2009 National Convention Legislative Docket. Be it resolved by the National Assembly of Phi Mu...

2009 National ConventionLegislative Docket

NCP53 - 01: Revising the RitualNCP53 - 02: Disposal of Old Initiation Ritual Books Be it resolved by the National Assembly of Phi Mu

Alpha Sinfonia Fraternity of America: That the Initiation Ritual of Phi Mu Alpha Sinfonia be

adopted as revised in accordance with the document entitled “Proposed Revisions to the Initiation Ritual of Phi Mu Alpha Sinfonia to be considered at the 2009 National Convention.”

Be it resolved by the National Assembly of Phi Mu Alpha Sinfonia of America:

That each collegiate chapter shall shred or burn all but one copy of each previous version of the Initiation Ritual held in its chapter archives.

N C P 5 3 - 0 3 : Warden’s Duties

Be it resolved by the National Assembly of Phi Mu Alpha Sinfonia Fraternity of America:

That the General Regulations for Collegiate Chapters (XI)(6) is amended by

INSERTING WORDS to read: General Regulations for Collegiate Chapters > Article

XI: Officer Duties > Section Six: Warden > The Warden of the chapter shall guard the door at all chapter meetings, shall administer a system for the circulation of initiation ritual scripts, shall be the official custodian of the ballot box and of the chapter ritual equipment, for which he personally shall be responsible, and perform such other duties as the chapter may specify.

N C P 5 3 - 0 4 : Lower Minimum Membership for Chartering AA to 9 Brothers That the National Constitution (XIV)(2) is

amended BY STRIKING AND INSERTING A WORD to read:

National Constitution > Article XIV: Alumni Associations > Section Two: Charter.

Subject to approval by the Commission on Standards, an alumni association charter may be granted to twelve (12) nine (9) or more petitioners.

N C P 5 3 - 0 5 : CPR Eligibility


That the National Constitution (X)(2) is amended by INSERTING WORDS to read:

National Constitution > Article X: Collegiate Province Representatives > Section Two: Eligibility >

The Collegiate Province Representative shall be a collegiate member in good standing at a sheltering institution within the province at the time of election who shall have served at least one year as an elected officer in his chapter. The criteria for the Assistant Collegiate Province Representative shall be commensurate. Each may succeed himself.

N C P 5 3 - 0 6 : Editorial Changes to Governing Documents SECTION 1. That the National Constitution

(XXV) is amended BY ADDING A SECTION to read:

National Constitution > Article XXV: Amendments.

Section Three. Editorial Changes. The National Secretary-Treasurer may make editorial, technical, and conforming changes to the National Constitution as necessary, subject to approval by the National Executive Committee.

N C P 5 3 - 0 6 : Editorial Changes to Governing Documents (Continued) SECTION 2. That the General Regulations for

Collegiate Chapters (XV) is amended BY ADDING A SECTION to read:

General Regulations for Collegiate Chapters > Article XV: Amendments.

Section Four. Editorial Changes. The National Secretary-Treasurer may make editorial, technical, and conforming changes to the General Regulations for Collegiate Chapters as necessary, subject to approval by the National Executive Committee.

N C P 5 3 - 0 7 : Initiation Requirement Be it resolved by the National Assembly of Phi Mu

Alpha Sinfonia Fraternity of America: SECTION 1. That the National Constitution (II)(8)

is amended BY STRIKING AND INSERTING WORDS to read:

National Constitution > Article II: Membership > Section Eight: Initiation Requirement.

No man may become a collegiate or honorary member without his personal attendance at an initiation ceremony, which uses the official national initiation ritual

To become a collegiate or honorary member, a man must participate in the role of candidate for initiation in the most current revision of the national initiation ritual.

N C P 5 3 - 0 7 : Initiation Requirement (Continued) SECTION 2. That the General Regulations for

Collegiate Chapters (VII)(4) is amended BY STRIKING AND INSERTING WORDS to read:

General Regulations for Collegiate Chapters > Article VII: Honorary Membership > Section Four: Initiation.

A candidate must personally attend an initiation ceremony which uses an official national initiation ritual in order to become an honorary member.

To become an honorary member, a man must participate in the role of candidate for initiation in the most current revision of the national initiation ritual.

N C P 5 3 - 0 8 : Materials given to new Initiates (Decrease annual expenses by ~$3,000) Be it resolved by the National Assembly of Phi Mu Alpha

Sinfonia Fraternity of America: That the General Regulations for Collegiate Chapters

(IV)(2) is amended by STRIKING WORDS to read: General Regulations for Collegiate Chapters > Article IV:

Initiation Procedure > Section Two: Initiation Fees > Prior to his initiation, each member shall pay a national

initiation fee of $120.00 which covers the cost of his membership certificate (shingle), membership card, songbook, National Constitution, General Regulations for Collegiate Chapters, and official membership pin. Members may elect to purchase upgraded official membership pins in which case the difference between the price…

N C P 5 3 - 0 9 : PG’s Responsibility to install new chapters. Be it resolved by the National Assembly of Phi Mu Alpha Sinfonia

Fraternity of America: SECTION 1. That the National Constitution (IX)(4) is amended BY

STRIKING WORDS to read: National Constitution > Article IX: Province Governors > Section

Four: Duties > Each Province Governor shall be a member of the National Council

and shall be the representative of the National President in all matters pertaining to activities of the chapters, colonies, and alumni associations in his province…The Province Governor shall be responsible for the inspection and installation of new chapters.

SECTION 2. That the National Constitution (XII)(3) is amended BY STRIKING WORDS to read:

National Constitution > Article XII: Chapters > Section Three: Installation of Chapters.

Chapters shall be installed by the National President, by a Province Governor, or by any other member of the Fraternity designated for the purpose by the National President.

N C P 5 3 - 1 0 : Process by which PG may remove a Chapter Officer Be it resolved by the National Assembly of Phi Mu

Alpha Sinfonia Fraternity of America: SECTION 1. That the National Constitution (IX)(4) is

amended BY INSERTING WORDS to read: National Constitution > Article IX: Province

Governors > Section Four: Duties > For just cause, after consultation with the affected

chapter and their Faculty Advisor, and with the approval of the National President, he may replace by appointment any chapter officer within his province or may declare an office vacant and direct the chapter to fill it by election.

N C P 5 3 - 1 0 : Process by which PG may remove a Chapter Officer (Continued) SECTION 2. That the General Regulations for Collegiate

Chapters (XIV)(2) is amended BY STRIKING AND INSERTING WORDS to read:

General Regulations for Collegiate Chapters > Article XIV: Discipline > Section Two. Province Governor Authority.

In accordance with Articles IX, XV and XVI of the National Constitution, the Province Governor may impose certain disciplines for just cause. In consultation with the Faculty Advisor, the principal administrative officer of the music school, affected chapter and their Faculty Advisor and with the approval of the National President, the governor may remove from office any officer who, in his judgment, is not contributing to the welfare of the chapter, either through lack of ability or willingness to discharge his official responsibilities satisfactorily.

N C P 5 3 - 1 1 : PG Authority to Remove AA Officers Be it resolved by the National Assembly of Phi Mu Alpha

Sinfonia Fraternity of America: That the National Constitution (IX)(4) is amended by

ADDING WORDS to read: National Constitution > Article IX: Province Governors > Section Four: Duties >

... chapter officer within his province or may declare an office vacant and direct the chapter to fill it by election. For just cause, after consultation with the affected alumni association and with the approval of the National President, he may replace by appointment any alumni association officer within his province or may declare an office vacant and direct the alumni association to fill it by election. For just cause and with the...

N C R 5 3 - 1 2 : Initiation Fees (Increase annual revenues by ~$36,000) Be it resolved by the National Assembly of Phi Mu Alpha

Sinfonia Fraternity of America: SECTION 1. That the General Regulations for Collegiate

Chapters (IV)(2) is amended by STRIKING AND INSERTING WORDS to read: General Regulations for Collegiate Chapters > Article IV: Initiation Procedure > Section Two. Initiation Fees. Prior to his initiation, each member shall pay a national initiation fee of $120.00 which covers the cost of $100.00 plus a materials fee which covers, at cost, his membership certificate (shingle), membership card, songbook, National Constitution, General Regulations for Collegiate Chapters, and official membership pin. Members may elect to purchase upgraded…

N C R 5 3 - 1 2 : Initiation Fees (Increase annual revenues by ~$36,000) (Continued) SECTION 2. That the General Regulations for Collegiate

Chapters (IV)(2) is amended by STRIKING AND INSERTING WORDS to read:

General Regulations for Collegiate Chapters > Article IV: Initiation Procedure > Section Two. Initiation Fees.

…Collegiate Chapters, and official membership pin. Members may elect to purchase upgraded official membership pins in which case the difference between the price of the upgraded official membership pin and the price of the regular official membership pin will be added to the basic initiation fee materials fee. These fees must be forwarded to the national headquarters by the chapter along with the initiation report.

N C R 5 3 - 1 2 : Initiation Fees (Increase annual revenues by ~$36,000) (Continued) SECTION 3. That the General Regulations for

Collegiate Chapters (VII)(3) is amended by STRIKING AND INSERTING WORDS to read:

General Regulations for Collegiate Chapters > Article VII: Honorary Membership > Section Three. Fee.

For each honorary membership candidate the initiating chapter shall remit to the national headquarters the sum of $120.00 $100.00 plus a materials fee. Honorary members shall not be required to pay any initiation fees, dues, assessments, or money of any kind to the Fraternity or to the initiating chapter.

N C R 5 3 - 1 3 : Per Capita Tax (Increase Annual Revenues by ~$50,000) Be it resolved by the National Assembly of Phi Mu Alpha

Sinfonia Fraternity of America: That the General Regulations for Collegiate Chapters (VIII)(1)

is amended by STRIKING AND INSERTING WORDS to read: General Regulations for Collegiate Chapters > Article VIII:

Financial Obligations > Section One. Per Capita Tax. Each collegiate member shall pay national per capita tax, payable in two installments due November 1 and March 1 of each year. National per capita tax shall consist of a membership fee of $126.00 annually ($63.00 per installment) membership fee of $140.00 annually ($70.00 per installment) plus a pro rata corporate liability protection fee. The amount of the corporate liability protection fee shall be determined by the National Executive Committee and shall not exceed the total premium of the national Fraternity’s general liability insurance policy during any given renewal period…

N C P 5 3 - 1 4 : Convocations Tax (Increase Annual Revenues by ~$17,800) Be it resolved by the National Assembly of Phi Mu

Alpha Sinfonia Fraternity of America: That the General Regulations for Collegiate Chapters

(VIII)(2) is amended by STRIKING AND INSERTING WORDS to read:

General Regulations for Collegiate Chapters > Article VIII: Financial Obligations > Section Two. Convocations Tax.

Each chapter shall pay national convocations tax of $120.00 annually, payable in two installments of $60.00 each, $200.00 annually, payable in two installments of $100.00 each, due November 1 and March 1 of each year.

N C P 5 3 - 1 5 : Insurance Assessments (Increase Annual Revenues by ~$5,000-$7,000) Be it resolved by the National Assembly of Phi Mu Alpha

Sinfonia Fraternity of America: SECTION 1. That the National Constitution (IV)(11) is

amended by ADDING WORDS to read: National Constitution > Article IV: National Executive

Committee > Section Eleven: Powers and Duties > The National Executive Committee annually determines a

pro rata insurance fee which is added to the per capita tax of collegiate members. The National Executive Committee may assess additional liability insurance fees to chapters with increased risk exposure, including but not limited to chapter house ownership and past loss history. If the combined amount of chapter insurance fees and member insurance 10 fees collected by the Fraternity exceeds 110% of the cost of the corresponding year’s liability insurance premium, the National Executive Committee applies funds in excess of 110% of the cost to the next year’s premium prior to the determination of the member insurance fee.

N C P 5 3 - 1 5 : Insurance Assessments (Increase Annual Revenues by ~$5,000-$7,000) (Continued) SECTION 2. That the National Constitution (XIII) is amended by

INSERTING A PARAGRAPH to read: National Constitution > Article XIII: Collegiate Chapters > Section Eight: Chapter Insurance Assessments. If a chapter has

increased risk exposure, including but not limited to chapter house ownership and pass lost history, the National Executive Committee may assess an additional liability insurance fee.

SECTION 3. That the General Regulations for Collegiate Membership (VIII) is amended by INSERTING A PARAGRAPH to read:

General Regulations for Collegiate Membership > Article VIII: Financial Obligations >

Section Three: Chapter Insurance Assessments. If a chapter has increased risk exposure, including but not limited to chapter house ownership and pass lost history, the National Executive Committee may assess an additional liability insurance fee.

N C P 5 3 - 1 5 : Insurance Assessments (Increase Annual Revenues by ~$5,000-$7,000) (Continued) SECTION 4. That the General Regulations for Collegiate

Chapters (VIII)(1) is amended by STRIKING AND INSERTING WORDS to read:

General Regulations for Collegiate Chapters > Article VIII: Financial Obligations > Section One: Per Capita Tax >

Each collegiate member shall pay national per capita tax, 30 payable in two installments due November 1 and March 1 of each year. National per capita tax shall consist of a membership fee of $126.00 annually ($63.00 per installment) plus a pro rata corporate liability protection fee. The amount of the corporate liability protection fee shall be determined by the National Executive Committee and shall not exceed the total premium of the national Fraternity's general liability insurance policy during any given 35 renewal period plus a percentage equal to that of suspended members as of the end of the previous academic term, rounded up to the next whole dollar a pro rata insurance fee. If a man is initiated prior to…

N C P 5 3 - 1 6 : Binding Arbitration


SECTION 1. That the National Constitution (II)(9) is amended by STRIKING WORDS to read:

National Constitution > Article II: Membership > Section Nine. Good Standing.

A member is in good standing if he fulfills all the responsibilities of chapter membership as defined in Section Eleven of this article.

N C P 5 3 - 1 6 : Binding Arbitration (Continued) SECTION 2. That the National Constitution (II)(11) is

amended by INSERTING WORDS to read: National Constitution > Article II: Membership >

Section Eleven. Responsibilities of Membership. It is the duty of each collegiate member to attend all

meetings of the chapter, to pay promptly all financial obligations to both the chapter and the Fraternity, and to maintain the minimum academic performance standards for successful continuation as a student in good standing as defined by the sheltering institution. It is the duty of every member to become acquainted with the National Constitution, the General Regulations for 15 Collegiate Chapters, and the history of the Fraternity; to submit to binding arbitration in the event of a legal dispute with the Fraternity; and to support the efforts and objectives of the local chapter and the Fraternity

N C P 5 3 - 1 7 : Minimum Age Requirement for Membership (Reduced revenue of ~$2,700 Annually) Be it resolved by the National Assembly of Phi Mu

Alpha Sinfonia Fraternity of America: SECTION 1. That the National Constitution (II)(2)(¶2)

is amended by INSERTING WORDS to read: National Constitution > Article II: Membership >

Section Two: Eligibility. > …A student shall be eligible if he has met the

minimum academic performance standards for successful continuation as a student in good standing as defined by the sheltering institution. This shall not prohibit the initiation of students in their first academic A proposition for a resolution concerning establishment of a minimum age requirement for membership term. A man who is under 18 years of age may not hold any class of membership, including probationary.

N C P 5 3 - 1 7 : Minimum Age Requirement for Membership (Reduced revenue of ~$2,700 Annually) (Continued) SECTION 2. That the General Regulations for

Collegiate Chapters (I) is amended by INSERTING A SECTION to read:

General Regulations for Collegiate Chapters > Article I: Membership Eligibility >

Section Six: Minimum Age Requirement. A man who is under 18 years of age may not hold any class of membership, including probationary.

N C P 5 3 - 1 8 : Disciplinary Process of the COS (Training cost of ~$6,000) Be it resolved by the National Assembly of Phi Mu Alpha

Sinfonia Fraternity of America: SECTION 1. That the National Constitution (V)(4)(¶2) is

amended by STRIKING AND INSERTING WORDS to read: National Constitution > Article V: Committees >

Section Four: Commission on Standards > ¶2 > …It may develop operational or procedural standards

for chapters and colonies for possible adoption by the National Fraternity. It may suspend or expel individual members in accordance with Article II, Section Thirteen impose individual member discipline in accordance with Article XVI. It may impose chapter discipline in accordance with Article XIII and Article XV. In circumstances defined by the Fraternity’s risk management policies, the Commission on Standards may delegate authority.

N C P 5 3 - 1 8 : Disciplinary Process of the COS (Training cost of ~$6,000) (Continued) SECTION 2. That the National Constitution (XIII)(8) is

amended by STRIKING AND INSERTING WORDS to read: National Constitution > Article XIII: Collegiate Chapters

> Section Eight: Reorganizational Status > …During that period, the chapter may have its normal

rights, privileges, duties, and/or obligations modified by the Province Governor in consultation with the national staff. In addition, the chapter shall undertake activities prescribed by the governor Province Governor or the Commission on Standards which are intended to help the chapter overcome the difficulties which caused it to be placed on reorganizational status. Should the chapter fail to accomplish…

N C P 5 3 - 1 8 : Disciplinary Process of the COS (Training cost of ~$6,000) (Continued) SECTION 3. That the National Constitution (XIII)(8)(¶2) is


> Section Eight: Reorganizational Status > ¶2 > The Commission on Standards will consider placing a

chapter on reorganizational status if it fails to submit chapter reports twice in succession and/or reports no initiations for twelve (12) months. Should the Commission on Standards conclude that the situation warrants disciplinary action, it may, in consultation with the Province Governor, expel the chapter or place it on suspension place the chapter on suspension or revoke its charter.

N C P 5 3 - 1 8 : Disciplinary Process of the COS (Training cost of ~$6,000) (Continued) SECTION 4. That the National Constitution (XIII)

(9) is amended by INSERTING WORDS to read: National Constitution > Article XIII: Collegiate

Chapters > Section Nine: Inactive Status > …If a chapter is made inactive, the national

staff shall take appropriate measures to reclaim the charter and any other property of the chapter. Remaining members of the chapter who are in good standing shall be transferred to alumni membership. Members not in good standing shall be expelled. The chapter may be reactivated through the Colony Program.

N C P 5 3 - 1 8 : Disciplinary Process of the COS (Training cost of ~$6,000) (Continued) SECTION 5. That the National Constitution (XV)

(1)(¶3) is amended by STRIKING AND INSERTING WORDS to read:

National Constitution > Article XV: Chapter Discipline > Section One: Probation > ¶3 >

A chapter placed on probation due to suspected unbecoming conduct can be restored to good standing by the Commission on Standards in consultation with the Province Governor, placed on reorganizational status (see Article XIII, Section Eight), or considered for suspension or expulsion charter revocation.

N C P 5 3 - 1 8 : Disciplinary Process of the COS (Training cost of ~$6,000) (Continued) SECTION 6. That the National Constitution

(XV)(2)(¶1) is amended by STRIKING AND INSERTING WORDS to read:

National Constitution > Article XV: Chapter Discipline > Section Two: Suspension > ¶1 >

…total number of days suspended. The Commission on Standards in consultation with the Province Governor may restore a suspended chapter to good standing, place it on probation or consider it for expulsion place it on reorganizational status, place it on probation, or revoke its charter.

N C P 5 3 - 1 8 : Disciplinary Process of the COS (Training cost of ~$6,000) (Continued) SECTION 7. That the National Constitution (XV) is

amended by SUBSTITUTING A PARAGRAPH to read: National Constitution > Article XV: Chapter Discipline > Section Three: Expulsion. If a chapter fails to respond

to previously defined disciplinary actions or is guilty of unbecoming conduct, the Commission on Standards may expel a chapter currently on suspension or probation. Should the chapter be expelled, the national staff shall take appropriate measures to reclaim the charter and other fraternity insignia. Remaining collegiate members of the chapter are automatically expelled. Such members have the right to appeal their expulsion in accordance with Article XXIII, Section One. The charter of an expelled chapter will be retained by the national Fraternity and can be reinstated if a chapter is reactivated through the colony program at a later date.

N C P 5 3 - 1 8 : Disciplinary Process of the COS (Training cost of ~$6,000) (Continued) Section Three: Charter Revocation. If a chapter fails to

respond to previously defined disciplinary actions or is guilty of unbecoming conduct, the Commission on Standards may revoke the charter of a chapter currently on suspension or probation. Should the chapter’s charter be revoked, the national staff shall take appropriate measures to reclaim the charter and any other property of the chapter. Remaining collegiate members of the chapter are automatically expelled and have the right to appeal their expulsion in accordance with Article XXIII, Section One. A revoked charter is retained by the national Fraternity and can be reinstated if the chapter is reactivated through the Colony Program, though such reactivation may not take place less than seven years from the date that the charter was revoked.

N C P 5 3 - 1 8 : Disciplinary Process of the COS (Training cost of ~$6,000) (Continued) SECTION 8. That the National Constitution

(XVI)(2)(¶2) is amended by INSERTING WORDS to read:

National Constitution > Article XVI: Individual Member Discipline > Section Two: National Suspension of a Collegiate Member > ¶2 >

A member placed on suspension due to unbecoming conduct can be restored to collegiate membership in good standing, moved to alumni membership, or considered for expulsion by the Commission on Standards.

N C P 5 3 - 1 9 : Time Limit on Disciplinary Appeals Be it resolved by the National Assembly of Phi Mu Alpha

Sinfonia Fraternity of America: That the National Constitution (XXIII)(1) is amended BY

INSERTING WORDS to read: National Constitution > Article XXIII: Appeals > Section

One: Procedure. Any individual, collegiate chapter or alumni association

may exercise the right of appeal by sending said appeal to the national headquarters. If the appeal involves disciplinary action decided by the Commission on Standards, the individual, collegiate chapter or alumni association must submit the appeal within sixty days of the initial decision. If the appeal involves disciplinary action decided by the Commission on Standards based solely on financial delinquency, the individual, collegiate chapter or alumni association may submit the appeal at any time. Copies…

N C P 5 3 - 2 0 : Placing Chapter on Probation for Late Initiation Reporting Be it resolved by the National Assembly of Phi Mu Alpha

Sinfonia Fraternity of America: SECTION 1. That the General Regulations For Collegiate

Chapters (IV)(1) is amended BY ADDING WORDS to read:

General Regulations For Collegiate Chapters > Article IV: Initiation Procedure > Section One: Initiation Report.

… including the Faculty Advisor’s endorsing signature. If a chapter files an initiation report less than 14 days prior to the date of initiation, the Fraternity places the chapter on probation. During the probation, the chapter may not initiate members. As soon as the report is filed with the national headquarters and the chapter has received the initiation materials, the Fraternity restores the chapter to good standing.

N C P 5 3 - 2 0 : Placing Chapter on Probation for Late Initiation Reporting (Continued) SECTION 2. That the National Constitution (XV)(1)

is amended BY INSERTING A PARAGRAPH to read: National Constitution > Article XV: Chapter

Discipline > Section One. Probation. > ¶3. If the delinquency is in the filing of chapter

initiation reports, the Fraternity places the chapter on probation. During the probation, the chapter may not initiate members. As soon as the report is filed with the national headquarters and the chapter has received the initiation materials, the Fraternity restores the chapter to good standing. A chapter placed on probation due…

N C P 5 3 - 2 1 : Deadline for Chapter Reporting Be it resolved by the National Assembly of Phi Mu Alpha

Sinfonia Fraternity of America: SECTION 1. That the National Constitution (XIII)(5) is


> Section Five: Chapter Reports > All collegiate chapters shall submit to the national

headquarters semiannual chapter reports which must be postmarked on or before November 1 (Fall Report) and March 1 (Spring Report) October 15 (Fall Report) and March 15 (Spring Report). These shall be prepared on the forms provided by the national headquarters and shall be accompanied by the required per capita tax and convocations tax.

N C P 5 3 - 2 1 : Deadline for Chapter Reporting (Continued) SECTION 2. That the National Constitution (XIII)(6) is

amended by STRIKING AND INSERTING WORDS to read:

National Constitution > Article XIII: Collegiate Chapters > Section Six: Per Capita Tax >

A chapter forwards to the national headquarters the current per capita tax for each member of the chapter who has paid the tax to the chapter. Payment shall be made in two equal installments: postmarked on or before November 1, and on or before March 1 on or before October 15, and on or before March 15, and shall accompany each chapter report.

N C P 5 3 - 2 1 : Deadline for Chapter Reporting (Continued) SECTION 3. That the National Constitution (XIII)(7) is

amended by STRIKING AND INSERTING WORDS to read:

National Constitution > Article XIII: Collegiate Chapters > Section Seven: Convocations Tax >

Each collegiate chapter shall contribute annually to the Convocations Fund by remitting the current convocations tax to the national headquarters. Payment shall be made in two equal installments simultaneously with the chapter reports postmarked on or before November 1 (Fall Report) and March 1 (Spring Report) October 15 (Fall Report) and March 15 (Spring Report).

N C P 5 3 - 2 1 : Deadline for Chapter Reporting (Continued) SECTION 4. That the National Constitution (XV)(2)(¶2)

is amended by STRIKING AND INSERTING WORDS to read:

National Constitution > Article XV: Chapter Discipline > Section One: Probation > ¶2 >

If the delinquency is in the filing of chapter reports, probation shall be imposed automatically on November 15 (in the case of the fall report) or March 15 (in the case of the 30 spring report) November 1 (in the case of the fall report) or April 1 (in the case of the spring report). Chapters placed on probation for this reason will be restored to good standing automatically as soon as the delinquency is rectified.

N C P 5 3 - 2 1 : Deadline for Chapter Reporting (Continued) SECTION 5. That the National Constitution (XV)(5)(¶2)

is amended by STRIKING AND INSERTING WORDS to read:

National Constitution > Article XV: Chapter Discipline > Section Two: Suspension > ¶2 >

If a chapter is delinquent in the filing of chapter reports, suspension shall be imposed automatically on December 1 (in the case of the fall report) or April 1 (in the case of the spring report) November 15 (in the case of the fall report) or April 15 (in the case of the spring report). If a chapter is financially delinquent to the national headquarters for any reason, including nonpayment of convocations tax or a check returned for insufficient funds, suspension is imposed automatically 14 days from the date of initial notification by the national headquarters to the chapter. While on suspension for reporting or…

N C P 5 3 - 2 1 : Deadline for Chapter Reporting (Continued) SECTION 6. That the General Regulations for

Collegiate Chapters (VIII)(1) is amended by STRIKING AND INSERTING WORDS to read:


Each collegiate member shall pay national per capita tax, payable in two installments due November 1 and March 1 October 15 and March 15 of each year. National per capita tax shall consist…




…up to the next whole dollar. If a man is initiated prior to February 1, he shall pay per capita tax effective March 1 of that year. If he is initiated on or after February 1, per capita tax shall first be assessed on November 1 of that year. If a man is initiated prior to February 15, he pays per capita tax effective March 15 of that year. If he is initiated on or after February 15, per capita tax is first assessed on October 15 of that year. Balances in arrears will be assessed a late fee of $15.00 on December 31 and May 31 of each year.



General Regulations for Collegiate Chapters > Article VIII: Financial Obligations > Section Two: Convocations Tax >

Each chapter shall pay national convocations tax of $120.00 annually, payable in two installments of $60.00 each, due November 1 and March 1 October 15 and March 15 of each year.


Collegiate Chapters (IX)(6)(¶1) is amended by STRIKING AND INSERTING WORDS to read:

General Regulations for Collegiate Chapters > Article IX: Management > Section Six: Chapter Reports > ¶1 >

Each chapter shall submit to the national headquarters two reports annually covering the chapter’s condition, postmarked no later than November 1 and March 1 October 15 and March 15. Chapter report forms will be provided by the national headquarters at least one month prior to the filing deadline.

N C P 5 3 - 2 2 : Chapter Officer Qualifications Be it resolved by the National Assembly of Phi Mu Alpha Sinfonia

Fraternity of America: That the General Regulations for Collegiate Chapters (X)(1) is

amended by INSERTING A SENTENCE to read: General Regulations for Collegiate Chapters > Article X: Officers >

Section One: Qualifications > ¶1 > All chapter officers must be members in good standing and must

remain in good standing in order to retain their office. The chapter President, Vice President, and Fraternity Education Officer shall have been collegiate members for at least one year preceding their date of election. All other officers shall have been collegiate members for at least one semester before their election. The office of Alumni Relations 10 Officer may be held by either a collegiate or alumni member. A chapter officer who is a collegiate member must be an enrolled student in good standing in order to retain his office. By affirmative vote of two-thirds of the members in good standing who are present and voting, the chapter may suspend the above provisions regarding eligibility based on length of membership for any one or combination of officers in cases where necessary and/or desirable.

N C P 5 3 - 2 3 : Length of PM Period Be it resolved by the National Assembly of Phi Mu

Alpha Sinfonia Fraternity of America: That the General Regulations for Collegiate Chapters

(III)(2) is amended BY STRIKING AND INSERTING WORDS to read:

General Regulations for Collegiate Chapters > Article III: Probationary Membership > Section Two: Length.

The period of probationary membership shall not be less than four weeks, nor more than three calendar months twelve weeks, excluding academic breaks, or in accordance with the policies of the sheltering institution in consultation with the national staff.

N C P 5 3 - 2 4 : A Suspended Collegiate Member’s Status if he Leaves the Sheltering Institution Be it resolved by the National Assembly of Phi Mu Alpha

Sinfonia Fraternity of America: That the National Constitution (XVI)(2) is amended BY

ADDING WORDS to read: National Constitution > Article XVI: Individual Member

Discipline > Section Two Commission on Standards Suspension of a Collegiate Member.

…A member placed on suspension due to unbecoming conduct can be restored to collegiate membership, moved to alumni membership, or considered for expulsion by the Commission on Standards. If a collegiate member suspended by the Commission on Standards terminates his academic affiliation with his sheltering institution or leaves campus for one or more professional semesters during the period of his suspension, the Fraternity transfers him to suspended alumni status.

2009 National Convention Legislative Docket. Be it resolved by the National Assembly of Phi Mu...

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