2009 Office of Risk Management Annual Conference RISK EXPOSURE GATHERING AND REPORTING .

2009Office of Risk Management Annual Conference

RISK EXPOSURE GATHERINGAND REPORTING

www.doa.louisiana.gov/orm


Why Collect Exposure Data ? Legal

ORM Statute - LA R.S. 39:1535

Financial

Ancillary Agency

Informational


Why Collect Exposure Data ? Agency premiums calculated based on 2

factors:

1. Experience (claims history)

2. Exposure (exposures reported)


Exposure Reporting Help

www.doa.la.gov/orm/uwexpman.htm

Exposure Reporting Manual


Online Risk Exposure Reporting

Contact Shannon O’Neill (225) 342-8471


Online Risk Exposure Reporting Except for Aviation, Wet Marine, Property,

and Boiler & Machinery

Reported quarterly online


Online Risk Exposure Reporting Receive e-mail notification.

Go to ORM homepage @www.doa.louisiana.gov/orm

Click on “Exposure” in the left column.

Click on “Exposure Reporting System” in the menu which appears at the right.


Online Risk Exposure Reporting Click “Yes”, if any Security Alert pop-up

screens appear.

This is the Logon screen.

Enter your Logon ID and Password. This ID will be the ORM 4-digit location code for your agency.


Online Risk Exposure Reporting Click “Connect”.

This is the Online Risk Exposure Reporting form.

Observe: Previous quarters’ exposures in the left column.

Input the data for the current quarter in the blank fields on the right of the screen.



Exposure Field Definition

Gross PayrollThe total of all wages paid during quarter, include full time, part time, temporary, students, etc.

Maritime PayrollThe total of all wages paid during quarter to employees who travel/work over water.

# of Board Members

The current number of board and/or commission members.


Online Risk Exposure ReportingExposure Field Definition

Private MileageThe sum of all mileage on private vehicles used for state business for the requested quarter.

Public MileageTotal mileage for state owned and leased, licensed, vehicles for the requested quarter.

Number of Vehicles

The number of state owned and leased, licensed, vehicles as of the close of the requested quarter.




# of Total Employees

The number of employees who are issued a pay check-give number on the last day of requested quarter.

Peak Exposure-Crime

The largest amount of securities on hand during the reporting quarter that cannot be replaced if stolen-do not include payroll check values.




ER Visits The number of patient visits to a hospital emergency room.

Hospital Patient Days

The sum of the lengths of the stays of all patients whose care requires at least an overnight stay, for all areas of the hospital.

Hospital Clinic Visits

The number of patient visits to hospital clinics-do not include outpatient surgeries here.



Patient DaysThe sum of the lengths of the stays of all patients whose care requires at least an overnight stay.

Clinic Visits

The number of patient visits to facilities providing outpatient health care services, medical clinics, infirmaries, first aid stations, etc - includes mental health, mental retardation, vocational rehabilitation and correctional facilities, and universities - not necessary for the patient to be seen by a doctor for a visit to be counted.




Number of Residents/ Interns

The number of residents/interns providing medical services to private institutions or agencies for which the State assumes medical malpractice liability.

Number of Physicians

The number of doctors on staff at agency for which the State assumes medical malpractice liability.



Other Med Mal

The number of students in health care curricula (i.e. RN, LPN, Paramedical) that are providing medical services, as part of certification requirements, to private institutions or agencies.

Number of Babies Birthed

The number of babies birthed in current reporting quarter.

Number of Outpatient Surgeries

The number of outpatient surgeries in current reporting quarter.


Online Risk Exposure Reporting Use the Comments field for any notes.

Enter your name in the Prepared By field. Confirm any 0 entries, including ∅ for the safeguard pop-up. Click OK to continue or Cancel to return to

any missed fields.


Online Risk Exposure Reporting Generate a screen print. Click Update Risk Exposure. Wait for the update confirmation screen. Click Return to Logon Page and repeat, if

you report for multiple locations.


Questions about

Online Exposure Reporting?


Property Exposure Reporting

Contact Amanda Stein (225) 342-8469


Property Exposure Reporting Property must be scheduled

with ORM to be covered.

Property reports are mailed

bi-annually, in March and September.


Property Exposure Reporting Building ID Number

S means the building is State Owned.

L means the building is Non State Owned.

Building Replacement Cost – The value of replacing the building which is determined by appraisal of building.


Property Exposure Reporting Total Square Feet – The total area

utilized by agency.

Ground Floor Square Feet – The area on the ground level utilized by agency.


Property Exposure Reporting General Contents – This includes all

contents/movable property not identified in other categories - automatically calculated by ORM based on the building use and the sq.ft. occupied.

General Contents Flood – This is the same as general contents but includes only for contents on the ground floor.


Property Exposure Reporting Livestock – The total actual cash value of

all livestock.

Fine Arts – The total appreciated value of museum exhibits, antiques, objects of art, decommissioned aircraft and watercraft and autos on display.


Property Exposure Reporting Computer Equipment – The total value of

computers, mainframes, software, etc. - based on acquisition cost.

Boats – The total value of all boats 26 feet in length and under and motors - based on acquisition cost.


Property Exposure Reporting Mobile Structures – The total value of

movable building structures and their contents – based on acquisition cost.

Other Contents Flood – The total value of all these fields for the equipment, livestock, etc. located on the ground floor.


Property Exposure Reporting Business Income – The total amt of

charges, tuition, fees, and receipts from other sources (not public funds) that would be lost if your agency would not be able to provide the services, sales, and events, MINUS the direct cost of those operations – total amt should be an annual figure based on the 12 months preceding the last day of the reporting period.


Property Exposure Reporting Registered Mail/Parcel Post – The total

value of meter machines and any prepaid postage.

LPFA/3rd Party Financing – The total value of all state owned equipment being purchased thru LPFA guidelines – whichever value is the greater of replacement value or remaining lease payments.


Questions about the

Property Exposure Report?

2009 Office of Risk Management Annual Conference RISK EXPOSURE GATHERING AND REPORTING .

Documents

Transcript of 2009 Office of Risk Management Annual Conference RISK EXPOSURE GATHERING AND REPORTING .