2013COMBINEDFEDERAL CAMPAIGN

WHAT IS THE CFC?COMBINED

Combined Agencies…Combined Donations…

FEDERALFederal Donors…Federal Oversight…

CAMPAIGN

2013 CAMPAIGN BOOKLET•134 Local Charities

• 2624 National & International

Charities• Alphabetized & Paginated Index

HOW CAN I

RUN AN AMAZIN

G CAMPAIG

N?

CAMPAIGN STAGESPLANNING:

• Timing: deployments, training, TDYs – when will

everyone be here?

• When / Where to Educate / Solicit: group

presentation

or individual outreach? Conference Room?

Formation?

• Should I have a special event?

• Who is on my team? Command Emphasis, Guest

Speakers

• How long should my campaign be open?

• How do I ensure quality contact?

• How do I prevent coercion?

• Will I have time to tally money and complete

reports?

CAMPAIGN STAGESEXECUTION:

• Educate coworkers about the CFC – how to give

with pledge card, MyPay or EEX

• Make the “Ask”

• Show the CFC video

• Set a deadline for pledge card turn in, then set

another deadline!

• Fill out Keyperson Report and Batch Envelope,

count money

• Call CFC Office for turn-in appointment if over 50

pledge cards: 706-545-9487

CAMPAIGN STAGESFOLLOW-UP:

• Distribute thank you gifts to donors

• Keep your own turn-in records

• Collect any late pledge cards and turn in to CFC

Office

• Keep an eye out for CFC Thank You &

Recognition event!

PROJECT OFFICER DUTIES• Provide support, direction and

motivation

for unit Keypersons

• Ensure timely solicitation and turn-ins

• Keep CFC records for organization

• Communicate with CFC Manager

regarding campaign NEW: Large Unit Project

Officers will need to attend progress

meetings

KEYPERSONS ARE KEY!!

HOW CAN DONORS GIVE?PAYROLL DEDUCTION or CASH/CHECK:

• Easier to give when automatically taken out of pay

• Even a small amount per pay period adds up to a

large impact!

PAPER PLEDGE CARDS or ELECTRONICALLY:• Electronic donations possible this year through

MyPay or EEX! VERY

IMPORTANT!!NATIONAL GUARD

RESERVISTSCONTRACTORS

CASH/CHECK ONLY!!

2013 PLEDGE CARD

NEW!

NEW

!

PLEDGE CARD IMPERATIVES

TOP SECTION – NAME, CONTACT INFO:• Legibly print name and Social Security number!

• Check “military” or “civilian”

• No address needed – only Unit/Office name and

phone number

VERY IMPORTANT!!

NATIONAL GUARDRESERVISTS

CONTRACTORS

CASH/CHECK ONLY!!

PLEDGE CARD IMPERATIVES

MIDDLE SECTION – CONTRIBUTION INFO:• Military or Civilian Payroll Deduction – make sure

amount

per pay period times interval equals “Total Gift” –

SEE

BACK COVER!

• NO CENTS – WHOLE DOLLARS ONLY

• Cash or Check – include check number

• Distribute “Total Gift” amount to designated

charities

PLEDGE CARD IMPERATIVES

MIDDLE SECTION – CONTRIBUTION INFO:• Make sure charity codes are LEGIBLE

• Make sure charity designations add up to “Total

Gift”

• Can designate to any number of charities – if more

than 5,

write “CONTINUED” on pledge cards and turn in

together

with ONE TOTAL

• Donors may NOT turn in more than one Payroll

Deduction

to the Payroll Office

Brochure Back

Cover:• Pledge card

reminders• Donation

multiplication table

WHOLE DOLLA

RS ONLY!

PLEDGE CARD IMPERATIVESBOTTOM SECTION:

• Information Release – anything filled out in this

square

will be released to designated charities – only fill

out

if donor wants recognition

• Incentive Award Options – check box if donor

DOES

NOT WANT incentive/thank you gift

• Payroll Deduction Authorization – MUST BE

SIGNED if

donor uses Payroll Deduction

• No signature necessary if cash/check donation

PLEDGE CARD IMPERATIVES• Ask donors to press down hard when writing on

pledge cards!

• Three copies of pledge cards:

• Pink copy is torn off for donor’s receipt

• White and yellow copies are turned in to CFC

office

• Attach cash/checks to each individual pledge card

using

paper clips, NOT staples

•Pledge cards that will be turned away:

• Payroll Deduction with no signature, no SSN

• Illegible SSN

• Illegible charity code

PLEASE REMEMBER:

NATIONAL GUARDRESERVISTS

CONTRACTORS

CASH/CHECK ONLY!

10% of all pledges are uncollectible

KEYPERSON REPORT

• Electronic version will be emailed

• Separate pledge cards by Payroll Deduction and Cash – list separately

• Have pledge cards in same order as listed on Keyperson Report

• Count your money! Amounts MUST match.

BATCH ENVELOPE

TURN-IN IMPERATIVESKEEP YOUR

OWN RECORDS OF TURN-

INS!MAKE SURE

YOUR RECORDS MATCH YOUR

RECEIPTS.

DO NOT HOLD ONTO

CASH/CHECKS! TURN CASH IN AS SOON AS

YOU CAN.IF YOU HAVE MORE THAN 50 PLEDGE

CARDS, PLEASE CALL THE OFFICE STAFF FOR

AN APPOINTMENT – NO WAITING,

NO INTERRUPTIONS!CALL 706-545-9487

YES, THERE IS AQUIZ!

4 MISTAKES

3 MISTAKES

2 MISTAKES

3 MISTAKES

MyPay4-Digit Campaign

Code:

0214

ePledge Process

Combined Federal Campaign option added to MyPay Main Menu

ePledge Process

Donor selects “Add New Contribution”

ePledge Process

Key Training Point 1.The screen will ONLY be shown to active duty Army, Navy, and Air Force Personnel . Those donors must be provided their 4-digit Campaign Code2.All other donors’ campaign information will be automatically populated

4-Digit Campaign Code:

0214

ePledge Process

Entering an invalid campaign code will result in an error message

ePledge Process

1. Active duty Army, Navy, and Air Force personnel must “Confirm Campaign” prior to continuing

2. Other donors will not see this screen

ePledge Process

Donor selects donation amount per pay period/month

Key Training Point Maximum allowable total donation for military personnel is $833/month. For donations higher than that, military

donors should use a paper pledge form

ePledge Process

Donors can search for charities in

multiple ways.

The donor can specify the 5-digit Charity

Code.

ePledge Process

The donor can search for a

specific charity by name.

ePledge Process

The donor can search for a charity by

service type

ePledge Process

The donor can also search for charities using Administrative Overhead rate

and/or by Keyword

The donor can search for

Local, National, or International

Charities

ePledge Process

The donor can select charities

or return to search for additional charities

Key Training Point Donor can select a

maximum of 30 charities. Donors

wishing to designate more than 30 charities should use paper

pledge forms

ePledge Process

The donor enters the per pay period

or per month donation amount

ePledge Process

Balance remaining is automatically

calculated

Donor has the option to continue or add /

delete charities

ePledge Process

Pledge summary is displayed;

undesignated funds are automatically

calculated and displayed

Key Training Point For an

organization’s pledges to be

properly credited the donor MUST

enter the Command/Unit

or Federal Agency/Office!

ePledge Process

Final review and opportunity for

donor to confirm intent

ePledge Process

Key Training Point No forms will be

submitted to Keyworker. Donor can view print PDF

pledge form for recordkeeping.

ePledge Process

Donor receipt copy. Up to five charities are listed on Page 1

ePledge Process

Additional donation

information

Key Training Point Recap

1. The ‘Campaign Search’ screen will only be shown to active duty Army, Navy, and Air Force Personnel. This information is automatically provided for active duty Marines and Federal civilians. OUR 4-DIGIT CAMPAIGN CODE: 0214

2. Maximum donation amount for military personnel is $833/month.3. Donors can designate to a maximum of 30 charities (29 if there are

‘undesignated’ funds remaining).4. Donors must be trained to enter their Command/Unit or Federal

Agency/Office name for pledges to be properly credited.5. There is no paperwork associated with this pledge type. The donor

can print a receipt for his/her records.

INCENTIVE GIFTSPen / Highlighter: $100 - $239

Travel Coffee Cup: $240 - $499Eagle: $500 - $999

Leadership Eagle: $1000 +

• Pens and Coffee Cups will be issued immediately

• MyPay reports will run weekly – Keyperson will be contacted to pick up any

earned gifts• Key Person will be called to pick up

Eagles

Please distribute to donors ASAP!

CFC 101

• Meet with CFC staff – develop timeline

• Coordinate any events

• Make the “ask”

• Follow up on stragglers

• Compile pledge cards into cash or payroll deductions

• Write up Keyperson Reports

• Tally reports for Batch Envelopes

• Call CFC office for turn-in appointment: 545-9487

• Turn in pledges, get receipt

• Keep your own turn-in records!

• Distribute incentive gifts, thank donors

• JOB WELL DONE!

UNIT COMPETITION• Most Improved • Highest Average Donation• Commander’s Award – combination of Most Improved, Most Money Raised and Highest Participation Rate• Individual Leadership Awards for exemplary Keypersons & Project Officers

CFC OFFICE INFORMATION

• Location: 2nd Floor of Wells Fargo Bank Building, 109 Wold Ave, Bldg 109, Ft. Benning Across from Sayers Library and near Combatives School• Park on street in rear of building• Turn-in appointment hours from 9 - 11:30 am and 1 – 4 pm• Contacts:

• Laura Walker, CFC Manager: 545-9782• CFC Office Staff: 545-9487

No person was ever honored for what he received. Honor

has been the reward for what he gave.

-Calvin Coolidge

THANK YOU VERY MUCH!!