional students

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Objective 1.4. Increase the number of 8thgrade GEAR UP students who pass a preAlgebra course. Objective 1.7. Increase the number of 9thgrade GEAR UP students who pass Algebra I. Objective 2.1. Increase the number of 11thgrade GEAR UP students who pass Chemistry. REPORT PERIOD IS ACADEMIC YEAR 20122013.

1. How many GEAR UP 8th graders are enrolled in PreAlgebra? Refer to "PreAlgebra Enrollment and Completion" for the current year.

2. How many GEAR UP 9th graders are enrolled in Algebra? Refer to "Algebra Enrollment and Completion" for the current year.

3. How many GEAR UP 11th graders are enrolled in Chemistry? Refer to "Chemistry Enrollment and Completion" for the current year.

7. COURSE ENROLLMENT, CURRENT YEAR

8th

9th

11th


Objective 1.4. Increase the number of 8thgrade GEAR UP students who pass a preAlgebra course. Objective 1.7. Increase the number of 9thgrade GEAR UP students who pass Algebra I. Objective 2.1. Increase the number of 11thgrade GEAR UP students who pass Chemistry. REPORT PERIOD IS ACADEMIC YEAR 20112012.

1. Last year, how many GEAR UP 8th graders enrolled in PreAlgebra? Refer to "PreAlgebra Enrollment and Completion."

2. Last year, how many GEAR UP students passed PreAlgebra? Refer to "PreAlgebra Enrollment and Completion."

3. Last year, how many GEAR UP students enrolled in Algebra? Refer to "Algebra Enrollment and Completion."

4. Last year, how many GEAR UP students passed Algebra? Refer to "Algebra Enrollment and Completion."

5. Last year, how many College Bound 9th graders passed Algebra? Refer to "Algebra Enrollment and Completion."

6. Last year, how many GEAR UP students enrolled in Chemistry? Refer to "Chemistry Enrollment and Completion."

8. COURSE ENROLLMENT/GRADES, PREV. YEAR

7th

8th

7th

8th

8th

9th

8th

9th

9th

10th

11th

2013 GU/CB Annual Performance Report 2013 GU/CB Annual Performance Report 2013 GU/CB Annual Performance Report 2013 GU/CB Annual Performance Report 7. Last year, how many GEAR UP students passed Chemistry? Refer to "Chemistry Enrollment and Completion."

8. Last year, how many GEAR UP students by grade passed Math with a B or better? Refer to "Final Math Grade of B or Better."

9. Last year, how many GEAR UP students by grade passed Science with a B or better? Refer to "Final Science Grade of B or Better."

10. Last year, how many GEAR UP students by grade passed English with a B or better? Refer to "Final English Grade of B or Better."

10th

11th

6th

7th

8th

9th

10th

11th

12th

6th

7th

8th

9th

10th

11th

12th

6th

7th

8th

9th

10th

11th

12th


1. How many GEAR UP students, by grade, are enrolled in Advanced English courses? Refer to "GEAR UP Advanced English Enrollment."

2. How many GEAR UP students, by grade, are enrolled in Advanced Math courses? Refer to "GEAR UP Advanced Math Enrollment."

3. How many GEAR UP students, by grade, are enrolled in Advanced Science courses? Refer to "GEAR UP Advanced Science Enrollment."

9. ADVANCED COURSE ENROLLMENT

6th

7th

8th

9th

10th

11th

12th

6th

7th

8th

9th

10th

11th

12th

6th

7th

8th

9th

10th

11th

12th


1. What date did your academic year program begin?

2. Describe what classes were offered in your academic year program to students in each grade.

3. Which, if any, of the above classes took place in a computer lab and included computer assistance?

10. ACADEMIC YEAR CLASSES

MM DD YYYY

Date AY program began

/ /

Math Science English Other Course Other course

6th 6 6 6 6 6

7th 6 6 6 6 6

8th 6 6 6 6 6

9th 6 6 6 6 6

10th 6 6 6 6 6

11th 6 6 6 6 6

12th 6 6 6 6 6

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Other (please specify)


Objective 1.6. Increase the number of 8thgrade GEAR UP students who score "proficient" on the ... math, language arts sections of the [NJ ASK8]. Objective 2.3. Increase the number of 11thgrade GEAR UP students who score "proficient" on both sections (math and language arts) of the NJ High School Proficiency Assessment (HSPA).

1. Last year, how many GEAR UP 8thgraders were proficient on the NJ ASK8 in Math and Language Arts Literacy? Refer to "NJ ASK8" Report.

2. Last year, how many GEAR UP 11thgraders were proficient on the HSPA in Math and Language Arts Literacy? Refer to "HSPA" Report.

11. NJ ASK8 AND HSPA

Math

Language Arts Literacy

Math

Language Arts Literacy


Objective 1.8. For all GEAR UP students, maintain high level of promotion to the next grade level.

1. How many GEAR UP students were NOT promoted last year, by grade? Refer to "Students Repeating a Grade Level."

12. PROMOTION TO NEXT GRADE

6th

7th

8th

9th

10th

11th

12th


Objective 1.9. For all GEAR UP students, maintain a high percentage of students who have fewer than five absences in the first two quarters of the academic year.

1. Indicate the number of GEAR UP students by grade who have fewer than 5 absences in the 1st two quarters of the current academic year.

13. ABSENCES

6th

7th

8th

9th

10th

11th

12th


1. How many GEAR UP students have a mentor?

2. How many GEAR UP students completed the Mentor/Protégé Evaluation Form?

3. How many students in the question above indicated a positive relationship with the mentor?

14. MENTORING

# of students

# completed form

# indicated positive relationship


Objective 2.4. Increase the number of students who graduate from high school.

1. Last year, how many GEAR UP students graduated from high school? Refer to "College Choice and Major for Graduating Seniors" or the "Senior Report."

15. GRADUATION FROM HIGH SCHOOL

12th


Objective 2.3. Provide PSAT and SAT/ACT prep classes for 10thgraders, 11thgraders, and 12thgraders.

1. How many GEAR UP students by grade took the PSAT between April 1, 2011 and March 31, 2012? Refer to "GEAR UP PSAT" Report for APR using the indicated dates.

2. How many GEAR UP students by grade took the SAT between April 1, 2011 and March 31, 2012? Refer to "GEAR UP SAT" for APR using the indicated dates.

16. PSAT & SAT

9th

10th

11th

12th

9th

10th

11th

12th


Objective 3.1. Increase the number of GEAR UP students and parents who receive information about financial aid.

1. How many GEAR UP parents received information about financial aid directly from your program? Indicate where/when they received it and the number of parents. Refer to the "Workshops Activity Log" Report for financial aid sessions.

2. Estimate how many additional parents received information about college and/or financial aid from your program. Include any audiences where you were unable to break out GEAR UP parents from others. Refer to "LargeScale Activity Log" Report for any financial aidrelated sessions.

17. PARENT FINANCIAL AID AWARENESS

Event #1

Event #2

Event #3

Event #4

Event #5

Event #6

Event #7

Event #8

Event #9

Event #10

Event #1

Event #2

Event #3

Event #4

Event #5

Event #6

Event #7

Event #8

Event #9

Event #10


Objective 3.3. Provide extensive assistance to GEAR UP program juniors and seniors and their parents in completing and submitting college application forms.

1. How many GEAR UP seniors completed a college application?

2. How many GEAR UP seniors were accepted to college?

3. If college acceptance rate is not 100%, please explain.

18. COLLEGE APPLICATIONS

12th

12th

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Objective 3.4. Provide early and extensive assistance to GEAR UP 12thgraders and their parents/guardians in completing and submitting college financial aid application forms.

1. How many GEAR UP seniors completed the FAFSA? Refer to "Senior Report."

19. FAFSA

12th


Before answering the following questions, run the "GEAR UP ScholarshipEligible Seniors" Report in the database. That report is the source of information for these questions AND serves as the final list of scholarshipeligible students from your program for this year. If students appear as "not eligible" whom you think should be eligible, there could be two reasons: 1) The student WAS an active GU participant in all relevant years, but data entry errors are causing him to appear ineligible (e.g., student was entered in the database as College Bound instead of GEAR UP, or as "inactive" instead of "active"). In this case, correct the bad "participation" entries and rerun the report. The program must maintain backup documentation of student participation for any student marked "active." 2) The student missed a maximum of two years of active participation in the program due to extenuating circumstances that you, as program director, deem legitimate. In this case, leave the report as is and indicate when you answer the following questions if there are any students whose eligibility you wish to appeal. The director's appeal is described in the Scholarship Administration Procedures and are due by April 1st of each year. Appeals are not allowed for students who did not participate in NJ GEAR UP in 7th grade. Once the report accurately depicts the program's scholarshipeligible seniors, print it; use it to answer the questions below; have the program director sign and date the last page; and submit the signed original with the program's printed copy of the GEAR UP Annual Performance Report.

1. How many GEAR UP 12thgrade students are eligible for the NJ GEAR UP Scholarship in 2013? Refer to the "GEAR UP ScholarshipEligible Seniors" Report.

2. Has the program director printed, signed, and included the GEAR UP ScholarshipEligible Seniors Report in the printed copy of the Annual Performance Report to be submitted to OSHE?

3. Does the program director plan to submit appeals for any students due to extenuating circumstances?

20. SCHOLARSHIPS

Number of eligible GU students

Yes

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No

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If no, why not? The list is a required component of the APR.

Yes

nmlkj

No

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1. Indicate the names of GEAR UP students for whom you will submit an appeal for eligibility for the GEAR UP scholarship. If more than 7, add the names to the Comment field. NOTE: Answering this question does not constitute an appeal. Director's appeal procedures are outlined in the Scholarship Administration Procedures and are due annually on April 1st.

21. SCHOLARSHIP APPEALS

Name, Student #1

Name, Student #2

Name, Student #3

Name, Student #4

Name, Student #5

Name, Student #6

Name, Student #7


1. Please describe how your student and parent surveys are administered. When are the surveys distributed and how (e.g., are the surveys distributed in the classroom, at GEAR UP events, through the mail, or during home visits)?

2. How are you ensuring an adequate response rate?

3. How many student surveys were distributed by grade?

4. If your student response rate is not 80%, please explain.

5. How many parent surveys were distributed by grade?

6. If your parent response rate is not 50%, please explain.

22. SURVEYS

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6th

7th

8th

9th

10th

11th

12th

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6th

7th

8th

9th

10th

11th

12th

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1. Describe the work you have done to organize and assist your parent population.

23. PARENTS

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1. Please describe attempts your program made to build partnerships with other organizations.

2. How did you publicize your program?

3. Indicate the program's website address. How often is the site updated, and how many hits does it get each month? If there is no website, please explain.

4. Please describe the professional development events that were offered to staff and how many staff members participated in each.

5. Please describe the statewide events your program participated in and how many staff members, teachers, and GEAR UP students and parents participated (e.g., Phase I).

6. Please describe the program's participation in the College Bound Association and the impact or value.

7. Describe the program's current relationship with its target schools and district. Have the schools/district fulfilled expectations as grant partners? If not, what will you do to encourage change?

24. NARRATIVE QUESTIONS

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1. How is the program improving the academic performance of students? (Please provide examples: new initiatives, programmatic changes and revamping of existing components etc.)

2. How is the program increasing educational expectations of participating students and their parents? (Please provide examples: student leadership, motivational programs, college tours (themed) etc.)

3. How is the program improving student and family knowledge regarding postsecondary education preparation and financing? (Please provide examples: senior seminars, college tours (students and parents), workshops etc.)

4. How is the program working to improve high school graduation and collegegoing rates. (Please provide examples)

5. What aspects of your program do you think are most successful (have the greatest impact)? Why?

6. What barriers or problems have you encountered in administering your grant, and how have you addressed these problems?

25. US ED NARRATIVE QUESTIONS

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2013 GU/CB Annual Performance Report 2013 GU/CB Annual Performance Report 2013 GU/CB Annual Performance Report 2013 GU/CB Annual Performance Report 7. Describe how your project's activities are likely to be sustained over time. What

systemic changes have occurred in your schools?

8. Please provide any additional information about your project that you think would be helpful to the Department of Education in evaluating your performance or understanding the contents of your annual report.

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2013 GU/CB Annual Performance Report · Survey Monkey questionnaire Database Completed Student,...

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