2011 NEW Coordinators Guide FINAL VERSION … · Application Process for Interested Charitable...
41
1 Campaign Help Lines: Hartford (860) 402-8430 Norwich (860) 887-5288 Campaign Fax : Norwich (860) 859-4156 website: WWW.CSEC.CT.GOV Coordinator’s Guide 2011 2011
Transcript of 2011 NEW Coordinators Guide FINAL VERSION … · Application Process for Interested Charitable...
1
Campaign Help Lines:
Hartford (860) 402-8430Norwich (860) 887-5288
Campaign Fax :
Norwich (860) 859-4156
website: WWW.CSEC.CT.GOV
Coordin
ator’s Gu
ide
20112011
3
Contents
Special Note ..................................................................................................................................................... 4
Role & Responsiblity ........................................................................................................................................ 5
Benefits of the Campaign ................................................................................................................................ 6
The Campaign’s Who, What, Why, Where, and When .................................................................................... 7
Special Events, Drawings & Raffles .............................................................................................................. 8-9
Campaign Enhancing Tips .............................................................................................................................. 10
Special “Fun” Raising Events & Special Event Ideas ................................................................................ 11-12
Goodies & Give-Aways .................................................................................................................................. 13
Application Process for Interested Charitable Organizations ...................................................................... 14
Campaign Regulations .............................................................................................................................. 15-20
2011 Fact Sheet ......................................................................................................................................... 21-22
Overview of CSEC ........................................................................................................................................... 23
Glossary of Terms ...................................................................................................................................... 24-25
Federation Listings .................................................................................................................................... 26-27
2011 Committee Members ............................................................................................................................ 28
Leadership Giving Program ............................................................................................................................ 29
Top 10 Reasons to Give .................................................................................................................................. 30
How Your Gift Cares for People in Connecticut ............................................................................................ 31
Sample Letter of Endorsement...................................................................................................................... 32
PowerPoint® Presentation ............................................................................................................................ 33
State Agencies with 50% Participation or More in 2010 ............................................................................... 34
How to Complete the Pledge Envelope ................................................................................................... 35-36
How to Complete the Pledge Card ........................................................................................................... 37-39
Frequently Asked Questions about the CSEC ............................................................................................... 40
Leave a Legacy ................................................................................................................................................ 41
Pledge card also available online at:
www.dir.ct.gov/ccg/
Directory available online at:
www.csec.ct.gov
4
attent
ion!
Please note:A change has been made to page 74 of the Directory.
The Child & Adolescent Bipolar Foundation code
should read:
Kindly make mention of this update when you email
your colleagues about your involvement in the 2011
campaign.
Thank you for helping to forward this information.
instead of the
listed 8921.8929
5
Campaign Coordinator Role & Responsibility
WHAT IS A COORDINATOR?
A CSEC COORDINATOR is usually the primary organizer and cheerleader for the campaign. The
coordinator gives direction to the campaign team, which develops a plan to ensure that all
employees are contacted and given the opportunity to participate in the campaign. As the
CSEC coordinator for your state agency, you’ll have the opportunity to educate your co-
workers about a wide variety of charitable needs that can be met with your help. The coordi-
nator is also the person who collects all pledge forms and money and tallies the information
on the appropriate campaign reporting envelope, which is then given to the loaned employee
assigned to your agency.
#1: Review the results from the previous campaign.
#2: Involve your agency or department head.
#3: Form a campaign team.
#4: Develop an action plan.
#5: Select a solicitation method
that works best for your office.
#6: Host a kick-off rally.
#7: Conduct employee meetings or
one-to-one solicitations.
#8: Report your campaign progress.
#9: Say “Thank You!”
#10: Communicate with your co-workers on a year-round basis.
Your role is to conduct the most effective CSEC possible.
FOLLOW THESE SIMPLE STEPS FOR A SUCCESSFUL & EASY CAMPAIGN:
6
The Benefits of the State Employees’ Campaign
CSEC is Efficient:
Hundreds of volunteers are used.
One campaign at the workplace instead of multiple campaigns.
CSEC is Effective:
Focuses on meeting local needs.
Provides service rather than handouts.
Offers inclusive package of services.
Strengthens our community.
Don’t forget to let your co-workers know…
•One campaign per year for all agencies assures more dollars for services.
•There is a variety of services offered through agencies.
•Agencies (charities) have met eligibility requirements established in state regulations.
•The Campaign minimizes duplication of services.
•Payroll deduction makes it easier to participate in charitable giving.
•The Campaign is a good way for state employees to meet local needs.
•Contributions are tax-deductible.
•The campaign is financially accountable; a state audit is conducted biennially.
A Word About Payroll Deduction
All state employees are eligible to make their contribution to the Connecticut State
Employees’ Campaign through payroll deduction. Since payroll deduction has been made
available, a growing number of employees have taken advantage of this easy way of giving.
This has resulted in greatly increased contributions.
Remind each employee that you aren’t asking for anything now except the signed
pledge form with the deduction for each pay period indicated.
Please contact each employee and ask them to
consider enrolling in the payroll deduction program.
7
Who, What, Why, Where, & When…
Who is the CSEC?
The Connecticut State Employees’ Campaign (CSEC) is you, state
employees who work in Connecticut.
What is the CSEC?
The CSEC is the name of the only charitable giving program authorized for payroll deduc-
tion for certain state employees. The CSEC enacted legislation adopted in 1992, which can be
found in Public Act 92-142 of the Connecticut General Statutes.
Why should I give?
The CSEC is a direct way to reach out and touch the lives of those in need; to sustain local,
national and international health, educational, environmental and social service organiza-
tions; to make a meaningful contribution to your community.
Where does my gift go?
Your gift goes exactly where you designate it to go and no where else.
You can designate one or more specific agencies or federations to receive
your gift. Undesignated money is dispersed among all member agencies
according to the percentage of designated money they receive. Associate
agencies only receive designated money.
When will my payroll deduction begin?
Your payroll deduction begins the first pay period in January and
ends the last pay period in December.
TTTTTHEHEHEHEHE #####1 1 1 1 1 REASONREASONREASONREASONREASON MOSTMOSTMOSTMOSTMOST PEOPLEPEOPLEPEOPLEPEOPLEPEOPLE
DODODODODO NOTNOTNOTNOTNOT CONTRIBUTECONTRIBUTECONTRIBUTECONTRIBUTECONTRIBUTE ISISISISIS BECAUSEBECAUSEBECAUSEBECAUSEBECAUSE
THEYTHEYTHEYTHEYTHEY WEREWEREWEREWEREWERE NEVERNEVERNEVERNEVERNEVER ASKEDASKEDASKEDASKEDASKED.....
CS
EC
@2
01
1
8
Special Events
SPECIAL EVENTS can be a fun way to add sparkle to the campaign. Your campaign kick-off is a
great time to stage an event. Plan a series of events or follow the campaign with a closing
event to mark your campaign’s success. Here are some suggestions for events that others
have used successfully:
• Organize a WALK/RUN for the CSEC.
• Post baby pictures for co-workers. Employees will try to match a colleague’s name
with the picture. Prizes can be awarded.
• Hold a scavenger hunt with the listing including items that can be obtained only
by visiting CSEC supported charities.
• Set up a softball, touch football, soccer, or basketball game between management
and employees. Volleyball is a popular coed sport.
• Hold a bake sale.
• Have a dress-down day on Friday(s).
• Hold a coin (penny) war with other departments in your office.
• Have an office-wide karaoke event.
• Hold a lobby golf tournament.
• Hold a Halloween costume contest.
PLEASE NOTE:
Although special events are a great way to bring fun and excitement to the campaign, please be
careful about how many you do and how often. Many employees will interpret participation in the
special event as their contribution to the campaign. The CSEC hopes that employees will also consider
filling out a pledge card and opt for payroll deduction.
9
Drawings & RafflesThe Campaign staff respectfully reminds you what your employer, the State of Connecticut,
does NOT ALLOW its employees to do. If you are still unsure after speaking to the Campaign
staff, please do not hesitate to call the CT Dept. of Consumer Protection, Gaming Division.
RAFFLES are NOT PERMITTED in any state agency. A “drawing” where money is ex-
changed, directly or indirectly, for a ticket or coupon for entry to win a prize is considered a raffle
and regulated by the CT Dept. of Consumer Protection, Gaming Division. THIS IS NOT PERMITTED.
WHAT YOU CANNOT DO:
•Money-wheel games
•“Fifty-fifty” coupon games
•Cow-chip raffles
•Teacup raffles
•Duck-race raffles
WHAT YOU CAN DO:
•Dart games
•Golf games
•Bowling games
•Vendor sales
•Bake sales
•Silent auctions
•Coin Wars
10
Tips to Enhance your Campaign
Make it fun!!!!
Be festive! Use campaign materials provided by the CSEC to
liven up your campaign meetings, report meetings, kick-off
and victory events, etc. Posters, balloons, stickers and cam-
paign buttons displaying the campaign theme and/or logo
make your events more exciting and more visible.
Utilize your agency head. Get endorsements from them. Involve them in your major
events to emphasize the importance of the campaign and its impact on your community.
Make your events visible by holding them in public places, on the lawn, in the
cafeteria/break room, or at a public park.
Publicize your campaign progress with goal thermometers or other visible
measurements and put them at the most prominent places around your facility.
Have a Blitz Day with media coverage. Begin with a kick-off and send volunteers to their
departments to conduct employee meetings. Conclude with a reception at the end of the
business day. Have a special recognition for the volunteer who secures the largest per-
centage increase in contributions or divide the volunteers into teams and award the
highest producing team.
The CSEC isn’t just about raising and giving money; it is about providing a helping
hand. Hold an agency fair so employees can learn more about the charitable
organizations and have the opportunity to volunteer with a charity of their choice.
Recruit fellow employees who have been served by a
CSEC charitable organization, or serve as a charity
volunteer, to share their story at campaign rallies or
events. They can relate better than anyone on how
CSEC contributions are used in the community.
10
11
Special “Fun” Raising Events
Host a coffee for your staff—Serve danish or donuts. Introduce youragency coordinator and announce dates for your agency campaign.
Commissioner or Deputy Commissioner prepares lunch—A former Departmentof Insurance Commissioner made a big pot of chili and then donned an apronand served it to his staff. All proceeds were donated to the campaign.You could try a pasta dish with bread and salad.
Donut sales—Ask a local donut store to give you a discount on thepurchase of several dozens of donuts. Sell them for .50 a piece. If you can,serve coffee for .50 a cup.
Dress Down Days—Have dress down days on Fridays throughout the campaign.Charge $2 or $3 to participate. Or if you sign up for payroll deduction (at least$2./pay period) an employee can participate in dress down Fridays for whatevernumber of weeks your agency deems appropriate.
Slice of pizza sale—A local pizza restaurant offered a discount for thepurchase of several sheet pizzas. The agency sold them by the slice.
Pumpkin sales—From a $50 winning lottery ticket, a Dept. of Labor employeebought 100 pumpkins from a Greater Hartford area pumpkin farm. Several ofher colleagues offered to paint Disney character faces and other well-known
characters on the pumpkins. The pumpkins were priced according tosize. Over $3,000 was raised from the sale of the pumpkins.
Unique boutique—Employees brought in items they no longer need, i.e.: hats,jewelry, books, tapes, clothes, etc. and sold them for very low prices.The boutique was set up in a back room for a week.
Ice cream social—Ask a local ice cream business to donate or to provideyou with ice cream cups at a discount rate. Sell it for a higher price than
what originally paid for it.
Crazy stocking/sock day—Along the lines of dress down day, wear crazysocks/stockings for a day. Pay $1.00 to participate. Ask a local business todonate a prize (gift certificate for lunch, a book, a tape, etc.) The personwho receives the most votes for the craziest socks wins the prize.
Halloween contest—The Dept. of Transportation coordinated aHalloween costume contest. Employees dressed up in their favorite costumes. Judges werenamed and voted on what they felt were the best/most creative costumes. Prizes weredonated by local businesses and awarded to the winners. Held in the lobby of the DOTbuilding, employees crowded the area to watch the Halloween parade. The event broughtawareness of the campaign during the mid-point of this fundraising drive.
12
Special Event Ideas
MERCHANDISE SALESBake-offs
Breakfast sale
Pumpkin Sale
Balloon-A-Gram
Soft Ice Cream/Frozen Yogurt
Flower sales
Vintage Silent Auction(items donated by employees)
Barbecue
Employee Craft Sale
Used Books & Records
Pizza Party
Tag sale
OTHERCarnival – outside office
Hula Hoop
Lip Sync
Limbo
Halloween costumes
Karaoke
Lobby golf
Crazy tie day
MISCELLANEOUSCrazy Stocking Day
Toga Party
Candy Kiss Sale
Softball Game
Jeopardy
Spelling Bee
Office shoe shines
NOVELTY
Frisbee Golf
Senior Management Car Wash
Magazine Subscription Sales
Entertainment Book Sales
Volleyball Tournament
(between departments)
Sports Day
Baby Photo
Talent Show
Poster Contest
Trivia Contest
Games: Darts/Jump Rope
Fun Run/Walk
Dress Down Day
In-House Miniature Golf Course
Dunking Booth
Longest Drive Contest (Golf range)
Ice Cream Social
Balloon Shaving
Foul Shooting Contest
Dress Up (instead of Dress Down)
Talent Show
Pumpkin carving and selling
60’s Memorabilia sale
Hawaiian Day
International Luncheon
Guess the number of M & M’s
Scavenger Hunt
Monopoly Game
Penny Wars (between departments)
Remote Control Car Race
Three-legged Race
Egg Drop Contest
Soap Box Derby
Sand Castle Building contest
Outside vendor sales (part of proceeds are donated to the
sponsoring state agency for the campaign)
Tricycle Races
Beach Party
13
The campaign office has the following materials available for your use:
•Campaign letterhead
•Balloons
•Campaign logo stickers
•Campaign pins
•Pencils
•Computer Sticky Calendars
•Posters
• ...and other great give-a-ways
Goodies & Give-Aways
Just call Janor Joyce withyour request!!!!!
13
14
Application Process for Charitable Organizations
APPLICATION PROCESS FOR CHARITABLE ORGANIZATIONS
The Connecticut State Employees’ Campaign (CSEC) is governed by state regulations 5-262. To be eligible for approval
to participate in the CSEC, a federation (i.e. America’s Charities, Earth Share of New England, United Way) and its
participating member agencies must meet certain criteria. Some of the criteria include:
ü Be incorporated or authorized to do business in the State of Connecticut as a private non-profit
organization and registered with the Department of Consumer Protection
ü Be engaged in the delivery of charitable and public health, welfare, environmental, conservation or service
purposes
ü Maintain a 501 (c) (3) tax exempt status
ü File an IRS form 990
ü Not expend more than 25 percent of its annual revenue for administrative and fundraising expenses
ü Have a stated policy of non-discrimination and be in compliance with all requirements of the law and
regulations respecting non-discrimination
ü Demonstrate a history of service of not less than 12 months prior to the date of application to participate in
the CSEC
ü Disclose to the CSEC if any of its directors, officers or employees are subject to any investigation. (See State
Statutes 5-262-3 for complete list of criteria)
The regulations governing the campaign DO NOT allow individual charitable organizations the opportunity to apply
for participation in the CSEC. Interested individual non-profit organizations should contact one of the nine
federations listed on pages 29 & 30 of this coordinator’s guide regarding their application guidelines.
A new federation (a charitable organization with 10 member agencies or more) application must be received on or
before January 15 annually for consideration in that year’s campaign. Applications from federations that
participated in the prior year’s CSEC campaign must be received by April 15.
All applications are reviewed and approved by the fifteen member CSEC campaign committee.
15
TABLE OF CONTENTS
STATE EMPLOYEES’ CAMPAIGN FOR CHARITABLE GIVING
DEFINITIONS ....................................................................................... §5-262 1
GENERAL PROVISIONS .............................................................................. §5-262 2
ELIGIBILITY STANDARDS ............................................................................. §5-262 3
APPLICATION PROCESS .............................................................................. §5-262 4
WITHDRAWAL OF ELIGIBILITY ........................................................................ §5-262 5
CAMPAIGN COSTS ................................................................................... §5-262 6
STATE EMPLOYEES’ CAMPAIGN COMMITTEE; MEETINGS; PROCEDURES.................................... §5-262 7
DUTIES OF STATE EMPLOYEES’ CAMPAIGN COMMITTEE ................................................. §5-262 8
SELECTION OF THE PRINCIPAL COMBINED FUNDRAISING ORGANIZATION .................................... §5-262 9
DUTIES OF THE PRINCIPAL COMBINED FUNDRAISING ORGANIZATION ...................................... §5-262 10
DUTIES OF THE LOCAL CAMPAIGN MANAGER ........................................................... §5-262 11
USE OF CONTRIBUTOR NAMES ....................................................................... §5-262 12
Office of the State Comptroller
16
State Employee Campaign for Charitable Giving
Sec. 5-262-1. Definitions
The definitions in Section 5-262-1 of the Connecticut General Statutes apply to Sections 5-262-2 through 5-262-12, inclusive, of these regulations.
(a) Appointing authority shall have the meaning set forth in Section 5-196 of the Connecticut GeneralStatutes.
(b) Comptroller refers to the Comptroller of the state of Connecticut.(c) Date of application - (for new federations) January 15 or if January 15 falls on a non-business day, the
next succeeding business day.(d) Local Campaign Community (LCC) means a geographical are in which the campaign is conducted.(e) Local Campaign Manager (LCM) A participating federation or member agency under the direction of
the PCFO with the capacity to manage the local campaign on behalf of all participating federations inthe SEC.
(f) Principal Combined Fund Organization (PCFO) means a participating federation with workplace campaign experience that has been selected by the SECC pursuant to Section 5-262-of the ConnecticutGeneral Statutes and these regulations, and charged to administer the SEC for the entire state,subject to the direction and control of the SECC.
(g) Quorum a majority of the total membership with voting rights of a committee.(h) SEC refers to the State Employee Campaign.(i) SECC refers to the State Employee Campaign Committee established in Section 5-262 of the
Connecticut General Statutes.(Effective June 22, 1994)
Sec. 5-262-2. General Provisions
(a) Participating federations may engage in workplace solicitation of state employees only in accordancewith the procedures outline herein.
(b) Employee solicitations shall be conducted during work hours using non-coercive methods that permitvoluntary giving and reserve to the individual contributor the right to disclose any gift of keep itconfidential.
(c) The solicitation period for the annual SEC shall be scheduled t allow timely processing of payrolldeduction requests.
(d) At the discretion of the appointing authority, loaned state employees may volunteer to be assigned ona full or part time basis, for the specific period of time, to conduct or assist in the operation of theSEC. Them employing state agency shall decide who will serve as a loaned employee and the length ofthe assignment. When assigned to the SEC, the loaned stated employee shall retain his salary andbenefits.
(e) No federation will be allowed to participate in the SEC unless it and all its member agencies are incompliance with the requirements of Section 5-262 of the Connecticut General Statutes and Sections5-262-1 through 5-262-12 inclusive, of the regulations of Connecticut state agencies.
(Effective June 22, 1994)
Sec. 5-262-3 Eligibility standards
To be eligible for approval for participation in the state Employee Campaign, a federation and all of itsparticipating member agencies must:
(a) Be incorporated or authorized to do business in the State of Connecticut as a private non-profit organization and, unless exempt pursuant to Section 21a-190d of the Connecticut General Statutes,registered with the Department of Consumer Protection in compliance with the provisions of Sections21a-190b and 21a-190-c of the Connecticut General Statutes.
(b) Be engaged in the delivery of charitable and public health, welfare, environmental, conservation orservice purposes.
§ 5-262-1 - 5-262-3 Office of the State Comptroller
17
(c) Maintain its status as a 501 (c) (3) tax exempt entity pursuant to the Internal Revenue Code.(d) Be directed by an active Board of Directors which meets regularly and whose members serve without
compensation.(e) Provide for an annual external audit by a certified public accountant, if its annual budget is $50,000 or
greater. Organizations whose annual budget is less than $50,000 may provide for an annual externalfinancial review by a certified public account in lieu of an external audit report.
(f) File an IRS Form 990,if required to do so by federal law or regulation.(g) Provide accurate information as to the percentage of its budget which is used for fund raising and
administrative purposes.(h) Not expend more than 25 percent of its annual revenue for administrative and fundraising expenses.
The SECC may grant an exception for good cause.(i) Verify that its publicity and promotional activities assure protection against the sale of exchange of its
SEC contributor list and permit no payment of commissions, kickbacks, finder's fees. Or bonuses forfund raising in connection with the SEC.
(j) Ensure that its publicity and promotional activities are based upon its actual program and operations,are truthful and non-deceptive, and include all material facts relative to its cause.
(k) Have a state policy on non-discrimination and be in compliance with all requirements of law andregulations respecting non-discrimination, equal employment opportunity, and public accommodationswith respect to its programs. Clients, officers, employees and volunteers.
(l) Demonstrate a history of service of not less than 12 months prior to the date of application toparticipate in the SEC.
(m) Not have been organized exclusively for the purpose of soliciting contributions from state employees.(n) Disclose to the SEC that it or any of its directors, officers or employees are the subject of any
investigation or legal proceeding by any federal, state or local law enforcement authority based uponits charitable solicitation activities, delivery of program services, or use of funds, not later than tendays after being informed of such investigation or proceedings and disclose the outcome of any suchinvestigation or proceeding not later than ten days after such outcome.
(Effective June 22, 1994)
Sec. 5-262-4 Application process
(a) On or before January 15 annually, each federation seeking to participate in the SEC shall submit anapplication to the SECC c/o the Comptroller. The application shall be in the form prescribed by theComptroller and shall contain the following information.
(1) the name, address and telephone number of the federation;(2) the name, address and telephone number of a person designated by the federation who the SECC
may contact regarding the federation application;(3) a list of member agencies, their telephone numbers and a 25 word description of each agency and
the percentage of annual expenditures each agency used for fund-raising and administration;(4) a document signed by an officer or the executive director of the federation, certifying the following:
(A) that the federation maintains on file the e following documents for itself and for each memberagency , and that it will produce at the federation's expense any such document(s) upon thewritten request of the Comptrollers, the State Auditors or the SECC:
(i) Articles of Incorporation and current Bylaws;(ii) evidence of tax exemption under IRS Section 501 (c)(iii) Certificate of Registration from the Connecticut Department of Consumer Protection, Public
Charities Unit or, if exempt, a Certificate of Exempt Status;(iv) most recent annual financial audit, or financial review, as provided under Section 5-262-3 (e) of
the regulations of Connecticut state agencies and IRS Form 990 with all attachments;(v) most recent annual report;(vi) a list of officers and directors, giving names, address and defined roles;(vii) a written policy of non-discrimination;(viii) a statement affirming that there will be no unauthorized use of the SEC contributor lists and
that no commissions or bonuses relating to the SEC have been or will be paid;
Office of the State Comptroller § 5-262-3 - 5-262-4
18
(ix) a statement affirming that publicity and promotional activities are truthful;(xi) current operating budget;(xii) a description of operations and services which includes information on the extent of contributor
support and volunteer participation in the activities of the organization.(B) that the federation and each member agency is compliance with the eligibility standards set forth
in section 5-262 of the Connecticut General Statues and Section 5-262-3 of the regulations ofConnecticut state agencies.
(C) That the federation shall monitor the compliance of its member agencies and shall inform theSECC as soon as possible if any member agency fails to comply with any of the requirements ofSection 5-262 of the General Statut4es or Sections 5-262-1 through 5-262-12, inclusive, of theregulations of Connecticut state agencies.
(D) That the federation and each member agency is up to date in its filing of annual financial reportsrequired by state law.
(E) That the federation will maintain all documents listed in subsection (A) for a minimum of 3 yearsafter the end of the fiscal year to which such document relates.
(b) The SECC shall select a committee comprised of three or more voting members ("the applicationreview committee") which shall review all applications for completeness and for compliance witheligibility standards. The application review committee may request documents or informationpertinent to its review from the applicant federation and from any member agency. The applicationreview committee shall make its recommendations to the SECC. The SECC shall vote on eachapplication and notify each federation of its decision in writing no later than April 15.
(c) Any federation whose application has been denied may request a hearing before the SECC to appealthe denial of its application. Such request for a hearing shall be in wring, and filed with the SECCwithin fifteen (15) days of receipt of the notice of denial. The SECC shall promptly schedule a hearing,and may request the federation to produce documents or information pertinent to the application andappeal. The SECC shall issue a decision on the appeal within 21 days of the hearing. The decision shallbe in writing and shall state the reason(s) for its decision. The decision of the SECC shall be final.
(Effective June 22, 1994)
Sec. 5-262-5 Withdrawal of eligibility
(a) In the event that a participating federation or member agency fails to adhere to the eligibilityrequirements or to the policies and procedures of the SEC, eligibility of such federation or agency maybe withdrawn by the SECC. The SECC shall send written notification to the federation and agency ofthe specific reasons for the withdrawal of eligibility.
(b) The federation or agency or both may appeal the withdrawal of eligibility by filing a written appealwith the SECC within ten (10) working days after receipt of such notification. The SECC shall providethe appealing federation or agency a hearing within ten (10) working days of the receipt of the datefor such hearing. The SECC may request the federation or agency to produce documents or informationpertinent to the appeal. The SECC shall issue a decision on the appeal within 231 days of the hearing.The decision shall be in writing and shall state the reasons(s) for its decision. The decision of theSECC shall be final.
(c) If a member agency's eligibility to participate in the SEC is withdrawn by the SECC, the federation maynot distribute any funds raised in the SEC to such agency.
(Effective June 22, 1994)
Sec. 5-262-6 State employee campaign costs
The cost of the campaign shall be underwritten by the participating federations. The SECC shall annuallydetermine the total cost of the SEC, which costs may include campaign materials and related administrativecharges. Annually, the SEC shall determine a cost allocation formula under which each participatingfederation's share of the campaign costs shall be determined.(Effective June 22, 1994)
§ 5-262-4 - 5-262-6 Office of the State Comptroller
19
Sec. 5-262-7 State employee campaign committee; meetings; procedures
(a) For any action of the SECC to the binding, a quorum of SECC members with voting rights shall bepresent. Only members who have voting rights and are present at a meeting may cast a vote.
(b) All actions shall be by majority vote of the members with voting rights.(c) Annually, the SECC shall elect from among its voting members a chairperson and a vice chairperson,
who shall serve in the absence of the chairperson.(d) The chairperson of the SECC shall be responsible for scheduling meetings, notifying members of the
time and place of meetings, and presiding over the conduct of the meetings.(e) Members of the SECC that represent participating federations and do not have voting rights, shall
have all other rights of SECC members, including the right to participate in discussions regarding SECCaction and to serve on subcommittees.
(f) Any state employee who serves on the SECC or any subcommittee thereof shall not participate in anydecisions where there is a conflict of interest or when such participation would constitute a violationof state ethics laws.
(Effective June 22, 1994)
Sec. 5-262-8 Duties of state employee campaign committee
(a) The SECC shall be responsible for the overall coordination of the SEC, selection of participatingfederations, and approval of generic campaign materials to be sued by local campaign managers.
(b) Annually, the SECC shall select a PCFO to administer the SEC. The SECC shall be responsible forsupervising the activities of the PCFO.
(c) Annually, the SECC shall review and approve the budget submitted by the APCFO pursuant to Section 5-262-of the Connecticut General Statutes.
(Effective June 22, 1994)
Sec. 5-262-9 Selection of the principal combined fundraising organization
(a) Annually, the SECC shall send a letter to each federation that participated in the previous year's SEC,informing them of their right to apply to become the PCFO for the upcoming SEC.
(b) Applying federations shall demonstrate the following qualifications:(1) It operates on a statewide basis(2) It has or will have a Connecticut office from which to run the SEC.(3) It has prior campaign management experience.(4) It has a written plan for operation of the SEC, which shall include a proposed budget. Such plan shall
be submitted to the SECC.(c) If more than one federation applies to serve as PCFO, selection of the PCFO shall be by a competitive
process. From among the federations that apply to serve as PCFO and demonstrate all requiredqualifications, the SECC shall select the lowest responsible bid.
(Effective June 22, 1994)
Sec. 5-262-10 Duties of the principal combined fundraising organization
(a) The PCFO shall serve as the central accounting point for payroll deduction funds received from theOffice of the State Comptroller. The PCFO shall manage the campaign fairly and equitably and shallconduct its own organization operations separately from duties performed in its role as PCFO.
(b) The PCFO shall perform the following duties, subject to the direction and control of the SECC:(1) Provide staff to administer the SEC;(2) Prepare an itemized budge of anticipated administrative expenses for the SEC, including LCM
administrative expenses, and submit it to the SECC for approval;(3) Maintain a separate bank account for managing the income and expenses of the SEC;(4) Create and arrange for distribution of SEC materials;(5) Oversee the operations of the LCMs to ensure that they are performing their duties;
Office of the State Comptroller § 5-262-7 - 5-262-10
20
(6) Consult, as appropriate, with the other federations on the operation of the SEC, includingpreparation of any printed SEC materials, participation in SEC events, and providing timely accessto SEC reports, budgets, audits and other records;
(7) Distribute campaign funds received from the Office of the State Comptroller to the appropriatefederations within thirty (30) days of receipt of such funds;
(8) Provide an end of campaign report to the SECC by March 1 annually.(c) The PCFO shall recover its expenses from the gross receipts of the campaign. In no event shall the
amount revered by the PCFO exceed b more than 10% the estimated budget approved by the SECC.(d) The PCFO shall be responsible for any costs attributable to its own negligence or misconduct.(e) The SECC may request the PCFO to perform additional duties, consistent with its administrative role.
(Effective June 22, 1994)
Sec. 5-262-11 Duties of the local campaign manager
(a) The LCM shall perform its duties fairly and equitably and conduct its own organization operationsseparately from organizing activities on behalf of all SEC participants.
(b) The LCM shall perform the following duties related to the conduct of the actual campaign, subject tothe direction of the PCFO:
(1) Develop volunteer manpower requirements;(2) Establish a timetable and plan for the SEC in the LCC. The plan shall provide for:
(A) Recruitment and training of volunteers;(B) Establishing fundraising goals;(C) Distribution of campaign materials;(D) Activities to advertise the SEC and promote employee participation, such as rallies, pilot
campaigns and solicitation of union support;(E) Arrangements for meeting with the PCFO;(F) Assignment and supervision of loaned employees;(G) Cooperation and communication with participating federations; and(H) Maintaining records related to their campaign activities.
(Effective June 22, 1994)
Sec. 5-262-12 Use of contributor names
(a) Federations and agencies that receive the names and address of state employee contributors shallsegregate this information from all other lists of contributors. The segregated list may not be sold orin any way released to anyone outside the recipient federation or agency. Failure to protect theintegrity of this information may result in penalties up to permanent expulsion from the SEC.
(b) Any federation or agency participating in the SEC shall cooperate fully with any SECC investigation intothe care and use of state employee contributor lists.
(Effective June 22, 1994)
§ 5-262-10- 5-262-12 Office of the State Comptroller
21
Fact Sheet
•THE CONNECTICUT STATE EMPLOYEES’ CAMPAIGN FOR CHARITABLE GIVING (CSEC)
is an annual fall event allowed by Public Act 93-182. It is the once a year
opportunity for Connecticut State Employees to contribute to non-profit
charities at the workplace.
•Governor Dannell Malloy has appointed Mental Health and Addiction
Services Commissioner, Patricia Rehmer statewide campaign chair of the
2011 campaign. She succeeds 2010 Chair, Department of Administrative
Services Deputy Commissioner, Martin Anderson.
•Over the past fifteen years, State Employees have contributed millions of dollars to the campaign. In
1996 and 1997, the campaign made history when more than $1 million was received from over 10,000
state employees. Thank you state employees and retirees for donating:
•Some highlights from the 2010 campaign:
•The campaign reached more state agency employees through the support of Statewide Chair,
Administrative Services Deputy Commissioner, Martin Anderson.
•Received the highest amount in contributions from hundreds of generous state retirees that
totaled $54,717.
•Held a well attended “Thank You Luncheon” at CT Valley Hospital.
•Worked with hundreds of enthusiastic and committed agency coordinators.
•Secured 15 state loaned employees to assist with the statewide campaign.
Through the campaign, which runs from September 6th through December 2nd, state employees can
make a single gift to help people locally, throughout the nation, and around the world.
The contributions made by state employees make possible a wide range of vital services—food for
the hungry; protection of the environment; research for cures of diseases; care for both children and
seniors, to name just a fraction of the services the more than 700 charities provide to thousands of
people each year.
$1,064,000 in 1996 - $1,037,044 in 1997
$1,205,969 in 1998 - $1,331,833 in 1999
$1,444,183 in 2000 - $1,613,855 in 2001
$1,734,149 in 2002 - $1,581,832 in 2003
$1,725,561 in 2004 - $1,873,849 in 2005
$1,860,050 in 2006 - $2,006,555 in 2007
$2,070,251 in 2008 - $1,785,504 in 2009
$1,720,414 in 2010
22
Fact Sheet (continued)
Connecticut state employees own the campaign. State Employees set the policy for the campaign,
review the charities that apply and oversee the distribution of funds.
A group of state employees, representing various agencies, departments and organized labor, have
been appointed by the Governor, Comptroller, Legislature and Department of Administrative
Services Commissioner to oversee the administration of the campaign.
• The Chair of the Campaign Committee is Capt. Timothy Newton,
Department of Correction.
• The Vice Chair is Peggy Gray from the Office of the State Comptroller.
The campaign committee selects a participating organization to act as the Principal Combined
Fundraising Organization (PCFO) to manage the CSEC.
•The PCFO for 2011 is Community Health Charities of New England.
Nine federations, representing over 700 charities, will benefit from the campaign in 2011.
They are:
• America’s Charities
• Community Health Charities of New England
• Connecticut United Ways
• Greater Hartford Arts Council
• Earth Share New England
• Global Impact
• Independent Charities of America
• Neighbor To Nation
• Partners for a Better World
There are people available to assist you throughout the campaign. Please use the Help line
numbers listed on all campaign materials if you have any questions, comments or concerns.
CAMPAIGN HELP LINES: (860) 402-8430 - Hartford -or- (860) 887-5288 - Norwich
CAMPAIGN E-MAIL ADDRESS: [email protected]
CAMPAIGN FAX #: (860) 951-5961 – Hartford and (860) 859-4156 - Norwich
CAMPAIGN WEB SITE: www.csec.ct.gov
$1,800,000$1,800,000$1,800,000$1,800,000$1,800,000$1,800,000$1,800,000$1,800,000$1,800,000$1,800,000
23
Brief Overview of the Connecticut
State Employees’ Campaign (CSEC)
IN MAY 1992, THE CONNECTICUT GENERAL ASSEMBLY PASSED LEGISLATION (Public Act No. 92-142)
providing Connecticut State employees the opportunity to contribute to a multitude of charities
through the convenience of payroll deduction.
THE CSEC IS THE ONLY APPROVED CHARITABLE PAYROLL DEDUCTION SOLICITATION OF STATE EMPLOYEES.
The campaign supports the work of approved charitable agencies and organizations. These
agencies fight disease, make life more meaningful for the young and elderly population, assist the
impoverished and help people to become economically self-sufficient.
The campaign strives to ensure that the largest possible percentage of contributions donated to the
campaign is used to help those in need. Only 14 percent of the total dollars pledged are used to
cover the administrative cost of the CSEC.
Contributors are encouraged to designate their pledges to any of the approved agencies listed in
the campaign directory. There are strict guidelines and application procedures, which must be met
in order for a Federation and its member agencies to participate in the CSEC. Each year all
interested Federations and their agencies must apply to participate in the CSEC. Applications for
participation in the CSEC are given to Federations with ten or more agencies and not to individual
agencies.
The Campaign Manager’s office (Principal Combined Fundraising Organization) remits designated
agency contributions to the appropriate organization. All undesignated funds are distributed among
the participating agencies in the same percentage as designated funds.
For more information about any of the Federations and their member agencies, please visit the
CSEC web site at
www.csec.ct.gov
24
Glossary of Terms
CAMPAIGN DIRECTOR: Manages the statewide campaign effort.
CAMPAIGN COORDINATOR: Assists the campaign director in coordinating the statewide campaign
effort.
CHARITABLE ORGANIZATION: A non-profit organization that has tax-exempt status with the Internal
Revenue Service and is registered with the Connecticut Attorney General’s Office and Department of
Consumer Protection.
CONNECTICUT STATE EMPLOYEES’ CAMPAIGN (CSEC): The official name of the annual State Employees’
charitable fundraising drive.
CSEC COMMITTEE: A committee of 15 consisting of the Comptroller or her designee; the Commissioner
of Administrative Services or his designee; the executive director of Legislative Management or her
designee; four Gubernatorial appointments (two of whom represent organized labor); three from the
House of Representatives, appointed by the speaker of the House, and majority and minority leaders;
and two state retirees, one appointment each from the Governor and the Comptroller. The length of
service on the committee is coterminous with the appointing official’s term in office.
FEDERATION: A non-profit charitable organization established for the purpose of supplying common
fundraising, administrative and management services to its constituent members. A Federation must
have 10 or more member agencies in order to be eligible for participation in the CSEC.
LOANED EMPLOYEE (LE): State workers who volunteer or are selected to serve as the primary contact for
the campaign in local areas around the state. A majority of loaned employees work for the campaign
part-time (2-6 hours a week) and with the exception of the Greater Hartford Area, LE’s often work from
the Local Campaign Manager’s office where they are assigned.
LOCAL AGENCY COORDINATOR: A person that assists the statewide agency coordinator in delivering the
message of how state employees can make a difference in other people’s lives through their support of
the CSEC.
LOCAL CAMPAIGN MANAGER (LCM): A participating federation or member agency under the direction of
the PCFO with the capacity to manage the local campaign on behalf of all participating federations in the
CSEC. The PCFO hires Local Campaign Managers to help them oversee the CSEC across Connecticut.
LOCAL (REGIONAL) CAMPAIGN CHAIR: A state employee (usually an agency manager) that is recruited by
the Local Campaign Manager to oversee the state campaign in their region.
PRINCIPAL COMBINED FUNDRAISING ORGANIZATION (PCFO): Statewide manager of the CSEC, hired
annually by the State Employees’ Campaign Committee. Community Health Charities of New England
has served as the PCFO since 2006.
STATEWIDE AGENCY COORDINATOR: Appointed by their Agency Head (Commissioner, Executive
Director, President, Chancellor, etc.) they are the agency’s liaison to the CSEC, Local Campaign Managers
and to agency coordinators working in the areas outside of Greater Hartford. They provide the necessary
link to run an organized and effective campaign.
25
STATEWIDE CAMPAIGN CHAIR: Appointed by the Governor to serve a one-year term of leadership with
the responsibility to help increase visibility and support of the campaign.
UNION CAMPAIGN CHAIR: Appointed by the Governor to serve as the union campaign liaison to union
leaders and union members.
Glossary of Terms (continued...)
The The The The The CSEC CSEC CSEC CSEC CSEC is all about is all about is all about is all about is all about YOU!YOU!YOU!YOU!YOU!
26
America’s Charities Its three-part mission is to provide charities with funds to serve
needy people; donors with diverse charitable choices that accurately reflect their interests;
and employers with top quality charities and low-cost campaign services for their employee
giving campaign. Since 1980, America’s Charities has raised millions of dollars for its
members. Our members meet crucial needs in the areas of health, education, human services
and human rights. Services are provided in thousands of local communities, improving the
lives of millions of people. In this way, America’s Charities proudly continues our nation’s
tradition of giving and caring.
Community Health Charities of New England (CHC) is dedicated to raising funds
and awareness through workplace giving campaigns for the state’s most crucial health
charities. These member charities bring vital programs and services to residents throughout
the state. Each charity is committed to providing support, treatment, education, research
and cures for a healthier New England. Through our Workplace Health Promotion Division
and in partnership with our member charities, CHC of NE serves as a valuable resource for
members of the business community interested in promoting mental and physical wellness
among their employees.
Earth Share New England is a statewide- and regionally-based federation of
environmental protection and conservation organizations in the state of Connecticut.
Member organizations work to protect our environment, our natural resources, public
health, wildlife, and the natural areas critical for its survival. All gifts designated to
Earth Share are shared among the member organizations to support all of these vital
issues that affect us in our state, nationally and internationally.
Global Impact is focused on making a tangible difference in the lives of the world’s
most vulnerable citizens. Founded in 1956, Global Impact represents 50 of the most
respected U.S.-based international development and relief charities. Every year, Global
Impact charities touch over 206 million lives in virtually every developing country
through disaster relief, education, health training and economic programs that promote
self-sufficiency. Global Impact charities get results by providing the tools for people to
help themselves.
Greater Hartford Arts Council (GHAC ) provides vital support for 150 arts and heritage
organizations and programs that inspire young people throughout the Greater Hartford
region each year. The Arts Council’s funding encompasses school programs for kids, festivals
for families, and historic places that preserve our rich heritage. Music, art, dance, theater,
museums – they give us an exceptional quality of life, educational opportunities for every
member of our families, and dynamic entertainment options. Programs supported by the
Arts Council give our children productive and creative ways to learn, both during and after
school, often providing meals and adult role models.
2011 Participating Federations
27
2011 Participating Federations (continued)
Independent Charities of America Feeding the hungry. Sheltering the homeless.
Protecting the children. Healing the sick. Advancing research. Preserving the environment
and conserving our natural resources. Delivering disaster relief around the world. Educating
the young here at home. Your donation provides immediate aid to those in need and helps
make ready assistance for the future. Join with America’s finest independent charities
working together with you.
Neighbor To Nation represents national non-profit organizations in workplace
fundraising drives. We are “People in deed serving people in need” locally and worldwide.
Our participating organizations support people in crises by providing the following services
and more to Connecticut residents and abroad: assisting children, providing counseling,
helping disabled people, providing disaster relief, providing economic relief and
development, providing education and training, providing services to the elderly, working
with the military, providing health services, granting wishes to adults, working to eradicate
hunger, conducting and supporting medical research, providing services internationally,
and working with religious charities that are providing human needs.
Partners for a Better World In a bad-news world, we support organiza-
tions whose work is good news for the young, the poor & the vulnerable both
at home & abroad.
Connecticut United WaysVolunteers distribute gifts among member agencies in their communities through an
allocation process based on community needs.
Middlesex United Way
United Way of the Central & Northeastern CT (Hartford)
United Way of Coastal Fairfield County (Greater Norwalk & Bridgeport areas)
United Way of Greater New Haven
United Way of Greater Waterbury
United Way of Greenwich
United Way of Meriden and Wallingford
United Way of Milford
United Way of Naugatuck & Beacon Falls, Inc.
United Way of Northwest Connecticut (Torrington & Winsted areas)
United Way of Southeastern Connecticut (New London County)
United Way of Southington
United Way of West Central Connecticut (Bristol & Plainville)
United Way of Western Connecticut (Northern Fairfield County areas)
Windham Region United Way
28
2011 Committee Members
Carlos BonillaCT Children’s PlaceDept. of Children & Families36 Gardner StreetEast Windsor CT 06088email: [email protected]
Joe DuberekDept. of Emergency Services
& Public ProtectionOffice of Emergency Management & Homeland Security25 Sigourney Street, 6th floorHartford CT 06106email: [email protected]
Richard EmondsDept. of Economic
& Community DevelopmentCommission on Culture & Tourism505 Hudson StreetHartford CT 06106email: [email protected]
Martha GallagherDept. of Administrative Services165 Capitol AvenueHartford CT 06106email: [email protected]
Kathleen GensheimerJudicial Branch Administrative Services Division99 East River Drive 7th floorEast Hartford CT 06108email: [email protected]
Burton GoldState Retiree
Peggy Gray, Vice ChairOffice of the State Comptroller55 Elm StreetHartford CT 06106email: [email protected]
Bryan GunningDept. of Energy & Environmental Protection79 Elm StreetHartford CT 06106email: [email protected]
Claudia HelfgottDept. of Banking260 Constitution PlazaHartford CT 06103email: [email protected]
Charles KistlerState Retiree
Capt. Timothy Newton, ChairDept. of CorrectionWillard-Cybulski CI391 Shaker RoadEnfield CT 06082-2376email: [email protected]
Christina TaylorOffice of Legislative ManagementLegislative Office Building, Room 5100300 Capitol AvenueHartford CT 06106email: [email protected]
Lt. Paul VanceDept. of Emergency Services
& Public ProtectionDept. of Public Safety1111 Country Club RoadMiddletown CT 06457email: [email protected]
Ina WilsonDept. of Education65 Capitol Avenue, G16Hartford CT 06106email: [email protected]
29
2011 Leadership Giving Program
What is Leadership Giving?Leadership giving is a personal gift of $500 or more to the Connecticut State Employees’
Campaign for Charitable Giving.
Why Leadership Giving?Leadership Givers respond to the ongoing needs in our community and provide a strong
example for other contributors to follow.
Where does my Leadership Gift go?You may designate your gift to any number of the more than 700 charitable organizations
that participate in the Connecticut State Employees’ Campaign.
What do state employees receive for their pledge?State employees receive knowledge that their gift will make a difference in the support of
quality programs that strive to provide ways for people to help themselves, and
recognition by their colleagues as a committed community leader.
When are state employees recognized for their gift?At a spring luncheon in the Hartford area with other leadership givers from throughout
Connecticut.
Charter Oak Leaders ClubCharter Oak Leaders Club Acorn Club - $1,000
Beech Club - $ 500 - $999
30
Top 10 Reasons to Give…
10. You can say “I gave at the office” with pride and know that
you have done something to help make things a little better for
the people in our community and around the world.
9. Your work and life have new meaning. Every minute of your work
and every dollar of your pay help someone in need.
8. Payroll deduction is an extended, time-release formula for
philanthropic action.
7. You can see the results every day in the community through co-
workers and in the news.
6 . You can make a difference. A little money each month can go a long
way.
5. You choose the charities and causes and your donation
only goes to the agencies you choose.
4. It’s guaranteed. All of the agencies are screened for
accountability.
3. It offers easy, one-stop shopping and is conveniently available in the
workplace.
2. The CSEC is like a department store for charities. Virtually every cause is
represented.
...and the #1 Reason to Give:
The CSEC is YOUR campaign,
created for State Employees,
and overseen by State Employees.
31
How Your Gift Cares for People
in Connecticut and Beyond
$2 per pay period provides:
· 100 students with a visit to an art museum.
· A scholarship for 1 inner city child to participate in a summer camp.
· Provides a village school with a blackboard, furniture, books or athletic equipment.
· Ensures that 15 newborns are not brought home to a household of smokers and second hand smoke
through the “Protect Little Lungs” program.
· Purchase 1,000 tree seedlings & planting equipment for a community in the important buffer zone
around Costa Rica’s & Panama’s La Amistad Biosphere Reserve.
$3 per pay period provides:
· Immunization to 150 children against measles.
· 30 hot dinners for a hungry family of 4.
$5 per pay period provides:
· AIDS education and care for 12 children and their families.
· Agricultural training and tools for a small farming community in Indonesia.
· Can help bring a waiting American child together with a loving, lifetime family.
· Provides 346 cancer patients and their families with treatment services & information.
· Provide posters, postcards and other educational material at two national park sites to inform park
visitors about the threat air pollution poses to our national parks.
$1 per pay period provides:
· Can help distribute 100 missing children posters.
· Trains 6 people in Africa how to check for ear infections that
cause deafness.
· Provides 300 landowners with educational brochures describing
how they can permanently conserve farms, forests, habitat
and other cherished open spaces.
$10 per pay period provides:
· Information to 500 custodial parents on their rights and how to
obtain child support.
· Support of 100 volunteers in maintaining 60 miles of hiking trails
for a year.
· Provides information and support to 250 caregivers of individuals
with Alzheimer’s disease.
32
Sample Letter of Endorsement
from Agency Executives
September 2011
Dear :
You and I are part of this community. We make our living here and we want it to be a good place in
which to live, work and raise a family.
As people, many of us have problems – some more serious then others. Help is needed when
children or adults are disabled, ill, need food, clothing or housing, need words of sound advice and
guidance.
In trying to cope, people look to themselves and others for help – which is why we support the
Connecticut State Employees’ Campaign (CSEC). It’s the best way for people to help themselves and
their neighbors.
This office believes in the CSEC. We want it to do well because it’s ours. It helps our people. Local
people – volunteers – like you and I run it.
It needs us as volunteers but it also needs our money to help meet the needs of this area’s people.
I’m counting on you to join me in giving your pledge through payroll deduction or a one time gift.
Thanks for your whole-hearted support of the campaign.
Sincerely,
(Agency Head’s name and title)
Head of AgencyHead of AgencyHead of AgencyHead of AgencyHead of Agency
33
PowerPoint Presentation for eMail Distribution
The CSEC staff is pleased to electronically provide you with a
PERSONALIZED POWERPOINT PRESENTATION
about the campaign that is suitable for emailing to everyone in yourdepartment or area.
Q & A:1. WE CAN ONLY USE OUR EMAIL FOR WORK-RELATED ACTIVITIES.
This timed, 5 minute presentation is allowed viewing as the
campaign is a State of CT sanctioned activity. The Committee has
obtained a ruling that this material is approved for employees to view
during working hours on State emails since it is about initiatives of
interest to Connecticut. It is not to be considered email from an
outside source, or as prohibited use of email. The only exception is if
YOUR particular agency does not allow distribution. Please obtain
permission from your agency executive before sending this
department-wide. Or better yet, ask if it could be distributed in his/her name. It can be posted on
your agency’s Intranet.
2. OUR STAFF IS NOT GOING TO BE INTERESTED IN THIS PRESENTATION.
People pay attention to specific, personalized information that pertains
to their agency, geographical location or interest. They enjoy seeing
photos of themselves and workmates. The CSEC staff will personalize
this PowerPoint®presentation. This can be done by including you or your
agency executive’s photo and a short message on the opening and closing
slides. We can insert your phone number and contact information, or
include charity statistics of interest to your agency’s mission or
geographical area. We can include your Agency statistics from Campaign
2010 or info and photos about any fundraisers. Or, why not have included a photo of your building or
location? Please contact Joyce at [email protected] with your specific information and/or photos,
or for more suggestions and information.
3. THE PRESENTATION IS A GREAT IDEA. I CAN MAKE THE NECESSARY
CHANGES OR I CAN DESIGN ONE MYSELF. Please do not modify the presen-
tation; the program is copyrighted and has been approved by the CSEC Commit-
tee. So, changes must be made through the CSEC office only. Further, approved
campaign materials, including the PowerPoint® presentation, must be obtained
from the CSEC office since it must include certain official information. If you are
concerned about receiving your PowerPoint® presentation right away, please be
assured that since everything can be handled via email, the turnaround time for
changes is kept to a minimum. We are here to listen to your ideas and can make
a personalized presentation based on your suggestions.
34
State Agencies with 50% participation
or more in the 2010 Campaign
Auditors of Public Accounts ................................................................................................. 68%
Banking ................................................................................................................................ 76%
Consumer Counsel ................................................................................................................ 50%
CT Housing & Finance Authority .......................................................................................... 63%
CT Innovations...................................................................................................................... 81%
Higher Education Commissioner’s Office ............................................................................ 100%
CT State University System................................................................................................... 92%
Insurance .............................................................................................................................. 52%
Labor .................................................................................................................................... 52%
Siting Council ....................................................................................................................... 66%
Soldiers’, Sailors’, Marines’ ................................................................................................... 57%
Treasurer .............................................................................................................................. 51%
35
The Pledge Envelope
[Su
ita
ble
fo
r p
ho
toco
py
re
pro
du
ctio
n.]
PLEASE NOTE A CHANGE ON THE ENVELOPE: Under Special Events, checks and cash contributions are to
be listed separately .
I DO NOT AGREE WITH THE INFO ORIGINALLY REPORTED.MY COUNTS ARE REFLECTED BELOW:
BATCH NUMBER (OFFICE USE ONLY)
PROCEDURES FOR USING THIS ENVELOPE:
1. Encourage employees to return pledge card, which can be collected weekly.2. Please ask a co-worker to verify the cash/check total enclosed in this envelope.3. Call your Local Campaign Manager or CSEC Helpline to arrange for pick up of completed envelope.4. The employees’ six-digit employee number must be on all cards.5. All payroll deductions MUST BE SIGNED by the employee.6. Copy this reporting envelope for your files.
COORDINATOR NAME YOUR PHONE #
AGENCY NAME
ADDRESS
CITY, ZIP
# OF EMPLOYEES AT THIS AGENCY LOCATION
TO BE COMPLETED BY COORDINATOR:
RECAP OF CONTRIBUTIONS ENCLOSED IN THIS ENVELOPE
# OF GIFTS $ AMOUNT
PAYROLL DEDUCTIONS ______ $___________________________
ONE TIME GIFT CHECKS ______ $___________________________
ONE TIME GIFT CASH ______ $___________________________
SPECIAL EVENTS CHECKS ______ $___________________________
SPECIAL EVENT CASH ______ $___________________________
SEALED ENVELOPES ______ ____________________________
TOTALS (KNOWN) ______ $___________________________
_________________________ ____________________
COORDINATOR’S SIGNATURE DATE
__________________________INITIALS OF 2ND VERIFICATION FOR CHECK/CASH GIFTS
# OF GIFTS $ AMOUNT
________ $______________________ $______________________ $______________________ $______________________ $______________________ ______________________ $______________
__________ __________
AUDITOR’S INITIALS DATE
FOR AUDITOR ONLY
SHADED AREA FOR OFFICE USE ONLY
DATE ENVELOPE RECEIVED
FOR AUDITOR: IF ABOVE DATA IS CORRECT, PLACE CHECK MARK TO THE RIGHT (OF # AND $).
I AGREE WITH THE INFO AS REPORTED ABOVE.
__________________ ________________________AUDITOR’S INITIALS DATE
Campaign Year 20___
CONNECTICUT STATE EMPLOYEES’ CAMPAIGN FOR CHARITABLE GIVING30 Laurel Street • Hartford CT 06106 • www.csec.ct.gov
CAMPAIGN HELPLINES: 860-402-8430 -or- 860-887-5288
CAMPAIGN REPORTING ENVELOPE
36
How to Complete the Pledge Envelope
COORDINATOR INFORMATIONPlease provide YOUR FIRST AND LAST NAMES, AND OFFICE PHONE # on the first line of the envelope.
Please also provide the name of the state agency where you are employed, the state agency address, city
and zip code. Please don’t forget to include the number of employees at your agency location.
CONTRIBUTIONS - TO BE COMPLETED BY COORDINATOR
Number of Cash Gifts:
In the # of Gifts column, please write the number of pledge cards submitted with cash. On the line (to
the right) under amount, please write the total dollar value of the cash gifts.
Number of Checks:
In the # of Gifts column, please write the number of pledge cards submitted with a check. One the line
(to the right) under amount, please write the total dollar value of the check(s).
Payroll Deductions:
In the # of Gifts column, please write the number of payroll deduction pledge cards received. On the
line (to the right) under amount please write down the total value of the payroll deductions. To arrive at
this figure, please ADD UP THE PAYROLL DEDUCTION AMOUNTS IN SECTION A ON THE PLEDGE CARDS AND
THEN MULTIPLE THIS NUMBER BY 26. Put this figure on the amount line. Please DO NOT use the figures in
Section D, Charity Designations. Special Caution: PLEASE DO NOT MAKE ANY CHANGES, CROSS OUT, WRITE
ON OR ALTER AN EMPLOYEE’S PLEDGE CARD IN ANY WAY. If you need to point out a problem or have a
question, please use a sticky note and staple or clip it to the pledge form.
Special Events:
Please note a change on the envelope: Checks and cash contributions are to be listed separately. In the #
of Gifts column, please indicate the number of special events that were held. On the line (to the right)
under amount, please write the total amount of the special event money that has been collected.
Sealed Envelopes:
An employee may hand you a pledge card in a sealed envelope. Please do not open it as this employee
wishes his/her contribution to remain confidential. If you receive any of these envelopes please note it un-
der # of Gifts. The CSEC staff will let you know if the total value of your contribution envelope changes.
Totals:
Please tally the # of Gifts and Amounts columns for a grand total of contributions and contained in the envelope.
Signature and Initials:
Please sign and date the envelope once it is completed. If checks/cash were submitted please have a second
person in your office verify the check/cash total and put their initials on the line below your signature.
Pledge card also available online at: www.dir.ct.gov/ccg/
Directory available online at: www.csec.ct.gov
NOTE:
PLEASE MAKE A COPY OF YOUR COMPLETED
ENVELOPE BEFORE TURNING IT IN.
PLEASE MAKE A COPY OF YOUR COMPLETED ENVELOPE BEFORE TURNING IT IN.
37
Pledge Card Front[S
uit
ab
le f
or
ph
oto
cop
y r
ep
rod
uct
ion
.]
38
Pledge Card Back —Recognition of Contribution on Behalf of Someone Else
[Su
itab
le for p
ho
toco
py rep
rod
uctio
n.]
39
How to Complete the Pledge Form
DONOR INFORMATION
Please provide your FIRST AND LAST NAMES. Please tell us the NAME OF THE STATE AGENCY
where you are employed.
EMPLOYEE IDENTIFICATION NUMBER— REQUIRED FOR PROCESSSING
In order to process an employee’s pledge, the (6) SIX-DIGIT EMPLOYEE NUMBER IS REQUIRED.
You can find this number on your pay stub or by calling your payroll office.
EMPLOYEE CONTRIBUTION INFORMATION
PAYROLL DEDUCTION
· If you give through payroll deduction, please bubble in the whole dollar amount that you wish to
contribute or fill in another whole dollar amount in the boxes provided.
· Please SIGN YOUR NAME in the signature box so we can authorize the State Comptroller’s Office to
process your pledge.
· Use the campaign directory or visit the campaign web site at www.csec.ct.gov to select the 4-digit
charity code you wish your contribution to be sent to. Fill in the whole dollar, annual amount of your
pledge (i.e.:, if you pledge $3 a pay period for a total of $78 a year, and you give it to 3 different
charities, the annual amount would be $26 for each of the 3 charities).
ONE TIME GIFT
· Please fill in the dollar amount of your one time gift on the lines provided.
· Circle if you have enclosed cash or a check.
· Please make checks payable to CONNECTICUT STATE EMPLOYEES’ CAMPAIGN or CSEC.
· If you wish to designate your contribution to one or more charitable
organizations, please fill in the charity code (listed in the campaign directory or
available on the campaign web site at www.csec.ct.gov) and amount of your one-
time donation that you would like to go to the charity (ies).
· If you wish to designate your gift in recognition or memory of someone please fill out a campaign pledge
card and the recognition form (an example of which is found on page 38).
AN ACKNOWLEDGMENT OF YOUR DONATION
· Please fill in the top bubble in the acknowledgment box if you wish to receive a letter of receipt from
the charity (ies) that you made a pledge to. Please note that the dollar amount of your pledge will be
released to the charity (ies).
· IF YOU DO NOT WISH your name, work address and dollar amount of your pledge
released to the charity(ies) you have designated your gift to, please fill in the
bottom bubble in the acknowledgment box. This bubble means that the
campaign staff will keep your pledge confidential and will not release any
information about your donation to the charity or charities that you selected on
your pledge form.
DONATION RECEIPT
· Please make a copy of your pledge card for income tax purposes.
40
?FAQ’s - Most Frequently Asked Questions
About the Connecticut State Employees’ Campaign (CSEC)
WILL THE CONTRIBUTION I MADE LAST YEAR AUTOMATICALLY ROLL OVER INTO THIS YEAR’S
CAMPAIGN WITHOUT ANY ACTION ON MY PART? No. Any employee who wishes to make a
contribution to this year’s campaign must either give a one time gift or SIGN AND COMPLETE the
dollar amount in the payroll deduction section of the card.
CAN I DESIGNATE THROUGH THE CSEC TO A CHARITY NOT LISTED IN THE DIRECTORY? No. All
charities listed in the directory are carefully screened by a volunteer group of state employees who
are appointed to serve on the Connecticut State Employees’ Campaign committee. If you wish to
contribute to the campaign, and designate to a specific agency, the charity must be listed in the
directory.
HOW MANY PAY PERIODS ARE THERE IN THE YEAR? 26 pay periods.
CAN I OPT TO HAVE MY PAYROLL DEDUCTION TAKEN OUT JUST ONCE? No. Unfortunately, the
Central Payroll Office in Hartford processes all payroll deduction pledges made to the CSEC and it is
very difficult for them to arrange one, or any number less than 26, in terms of payroll deduction.
WHEN DOES THE CAMPAIGN END? The CSEC runs through December 2. However, any late
contributions will be accepted through April 2012.
WHEN DOES MY PAYROLL DEDUCTION PLEDGE BEGIN? The first pay period in January and
concludes the last pay period in December.
WHAT IS THE MINIMUM AMOUNT I CAN PLEDGE THROUGH PAYROLL DEDUCTION?
One dollar.
CAN I RECEIVE A RECEIPT FOR MY CONTRIBUTION? If it is over $250, made in one lump sum, the
Internal Revenue Service requires that the campaign send you a receipt. If you are doing payroll
deduction, your last pay stub will serve as your record of money contributed throughout the year.
However, we also encourage you to make a copy of your pledge card for income tax purposes.
HOW DO I USE THE RECOGNITION CONTRIBUTION FORM ON THE BACK OF THE PLEDGE CARD?
This form is used to make a contribution IN RECOGNITION OF someone (i.e. birthday, promotion,
anniversary, etc.) or IN MEMORY OF someone. If you are a donor to the campaign and wish to
receive an acknowledgment (not the same thing as RECOGNITION) for your contribution, please
check off the first bubble in Section C on the front of the pledge card.
IF YOU HAVE ANY OTHER QUESTIONS,
PLEASE CALL THE CAMPAIGN HOTLINES AT
860-402-8430 -OR- 860-887-5288
?!!
??
??
41
C
S
E
C
WWW.CSEC.CT.GOV
Leave a Legacy ConnecticuLeave a Legacy ConnecticuLeave a Legacy ConnecticuLeave a Legacy ConnecticuLeave a Legacy ConnecticutttttMake a Difference in the Lives that Follow
•Leave something in your Will for a cause that is important to you.
•Leave a Legacy to any of the more than 700 charitable organizations listed in
the directory.
A statewide collaboration of nonprofit organizations, grant makers, profes-
sional advisors and other community leaders, Leave a Legacy ConnecticutLeave a Legacy ConnecticutLeave a Legacy ConnecticutLeave a Legacy ConnecticutLeave a Legacy Connecticut was
established to promote public interest in charitable giving. If you have a finan-
cial planner, a lawyer, accountant, or insurance agent, they can help you get
started. If you need assistance in finding a professional advisor, contact
Infoline at 211.
Connecticut State Employees’ Campaign30 Laurel Street
Hartford CT 06106
Hartford 860-402-8430 -or fax- 860-951-5961
Norwich 860-887-5288 -or fax- 860-859-4156
Campaign Contacts:
JAN GWUDZ, DIRECTOR: 860-887-5288 -or- cell 860-402-8430 [email protected]
JOYCE LEBARON, CAMPAIGN COORDINATOR: 860-859-3111 -or- cell 860-595-7775 [email protected]
CCCCConnecticut
SSSSState
EEEEEmployees’
CCCCCampaign
HELPLINES
42 CSEC@2011
Pledge card also available online at:
www.dir.ct.gov/ccg/
Directory available online at:
www.csec.ct.gov
Dear State Employee:
You may wish to check the Campaign web site
frequently for listings of special events and special
offers, such as the BJ's promotion that takes place
four times a year.
www.csec.ct.gov
Thank you!
