2009-2010 Program Season © 2009 Destination ImagiNation, Inc.

2009-2010 Program Season

© 2009 Destination ImagiNation, Inc.

projectOUTREACH

Challenge: Band Together

Appraiser Training

Slides in Black – ChallengeSlides in Blue – Appraiser Pkt.


Side Trips

• Teams show off special talents• Items not scored in Central Challenge• May be a specific part of a scored element such

as painting of vehicle.• May be presented at same time and long as they

can be separated; (for example a Song & Dance performed together).

• Rules of the Road pg. 17-18

Interference• Team must do everything – generate ideas, write skit, sew

costumes, create props, design machines.• Every part of solution belongs to the team.• Non-team members may not interfere with this process.• Someone can teach skills but not how to perform them on the

team’s solution.• Others may do shopping from team provided list.• Only team members may do choreography, staging and stage

directions for skit.• Presentation may not involve appraisers.• Rules of the Road pg. 18-21

SOLUTIONNo one enters the RED corner except team members!

Interference Triangle

CHALLENGE & RULES

SKILLS

Expense Report

• Only includes items in presentation• Safety Equipment & batteries exempt.• Must list cost-exempt items.• Just because item is found in trash does not mean it has

no value.• Trash such as newspaper, card board has no value.• List of items that are exempt from cost.• May use rental cost. • Rules of the Road pg 24-26

Challenge Overview

The projectOUTREACH Challenge has two distinct elements. The first element is the Project, which the team will create and implement to address a real community need. In the Project phase the team will…

• Identify community needs and use creative problem solving tools to select at least one need.

• Design and implement a team Project in the community that creatively uses music to address the need(s) selected.

The second element is the Tournament, where the team will present the Project. At the Tournament the team will…

• Compile a written Album to document the Project.• Create and perform an entertaining presentation that informs the audience about

the Project.• Include a Multi-sensory Aesthetic Experience in the Presentation.• Create two Side Trips and integrate them into the Presentation.


Time and Budget

• The team will decide how long the Project phase will last. It will depend on how the Project is designed and implemented.

• The team will complete the Presentation (including setup) in eight minutes.

• The Project requirement has no budget limit. However, the total value of the materials used in the Tournament, which includes the Presentation and the Album, may not exceed $125 US.


• THE PROJECT--

• The intent of this Challenge is for the team to design and implement a Project that addresses a need in a community. Music must be used as a part of the solution. They may use music to address the need any way they choose.

• The community need is not specified. The team can choose any need they identify.

• The team may use Community Partners to help them with their Project.

• A Community Partner can be anyone that is not on the team.

• A Community Partner can help with research. A Community Partner can contribute human and financial resources.

• BUT….The team must define and choose the Project. The Project activities must be the team’s original work. The team cannot use another group’s already-established goals and methods.


Project--Scoring

• Project Content is scored based on the Project Summary.– Originality of the Project approach 15 pts.– Creative use of music in the Project 15 pts.– Team evaluation of the Project;

Description of methods and results 15 pts.– Potential Impact of the implemented Project 15 pts.


The Tournament—The Album

• The Album is a written documentation of the process the team used to develop and implement the project

• The team will earn points for the creativity of the methods used to present the project in the Album.

• The team will also earn points for including completed Project Data Forms.• The Project Data Forms are described on page 5 of the challenge. Project

Data Forms are printed forms and are available at the resource page www.idodi.org

• The last section of the Album is the Project Summary.• The Project Summary will describe in writing the originality of the Project

approach, how the team used music, and an evaluation of the Project and the potential impact of the implemented Project.

http://www.idodi.org/

Tournament Scoring--Album

Creativity of the methods used to present

the Project in the Album Up to 30 pts

Project Data Forms 0 or 10 pts each

Statement of Project planning process

Statement of Project timeline

Description of Project activities

Identification of Community Partners

Statement of financial resources

Statement of Project results

Bibliography

The Tournament-- Presentation

• The team will create a presentation about their Project which includes a Multi-sensory Aesthetic Experience. The Multi-sensory Aesthetic Experience part of the presentation must include sight and sound. Other senses may be theatrically represented. No scent may be introduced in the air. (This element is in honor to MAE. The rock band MAE is our partner in this challenge. More info on MAE can be found at www.whatismae.com)

• The team will include two side trips in their presentation.


Tournament—Presentation and Side Trip Scoring

• Creativity of the

Multi-sensory Aesthetic Experience Up to 20 pts

• Creative integration of the

Project process Up to 20 pts


Project results Up to 20 pts


community need addressed Up to 20 pts

• Both Side Trips

a. Creativity and Originality Up to 10 pts.

b. Quality, Workmanship, and/or Effort Up to 10 pts.

c. Relationship to the Project Up to 10 pts.


Special Definitions & Procedures

Music: For the purposes of this challenge, music is defined as vocal, instrumental, or mechanical sounds that include any type of rhythm, melody and/or harmony. Sounds recorded from nature could also be included in this definition.

Community Partners: People or groups that help the team with the project. They can help throughout the entire project, but the team must define and choose the Project.

Album Check-in: The Album will be checked in at the Tournament at a time and place designated by the Tournament Director. When the Album is checked in, the Album Appraisers will talk with the team about the Project as described in the Album. The team will be told at this time when the Album will be returned to them.


How does Band Together differ from the other challenges?1. The team may choose to use the help of a Community Partner or Partners when doing the Project.

2. The team must compile a written Album to document the process, results and team evaluation of the Project.

3. The team will check in their Album at the tournament at least one hour before their performance in order to give the Album appraisers time to score it before the team’s scheduled time for the Presentation.

4. The raw score for teams doing projectOUTREACH Band together will be scaled and then categorized into 4 levels by percentage of the 400 possible points—240 Central, 60 Side Trips, 100 Instant Challenge.

Outstanding: 90 – 100% • E

xcellent: 80 – 89%

• Good: 70 – 79%

• Great Start: 69% or less


projectOUTREACH: Band Together

How do teams move on to the next tournament level?

• All teams that reach the Outstanding level at an Affiliate Tournament will be invited to compete at Global Finals.

• Moving on from Regional to Affiliate Tournaments will be determined by the Affiliate.


Discussion Questions

• Question 1. Can a team continue a Project they started in a previous year or participation in projectOUTREACH?

• Answer 1.

• Yes, it is acceptable for teams to continue a Project they began in a previous year. This is allowed and even encouraged for teams that do projectOUTREACH over a number of years to allow teams to develop Projects that have depth, sustainability, and greater impact.

Question 2. What should you do if a team comes to the Album Check-in and some of the Project Data Forms are not included?

Answer 2.If a team arrives at the Album Check-in area

and the Album Check-in appraiser finds that not all of the required Forms have been included, the Appraiser should notify the team what is missing from the Album and give the team the option to complete the Form or Forms before checking it in. A team should be given a reasonable amount of time to complete the Album. This is one reason why Album Check-in should be at least one hour before the scheduled Presentation time.

Question 3. Will the Album be returned to the team after their Presentation?

Answer 3. The Album should be returned to the team after it has been scored by the Album Appraisers. The exact procedures will vary according to the number of teams and number of Appraisers at the Tournament. Ideally, the Album would be returned to the team at the same time they are given the scores by the Head Appraiser. If it cannot be returned at this time, teams should be informed when and where they can get it.

Question 4. The Tournament Data Forms indicate the team plans to spray an air freshener toward the audience as one of the senses in their Multi Sensory Experience. What should the Appraisers do?

Answer 4. When the Prep Area Appraiser notices that the spray is intended to be used in the Presentation, he/she should show the team the section of the Challenge that prohibits introducing any scent into the air during their Multi-Sensory Experience (B.2.) and give the team an opportunity to amend their Tournament Data Form and their Presentation. If the team does not declare on the Tournament Data Form that they are going to introduce a scent and does it during the Presentation, it is up to the Appraisers o decide whether the Presentation should be stopped. There are people who are highly allergic to some scents and we must keep the atmosphere safe for them. Appraisers should also follow the instructions on p. 42 of the Rules of the Road to decide whether a deduction is appropriate and, if so, the magnitude of the deduction.

Question 5. The first projectOUTREACH team that presents in the Tournament has what you believe is an Outstanding project and Presentation. When you score the team’s solution, should you leave room above it for other teams?

Answer 5. The teams participating in projectOUTREACH do not compete directly against each other. Their Projects are unique because they address very different community needs which may require very different approaches. You should give scores that reflect how well the team met the Challenge criteria within the context of the community need they address, rather than how they compared to other teams. So you do not need to leave ‘room at the top’ in case another team has a better solution. Teams are not scored on the perceived success or failure of the Project, but rather on the planning process, innovation of the Project, and the team evaluation of the Project.

Question 6. When reading the information in the Album, the Appraisers find out that despite careful planning by the team a weather emergency made their Project impossible to complete. How will that change the score the team receives for the Project?

Answer 6. The score for the Project is not dependent on its success or failure. Rather, the score comes from the Originality of the Project approach, Creative use of music in the Project, Team evaluation of the Project, and the Potential Impact of the project.

Question 7. In what way should a team include music in their Project?

Answer 7. A team may choose how they use music as part of their Project. Music may be performed, sold to raise funds, shared among ethnic or age groups, taught to others, or in any other way the team could imagine to incorporate music in any of its forms into the Project.

Question 8. How many teams will advance to the next Tournament?

Answer 8. All teams that reach the Outstanding level will be allowed to move on to the next Tournament. Outstanding teams will be determined by taking the Raw Scores of the team in each of the Central Challenge, Side Trips and Instant Challenge categories and scaling the scores relative to the highest scoring team in each category. The combined scaled scores which reach 90% of the total points available are categorized as Outstanding. When the final score sheets come back to the Head Appraiser, teams will be grouped by their category ( Outstanding, Excellent, Good, or Great Start) and listed in alphabetical order within the group so that teams will not know where they rank within a particular group.

(This is the procedure for teams advancing to Global Finals. Affiliates may choose to adjust this procedure for teams advancing from Regional to Affiliate level tournaments.)

Question 9. What is a Community Partner?

Answer 9. A Community Partner is a person or group in a particular community that assists the team with research, funding or manpower in the completion of their Project. Teams are to take the lead in the development of the Project and if they choose to use a Community Partner to assist them that Community Partner’s contributions must be explained on the Community Partner Form in the Album.

Team Sign

• Cannot be used as a scoring element.• Free-standing• Approximately 2ft. x 3ft. (0.6m x 0.9m) • Displays Team Name, Team Number,

School/Organization (if different from Team Name), and Level.

• Band Together pg 6.c.

Sticky Notes• Appraisers are expected to write brief, positive comments on sticky

notes for each team. • These notes are returned to the team, with the scores for their

Presentation. • The sticky notes are an important part of Appraiser feedback for teams;

to most young people, words are often more meaningful and rewarding than score numbers.

• Appraisers must do their best, through their sticky notes, to let the teams know that the Appraisers were watching their Presentation closely and that they appreciate the team’s effort.

• Appraisers must be sure, however, that their sticky notes are appropriate and do not mislead teams.

Sticky Notes Cont’d

• Give teams any expectation about their score “This is the best vehicle I’ve seen all day!”

• Be critical “If you had put more effort into your vehicle, it would have probably worked.”

• Make suggestions “Your team should talk louder during your Presentation!”

• Provide Interference “You should fix the vehicle’s steering system before the next Tournament.”

Sticky Notes--part 3

• Sticky Notes MUST: • Be positive “You should be proud of yourselves for all

your hard work.” • Be specific “You must have had fun making your

costumes!” • Be kind “Thank you for sharing all your hard work with

us!” • Let them know you were paying attention “Your use

of backward rhyming was very interesting!”

Sticky Notes—part 4• Appraisers must be careful to not write sticky notes about items

that are scored in the Challenge. • If the Central Challenge has “Teamwork” as a scored element, or

if a team asks the Appraisers to score their teamwork as a Side Trip, Appraisers should not write “Great teamwork!” or “I like how your team worked together!” as sticky note comments.

• In the same way, if the costumes are being scored in the Challenge, or if a team asks the Appraisers to score the costumes as a Side Trip, Appraisers must not write sticky notes that might lead the team to have unrealistic expectations about their score for costumes.

Head Appraiser• This person is the site facilitator who helps ensure the smooth

running of the Presentation Site. • The Head Appraiser is responsible for supervising the entire

Appraisal Team at one specific site, and must be thoroughly familiar with the Destination ImagiNation program rules, as well as the specifics of his/her Team Challenge.

• The Head Appraiser presents and explains the Raw Scores and possible deductions to the Team Manager.

Head Appraiser

• Is friendly and has a sense of humor;

• Has great leadership qualities;

• Is diplomatic and fair;

• Enjoys children and young people;

• Is well-organized;

• Is a great listener.

Head Appraiser

• Should know the duties of all the other appraisal positions.

• Resident expert on rules of the challenge at the challenge site.

• Be able to keep a cool head, deal with stressed Team Managers, be a team leader.

• Should not be the time keeper.

Head Appraiser

• Check the Presentation Site, making sure all conditions for the site have been met. Make an effort to keep spectators from interfering with or getting in the way of the teams, their creations, and the Appraisers’ area.

• Make sure no Appraiser or Support Official who is part of the Appraisal Team will be evaluating any team which contains a family member, or for which he/she has served as Team Manager.

• Reassign or ‘double up’ some members of the Appraisal Team in the event that there are not enough Appraisers or Officials for the site.

• Make sure that every scored element is appraised or scored by more than one person.

• Receive all appeals or questions of concern at the Team Challenge site. See Rules of the Road for information on this procedure.

Prep Area Appraiser• The Prep Area Appraiser is responsible for greeting the team members and

Team Managers at the Presentation Site• Check that required elements of the solution such as props, paperwork, etc.,

are in order and in compliance with rules. • This Appraiser is the first Tournament Official the team meets, usually just

before the team’s Presentation. It is VERY important that the Prep Area Appraiser is able to set a team at ease.

• Prep Area Appraisers are the first safety inspectors. You should carefully look at the team's props and supplies for safety concerns or the possibility of anything causing floor damage. Check all other elements of the team’s props, set, and costumes for safety considerations and compliance with the Rules of the Road.

Prep Area Appraiser

• Be diplomatic, friendly, and have a sense of humor

• Be level headed and calm, gentle and patient• Be well-organized and know the rules in the

Challenge and the Rules of the Road; is fair and understand the concept of keeping the playing field LEVEL.

Prep Area Appraiser• Inform the team about any necessary facts pertaining to the

Presentation Site. • This includes telling the team about

– the layout of the site including site boundaries, – location of the Appraisers and Officials, – location of the electrical outlet, etc. – point out the Timekeeper/Announcer and any other Appraiser or Official

assigned a specific function. – Inform the Team Managers and any non-performing team members

where their designated seats are located, – indicate where and to whom the Team Manager and the designated

Team Rep should return after the Presentation to receive the team’s Raw Scores.

Prep Area Appraiser• Be the advocate for the team! • The Prep Area Appraiser is, in many cases, the first Appraiser or

Official the team will encounter at the Tournament. • The best Prep Area Appraisers take the attitude that they are the

team’s ambassador to the rest of the Appraisers. • The team will probably have many questions, everything from “How

much time before we perform?” to “Are the Appraisers nice?” • Expect the unexpected and understand that the most important part

of the job is putting the team at ease and answering their questions.

Challenge Appraiser• 1. Observe the team’s Presentation, moving around if necessary, in

order to see all of the intended elements of the Presentation. • 2. Appraise his/her assigned items using criteria listed on the Team

Challenge score sheet. – Objective elements- it happened or did not happen, objects hit certain

areas of target, etc..– Subjective elements - require evaluation. Example: the originality and

innovation of an item. – All Side Trips are subjective. – Scoring rubrics have been developed to assist Appraisers in the

subjective evaluation of some types of scoring areas.

Challenge Appraiser• 3. Go to the team and interact with them following the team’s

Presentation in order to learn as much as they can about those elements of the team’s solution they are assigned to Appraise. – Ask questions and seek additional information in a positive and friendly

way. • 4. Write positive comments about the team’s Presentation on ‘sticky’

notes provided at the work table. These comments, along with the team’s Raw Scores, will be passed on to the Team Representative and the Team Manager by the Head Appraiser.

• 5. Participate in decisions about any special awards (DaVinci, Renaissance, Spirit of DI) given to teams that presented at the site.

Album Appraiser/ Album Check-in Appraiser

• The team must check in at least one hour before their scheduled Presentation time. At the Prep Area Check-In, the team must turn in a copy of their Album. The Album Appraisers will talk with the team about the Project as described in the Album. Depending on the number of appraisers available at the tournament, the appraiser designated as Album Check in Appraiser may be the only Appraiser to discuss the Project and Album at this time. The procedures for returning the Album to the team will be explained to the team when they turn it in. The procedures will be determined locally by the projectOUTREACH Challenge Master and Tournament Director.

• The Album is the team’s opportunity to present written documentation of their research, the process involved in creating and implementing their Challenge solution and the effect of the solution on the community. The Album Check-in Appraiser will review the Album to determine whether it contains the required Forms and content. If items are missing, the Album Check-In Appraiser will notify the team to allow them an opportunity to provide the missing items. The Album Check-in Appraiser will then deliver the Album to the Album Appraisers. The Album Appraisers will evaluate the Album and appraise the scoring elements. When the Album Appraisers are finished scoring, the Album should be forwarded to the Head Appraiser or other designated projectOUTREACH Official to give to the Presentation Appraisers. Depending on the number of projectOUTREACH teams in the Tournament the same Appraisers may score the Presentation and the Album. In this case, procedures specific to that Tournament will need to be decided. It is anticipated that the Album will be returned to the team after the Presentation, but procedures may be different at your Tournament. When the team checks in their Album, they need to be told how they will get their Album back.

Subjective Scoring

• In the case of subjective assessments, it is critical that the Appraisers learn as much as possible about those elements of the team’s solution from team members following the Presentation.

• Appraisers must not discuss their evaluations with one another. This is to ensure that each Appraiser’s opinions are his or hers alone, free of the influence, perspectives, or persuasion of anyone else.

Subjective Scoring• Appraisers should evaluate similar elements consistently throughout

the day. The rule of thumb is, “If something seems unusually creative in the morning, you must continue to appraise it the same way in the afternoon, even if you have seen many such items by that time.”

• Appraisers must not evaluate by comparing team to team, but rather they must award points based on where the team’s efforts are in terms of the Appraiser’s own internal criteria for that element.

• Appraisers should not be looking for what ISN’T there, but for what IS.

Time Keeper Announcer

• Must keep accurate times according to the specifications in the Team Challenges.

• Attempt to keep the Appraisal Team on schedule by giving them periodic updates on how closely they are keeping to the posted schedule.

• Understand the time limitations of the Challenge• Able to focus on keeping time without being distracted by

the entertaining aspects of the Presentation, • Comfortable using a stopwatch, countdown timer or

other timing device.

Time Keeper Announcer• upbeat, enthusiastic, and personable;• is comfortable speaking in front of an audience; • has a loud, clear voice that carries across large spaces if there is no

microphone; • is able to maintain energy and enthusiasm throughout the

Tournament day; • understands that the last team of the day deserves the same

attention as the team that presented first; • is entertaining but never forgets that it is the TEAMS – not the

Announcer – that should be the center of the audience’s attention!

Time Keeper Announcer• Must be careful to use the same general introduction for all teams. • Must introduce the Team Manager(s) and any non-performing team

members to the audience prior to the Presentation. • Should ask all members of the team to take a bow at the conclusion of the

Presentation. • Should set the tone for the Presentation with his/her enthusiasm and

personality. • May amuse the audience in between Presentations, but regardless of innate

talent, should NEVER be so captivating as to overshadow the teams. The Announcer must remember that it is our TEAMS that do the entertaining, not our Announcers.

Score Room Liaison/ Appraisal Team Organizer

• The Score Room Liaison is to collect, organize, and scrutinize all paperwork from each team’s Presentation and prepare the paperwork for the Score Room.

• Must be concerned about accuracy; • Is well-organized; thorough; • Is not afraid to ask questions if she/he doesn’t understand a

procedure, a scoring category, or the legibility of an Appraiser’s handwriting or numbers;

• If a computer is used to enter scores at the Presentation Site, must be comfortable working with computers and with the Scoring Program.

Thank you for appraising Band Together

2009-2010 Program Season © 2009 Destination ImagiNation, Inc.

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