Produc'vity  Hacks    

Mei  Lu  Founder  &  CEO,  Geekology.biz  

Teresa  ColquiC  

If  what  you  are  doing  isn’t  working…  

this  presenta'on  is  for  you.  

Throughout  Sourcing  Lab  sessions,  we  will  be  using  Robo$cs  Mechanical  Engineer  III  at  Jet  Propulsion  Lab  (NASA)  as  an  example  

pro·∙duc·∙$v·∙i·∙ty  /ˌprōˌdəkˈ'vədē/  

 noun  the  effec'veness  of  produc've  effort,  as  measured  in  terms  of  the  rate  of  output  per  unit  of  

input  hires  

'me  

Predic$ve  Analy$cs-­‐Rule  of  40*  *  Results  from  1990-­‐1999  in  third  party  consul9ng    &  2000-­‐2012  in  corporate  recrui9ng  40%  

40%  

40%  

40%  

40%  

1  hire  40%  

0.2%  

~  500  Prospects  

*  Results  from  1990-­‐1999  in  third  party  consul9ng    &  2000-­‐2012  in  corporate  recrui9ng  

Current  State  of    Sourcing  

   

Offer/HR  related  Coordina'ng  Interviews  

Ge\ng  Feedback  Submi\ng  Candidates  Scheduling  phone  calls  

Inbound  Response  Name  Gen  

Candidate  Intake  calls  Ini'al  Outreach  

Time  spent  in  a  day  (hours)  

1.57  

1.27  

Average  day:  11+  hours  

2.04  

1.61  

1.15  

1.09  

0.87  

0.87  

0.7  

We  have  a  fixed  amount  of  'me  (24  hours  /  day).    

Ques0on:  Are  we  maximizing  our  'me?  

Produc'vity  Challenge    

Constraint:  No  more  'me    

Goal:  Increase  hires  

How  to  increase  hires?  

•  Increase  candidate  volume  •  Increase  candidate  quality  •  Increase  conversion  rate  

Solu'on  that’s  not  “working  longer  hours”  

   

S-­‐H-­‐I-­‐F-­‐T-­‐I-­‐N-­‐G  1.  Our  focus  2.  Our  'me  

performance  

project  management  

execu'on  

busy  work  

ad  hoc  

reac'on  

How  Do  We  Shim  Our  Focus?  From   To  

automated  ac'onable  results  

rela'onship  building  ac'vi'es  

candidate-­‐facing  tasks  

manual  repe''ve  work  

transac'onal  items  

non-­‐candidate-­‐facing  tasks  

How  Do  We  Shim  Our  Time?  From   To  

Shiming  doesn’t  just  happen.  

We  need  to  PLAN  it  

Facebook  TwiCer  Meetup  

Q&A  sites  Associa'on  sites  

Google  (non  X-­‐ray)  Conferences  

GitHub  Resume  DBs  Applicants  

ATS  LinkedIn  

Current  usage  of  candidate  sources  26.34%    

18.56%    

17.36%    11.05%    

6.67%    3.83%    3.71%    3.61%    3.54%    2.26%    2.17%    

0.91%    

Why  this  won’t  work  for  JPL  (and  other  compe''ve  roles)?  

•  Referrals  -­‐  top  candidate  source  

•  Volume  issue  -­‐  can’t  only  source  a  couple  of  channels  

Diversify  your  sourcing  porsolio  A.  Execu0on  is  key.  Checklist  comes  to  rescue.  

Example:    

Sourcing  Channel  Checklist    for  Robo$cs  Mechanical  Engineer  III  at  Jet  Propulsion  Lab  (NASA)  

Iden9fy  and  Priori9ze  Sourcing  Channels  

Employee  referrals  

Network  referrals  

Applicant  Tracking  System  

Job  boards  (pos'ngs)  

Resume  databases  

Google  resume  search  

Similar  organiza'ons/companies  

Schools  

Professional  associa'ons   Conferences   Events   Technical  

social  sites  

Sourcing  Channels  Checklist  1.  Hiring  Mgrs  2.  Employees  3.  Interns  

1.  Old  candidates  2.  Social  circle  3.  Prof  network  

iCIMS  

1.  LinkedIn  2.  ClearanceJobs  3.  Monster  4.  Dice  

1.  LinkedIn  2.  ClearanceJobs  3.  Monster  4.  Dice  

Google  (inurl:resume  OR  in'tle:resume  OR  inurl:cv  OR  in'tle:cv)  

1.  Raytheon  2.  SpaceX  3.  Northup  

Grumman  4.  APL    

1.  CMU  2.  M.I.T.  3.  UT,  Aus'n  4.  Stanford  

1.  IEEE  2.  AIAA  3.  ASME  

1.  ICRA  2.  AUVSI  3.  Int’l  Space  

Conference  

1.  Hackathons  2.  Tech  Talks  3.  Private  events  

1.  GitHub  2.  Stack  Overflow  3.  Quora  4.  LI  groups  5.  Meetup.com  

See  a  sample  plan  in  the  appendix  to  get  you  started.  

Read  at  your  own  leisure  later  

1.  Make  a  list  of  all  sourcing  channels  (for  this  role)  

2.  Know  how  frequent  you  want  to  source  each  channel  

3.   Put  them  on  your  calendar!!!  

Execu'ng  Your  Plan  

Spend  less  'me  on  unproduc've  tasks  

Op0mize  SourcingSpace  to  minimize  wasted  0me  

B.  

Get  your  sourcing  space  op'mized    

Ebsta:  Chrome  

Gild  

Lippl:  Chrome  

Tampermonkey:  Chrome  

Sidewise:  Chrome  

Connect6:  Chrome  

Rappor've:  Chrome/FF  

Tree  Style  Tab:  Firefox  

GreaseMonkey:  Firefox  

Connec'fier  

Top  10  Extensions  /  Add-­‐Ons  

11%  

9%  

9%  

9%  

6%  

4%  

4%  

4%  

28%  

15%  

Improve  conversion  rate  by  following  up  

Get  big  payoffs  from  small  0me  investment  

C.  

Tweets/DM's    

Facebook  messages  

InMails  

Phone  calls  

Emails  

Outreach  Follow-­‐ups  

Total  follow-­‐ups:  6+  'mes  

2.24  

1.60  

1.51  

0.40    

0.40    

Scheduling  Follow-­‐ups  

Total  follow-­‐ups:  4+  'mes  

2.29    

1.91    

Phone  calls  

Emails  

Semi-­‐Automate  your  Follow  up    •  Candidate  scheduling  tools  •  Timetrade  (Free  &  paid  versions  $49/yr)  •  ScheduleOnce  (Starts  at  $5/mo,  personalized  booking  page)  

•  Send  out  pre-­‐call  ques'ons  •  Less  'me  to  follow  up  with  exis'ng  prospects  than  

genera'ng  new  ones  •  Use  your  Sent  box  to  streamline  follow  up  •  LinkedIn  Recruiter  Projects  •  Mail  Merge  

SOURCE:    Yesware  Analysis  of  500k  sales  emails  11/19/14  

•  Most  emails  are  toast  amer  24  hours.    •  If  you  haven’t  heard  back  by  then,  reach  out  again.  •  91%  of  the  'me,  an  email  is  opened  within  ONE  day  amer  you  

sent  it.  

It  Pays  to  Follow  Up    

What  Does  It  Take  to  Get  1  Hire?  

1  hire  =  your  'me  

What  Does  It  Take  to  Get  1  Hire?  

1  hire  =  your  'me  

Takeaways      

•  Plan  your  work  and  work  your  plan    •  Diversify  your  sources  •  Maximize  'me  with  tools  &  

automa'on  •  Follow  up  to  convert  more    

Every  day  is  a  new  chance  to  create  success.  

You  can  use  everything  you  saw  immediately.    

All  it  takes  is  a  few  minutes  to  get  ready    

Thanks  for  aZending.  Want  to  talk  more  about  sourcing  produc'vity?  

 

You  can  find  us  -­‐  Mei  Lu  TwiCer:    @g33kology  

Teresa  ColquiZ  TwiCer:  @SourcingBeast  

Appendix  –  Sample  Workflow  Plan  

Ini'al  setup  Daily  plan  

Weekly  plan  Monthly  plan  

1.  Iden'fy  sourcing  channels    2.  Decide  frequency  (daily/weekly/monthly):  

•  Channel  Sourcing  •  Follow  up  •  Jobcas'ng  (pos'ng  jobs  +  social  media)  

3.  Create  outreach  &  social  media  templates  4.  Block  'me  on  calendar  5.  Create  base  Boolean  strings  

Ini0al  10-­‐step  setup  

6.  Compe''ve  analysis    7.  Candidate  Value  Proposi'on  8.  Collect  ini'al  search  results  +  Set  up  alerts  9.  Configure  your  SourcingSpace  10.  Event  planning  

Ini0al  10-­‐step  setup  

• ATS  (checking  applicants)  and  respond  • Check  new  alerts  and  respond  • Resume  databases  • Google  alerts  

Daily  plan  

•  Follow  ups  •  Upda'ng  search  strings  •  ATS  (sourcing  w/  updated  strings)  •  Resume  databases  (sourcing  w/  

updated  strings)  •  Similar  profile  discovery  •  Social  media  broadcas'ng  •  Event  logis'cs  

Weekly  plan  

•  Similar  organiza'ons  /  companies  •  Schools  •  Professional  associa'ons  •  Conferences  •  Events  •  Technical  Social  sites  (Github,  

StackOverflow,  Meetup.com,  etc.)  •  Update  compe''ve  analysis  if  needed  

Monthly  plan