2009/10 Adopted Budget Presentation Board Meeting June 16, 2009 BUSINESS SERVICES Prepared by: Dr....
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Transcript of 2009/10 Adopted Budget Presentation Board Meeting June 16, 2009 BUSINESS SERVICES Prepared by: Dr....
2009/10 Adopted 2009/10 Adopted Budget PresentationBudget Presentation
Board MeetingBoard MeetingJune 16, 2009June 16, 2009
BUSINESS SERVICES
Prepared by: Dr. Cathy Washer Mr. Douglas Barge Mrs. Carrie Hargis & Staff
Y: Business Service/Budget/2009-10/Adopted/Meeting/B06-16-09/Adopoted Budget B06-16-09
Table of ContentsTable of Contents
I. Introduction
II. The Budget Process
III. The 2009/10 Budget
IV. State & County Reporting
V. Future Work
VI. Fine Tuning Our Work
VII. Recommendations & Discussion
VIII. Appendix
SECTION DESCRIPTION
ii
1
PAGE #
2 - 3
4 - 11
12 - 13
14 - 16
17
18
21 - 22
IntroductionIntroduction School district governing boards are required by Education Code
42127 to adopt a budget on or before July 1 of each fiscal year
To meet this requirement, staff has provided information on:– Major Changes since the last Board Report– Assumptions for the 2009/10 Proposed Budget– Overview of the 2009/10 Proposed Budget– Required Reporting Elements
On June 9, the Board reviewed a report showing how the District could adopt a balanced budget for 2009/10
The report included the Superintendent’s recommendations for reductions that would be needed
The Board discussed the report and requested clarification on the implementation of some of the strategies within the budget plan A discussion of those strategies is included in this report
11
How We Got HereHow We Got Here
• Budget problems began arriving early this year– Late State budget adoption– Sudden drop in enrollment – Rapid deterioration of the national, state and local economies
• Early on the District worked to define the problems, develop solutions and project student enrollments for next year
• The Superintendent’s Budget Advisory Committee worked hard to develop recommendations
– Their meetings were long and more frequent than in past years– They received much more input than past committees
• Board meetings were well attended during this budget development process– Input from the community and other stakeholders was lengthy and required, at
times, alternative facility arrangements
22
How We Got HereHow We Got Here
• The Superintendent worked hard with her staff to develop strategies for resolving concerns that came out of the various meetings
• During this time everyone had to deal with the uncertainty of:– A January Governor’s budget proposal that was DOA– A State adopted budget plan for 2008/09 and 2009/10 which was out of balance
before the ink had dried– Three separate May budget proposal revisions that had to be changed before the
Legislature took action on any one of them– And a fourth proposal that is still unfolding
• Through all of this the District and its Board have been able to put together a budget plan that can be approved knowing that changes will come
33
AssumptionsAssumptions• The Budget Guidelines were used as the foundation for
developing the budget
• The process began with the Governor’s January budget proposals for 2009/10
• Enrollment projections were reviewed by the administration and approved by the Board
• County required assumptions are incorporated
• All of the changes presented at the June 9, 2009 Board meeting are part of this budget package– Changes from Governor’s May Revision– Recommended Budget Reductions
44
General Fund SummaryGeneral Fund Summary
Unrestricted
Restricted Total
UsesUses
SourcesSources1. Beginning Balance $3,433,514
2. Revenues 73,060,519
3. Total Sources $76,494,033
$ 18,344,102
$170,029,821
151,685,719
$21,777,616
224,746,238
$246,523,854
1. Expenditures
3. Total Uses
2. Ending Fund Balances
$161,289,499
$170,029,821
8,740,322
$234,716,264
$246,523,854
11,807,590
$73,426,765
$76,494,033
3,067,268
55
SourcesSources
1. Revenue Limit Sources $143,359,258 $4,576,097 $147,935,355
2. Federal Revenue 16,797,855 16,797,855
3. Other State Revenue 24,220,981 32,640,022 56,861,003
4. Other Local Revenue 1,558,293 1,593,732 3,152,025
(17,452,813) 17,452,8135. Contrib. to Rest. Programs
7. TOTAL SOURCES $170,029,821 $76,494,033
$246,523,854
Unrestricted
Restricted TotalDescription
6. Beginning Fund Balances 18,344,102 3,433,514 21,777,616
66
Total General Fund ResourcesTotal General Fund Resources
Revenue Limit67%
Federal7%
State24%
Lottery1%
Local1%
Revenue Limit Federal State Lottery Local
77
UsesUses
1. Certificated Salaries $120,105,172
$93,591,193 $26,513,979
2. Classified Salaries 20,659,028 16,635,987
37,295,015
3. Employee Benefits 31,714,014 14,070,164 45,784,178
4. Supplies 3,430,615 5,310,672 8,741,287
5. Contracted Services 11,431,778 6,813,412 18,245,190
7. Other Outgo 462,871 3,907,091 4,369,962
Unrestricted
Restricted Total
8. Ending Fund Balance 8,740,322 11,807,590 3,067,268
6. Capital Outlay 175,460 175,460
9. TOTAL $76,494,033 $246,523,8549. TOTAL $170,029,821
88
Total General Fund Expenditures & Total General Fund Expenditures & ReservesReserves
0%Other Outgo
2%
Certificated48%
Classified15%
Benefits19%
Supplies4%
Reserves5%
Contract Services7%
Certificated Classified Benefits Supplies Contract Services Capital Outlay Other Outgo Reserves
99
Ending Fund BalanceEnding Fund Balance
1. Assets $ 431,690
2. Economic Uncertainties 7,314,566
3. Contingencies 150,000
6. TOTAL ENDING FUND BALANCE $ 11,807,590
4. Designated Reserves
a. AB 87 Reserves $ 844,066
c. Total Designated Reserves 844,066
b. Carryover Reserve 0
5. Categorical Reserves 3,067,268
1010
The Other FundsThe Other Funds
• Joe Serna, Jr. Charter School $ 2,075,305• Adult Education Fund $ 1,211,373
– Includes COLA & Deficit
• Child Development Fund $ 2,976,513• Cafeteria $18,150,134
– Staffing Changes & Increased Revenue
• Deferred Maintenance $ 2,946,978– Reflects lost State Revenues
• Facilities $29,146,670– Project Balances Brought Forward
• Special Reserve for Capital Outlay $ 7,545,338• Bond Interest, Tax Override & Debt Service $24,287,078• Self-Insurance Funds $15,248,474
1111
State & County ReportsState & County Reports• County Budget Assumptions
– Required by San Joaquin County Office Education– Details the change from 2008/09 Estimated Actuals
to 2009/10 Budget
• State Reports include Standards & Criteria– Used by county offices of education and the
California Department of Education– To develop, review & assess budgets and interim
financial reports of school districts in California
1212
State & County Reports - State & County Reports - ContinuedContinued
• State Reports Include Multi-Year ProjectionsState Reports Include Multi-Year Projections
2009/102010-11
– ADA Growth (250) (250)– Revenue COLA (12.45%) (12.45%)– Certificated Step/Col. 1.57% 1.57%– Certificated COLA 0% 0%– Classified Step/Col. 1.70% 1.70%– Classified COLA 0% 0%
• Impact-UnrestrictedImpact-Unrestricted– Change in Fund BalanceChange in Fund Balance ($ 302,708) ($710,989) ($ 302,708) ($710,989)– Ending Fund Balance $8,437,614 $7,726,625
1313
Positions, Funding & TimingPositions, Funding & Timing
$561,387$416,816$187,818Federal IDEA Funds – Declared 7/7/097/7/09
Plan
Half Year
$280,694$416,816
Temporary Use of AB87 Construction Reserves – 7/7/097/7/09 Budget Revision
Back
up
$561,387$416,816Federal Categorical Stabilization Funds – Declared Declared upon receiptupon receipt
B.
$187,818IDEA Funds – Declared 7/7/097/7/09
A.
Library Assistants($561,387)
Librarians
($406,816)
RSP Para-Educators
($187,818)Funding Source
1414
ImplementationImplementation
Programs, Funds & TimingPrograms, Funds & Timing1.1. Para-Educators ($187,818)Para-Educators ($187,818)
The Plan: Personnel will notify affected employees that their hours of services will remain
unchanged beginning with the start of their normal calendar work year IDEA funding will be declared on 7/7/09 with the approval of the Board, via a
budget revision
2.2. Librarians ($406,816)Librarians ($406,816) The Plan:
Personnel will notify affected employees of their continued employment Temporarily – Federal IDEA resources (50%) will be used to fund these positions The Board will declare these resources on 7/7/09, via a budget revision Once Federal Categorical Stimulus resources become available, these positions
will be moved to this funding source and IDEA resources will be allocated to other needs
We have contingency plans as well
1515
Programs, Funds & TimingPrograms, Funds & Timing3.3. Library Assistants ($561,387)Library Assistants ($561,387)
The Plan: Personnel will notify affected employees of their continued employment Temporarily – Federal IDEA resources (50%) will be used to fund these
positions The Board will declare these resources on 7/7/09, via a budget revision, Once Federal Categorical Stimulus resources become available these
positions will be moved to this funding source and IDEA resources will be allocated to other needs
The Contingency Plans: If Federal IDEA resources become problematic AB87 Capital Reserves would
be used This will require Board action to implement and funding will not cover the
entire year (approximately one-half year) Once Federal Categorical Stimulus resources become available, the Board
will be asked to declare those resources and return the AB87 resources
1616
Future WorkFuture Work• Dealing with the future decline of State revenues
($115/ADA)– Base Revenue Limit– Categorical Resources
• Dealing with the possible loss (65%) of State Transportation revenues
• To fine tune our budget we will use our budget revision process– Budget Revisions give the District the tools necessary to make
adjustments as dictated by the State and/or requested by the Board
1717
RecommendationRecommendation
o The Superintendent and Staff recommend that the Board of Education approve the 2009/10 Budget as presented including:o All supporting documentation required by the State and County Office of
Education
o Included in this recommendation is the approval of: The list of budget reductions developed by the Board over a number of
meetings Budget guidelines Enrollment projections
o In addition, Staff recommends that any further changes be made using the budget revision process This process could start as early as the July 7, 2009 Board Meeting
1818
AppendixAppendix
A. Budget Reductions
B. Required State Reporting
C. County Office of Education Reporting
IX.IX.
A. Budget ReductionsA. Budget Reductions
*See Attachment in Board Item*See Attachment in Board Item
AA
B. Required State ReportsB. Required State Reports
*See Attachment in Board Item*See Attachment in Board Item
BB