2013 Army Financial Management & Defense Finance and Accounting Service Customer Workshop Defense...
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Transcript of 2013 Army Financial Management & Defense Finance and Accounting Service Customer Workshop Defense...
2013 Army Financial Management &Defense Finance and Accounting Service
Customer Workshop
Defense Access Control System (DACS)
Defense Finance Accounting Service (DFAS) & Army
Initiative - Quad 1Joseph HeronAndy Huynh
Brandy MullinsLaRita Williams
Agenda
Background• Audit Readiness• Alternatives• Current Process• DACS Design and Process
Implementation• Implementation• Project Management Office (PMO)• Cost Savings
Balanced Scorecard• Strategy Map• Alternatives
Conclusion
Audit Readiness
Government Accountability Office’s Federal Information Systems Controls Audit Manual (FISCAM)• For information systems that are sensitive to financial reporting
Hyper-critical Control Domains for Audit Readiness• AS-2 – Access control: Without effective application access
controls, persons may obtain unauthorized or inappropriate access to applications and applications data
• AS-4 – Segregation of Duties – designed to prevent the possibility that a single person could be responsible for diverse and critical functions in such a way that errors or misappropriations could occur and not be detected in a timely manner, in the normal course of business process
Alternatives
Status quo Agency specific solution
• Multiple systems access solution
Current Process
Current Process
DACS Design
Web-based front end and Microsoft SQL Server 2012• Hosted by Defense Information Systems Agency to inherit DoD
security compliance• DoD CAC enabled
Relational Database• Employee, Supervisors, Systems• Role Conflict• Management Oversight• Activity
Interfaces• Defense Civilian Personnel Data System (DCPDS) • DoD Financial Management Systems
Audit Readiness• Reviews, validations, approvals, documentation retrieval
DACS Process
Systems
DACS
ODSCAPS
GFEBS
DCPS
DDRS
DJMS
PROBE
Rbuilder
Rbuilder II
CAPS-WCAPS Clipper
RSW-Online
WAWF
DCAS
SRD1
ADS
DMO
DDS
WAAS
Implementation
Scope• Per OPM.gov
• 16,430 DoD Agencies 500-GS FM series• 14,947 Army Financial Management personnel
Project Management Office• Seven General Schedule (GS) employees• Nine contracted application developers
System Development Lifecycle• Feasibility and Planning• Development, Test, Production• Maintenance
Begin in March 2015 and complete by March 2016• Two-tier approach with DoD Civilians and Army
Project Management Office (PMO)
Organization• DFAS
Structure• Lean and centralized organization
Operations• Sustainment• Helpdesk• DACS access provisioning• Training• Day-to-day operations
Cost Savings
Customer Improve access request timeliness Reduce over-aged pending requests
Internal Business Process Increase efficiency for access request processing
Improve timeliness of helpdesk ticket resolution
Financial Achieve cost savings with DACS Reduce document storage costs
Learning & Growth Increase PMO Personnel with MSCA: SQL server certification
Increase PMO Personnel with CompTIA Security+ certification
StrategicObjectives
Strategic Results
Vision: To be a recognized leader in DoD’s financial management by consistently delivering first-class service and products.
Customer CollaborationAchieve clearly defined, negotiated expectations through partnership
that balance fact-based requirements, enterprise standards,
and cost realities.
DACS Link to DFAS Strategy Map
Reduce Cost to Customers Improve Customer Satisfaction & Service
Continuous ImprovementDemonstrate a culture of innovation delivering new
capabilities and improving existing operations
Conclusion
Payback period less than two years Improved customer experience
• Timeliness
Auditability
Questions
Backup Slides
Current Process
DD2875 – System Access Request Form• Manual• E-mail Coordination• Decentralized• 15 minutes per access request routing
Employee Supervisor Site Security Office Information Owner Representative (IOR) Information Systems Security Officer (ISSO) Update system user access
DACS Process
Workflow capability• Employee, Supervisor, Security, IOR, ISSO• 50% reduction in processing at each stage
Automated segregation of duties role conflict controls Electronic Data Interchange Personal Identifier (EDIPI) Link Employee to Supervisor
• DCPDS and Army In/out-processing
Interface to Financial Management systems to update roles based on approved access requests
Improved customer experience More efficient processing
Balanced Scorecard
Strategy Map Measures
• Financial• Track cost savings with DACS• Reduce access storage documentation cost
• Customer• Timeliness of systems access processing• Number of over-aged access requests
• Internal Business Processes• Number of systems access processed timely• Number of helpdesk tickets resolved timely
• Learning and Growth• Number of PMO members certified in Microsoft SQL MSCA• Number of PMO members certified in CompTIA Security+