201112 e Awb Basics

e-AWBJuly 2011

IATA Cargo © International Air Transport Association 2011

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1. Understanding e-AWB


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What is e-AWB? The Air Waybill (AWB) is a critical air cargo document that

constitutes the contract of carriage between the “shipper” (forwarder) and the “carrier” (airline)

The new Electronic Air Waybill recommended practice (e-AWB RP1670) removes the requirement for a paper Air Waybill, significantly simplifying the air freight supply chain process

With the e-AWB, there is no longer a need to print, handle or archive the paper AWB


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e-AWB Benefits Reduced processing cost due to the removal of paper

AWB and the elimination of the requirements to file paper AWB

Greater accuracy of air waybill data Reduced cargo handling delays due to missing or

illegible paper AWB Real-time access to AWB information for all staff from all

stations


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What is e-AWB?Front (600a) Back (600b)

Electronic messagesSigned EDI model

agreement

+

+e-AWB

Paper Air

Waybill


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Electronic messagesWaybill messages

(sent by the forwarder)Status messages

(sent by the airline)IATA Cargo IMP FWB FSU/FOH

FSU/RCSIATA Cargo XML Waybill Status


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EDI agreement (RP1670)

Main part of the agreement

Annex A: defines the electronic messages and other technical aspects

Annex B: defines the conditions of carriage (Resolution 600i)

Annex C: defines the technical specifications of the Cargo Receipt


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The Cargo Receipt


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How does it work? “Immediate Cargo Receipt Delivery” option

Parties sign an e-AWB agreement (once for all subsequent shipments)

Freight Forwarder

Receive FreightDeliver Freight

Airline

Freight AcceptanceFSU/RCSPrint Cargo Receipt(if need be)

(produce cargo receipt)

Receive InformationFWB/FHLPrepare Consol(system starts data validation)


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How does it work? “Deferred Cargo Receipt Delivery” option

Parties sign an e-AWB agreement (once for all subsequent shipments)

Freight Forwarder

Receive Freight(warehouse receipt)Deliver Freight

Airline

Freight on HandFSU/FOH(system starts data validation)

Freight AcceptanceFSU/RCSPrint Cargo Receipt(if need be)

(produce cargo receipt)

Receive InformationFWB/FHLPrepare Consol(system starts data validation)


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Where can we do e-AWB? International law allows the

use of electronic contract in lieu of paper

On e-freight trade-lanes On MC99/MP4 trade-lanes

Paper is REQUIRED on other trade-lanes (Warsaw trade-lanes)

44 e-freight countries (accounting for 88% of

the cargo volumes)

MC99/MP4 countries (accounting for 95% of

the cargo volumes)


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2. The IATA e-AWB project


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100% e-AWB by 2014e-AWB mandatory for e-freight in 2013

100% e-freight by 2015


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Air cargo’s modernization challengeElectronic messages exist since the 80’s, but the air cargo industry still relies on paper & human intervention

Airfreight shipment generates up to 30 different paper documents!

Behaviors have not changed yet: bookings, track & trace still predominantly based-on human intervention


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Objectives of e-AWB projectReplace the paper Air Waybills by the electronic version. No more paper AWB tendered to airlines!

Provide a win-win-win scenario for airlines, freight forwarders and ground handlers by lowering costs, increasing data accuracy and improving customer experience


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Key milestones for the Industry 2010: standard approved (RP1670) by the Industry and

piloted by 9 airlines in 8 countries

2011: 6% e-AWB

2012: 15% e-AWB

2013: 70% e-AWB

2014: 100% e-AWB


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The delivery approach to reach 100% Enhancing the product Providing tools Engaging the Industry Mobilizing the stakeholders to act Tracking progress Solving issues Promoting success!


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The e-freight take off will start with e-AWB

Number of Documents & Complexity

Benefits & Shipments

e-AWB

e-freight

Now: ~30 paper documents / shipment


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e-AWB Project in a nutshellObjectives: No more paper AWB tendered to

airlines! Provide a win-win-win scenario for airlines,

freight forwarders and ground handlers by lowering costs, increasing data accuracy and improving customer experience

Replace the paper AWB by the e-AWB

Achievements to date: 2009: standard developed by IATA 2010: standard approved by the Industry 2010: 9 e-AWB capable airlines in 8

countries

Targets / mandate: By 2010, e-AWB piloted in 8 countries –

achieved! By 2011, 6% e-AWB By 2012, 30% e-AWB By 2013, 70% e-AWB By 2014, 100% e-AWB

Materials (on www.iata.org/eawb ): e-AWB Basics e-AWB Specifications IATA Recommended Practice 1670 e-AWB video

http://www.iata.org/eawb


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3. Your e-AWB project


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Reduce your costs and delays

Improve your customer service

Start e-AWB, now!


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Simple steps for your e-AWB project1. Set up your project team2. Define your deployment plan3. Ensure technology is in place4. Design your paperless processes5. Sign your first EDI agreements6. Engage and align your partners7. Use the support from IATA


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Set-up your project team Your e-AWB project champion needs to have a lot of

IT background, the cargo experience and the passion to make it happen

Get the support from your Senior Management (Sales, IT, Legal, Operations, Customer support, Claims, Finance)

Communicate, educate, promote all internal staff


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Define your deployment planWhen? Key milestones First signed EDI

agreement 100% out of home market 100% where feasible

Where? Home market first e-AWB markets Top trade-lanes e-freight trade-lanes All trade lanes or only

MC99/MP4 trade lanes


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Ensure technology is in place Ensure you have the capability to send, receive &

archive FWB, FSU/RCS, FSU/FOH messages (or equivalent XML messages), enter the ECC code and print-out the Cargo Receipt

Offer web portal to your small & medium size customers

Improve your data quality


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Design your paperless process Define the To-Be business process for your paperless

environment (single vs. dual process; cargo acceptance without paper; paper still needed in the e-AWB process…)

Pilot the new process (run several trials with various customers) and adjust it as necessary

Train your staff: sales, ops, legal, claims, accounting…


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Sign your first EDI agreements Define your strategy

Contact your top 20 customers? Engage all your customers in the same market? Contact the local FFA and let them push for their

members to sign the EDI agreements?

Involve the right people: Legal is in the driver seat, Sales and Claims departments need to be trained & informed


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Engage and align your partners Engage Communicate Explain Align

IT providers Freight forwarders Ground handlers Customs Sales agents Interline partners Airports


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Use the support from IATAAlready available e-AWB basics e-AWB specifications IATA RP1670 e-AWB videos

on www.iata.org/eawb

Coming soon e-AWB scorecards e-AWB e-learning module e-AWB Interactive Map to

check the airports readiness e-AWB Handbook IATA Regional Workshops

http://www.iata.org/eawb


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For more information, go to the IATA websitewww.iata.org/e-awb

http://www.iata.org/e-awb

201112 e Awb Basics

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