20102010Tenure and Promotion Tenure and Promotion

WorkshopWorkshopPolicy and Procedures Policy and Procedures

OverviewOverview

AgendaAgenda

DefinitionsDefinitions Time in RankTime in Rank CriteriaCriteria Process TimelineProcess Timeline Tenure Progress Tenure Progress

AssessmentAssessment VotingVoting

Formal Review of Formal Review of PacketsPackets

Preparing your Preparing your Tenure and Tenure and Promotion PacketPromotion Packet

What is Tenure?What is Tenure?

End of the probationary periodEnd of the probationary period Qualified right to continuous Qualified right to continuous

employment employment Available to qualifying facultyAvailable to qualifying faculty Subject to certain requirements Subject to certain requirements

initially and throughout employmentinitially and throughout employment Requires distinction in at least two Requires distinction in at least two

areasareas

What is Promotion?What is Promotion?

Promotion is the official Promotion is the official conferring of faculty-ranked titlesconferring of faculty-ranked titles

State faculty titles State faculty titles –Assistant ProfessorAssistant Professor–Associate ProfessorAssociate Professor–ProfessorProfessor

Recognizes distinguished Recognizes distinguished performance performance

Non-tenure Track Non-tenure Track PromotionPromotion

Criteria for promotion is relevant to Criteria for promotion is relevant to the performance of the work that the performance of the work that the faculty member has been the faculty member has been assigned assigned

Non-tenure Track Non-tenure Track PromotionPromotion The same promotion procedures The same promotion procedures

are followed as tenure trackare followed as tenure track

Exception – Final promotion Exception – Final promotion decision made by Senior Vice decision made by Senior Vice President for:President for:– Assistant In seriesAssistant In series– Courtesy faculty Courtesy faculty

Time in RankTime in Rank

Tenure – Nominated by sixth Tenure – Nominated by sixth academic year of full-time service academic year of full-time service or “when ready”or “when ready”

Promotion – Promotion – GenerallyGenerally, five or six , five or six years of work minimum for years of work minimum for promotion to next rankpromotion to next rank

Criteria Criteria

Quality of scholarship -- teaching, Quality of scholarship -- teaching, research, extensionresearch, extension

Research or other creative activitiesResearch or other creative activities Distinction in your program areasDistinction in your program areas Effective working relationships with Effective working relationships with

clientele and colleaguesclientele and colleagues Above average performance Above average performance

appraisalsappraisals

Process TimelineProcess Timeline

SpringSpring – IFAS workshops – IFAS workshops Late SummerLate Summer – Unit deadlines for – Unit deadlines for

submission, voting, external reviewsubmission, voting, external review Mid-August Mid-August – One copy due to IFAS – One copy due to IFAS

Human ResourcesHuman Resources Mid-SeptemberMid-September – Packets due in – Packets due in

IFAS Office of Human ResourcesIFAS Office of Human Resources Early NovemberEarly November – IFAS T/PS/P – IFAS T/PS/P

Committee and IFAS deans reviewCommittee and IFAS deans review

Process Timeline – Process Timeline – continuedcontinued

Mid DecemberMid December – Final copies are – Final copies are due to IFAS HRdue to IFAS HR

December December – IFAS Deans make – IFAS Deans make recommendation to Presidentrecommendation to President

January to MarchJanuary to March – UF Academic – UF Academic Personnel Board reviewPersonnel Board review

April / MayApril / May – President’s review – President’s review and recommendation to Board of and recommendation to Board of Trustees for tenure Trustees for tenure

Process Timeline – Process Timeline – continuedcontinued

MayMay – Candidates notified of – Candidates notified of statusstatus

July 1July 1 – Tenure effective – Tenure effective July 1July 1 – Promotions effective, – Promotions effective,

but has variedbut has varied

Voting Process for Voting Process for UnitsUnits

Tenure and Promotion – votes are Tenure and Promotion – votes are separateseparate

Tenure: Tenure: – tenured faculty in the tenure tenured faculty in the tenure

department votedepartment vote– tenured faculty at the research center tenured faculty at the research center

vote, regardless of discipline, but only vote, regardless of discipline, but only once (with the tenure department)once (with the tenure department)

Voting Process for Voting Process for UnitsUnits Promotion:Promotion:

– faculty at a higher rank in the tenure faculty at a higher rank in the tenure department votedepartment vote

– faculty at the research center at a faculty at the research center at a higher rank vote, regardless of higher rank vote, regardless of discipline, but only once (with the discipline, but only once (with the tenure department)tenure department)

Unit Voting ProcessUnit Voting ProcessDepartmentsDepartmentsResearch CentersResearch Centers

Although the final tally of votes is Although the final tally of votes is public, individual votes must be public, individual votes must be kept confidentialkept confidential

Votes are based on information in Votes are based on information in the packetthe packet

IFAS Review of IFAS Review of PacketsPackets IFAS T/PS/P committee reviews all IFAS T/PS/P committee reviews all

packetspackets

– 12 members at the Professor or Agent IV 12 members at the Professor or Agent IV levellevel

– Representative of state and county facultyRepresentative of state and county faculty– Six are elected by IFAS facultySix are elected by IFAS faculty– Six are appointed by the Senior Vice Six are appointed by the Senior Vice

PresidentPresident– Serves in fact-finding, consultative role to Serves in fact-finding, consultative role to

the IFAS deansthe IFAS deans– Complete an individual assessment Complete an individual assessment

included on the nominee cover sheetincluded on the nominee cover sheet– Confidential discussionConfidential discussion

Review of PacketsReview of Packets

Deans review, determine support, Deans review, determine support, and prepare letterand prepare letter

All packets forwarded to University All packets forwarded to University Administration unless withdrawn Administration unless withdrawn by the applicant in writingby the applicant in writing

UF Academic Personnel Review UF Academic Personnel Review Board reviews; IFAS has one Board reviews; IFAS has one representativerepresentative

Review of PacketsReview of Packets

Academic Personnel Board provides Academic Personnel Board provides assessment to the Presidentassessment to the President

Promotions -- President makes final Promotions -- President makes final decision except Assistant In seriesdecision except Assistant In series

Tenure -- Board of Trustees makes Tenure -- Board of Trustees makes final decision based on President’s final decision based on President’s recommendationrecommendation

Feedback to candidateFeedback to candidate

Department / Center voteDepartment / Center vote

Unit leader support / letterUnit leader support / letter

IFAS committee individual IFAS committee individual assessmentassessment

Dean support / letterDean support / letter

What Happens if What Happens if Tenure is Not Tenure is Not SupportedSupported

If tenure is not supported by either the If tenure is not supported by either the Deans or the Academic Personnel Board:Deans or the Academic Personnel Board:

– Candidates Candidates notnot at the end of the at the end of the probationary period may withdraw the probationary period may withdraw the packet and resubmit when appropriate.packet and resubmit when appropriate.

– Candidates at the end of the probationary Candidates at the end of the probationary period may withdraw the packet and resign period may withdraw the packet and resign or allow the packet to be forwarded. or allow the packet to be forwarded.

What Happens if What Happens if Tenure is Not Tenure is Not SupportedSupported

If tenure is not supported by the If tenure is not supported by the President, a letter of non-renewal President, a letter of non-renewal is issued by IFASis issued by IFAS

Candidate may choose to Candidate may choose to withdraw the tenure packet at any withdraw the tenure packet at any time prior to the President’s time prior to the President’s decisiondecision

PromotionPromotion

If you have been granted tenure, If you have been granted tenure, you may withdraw your you may withdraw your promotionpromotion packet any time in the packet any time in the process. process.

Third-Year Progress Third-Year Progress AssessmentAssessment

Third academic yearThird academic year Assess progress towards tenureAssess progress towards tenure Participation is requiredParticipation is required

UF RegulationsUF Regulations

Related to Tenure, Permanent Status and Related to Tenure, Permanent Status and Promotion: Promotion:

6C1-7.0256C1-7.025 6C1-6.0096C1-6.009 6C1-7.0196C1-7.019

On the web at On the web at http://regulations.ufl.edu/

Unit DeadlinesUnit Deadlines

Department and Center deadlines Department and Center deadlines are different (earlier) than IFAS are different (earlier) than IFAS HR deadlinesHR deadlines

Check with your unit leader(s) to Check with your unit leader(s) to make sure you are on timemake sure you are on time

Follow-up and Follow-up and FeedbackFeedback IFAS Human Resources is responsible IFAS Human Resources is responsible

for the T/PS/P process. Contact us with for the T/PS/P process. Contact us with procedural questions. procedural questions.

Questions regarding unit timelines, Questions regarding unit timelines, content, criteria, etc. – contact your content, criteria, etc. – contact your Chair/DirectorChair/Director

Candidates are notified of packet Candidates are notified of packet status at key stagesstatus at key stages

IFAS Human Resources website - IFAS Human Resources website - http://personnel.ifas.ufl.edu/

The PacketThe Packet

The packet is your means of The packet is your means of presenting accomplishments for presenting accomplishments for Tenure/Promotion consideration Tenure/Promotion consideration

Review the Provost’s Memo when Review the Provost’s Memo when distributeddistributed

Questions?Questions?

The PacketThe Packet

Preparing the packetPreparing the packet

Extension Program Extension Program SectionSection

ExpectationsExpectations

Excellence in teachingExcellence in teaching InnovationInnovation EngagementEngagement ScholarshipScholarship FundingFunding Documented impactDocumented impact

ProgramsPrograms

QualityQuality

ImpactImpact

WhyWhy

If you have an extension If you have an extension assignment, it is a major assignment, it is a major component of your jobcomponent of your job

You will not receive tenure or You will not receive tenure or promotion without sufficient promotion without sufficient documentationdocumentation

Must show excellenceMust show excellence

Job DutiesJob Duties

This description should delineate the This description should delineate the major areas of your assignmentmajor areas of your assignment

Provide a percentage breakdown of Provide a percentage breakdown of eacheach

Address each area of your assignment Address each area of your assignment in the same order listed at the front of in the same order listed at the front of the packetthe packet

Organize this section to be as easy as Organize this section to be as easy as possible for the readerpossible for the reader

What is an Extension What is an Extension Program?Program?

Each description of your program(s) Each description of your program(s) should contain:should contain:

1.1. Program titleProgram title

2.2. Situation statementSituation statement

3.3. Program objectivesProgram objectives

4.4. Educational methodsEducational methods

5.5. Program accomplishments/impactsProgram accomplishments/impacts

Section 1 - Program Section 1 - Program TitleTitle Example: “Improving the Quality of Example: “Improving the Quality of

Beef Cattle and Forage”Beef Cattle and Forage” Example: “Improving Nutrition of Example: “Improving Nutrition of

Senior Citizens”Senior Citizens” Example: “Improving Water Quality – Example: “Improving Water Quality –

A Watershed Approach”A Watershed Approach” Be as descriptive as possible - don’t Be as descriptive as possible - don’t

just state “Beef” or “Foods and just state “Beef” or “Foods and Nutrition”Nutrition”

Section 2 - SituationSection 2 - Situation

This should be a succinct overview This should be a succinct overview of the program rationale.of the program rationale.

Answers the questions: “Why is Answers the questions: “Why is this important?”, “Who is the this important?”, “Who is the intended audience?” and “What is intended audience?” and “What is intended outcome/impact?intended outcome/impact?

Written with the intention of Written with the intention of helping non-IFAS folks understand.helping non-IFAS folks understand.

Section 3 - Program Section 3 - Program ObjectivesObjectives

Succinct statements of the major Succinct statements of the major intended outcome of the program.intended outcome of the program.

MeasurableMeasurable Can be change in practices, Can be change in practices,

knowledge, economic status, etc.knowledge, economic status, etc. Should be an obvious link with the Should be an obvious link with the

situation statement.situation statement.

Section 4 - Educational Section 4 - Educational MethodsMethods Delineate the nature and extent Delineate the nature and extent

of the educational methodsof the educational methods SequentialSequential Examples: number and type of Examples: number and type of

meetings, newsletters developed, meetings, newsletters developed, demonstrations held, etc.demonstrations held, etc.

Section 4 - Educational Section 4 - Educational Methods Methods (continued)(continued)

Summarize information from other parts of the packet Summarize information from other parts of the packet as follows:as follows:

Related work reported in other sections (2000-2006)Related work reported in other sections (2000-2006)Creative Works (15)Creative Works (15)Refereed Journal Articles (2)Refereed Journal Articles (2)Newspaper articles (25)Newspaper articles (25)Extension Publications in EDIS (12)Extension Publications in EDIS (12)Extension Presentations (14)Extension Presentations (14)Field Days (4)Field Days (4)Seminars and Workshops (15)Seminars and Workshops (15)Grants and Contracts ($50,000)Grants and Contracts ($50,000)In-service training for agents (3)In-service training for agents (3)

Section 5 – Section 5 – Accomplishments / Accomplishments / ImpactsImpacts Quantifiable and clearQuantifiable and clear ResultsResults

– Number of peopleNumber of people– Number satisfiedNumber satisfied– Knowledge increaseKnowledge increase– Practices adoptedPractices adopted– Change in status:Change in status:

economiceconomic socialsocial environmentalenvironmental

Explain scholarly effectExplain scholarly effect Should answer the question – so what?Should answer the question – so what?

Other Programmatic Other Programmatic EffortsEfforts State significant program State significant program

activities that do not fit within the activities that do not fit within the listed job dutieslisted job duties

Questions about the Questions about the Extension section?Extension section?

Preparing the rest of Preparing the rest of the packetthe packet

Need Help? Need Help? Please contact us!Please contact us!

Unit LeaderUnit Leader Mentoring CommitteeMentoring Committee Program LeaderProgram Leader IFAS Office of Human Resources IFAS Office of Human Resources

Susan HudsonSusan Hudson

Mary Anne MorganMary Anne Morgan

352/392-4777352/392-4777