2013 ElectionsHawke’s Bay Regional Council

Making a Stand

Evening Outline• Welcome and Introductions• Hawke’s Bay Region and Regional Council• Key dates for elections• Legislation• Nominations• Campaigning, Signs, Expenditure Limits• Elections Portal• Voting Papers, Special Voting, Vote processing• Election Results• Coming Into Office

Introductions

• Liz Lambert – HBRC Interim Chief Executive

• Carol Gilbertson – HBRC Electoral Officer

• Leeanne Hooper – HBRC Deputy Electoral Officer

Groups of Activities More specifically:

Strategic Planning RMA policy development, Economic Development, Policy Implementation, State of the Environment Reporting

Land drainage and river control

Flood protection and drainage schemes, Provision of expert advice on drainage, flood & coastal erosion issues

Regional Resources Land management, air quality, freshwater, coastal management, open spaces, gravel management

Regulation Resource consent processing, compliance monitoring, maritime safety and navigation, Building Act implementation

Biosecurity Regional animal pest control, regional plant pest control, pest management strategies

Emergency Management Hawke’s Bay Civil Defence Emergency Management Group, Hazard Assessment and HBRC response

Transport Regional Road Safety, regional land transport strategy, subsidised passenger transport

Governance and Community Engagement

Community partnerships, community engagement, community representation and regional leadership

HAWKE’S BAY REGIONAL COUNCIL

PERMANENTCOMMITTEES

JOINT COMMITTEES

Environment and Services Committee

Corporate and Strategic Committee

Regional Planning Committee

Hawke’s Bay Civil Defence Emergency Management Group Joint Committee

Hearings Committee

Tenders Committee

Māori Committee

Regional Transport Committee

COMPANIES

Hawke’s Bay Regional Investment Company

About the Council

INTERIM CHIEF EXECUTIVELiz Lambert

EXECUTIVEASSISTANT

Dianne Wisely

HUMAN RESOURCES MANAGERViv Moule

HB CDEM GROUP

EXTERNAL RELATIONS

GROUP

WATER

INITIATIVES GROUP

GROUP MANAGERIain Maxwell

GROUP MANAGERIan Macdonald

GROUP MANAGERPaul Drury

GROUP MANAGERLiz Lambert

GROUP MANAGERGraeme Hansen

§ Finance

§ Corporate Support

§ Information Communication and

§ Technology (ICT)

§ Systems Integration Project

§ Governance

§ Environmental Regulation

§ Environmental Science

§ Navigation and Safety

§ Hazardous Substances and contaminated sites

§ Building Act (Dams)

§ Water Information Services

§ Client Services

§ Strategic Partnerships

§ (TLAs/Iwi/Sectors)

§ Heat Smart

§ Community Engagement & Communications

§ Works Group

§ Service Delivery for River Control and Drain Maintenance

§ Regional Strategy and Policy

§ Economic Development

§ RMA Policy and Statutory Advocacy

§ Transport Planning

§ Sustainable Transport

§ RoadSafe

§ Total Mobility

§ Regional Civil Defence

§ Emergency Management

ASSET

MANAGEMENT GROUP

§ Flood control and drainage

§ Engineering

§ Natural Hazards

§ Forest Assets

§ Biosecurity

§ Land Management

§ Climate Change

§ Regional Open Spaces

GROUP MANAGERMike Adye

GROUP MANAGERHelen Codlin

RESOURCE

MANAGEMENT GROUP

STRATEGIC

DEVELOPMENT GROUP

CORPORATE

SERVICES GROUP

Executive Team

Executive Team

2013 Pre Election Report

July 2013www.hbrc.govt.nz

Elections will be held for:

Constituency ApproximateNo. MembersPopulation

Wairoa 1 8,430

Central Hawke's Bay 1 13,430

Napier 3 57,780

Hastings 3 55,605

Ngaruroro 1 19,905

9 155,270

Key Dates

• Nominations Open 19 July (Friday)

• Nominations Close at 12 noon on 16 August (Friday)

• Delivery of Voting Papers 20 - 25 September (Friday - Monday)

• Special Voting Period 20 September - 12 October, 12 noon

• Close of Voting 12 October, 12 noon (Saturday)

• Progress Results Available 12 October, approx 3pm

• Official Declaration likely to be 17 October

Legislation

• Local Electoral Act 2001

• Changes to legislation – apply from June 2013 (see later slide)

• Local Electoral Regulations

• NZ Public Health & Disability Act 2000

What does the new Legislation do?

• Streamlines the nomination process

• Improves the quality and availability of information about candidates

• Tightens and increases transparency about campaign donations

Key Changes

• Nomination period now a week earlier• All nomination documents must be submitted

together• Must state if standing for any other elections • Must state if you reside in the election area or not• Changes to candidate withdrawal process• Candidate profiles publicly available earlier• Candidate expenditure returns available electronically• Anonymous donations over $1,500 not permitted

Campaigning• Can commence at any time

• Election material can not contain:• any untrue statement which is defamatory of any candidate and calculated

to influence the vote of electors• an imitation voting paper which has the names of the candidates, other than

their own name

• Voting Papers are not permitted to be collected from electors by candidates or their assistants

• All signs, posters, billboards, flyers, ads, etc must have an authorisation from the candidate, stating their name and physical address

• There are specific rules for hoardings – refer to TAs for guidance

• Election expenses for campaigning must be recorded and declared in a return after the election

Authorisation on Signs

Expenditure Limits

Constituency No. Members Approximate Population* Expenditure Limit

Wairoa 1 8,430 $7,000

Central Hawke's Bay 1 13,430 $14,000

Napier 3 57,780 $30,000

Hastings 3 55,605 $30,000

Ngaruroro 1 19,905 $14,000

9 155,270

Elections Portal• Free Election Portal available to candidates:

www.vote.co.nz

• Can load video, load statements and other info

• Identify key election issues

• Provide links to websites, blogs, twitter

• Respond to questions

• On 12 October up-to-date info will be made available

Voting Papers

• Mailed to electors on the final electoral roll on 20 September

• Individually numbered by barcode

• Combined Paper for TA’s, HBRC and HBDHB

• FPP for all TA’s and HBRC - STV for HBDHB

• Use of orange background shade for STV voting

• Pack includes Candidate Profile booklet for all elections

Election Results

• Preliminary Count occurs from 12 noon, Saturday 12 October 2013Progress Results expected about 3pm – approx 98% of votes received (not special votes and votes in transit to processing centre)

• Progress Results available:• Council’s website• e-mail or phonecall to all candidates

• Preliminary Results expected on Sunday 13th October, after all ordinary votes have been processed

• Final Results expected on Thursday 17th October, after special votes have been processed

Coming Into Office

• All members come into office on the day following the day on which the candidates are declared to be elected

• This is the day after the public notice has been published - expected to be Thursday 17 October 2013

• Council’s inaugural meeting and the “swearing in” of Elected Members (elected candidates cannot act until this has occurred) expected to be Wednesday, 30 October

Questions?