2012-13 Budget Detail APPENDIX A - southsomerset.gov.uk · 2012-13 Budget Detail APPENDIX A Group...

2012-13 Budget Detail APPENDIX A

Group with Elements Annual

Budget

Actual to

31st March

Variance to

31st March

Carry

Forwards

Submitted

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Forwards

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ended by

Management

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£ £ £ £ £ £

Chief Executive/ Strategic Director

(Corporate Services)

STRATEGIC MANAGEMENTChief Executive/Strategic Director

(Corporate Services) : Mark Williams

Expenditure 30,000 0 (30,000) 30,000 30,000 0 Unused balance of DX contingency funds.

Income 0 0 0 0

Portfolio Holder : Cllr Ric Pallister TOTAL 30,000 0 (30,000) 30,000 30,000 0

MANAGEMENT BOARD Expenditure 543,870 498,004 (45,866) 73,790 73,790 27,924

Portfolio Holder : Cllr Ric Pallister Income 0 (532) (532) (532)

TOTAL 543,870 497,472 (46,398) 73,790 73,790 27,392

Expenditure 573,870 498,004 (75,866) 103,790 103,790 27,924

Income 0 (532) (532) 0 0 (532)

TOTAL 573,870 497,472 (76,398) 103,790 103,790 27,392

CORPORATE INITIATIVES & CONTINGENCY

Bal of funding for interns and provision for six intern posts in

2013/14.

Budget Holders' Comments on Variances to Profiled Budgets &

Outturn

TOTAL STRATEGIC MANAGEMENT

Revenue Budget Appx A Copy of SMB Report March 201330/05/2013 1


Budget

Actual to

31st March

Variance to

31st March

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Forwards

Submitted

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£ £ £ £ £ £


Outturn

FINANCE AND CORPORATE

SERVICESAssistant Director : Donna Parham

FINANCIAL SERVICES

Service Manager : Amanda Card

AUDIT Expenditure 117,200 117,930 730 730

Portfolio Holder : Cllr Tim Carroll Income (12,040) (15,652) (3,612) (3,612)

TOTAL 105,160 102,278 (2,882) 0 0 (2,882)

CORPORATE COSTS Expenditure 2,091,430 2,183,574 92,144 92,144 Salary turnover budget not achieved.

Portfolio Holder : Cllr Tim Carroll Income (1,887,630) (2,017,277) (129,647) (129,647) Amortisation of discount on early repayment of Public Works Loan

Board loan. More income from the Crematorium than anticipated.

TOTAL 203,800 166,297 (37,503) 0 0 (37,503)

ASSET MANAGEMENT Expenditure 55,720 54,764 (956) (956)

Portfolio Holder : Cllr Tim Carroll Income 0 (4,042) (4,042) (4,042) Additional rental income.

TOTAL 55,720 50,722 (4,998) 0 0 (4,998)

FINANCIAL SERVICES Expenditure 747,020 690,423 (56,597) (56,597) Reduction of staff costs due to secondment and unfilled post.

Portfolio Holder : Cllr Tim Carroll Income (37,210) (29,409) 7,8017,801 Cashiering fees and charges to Yarlington budget not achieved,

although minimum fee of £5K charged.

TOTAL 709,810 661,014 (48,796) 0 0 (48,796)

TREASURY MANAGEMENT Expenditure 72,540 67,639 (4,901) (4,901)

Portfolio Holder : Cllr Tim Carroll

Income (507,030) (420,548) 86,482 86,482 The deficit is due to short term interest rates remaining lower than

anticipated as the base rate set by the Bank of England has not

changed.

TOTAL (434,490) (352,909) 81,581 0 0 81,581

TOTAL FINANCIAL SERVICES Expenditure 3,083,910 3,114,330 30,420 0 0 30,420

Income (2,443,910) (2,486,928) (43,018) 0 0 (43,018)

TOTAL 640,000 627,402 (12,598) 0 0 (12,598)



Budget

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31st March

Variance to

31st March

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£ £ £ £ £ £


Outturn

ICT SERVICES

Service Manager : Roger Brown

INFORMATION SYSTEMS Expenditure 1,036,580 969,266 (67,314) 17,260 17,260 (50,054)

Portfolio Holder : Cllr Henry Hobhouse Income (8,550) (7,806) 744 744

TOTAL 1,028,030 961,460 (66,570) 17,260 17,260 (49,310)

TOTAL INFORMATION SYSTEMS Expenditure 1,036,580 969,266 (67,314) 17,260 17,260 (50,054)

Income (8,550) (7,806) 744 0 0 744

TOTAL 1,028,030 961,460 (66,570) 17,260 17,260 (49,310)

PROCUREMENT AND RISK MANAGEMENT

Service Manager : Gary Russ

PROCUREMENT AND RISK MANAGEMENT Expenditure 273,440 249,256 (24,184) (24,184)

Income (103,050) (84,658) 18,392 18,392

Portfolio Holder : Cllr Tim Carroll TOTAL 170,390 164,598 (5,792) 0 0 (5,792)

Expenditure 273,440 249,256 (24,184) 0 0 (24,184)

Income (103,050) (84,658) 18,392 0 0 18,392

TOTAL 170,390 164,598 (5,792) 0 0 (5,792)

TOTAL PROCUREMENT AND RISK

MANAGEMENT

Taking into account the requested carry forward of the external

training budget we are just under £50K underspent for the FY

2012/13. This is due to system and licence rationalisation and

improved system reliability leading to lower costs. This saving has

been reflected in the 2013/14 budget.



Budget

Actual to

31st March

Variance to

31st March

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Outturn

REVENUES AND BENEFITS

Service Manager : Ian Potter

REVENUES & BENEFITS Expenditure 1,773,290 1,610,268 (163,022) (163,022)

Portfolio Holder : Cllr Tim Carroll Income (990,850) (1,057,463) (66,613) (66,613)

TOTAL 782,440 552,805 (229,635) 0 0 (229,635)

HOUSING BENEFIT SUBSIDY Expenditure 54,898,360 55,492,038 593,678 593,678

Portfolio Holder : Cllr Tim Carroll Income (55,862,600) (56,423,375) (560,775) (560,775)

TOTAL (964,240) (931,337) 32,903 0 0 32,903

Expenditure 56,671,650 57,102,306 430,656 0 0 430,656

Income (56,853,450) (57,480,838) (627,388) 0 0 (627,388)

TOTAL (181,800) (378,532) (196,732) 0 0 (196,732)

Expenditure 61,065,580 61,435,158 369,578 17,260 17,260 386,838

Income (59,408,960) (60,060,230) (651,270) 0 0 (651,270)

TOTAL 1,656,620 1,374,928 (281,692) 17,260 17,260 (264,432)

TOTAL FINANCE AND CORPORATE

SERVICES

TOTAL REVENUES AND BENEFITS

Significant underspend due to a reduction of £183k for the bad debt

provision following a review of the method used and debts included.



Budget

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31st March

Variance to

31st March

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Outturn

LEGAL AND CORPORATE

SERVICESAssistant Director : Ian Clarke

DEMOCRATIC SERVICES

Service Manager : Angela Cox

DEMOCRATIC & SUPPORT SERVICES Expenditure 1,069,360 1,011,277 (58,083) 55,570 55,570 (2,513)

Portfolio Holder : Cllr Peter Seib Income (8,250) (68,649) (60,399) (60,399)

TOTAL 1,061,110 942,628 (118,482) 55,570 55,570 (62,912)

Expenditure 1,069,360 1,011,277 (58,083) 55,570 55,570 (2,513)

Income (8,250) (68,649) (60,399) 0 0 (60,399)

TOTAL 1,061,110 942,628 (118,482) 55,570 55,570 (62,912)

LEGAL SERVICES

Service Manager : Angela Watson

LEGAL SERVICES Expenditure 550,110 533,741 (16,369) (16,369)

Portfolio Holder : Cllr Tim Carroll Income (47,940) (45,976) 1,964 1,964

TOTAL 502,170 487,765 (14,405) 0 0 (14,405)

LAND CHARGES Expenditure 109,970 121,541 11,571 11,571

Portfolio Holder : Cllr Tim Carroll Income (336,880) (392,788) (55,908) (55,908)

TOTAL (226,910) (271,247) (44,337) 0 0 (44,337)

TOTAL DEMOCRATIC & SUPPORT

SERVICES

2012/13 budget underspent although some carry-forwards have

been requested as some projects (Member Training Programme and

replacement Councillors IT equipment) not concluded yet.

The original outturn figure showed a very slight underspend (£683)

for the year: despite under spending on salaries by carrying vacant

posts, we spent significantly more this year on consultant &

professional fees in order to cover the work that would otherwise

have been handled ‘in-house’ - mainly property work but also some

advocacy. We are in the process of recruiting a full-time property

lawyer, and therefore hope to reduce external spend on professional

fees from later this year. We also had some significant cases this

year which had to be sent out due to the nature of the cases, but it

has been agreed that some of this expense should be met

corporately (this will increase the underspend for the year to

£14,405). It is pleasing to note that income from legal fees (mainly

s106 agreements) continues to increase, and a review of our

charges is currently underway in order to ensure we maximise our

income streams wherever possible.

Expenditure was above target as a result of additional fees payable

to the County Council for search information, and contributions to the

‘fighting fund’ in relation to litigation against local authorities’ search

fee levels. Higher than expected search levels also mean that

income was in excess of £55K above target. However, we should

not assume income levels will remain at this level, especially in the

light of the legal challenge to fee levels.



Budget

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31st March

Variance to

31st March

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Outturn

RIGHTS OF WAY Expenditure 40,350 36,559 (3,791) (3,791)


TOTAL 29,370 31,961 2,591 0 0 2,591

TOTAL LEGAL SERVICES Expenditure 700,430 691,841 (8,589) 0 0 (8,589)

Income (395,800) (443,362) (47,562) 0 0 (47,562)

TOTAL 304,630 248,479 (56,151) 0 0 (56,151)

FRAUD AND DATA MANAGEMENT

Service Manager : Lynda Creek

FRAUD AND DATA MANAGEMENT Expenditure 102,920 101,590 (1,330) (1,330)

Portfolio Holder : Cllr Tim Carroll Income 0 (713) (713) (713)

TOTAL 102,920 100,877 (2,043) 0 0 (2,043)

Expenditure 102,920 101,590 (1,330) 0 0 (1,330)

Income 0 (713) (713) 0 0 (713)

TOTAL 102,920 100,877 (2,043) 0 0 (2,043)

Savings made through selling spare places on the investigations

course.

This code was slightly overspent as a result of reduced income from

footpath diversion orders. Following the redundancy of the full-time

administrative officer at the end of 2012, it has taken a little while to

adjust and ensure the work is covered by other staff. I therefore

expect an improvement in income levels this year. However, this

cover can only be on a part-time basis, and it remains to be seen

what level of income is realistic with this part-time support.

TOTAL FRAUD AND DATA MANAGEMENT



Budget

Actual to

31st March

Variance to

31st March

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Outturn

HUMAN RESOURCES

Service Manager : Mike Holliday

HUMAN RESOURCES Expenditure 578,680 512,455 (66,225) (66,225)

Portfolio Holder : Cllr Ric Pallister Income (200,190) (120,321) 79,869 79,869

TOTAL 378,490 392,134 13,644 0 0 13,644

TOTAL HUMAN RESOURCES Expenditure 578,680 512,455 (66,225) 0 0 (66,225)

Income (200,190) (120,321) 79,869 0 0 79,869

TOTAL 378,490 392,134 13,644 0 0 13,644

Expenditure 2,451,390 2,317,163 (134,227) 55,570 55,570 (78,657)

Income (604,240) (633,045) (28,805) 0 0 (28,805)

TOTAL 1,847,150 1,684,118 (163,032) 55,570 55,570 (107,462)

TOTAL CHIEF EXECUTIVE Expenditure 64,090,840 64,250,325 159,485 176,620 176,620 336,105

Income (60,013,200) (60,693,807) (680,607) 0 0 (680,607)

TOTAL 4,077,640 3,556,518 (521,122) 176,620 176,620 (344,502)

Strategic Director (Place and Performance):

Rina Singh

PLACE AND PERFORMANCE Service Manager : Rina Singh

POLICY & PERFORMANCE Expenditure 110,430 110,771 341 341

Portfolio Holder : Cllr Ric Pallister Income 0 0 0 0

TOTAL 110,430 110,771 341 0 0 341 Budgets as expected.

LEAN TEAM Expenditure 66,420 64,970 (1,450) (1,450)

Portfolio Holder : Cllr Ric Pallister Income 0 0 0 0

TOTAL 66,420 64,970 (1,450) 0 0 (1,450) Budgets as expected.

GIS TEAM Expenditure 195,930 168,335 (27,595) (27,595)

Portfolio Holder : Cllr Henry Hobhouse Income (1,500) 0 1,500 1,500

TOTAL 194,430 168,335 (26,095) 0 0 (26,095)

TOTAL PLACE AND PERFORMANCE Expenditure 372,780 344,076 (28,704) 0 0 (28,704)

Income (1,500) 0 1,500 0 0 1,500

TOTAL 371,280 344,076 (27,204) 0 0 (27,204)

TOTAL LEGAL SERVICES AND CORPORATE

SERVICES

The project costs associated with the transfer of the workplace

nursery have largely been offset by the underspend in the HR budget

for the year. The transfer of the nursery will provide future year on

year budget savings.



Budget

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31st March

Variance to

31st March

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Outturn

ECONOMYAssistant Director : Martin woods

ECONOMIC DEVELOPMENT

Service Manager : David Julian

ECONOMIC DEVELOPMENT Expenditure 494,970 579,562 84,592 84,592

Portfolio Holder : Cllr Jo Roundell-Greene Income (295,670) (433,033) (137,363) (137,363)

TOTAL 199,300 146,529 (52,771) 0 0 (52,771)

TOURISM Expenditure 222,630 197,706 (24,924) 10,000 10,000 (14,924)

Portfolio Holder : Cllr Sylvia Seal Income (88,370) (86,639) 1,731

1,731

TOTAL 134,260 111,067 (23,193) 10,000 10,000 (13,193)

Income up slightly with print costs and miscellaneous expenditure

down. This won’t be the case in 2013/14 as we improve the

accommodation elements of our advertising.

HERITAGE Expenditure 63,400 58,838 (4,562) (4,562)

Portfolio Holder : Cllr Sylvia Seal Income (610) (1,990) (1,380) (1,380)

TOTAL 62,790 56,848 (5,942) 0 0 (5,942)

TOTAL ECONOMIC DEVELOPMENT Expenditure 781,000 836,106 55,106 10,000 10,000 65,106

Income (384,650) (521,662) (137,012) 0 0 (137,012)

TOTAL 396,350 314,444 (81,906) 10,000 10,000 (71,906)

DEVELOPMENT CONTROL

Service Manager : David Norris

DEVELOPMENT CONTROL Expenditure 1,562,370 1,500,845 (61,525) (61,525)

Portfolio Holder : Cllr Peter Seib Income (1,044,750) (1,092,610) (47,860) (47,860)

TOTAL 517,620 408,235 (109,385) 0 0 (109,385)

TOTAL DEVELOPMENT CONTROL Expenditure 1,562,370 1,500,845 (61,525) 0 0 (61,525)

Income (1,044,750) (1,092,610) (47,860) 0 0 (47,860)

TOTAL 517,620 408,235 (109,385) 0 0 (109,385)

2012/13 was an excellent year for planning fee income, exceeding

last year's total by £230k. Aside from the very significant increase in

planning fees further savings were also made in terms of salaries

and general expenditure.

Yeovil Innovation Centre (YIC) -Showing a greater than forecast

above-the-line profit for 2012/13. This is down to good performance.

Economic Development - we have had to backfill the YIC Manager

post with the Business Support Officer and that in 13/14 we need to

backfill the business support role to meet the requirements of the

corporate plan and Economic Development Strategy. Until now the

Econ Dev Manager & Officer have provided input but can’t commit

the time required to meet the 13/14 targets without back-filling that

post.

Comment here is we didn’t use the consultant money that would

have been required to take us into trust status. It was actually a

higher budget, but was removed when DEx took us down the

‘continuation route’ in July.

Only comment would be £10k roll-over from last year was for

improvements to website. Only partly achieved at this stage.

Accommodation pages and general layout still need work and we will

be looking to the GIS team (internal) to do this in 13/14.



Budget

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31st March

Variance to

31st March

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Outturn

SPATIAL POLICY

Service Manager : Andy Foyne

PLANNING POLICY Expenditure 407,880 402,371 (5,509) (5,509)


TOTAL 323,500 319,519 (3,981) 0 0 (3,981)

TRANSPORT Expenditure 41,140 40,999 (141) (141)

Portfolio Holder : Cllr Henry Hobhouse Income 0 0 0 0

TOTAL 41,140 40,999 (141) 0 0 (141)

Service Manager : Martin Woods

STRATEGIC HOUSING Expenditure 196,960 186,339 (10,621) (10,621)

Portfolio Holder : Cllr Tim Carroll Income 0 0 0 0

TOTAL 196,960 186,339 (10,621) 0 0 (10,621)

TOTAL SPATIAL POLICY Expenditure 645,980 629,709 (16,271) 0 0 (16,271)

Income (84,380) (82,852) 1,528 0 0 1,528

TOTAL 561,600 546,857 (14,743) 0 0 (14,743)

EQUALITIES

Service Manager : Jo Morgan

EQUALITIES & DIVERSITY Expenditure 66,600 68,934 2,334 4,030 4,030 6,364

Portfolio Holder : Cllr Jo Roundell Greene Income 0 (14,860) (14,860) (14,860)

TOTAL 66,600 54,074 (12,526) 4,030 4,030 (8,496)

TOTAL EQUALITIES Expenditure 66,600 68,934 2,334 4,030 4,030 6,364

Income 0 (14,860) (14,860) 0 0 (14,860)

TOTAL 66,600 54,074 (12,526) 4,030 4,030 (8,496)

TOTAL ECONOMY Expenditure 3,055,950 3,035,594 (20,356) 14,030 14,030 (6,326)

Income (1,513,780) (1,711,984) (198,204) 0 0 (198,204)

TOTAL 1,542,170 1,323,610 (218,560) 14,030 14,030 (204,530)

Generally budgets have all been substantially used and managed to

avoid excess expenditure. The Local Plan budget- additional spend

is an exception and is the product of an unusual year building up to

the Local Plan examination - additional print and resource costs and

the demise of Housing & Planning Delivery Grant support as the

remaining moneys dwindle to nothing.



Budget

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31st March

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Outturn

COMMUNITIESAssistant Director : Helen Rutter & Kim Close

COMMUNITY ASSISTANT DIRECTOR &

COHESION

Service Manager : Helen Rutter & Kim Close

Expenditure 72,240 72,475 235 235

Income 0 0 0 0

Portfolio Holder : Cllr Ric Pallister TOTAL 72,240 72,475 235 0 0 235 On budget.

Expenditure 72,240 72,475 235 0 0 235

Income 0 0 0 0 0 0

TOTAL 72,240 72,475 235 0 0 235

THIRD SECTOR AND PARTNERSHIPS

Service Manager : Alice Knight

THIRD SECTOR AND PARTNERSHIPS Expenditure 240,140 241,037 897 897

Portfolio Holder : Cllr Sylvia Seal Income (37,870) (37,870) 0 0

TOTAL 202,270 203,167 897 0 0 897

COMMUNITY SAFETY Expenditure 47,430 47,382 (48) (48)

Portfolio Holder : Cllr Tony Fife Income 0 (670) (670) (670)

TOTAL 47,430 46,712 (718) 0 0 (718)

Expenditure 287,570 288,419 849 0 0 849

Income (37,870) (38,540) (670) 0 0 (670)

TOTAL 249,700 249,879 179 0 0 179

SOUTH SOMERSET TOGETHER

Service Manager : Helen Rutter

LOCAL STRATEGIC PARTNERSHIP Expenditure 86,440 86,440 0 0

Portfolio Holder : Cllr Ric Pallister Income (20,000) (20,000) 0 0 Unspent resources held in reserve for Partnership.

TOTAL 66,440 66,440 0 0 0 0

TOTAL LOCAL STRATEGIC PARTNERSHIP Expenditure 86,440 86,440 0 0 0 0

Income (20,000) (20,000) 0 0 0 0

TOTAL 66,440 66,440 0 0 0 0

COMMUNITY ASSISTANT DIRECTOR &

COHESION

TOTAL COMMUNITY ASSISTANT DIRECTOR

& COHESION

TOTAL THIRD SECTOR AND

PARTNERSHIPS



Budget

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Outturn

FAMILY SUPPORT PROGRAMME

Service Manager : Steve Joel

FAMILY SUPPORT PROGRAMME Expenditure 10,000 261,000 251,000 251,000

Portfolio Holder : Cllr Ric Pallister Income 0 (251,000) (251,000) (251,000)

TOTAL 10,000 10,000 0 0 0 0

TOTAL FAMILY SUPPORT PROGRAMME Expenditure 10,000 261,000 251,000 0 0 251,000

Income 0 (251,000) (251,000) 0 0 (251,000)

TOTAL 10,000 10,000 0 0 0 0

AREA EAST

Service Manager : Helen Rutter

EAST AREA DEVELOPMENT Expenditure 261,410 283,835 22,425 6,290 6,290 28,715

Area Chairman : Cllr Mike Lewis Income (49,380) (84,565) (35,185) (35,185)

TOTAL 212,030 199,270 (12,760) 6,290 6,290 (6,470)

EAST GRANTS Expenditure 58,690 39,702 (18,988) 17,000 17,000 (1,988) Carryforward requests to complete grants awarded.

Area Chairman : Cllr Mike Lewis Income (18,460) (18,460) 0 0

TOTAL 40,230 21,242 (18,988) 17,000 17,000 (1,988)

EAST PROJECTS Expenditure 0 59,123 59,123 0 0 59,123

Area Chairman : Cllr Mike Lewis Income 0 (59,123) (59,123) 0 0 (59,123) Unspent resources held in reserve for Partnership.

TOTAL 0 0 0 0 0 0

TOTAL AREA EAST Expenditure 320,100 382,660 62,560 23,290 23,290 85,850

Income (67,840) (162,148) (94,308) 0 0 (94,308)

TOTAL 252,260 220,512 (31,748) 23,290 23,290 (8,458)

Underspend as predicted due to staff vacancies held due to lean,

some c/f requested for incomplete projects and training.



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Outturn

AREA NORTH

Service Manager : Charlotte Jones

NORTH AREA DEVELOPMENT Expenditure 276,790 242,205 (34,585) 23,400 23,400 (11,185) Budget includes £21,000, provision for rural transport to be carried

forward. There is also a salary underspend due to staff secondment

and retirement along with other efficiency savings.

Area Chairman : Cllr Patrick Palmer Income (40,900) (41,265) (365) (365)

TOTAL 235,890 200,940 (34,950) 23,400 23,400 (11,550)

NORTH GRANTS Expenditure 18,360 13,213 (5,147) 5,550 5,550 403 Grants fully allocated for year. Uncompleted projects carried forward

to 13/14.

Area Chairman : Cllr Patrick Palmer Income (15,370) (16,789) (1,419) (1,419)

TOTAL 2,990 (3,576) (6,566) 5,550 5,550 (1,016)

TOTAL AREA NORTH Expenditure 295,150 255,418 (39,732) 28,950 28,950 (10,782)

Income (56,270) (58,054) (1,784) 0 0 (1,784)

TOTAL 238,880 197,364 (41,516) 28,950 28,950 (12,566)

AREA SOUTH

Service Manager : Kim Close

SOUTH AREA DEVELOPMENT Expenditure 369,720 358,539 (11,181) 7,810 7,810 (3,371)

Area Chairman : Cllr Tony Fife Income (120,890) (124,397) (3,507) (3,507)

TOTAL 248,830 234,142 (14,688) 7,810 7,810 (6,878)

SOUTH GRANTS Expenditure 46,300 28,836 (17,464) 19,160 19,160 1,696

Area Chairman : Cllr Tony Fife Income (11,010) (11,910) (900) (900)

TOTAL 35,290 16,926 (18,364) 19,160 19,160 796

SOUTH PROJECTS Expenditure 74,340 116,230 41,890 41,890

Area Chairman : Cllr Tony Fife Income (74,340) (116,229) (41,889) (41,889)

TOTAL 0 1 1 0 0 1

TOTAL AREA SOUTH Expenditure 490,360 503,605 13,245 26,970 26,970 40,215

Income (206,240) (252,536) (46,296) 0 0 (46,296)

TOTAL 284,120 251,069 (33,051) 26,970 26,970 (6,081)

There are no overspends on any of the Area South budgets.

However in the Market element the Market income did not realise the

projected income (probably due to the poor trading conditions and

bad weather). However, the shortfall is supported by the underspend

in other budgets, so that the overall the Area South budget is not

overspent.



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Outturn

AREA WEST

Service Manager : Andrew Gillespie

WEST AREA DEVELOPMENT Expenditure 404,650 387,830 (16,820) 2,260 2,260 (14,560)

Area Chairman : Cllr Angie Singleton Income (94,700) (86,619) 8,081 8,081

TOTAL 309,950 301,211 (8,739) 2,260 2,260 (6,479)

WEST GRANTS Expenditure 38,320 28,891 (9,429) 700 700 (8,729)

Area Chairman : Cllr Angie Singleton Income (20,030) (20,030) 0 0

TOTAL 18,290 8,861 (9,429) 700 700 (8,729)

WEST PROJECTS Expenditure 64,370 89,069 24,699 24,699

Area Chairman : Cllr Angie Singleton Income (59,670) (70,423) (10,753) (10,753)

TOTAL 4,700 18,646 13,946 0 0 13,946

TOTAL AREA WEST Expenditure 507,340 505,790 (1,550) 2,960 2,960 1,410

Income (174,400) (177,072) (2,672) 0 0 (2,672)

TOTAL 332,940 328,718 (4,222) 2,960 2,960 (1,262)

Expenditure 5,497,930 5,735,477 237,547 96,200 96,200 333,747

Income (2,077,900) (2,671,334) (593,434) 0 0 (593,434)

TOTAL 3,420,030 3,064,143 (355,887) 96,200 96,200 (259,687)

Strategic Director - (Operations and

Customer Focus): Vega Sturgess

OPERATIONS AND CUSTOMER FOCUS

Service Manager : Jason Toogood

CUSTOMER SERVICES Expenditure 501,580 482,763 (18,817) (18,817) Underspend planned towards current overspend in printing function

and towards future savings. Decreased from earlier predictions as

staffing levels increased for changes to revenues and benefits

regulations causing peak in calls.

Portfolio Holder : Cllr Michael Lewis Income 0 0 0 0

TOTAL 501,580 482,763 (18,817) 0 0 (18,817)

RESOLUTION AND PRINTING Expenditure 89,580 111,596 22,016 22,016 Replacement of printing machine completed on 19th March 2013.

This will reduce expenditure by approximately £12,000 per year for

2014/15. Other work taking place to reduce spend in 2013/14.

Portfolio Holder : Cllr Michael Lewis Income (107,610) (89,430) 18,180

18,180 Continued lower levels of income from printing function (including

internal work). Working with accountancy on income expectation

levels and the costing levels for recharges are being reviewed.

TOTAL (18,030) 22,166 40,196 0 0 40,196

Expenditure 591,160 594,359 3,199 0 0 3,199

Income (107,610) (89,430) 18,180 0 0 18,180

TOTAL 483,550 504,929 21,379 0 0 21,379

TOTAL STRATEGIC DIRECTOR - PLACE &

PERFORMANCE

TOTAL OPERATIONS AND CUSTOMER

FOCUS

Anticipated underspends in Development and Grants have offset

anticipated project overspend leaving a small net underspend

overall.



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ENVIRONMENTAssistant Director : Laurence Willis

ENVIRONMENTAL HEALTH

Service Manager : Alasdair Bell

HOUSING STANDARDS Expenditure 268,620 256,195 (12,425) (12,425) Other savings made to try and offset fall in Home Aid income.

Portfolio Holder : Cllr Peter Seib Income (90,710) (61,354) 29,356 29,356 Home Aid income down by £33,245 due to reduction in Disable

Facilities Grant spend.

TOTAL 177,910 194,841 16,931 0 0 16,931 Steps will need to be taken to reduce Home Aid spend in 2013/14.

Expenditure 945,630 903,742 (41,888) (41,888) Spend 97% on target. The same savings will not be achievable next

year as the funding has already been taken as part of the 3% savings

contribution.

Income (75,890) (59,721) 16,169 16,169 Pest control income down by £22k due to bad year for wasps due to

bad weather.

Portfolio Holder : Cllr Peter Seib TOTAL 869,740 844,021 (25,719) 0 0 (25,719)

TOTAL ENVIRONMENTAL HEALTH Expenditure 1,214,250 1,159,937 (54,313) 0 0 (54,313)

Income (166,600) (121,075) 45,525 0 0 45,525

TOTAL 1,047,650 1,038,862 (8,788) 0 0 (8,788)

CIVIL CONTINGENCIES MANAGER

Service Manager : Pam Harvey

CIVIL CONTINGENCIES Expenditure 140,200 170,699 30,499 30,499 Increased expenditure due to the flooding emergency in November

2012. Additional sand, sandbags & flood sacks purchased, and

significant overtime payments made to operatives.

Portfolio Holder : Cllr Henry Hobhouse Income (1,120) (17,146) (16,026) (16,026) Increased income as Civil Contingencies Manager now works one

day per week for East Devon DC.

TOTAL 139,080 153,553 14,473 0 0 14,473

TOTAL CIVIL CONTINGENCIES Expenditure 140,200 170,699 30,499 0 0 30,499

Income (1,120) (17,146) (16,026) 0 0 (16,026)

TOTAL 139,080 153,553 14,473 0 0 14,473

ENVIRONMENTAL HEALTH & COMMUNITY

PROTECTION



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ENGINEERING AND PROPERTY SERVICES

Service Manager : Garry Green

PROPERTY MANAGEMENT Expenditure 1,512,010 1,343,167 (168,843) (168,843) Underspends on maintenance, NNDR, vacant post in property

services, electricity, gas, cleaners, security and alarms.

Portfolio Holder : Cllr Henry Hobhouse Income (509,410) (477,486) 31,924 31,924 Commercial property rent down along with other income generally.

TOTAL 1,002,600 865,681 (136,919) 0 0 (136,919)

CAR PARKING Expenditure 1,225,580 1,122,426 (103,154) (103,154) Various underspends across the budget including plant, electricity,

rents, consultants fees and VAT on car park income (due to income

being down).

Portfolio Holder : Cllr Henry Hobhouse & Income (2,752,930) (2,369,234) 383,696 383,696 Income down due to delay in proposed charges until mid June for

12/13. Season ticket sales and PCN (parking ticket) income also

down due to reduced usage especially in long stay car parks.

Reduction predominately in Yeovil as other towns on target. Poor

weather conditions have also had an effect on car park usage in

general.

Cllr Tim Carroll TOTAL (1,527,350) (1,246,808) 280,542 0 0 280,542

ENGINEERING SERVICES Expenditure 728,570 648,461 (80,109) (80,109) Underspend across all budgets mainly on building maintenance land,

electricity and consultants fees.

Portfolio Holder : Cllr Henry Hobhouse Income (62,370) (53,585) 8,785 8,785 This variance is largely due to income for rents and way leaves not

running on target, a reduction in Bus Station recharges and CCTV

income.

TOTAL 666,200 594,876 (71,324) 0 0 (71,324)

Expenditure 3,466,160 3,114,054 (352,106) 0 0 (352,106)

Income (3,324,710) (2,900,305) 424,405 0 0 424,405

TOTAL 141,450 213,749 72,299 0 0 72,299

TOTAL ENGINEERING AND PROPERTY

SERVICES



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BUILDING CONTROL

Service Manager : Dave Durrant

BUILDING CONTROL Expenditure 692,550 617,947 (74,603) (74,603) Significant savings in salaries and travel were made. Expenditure on

external consultant engineers was reduced due to less complex

workload.

Portfolio Holder : Cllr Peter Seib Income (789,140) (629,775) 159,365 159,365 March 2013 income of £34k was very disappointing and £12k less

than the average for March. The year end Building Control charge

income was £442,358 against a budget of £600k.

TOTAL (96,590) (11,828) 84,762 0 0 84,762

TOTAL BUILDING CONTROL Expenditure 692,550 617,947 (74,603) 0 0 (74,603)

Income (789,140) (629,775) 159,365 0 0 159,365

TOTAL (96,590) (11,828) 84,762 0 0 84,762



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STREETSCENE

Service Manager : Chris Cooper

ENFORCEMENT Expenditure 192,710 175,979 (16,731) (16,731) Changes to the way we handle stray dogs has coupled with the low

numbers of abandoned cars and some salary savings to produce an

overall underspend

Portfolio Holder : Cllr Jo Roundell Greene Income (4,230) (2,419) 1,811 1,811 Income was slightly lower than projected but offset by underspends.

The focus of the team will be reviewed in the coming months to

address issues of priorities which will include prosecution v

education.

TOTAL 188,480 173,560 (14,920) 0 0 (14,920)

Expenditure 3,078,800 3,212,624 133,824 133,824 Numerous issues added to result in this overspend. These include:

unobtainable income targets for the cartgate contract; additional

salary costs for a member of staff followed by an £15k efficiency of

service payment; issues with the YHG contract resulted in having to

temporarily increase staffing to manage this problem; cover for street

cleaners both on long term sick leave and suspension increased

costs in this area; good housekeeping of stores resulted in this

budget being overspent as we disposed of old vehicle parts which

were defunct (these have been sent to auction in order to try to

regain some of this value).

Income (1,467,910) (1,513,331) (45,421) (45,421) Although income levels exceeded projections, we were unfortunately

hampered by the weather which prevented us from obtaining the

estimated amounts of income which would have helped off-set over

spends elsewhere in the budget. The wet winter had a disastrous

effect upon spring plant sales from the plant nursery, while adding to

the heating costs required to maintain crops.

Portfolio Holder : Cllr Jo Roundell Greene TOTAL 1,610,890 1,699,293 88,403 0 0 88,403

TOTAL STREETSCENE Expenditure 3,271,510 3,388,603 117,093 0 0 117,093

Income (1,472,140) (1,515,750) (43,610) 0 0 (43,610)

TOTAL 1,799,370 1,872,853 73,483 0 0 73,483

HORTICULTURE & GROUNDS

MAINTENANCE & STREETCLEANING



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WASTE & RECYCLING

Assistant Director : Laurence Willis

WASTE COLLECTION Expenditure 5,483,400 5,362,280 (121,120) 46,500 46,500 (74,620) Pleased to report that the budget has come in under budget as

predicted. This is due to in-year efficiencies being implemented,

underspends on bin costs and increased income from garden waste

subscriptions. Members should note that the SWB have agreed that

the SWP elements of this underspend may be retained by the

Partnership to mitigate the significant additional operational costs

caused by the closure of the Ansford bridge in 2013/14. Any of the

underspend not used in this way, will of course be returned in due

course to SSDC.

Portfolio Holder : Cllr Jo Roundell Greene Income (1,296,530) (1,316,991) (20,461) (20,461)

TOTAL 4,186,870 4,045,289 (141,581) 46,500 46,500 (95,081)

TOTAL WASTE COLLECTION Expenditure 5,483,400 5,362,280 (121,120) 46,500 46,500 (74,620)

Income (1,296,530) (1,316,991) (20,461) 0 0 (20,461)

TOTAL 4,186,870 4,045,289 (141,581) 46,500 46,500 (95,081)

LICENSING

Service Manager : Nigel Marston

LICENSING Expenditure 247,510 246,401 (1,109) 19,600 19,600 18,491 Expenditure tightly controlled and as a result came in on budget.

Portfolio Holder : Cllr Peter Seib Income (249,510) (305,930) (56,420) (56,420) Income increased on last year, due to the recession and licensed

premises changing hands more frequently. Taxi drivers and vehicle

numbers have also shown an increase.

TOTAL (2,000) (59,529) (57,529) 19,600 19,600 (37,929)

TOTAL LICENSING Expenditure 247,510 246,401 (1,109) 19,600 19,600 18,491

Income (249,510) (305,930) (56,420) 0 0 (56,420)

TOTAL (2,000) (59,529) (57,529) 19,600 19,600 (37,929)

TOTAL ENVIRONMENT Expenditure 14,515,580 14,059,921 (455,659) 66,100 66,100 (389,559)

Income (7,299,750) (6,806,972) 492,778 0 0 492,778

TOTAL 7,215,830 7,252,949 37,119 66,100 66,100 103,219



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Outturn

HEALTH AND WELL-BEINGAssistant Director : Steve Joel

ARTS AND ENTERTAINMENT

Service Manager : Adam Burgan

ARTS Expenditure 1,510,350 1,591,541 81,191 81,191

Portfolio Holder : Cllr Sylvia Seal Income (1,175,000) (1,276,254) (101,254) (101,254)

TOTAL 335,350 315,287 (20,063) 0 0 (20,063)

TOTAL ARTS Expenditure 1,510,350 1,591,541 81,191 0 0 81,191

Income (1,175,000) (1,276,254) (101,254) 0 0 (101,254)

TOTAL 335,350 315,287 (20,063) 0 0 (20,063)

SPORT AND LEISURE FACILITIES

Service Manager : Steve Joel

GOLDENSTONES Expenditure 217,230 304,520 87,290 87,290

Portfolio Holder : Cllr Sylvia Seal Income (20,690) (128,813) (108,123) (108,123)

TOTAL 196,540 175,707 (20,833) 0 0 (20,833)

SPORT FACILITIES Expenditure 38,990 65,083 26,093 26,093

Portfolio Holder : Cllr Sylvia Seal Income 0 (24,913) (24,913) (24,913)

TOTAL 38,990 40,170 1,180 0 0 1,180

Expenditure 256,220 369,603 113,383 0 0 113,383

Income (20,690) (153,726) (133,036) 0 0 (133,036)

TOTAL 235,530 215,877 (19,653) 0 0 (19,653)

TOTAL SPORT AND LEISURE FACILITIES

2012-13 has proved a strong year for the Arts & Entertainment

Service with strong tickets sales (particularly for the pantomime) and

increased income generated from merchandise, room hire, Octagon

Academy classes and more favourable show deals. Efforts have also

been made to reduce staffing levels. Disappointing sales in

secondary spend areas and particular the cafe bar have been offset

by strong sales and efficiency savings elsewhere.



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COMMUNITY HEALTH AND LEISURE

Service Manager : Lynda Pincombe

RESOURCE CENTRE Expenditure 251,090 240,548 (10,542) (10,542)

Portfolio Holder : Cllr Sylvia Seal Income (233,630) (218,901) 14,729 14,729

TOTAL 17,460 21,647 4,187 0 0 4,187

COMMUNITY HEALTH & LEISURE Expenditure 860,880 914,066 53,186 53,186

Portfolio Holder : Cllr Sylvia Seal Income (345,890) (376,971) (31,081) (31,081)

TOTAL 514,990 537,095 22,105 0 0 22,105

Expenditure 1,111,970 1,154,614 42,644 0 0 42,644

Income (579,520) (595,872) (16,352) 0 0 (16,352)

TOTAL 532,450 558,742 26,292 0 0 26,292

HOUSING AND WELFARE

Service Manager : Kirsty Larkins

WELFARE Expenditure 303,440 353,728 50,288 50,288


TOTAL (186,610) (85,803) 100,807 0 0 100,807

HOUSING Expenditure 1,172,250 1,042,545 (129,705) (129,705)


TOTAL 785,750 678,315 (107,435) 0 0 (107,435)

TOTAL HOUSING AND WELFARE Expenditure 1,475,690 1,396,273 (79,417) 0 0 (79,417)

Income (876,550) (803,761) 72,789 0 0 72,789

TOTAL 599,140 592,512 (6,628) 0 0 (6,628)

TOTAL COMMUNITY HEALTH AND LEISURE

One of the key areas of overspend relates to one-off expenditure on

grounds maintenance equipment for Yeovil Recreation Centre which

needed to be purchased close to year end.

Underspent for B&B, furniture and homeless prevention fund due to

better financial controls and approval from Team Leaders. Our

provision for bad debt has also decreased as a service.

Over spent on Careline, income was less than predicted. Due to the

competitive nature of the business it is very difficult to increase our

customer base. Staffing cost for the Welfare Benefits Team was over

spent due to long term sickness within the team and increased

demands on the service.



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COUNTRYSIDE

Service Manager : Katy Menday

COUNTRYSIDE Expenditure 347,820 366,392 18,572 18,572 It is unusual for countryside to finish the year on an over spend,

2012/13 was a difficult year for a number of reasons which I have

detailed. Property Services spending at Langport Visitor Centre in

March 2013 on decoration and roof repairs ended with £4k spend

over budget on essential works to bring it to standard for the new

tenants. Additionally £2.4K was paid towards cycleway licence fees.

An inescapable for 2013/14 has been successful so the situation has

been resolved for 2013/14. Re-charges from the SSDC Tree gang

have all come through in March – the costs are higher than

anticipated as the gang had to undertake extra work to that initially

programmed, particularly at Chard Reservoir as they discovered

canopy issues on highway verge side trees on the dam wall, this was

essential work and had to be completed. Consequently the costs

were higher than anticipated £1.3K at Ham Hill, £3.9K at Chard and a

bit at Yeovil. An inescapable bid for 2014 onwards will be submitted

this summer to deal with essential maintenance works at the

reservoir on the dam wall and it will include future tree management.

Had to cover the cost for an entire new remote alarm system at Ham

Hill after the June break in costing £2.5K. In April 2012 we had to pay

£2.5K in infrastructure repairs and up grading at Yeovil in advance of

the royal visit, which would in normal circumstances would have

been left for a further 2 years, but the event management plan

required us to upgrade the bridge beams to ensure that the bridge

was able to act as an emergency vehicle exit point. Generally our site

vehicles are ageing and the quarterly fleet charges are increasing

reflecting the levels of maintenance required. We will seek to resolve

this next year with a capital bid for replacement vehicles. Our issues

were compounded in March when a mule at Ham Hill expired

terminally and meant that the wood normally extracted and sold for

income was unable to carry to this work. It has been an unusual year

for countryside, with significant events delivered on site, issues with

vehicles and tree stock requiring extensive works after 2 wet and

hard winters. It was impossible to profile for many of these costs, on

an already tight operational budget, and although the budget has

been on track throughout the majority of the year the large costs in

the last 2 months left us with a year end over spend. I will ensure that

the key issues like vehicles and the cycleway are resolved in

2013/14.



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Portfolio Holder : Cllr Sylvia Seal Income (108,550) (110,224) (1,674) (1,674) Met target income levels across wood sales, stewardship, licences

and town council grant income.

TOTAL 239,270 256,168 16,898 0 0 16,898

TOTAL COUNTRYSIDE Expenditure 347,820 366,392 18,572 0 0 18,572

Income (108,550) (110,224) (1,674) 0 0 (1,674)

TOTAL 239,270 256,168 16,898 0 0 16,898

TOTAL HEALTH AND WELL-BEING Expenditure 4,702,050 4,878,423 176,373 0 0 176,373

Income (2,760,310) (2,939,837) (179,527) 0 0 (179,527)

TOTAL 1,941,740 1,938,586 (3,154) 0 0 (3,154)

Expenditure 19,808,790 19,532,703 (276,087) 66,100 66,100 (209,987)

Income (10,167,670) (9,836,239) 331,431 0 0 331,431

TOTAL 9,641,120 9,696,464 55,344 66,100 66,100 121,444

TOTAL SSDC Expenditure 89,397,560 89,518,505 120,945 338,920 338,920 459,865

Income (72,258,770) (73,201,380) (942,610) 0 0 (942,610)

TOTAL 17,138,790 16,317,125 (821,665) 338,920 338,920 (482,745)

TOTAL STRATEGIC DIRECTOR -

OPERATIONS AND CUSTOMER FOCUS


2012-13 Budget Detail APPENDIX A - southsomerset.gov.uk · 2012-13 Budget Detail APPENDIX A Group...

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Transcript of 2012-13 Budget Detail APPENDIX A - southsomerset.gov.uk · 2012-13 Budget Detail APPENDIX A Group...